Attachment_J.3-B_TO_0002_Case_Review_SOD.docx
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- BFCC-QIO IDIQ Federal contract opportunity
- Solicitation number
- 75FCMC18R0034
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J.3-B Case Review SOD
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Attachment J.3-B
SCHEDULE OF DELIVERABLES
ARTICLES TO BE FURNISHED AND DELIVERABLE SCHEDULE
The Contractor shall submit all required reports and deliverables in accordance with the following schedule. All reports and deliverables submitted under this contract shall be in accordance with the Statement of Work entitled “Beneficiary and Family Centered Care (BFCC) Quality Improvement Organization (QIO) Beneficiary Protection: Case Review Services. Work shall be performed as directed by the COR with due dates agreed upon with the COR. Deliverables will be processed and evaluated by the COR.
Legend of definitions:
Days = Calendar Days SME = Subject Matter Expert COR = Contracting Officer’s Representative
Information Systems Security Deliverables Submission to Both CMS ISSOs
Brandon Tennessee Information System Security Officer Centers for Medicare & Medicaid Services Center for Clinical Standards & Quality Information Systems Group Information Systems Security Staff (IS3) 7500 Security Boulevard, S3-02-01 Baltimore, MD 21244-1850 Gita Ollange, MSIT, DHS & CyberSecurity Information System Security Officer Centers for Medicare & Medicaid Services Center for Clinical Standards & Quality Information Systems Group Information Systems Security Staff (IS3) 7500 Security Boulevard, S3-12-20 Baltimore, MD 21244-1850
| Sec No. |
| Deliverable |
| Recipient |
| Due Date(s) |
| Reporting Mechanism |
| Notes |
BFCC-QIO Beneficiary Protection: Case Review Services
Comprehensive Task Order Work Plan
| 5.1c. |
| CMS Contract Kick-Off Planning Meeting Discussion Materials - Comprehensive Task Order Work Plan |
| COR/SME |
| 5 calendar days after Task Order award |
| Electronic |
| Includes: |
· Contract Start-Up Plan
· Comprehensive Contract Management Plan (includes IQIP)
· Beneficiary Protection: Case Review Services Comprehensive Work Plan
| 4 |
| Final Comprehensive |
Task Order Work Plan
| COR/SME |
| 10 calendar days after the CMS Contract Kick-Off/ Planning Meeting |
| Electronic |
| Includes: |
· Contract Start-Up Plan
· Comprehensive Contract Management Plan (includes IQIP)
· Beneficiary Protection: Case Review Services Comprehensive Work Plan
Technical Considerations
| 5.1g |
| BFCC-QIO Website |
| COR/SME |
| TBD |
| Electronic |
| Per Website Guidelines www.cms.hhs.gov/AboutWebsite/13_contractorwebguidlines.asp |
| 5.1h.2) & 5.3 d) |
| QNET SAT Certification Letter |
| CMS ISSO, copy COR/ SME |
| 90 days after contract award and annually thereafter |
| Electronic |
5.1h.4) & 5.3 d)
| Artifacts resulting from compliance with CMS, FISMA, OIG, and other relevant audits, reviews, evaluations, tests, and assessments of BFCC-QIO systems, processes, and facilities |
| CMS ISSO, copy COR/ SME |
| TBD Upon request |
5.1h.5)
| BFCC-QIO System Security Plan (SSP) and Information Security (IS) Risk Assessment (RA) |
| CMS ISSO, copy COR/ SME |
| 90 calendars days after Task Order Award and annually thereafter. Update 30 calendar days after any major changes. |
| Electronic |
5.1h.6) & 7)
Information Systems Weaknesses, Findings, Gaps, Deficiencies
a. Corrective Action Plans (CAP)
b. Plan of Action & Milestones (POA&M)
| CMS ISSO, copy COR/ SME |
| a. 30 calendar days after the audit or finding |
b. 15 calendar days of approval of a CAP; Monthly thereafter until closed Electronic
5.1h.8)
| List of all purchased and leased equipment |
| CMS ISSO, copy COR/ SME |
| TBD |
| HHS 565 submission Final Report |
General Requirements
5.1i.2) & 5.3 e)
| Copy of training materials developed or used |
| COR/SME |
| As Required |
| Electronic |
| Must meet the confidentiality training requirement specified in 42 CFR 480.115 |
5.1i.7) & 5.3 e)
| · BFCC Continuity of Operations Plan (COOP) and Contingency Plan (CP), which includes a Disaster Recovery (DR) Plan. |
| COR/SME |
| 90 calendar days after task order award Update 30 calendars days after any serious structural change |
| Electronic |
5.1i.8) & 9) & 5.3 e)
a. National Emergency Exercises and Natural Disaster Drills
b. Table Top test to evaluate the effectiveness of the COOP/CP/DR Plans
| COR/SME |
| a. TBD |
b. Annually Structured Walk Thru
5.1i.10) & 5.3 e)
| Data for any evaluation of the QIO program |
| COR/SME |
| TBD |
| Electronic |
| Subject to the QIO confidentiality provisions in Section 1160 of the Social Security Act and 42 CFR Part 480 |
Case Review Services
| 5.1f. |
| a. Establish Call Center and Beneficiary Helpline |
b. Establish a mechanism to accept appeal requests 24/7
| COR/SME |
| TBD |
Must be fully functional on May 8, 2019
| Sec. C Task 1.9 |
| Report of Focused Review Results |
a. BFCC-QIO Initiated
b. CMS Directed
| COR/SME |
| a. Within 60 calendar days of completion |
b. TBD by COR/SME Electronic
| 5.1, 5.2 & 5.3 |
| Meeting Requirements as Specified in Tasks and by the COR/SME |
| COR/SME |
| · Draft agendas due 3 calendar days before meeting |
· Meeting summaries due 3 calendar days after meeting
| Electronic |
| As applicable |
| 5.3 |
| Monitoring and Reporting Requirements |
a. Quarterly Progress Report
b. Annual Reports
1) Annual Medical Services Review
2) Annual IQIP Update
| COR/SME |
| a. Quarterly – Due Date TBD |
b. Annually – Due Date(s) TBD
| Electronic |
| · Annual Medical Services Review Report – includes posting on the BFCC-QIO website |
· Reports/deliverables that are not due quarterly may be submitted in the appropriate Quarterly Progress Report relative their respective due dates and/or frequency.
| Sec. C Task 1.12j) |
| Electronic Submission of Vouchers |
| OFM, Division of Accounting; COR/SME; Contract Specialist |
| Monthly, by the 15th days after the end of the previous month |
| Hard copy and/or electronic |
| 5.1k. |
| Transition Plan |
| COR/SME |
| 150 calendar days before the end of the Task Order |
| Electronic |
| Compliance with Contract Phase-Out |
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