R1_CBER BSL3 PWS 06292026_clean.pdf

75F40126R00020 Request for Proposal FDA Occupational Safety, Industrial Hygiene, Information Systems, and Training (OSIST)

R1 - PERFORMANCE WORK STATEMENT (PWS)

CBER Annual Re-Verification of BSL-3 Suites

FDA OSIST IDIQ Contract No.: XXXX Task Order 0001

1. GENERAL INFORMATION

1.1 Background

The Office of Occupational Safety and Health (OOSH) supports the FDA mission by providing services, policy, and oversight for laboratory science, laboratory security, environmental, and occupational safety and health programs.

The Center for Biologics Evaluation and Research (CBER) operates ten (10) active BSL- 3 laboratories located in Building 52-72, 5th Floor, at the FDA White Oak Campus, Silver Spring, MD. These facilities require annual re-verification and vaporized hydrogen peroxide (VHP) decontamination in support of scheduled preventive maintenance and regulatory compliance.

1.2 Objective

The objective of this Task Order is to obtain professional biosafety, safety engineering, industrial hygiene, labor security, and Occupational Health and laboratory safety support services necessary to:

Conduct annual re-verification of all BSL-3 suites.

Perform VHP decontamination of BSL-3 laboratories and associated equipment.

Evaluate and verify compliance with Centers for Disease Control and Prevention

(CDC), National Institutes of Health (NIH), United States Department of Agriculture / Animal and Plant Health Inspection Service (USDA/APHIS), and applicable federal biosafety requirements.

Validate Heating, Ventilation, and Air Conditioning (HVAC) airflow, pressure differentials with certified test equipment, alarm systems, and failure scenarios.

Meet Personal Protective Equipment (PPE) and entry requirements (PPE/Safety training provided to contractors by FDA staff)

Issue required verification reports and certificates.

CBER requires contractor personnel with thorough familiarity with the BSL-3 facilities in Building 52-72, 5th floor, at the White Oak Campus of FDA to provide efficient services.

1.3 Scope

The Contractor shall provide all trained and cleared personnel, supervision, technical expertise, equipment, materials, and incidentals necessary to perform:

BSL-3 consultation and compliance assessments VHP laboratory decontamination services HVAC airflow and pressure differential testing Failure scenario testing (HVAC and power)

FDA Occupational Safety, Industrial Hygiene, Information Systems, and Training (OSIST)

Review of biosafety documentation and maintenance programs Deficiency identification and corrective action review Final verification reporting and certification

Personnel requirements as specified in the IDIQ PWS are to be adequately trained, possess requisite experience, and be fully qualified to provide the high-level support required prior to being assigned to this individual order. Selection of individuals to work on this task is critical to the success of OC/OOSH.

Work shall be performed at FDA White Oak Campus and other NCR locations as required.

1.4 Contract Type

This Task Order is anticipated to be Firm-Fixed-Price (FFP). The Contractor shall furnish all labor, supervision, materials, equipment, transportation, and other resources necessary to satisfactorily perform the requirements of this Task Order for the fixed price awarded. No separate payment will be made for overtime, weekend, holiday, or other premium labor. The Contractor is responsible for scheduling personnel to meet the performance requirements of this Task Order.

2. TECHNICAL REQUIREMENTS

2.1 BSL-3 Re-Verification Services

The Contractor shall:

1. Review certification testing of:

Biosafety cabinets (BSCs) Primary barrier equipment High-Efficiency Particulate Air (HEPA) filter enclosures/housings Autoclaves Emergency power testing records Testing and Air Balance (TAB) reports

2. Evaluate secondary containment integrity.

3. Evaluate facility decontamination procedures.

4. Test HVAC systems for airflow compliance and space pressure differential relationships during HVAC failure scenarios.

5. Test room alarms.

6. Review policies, Standard Operating Procedures, operations and maintenance programs, and required compliance documentation.

7. Conduct exit briefing on inspection findings.

8. Provide up to four (4) engineer site visits, with two-week advance coordination.

9. Provide up to twenty (20) hours of consultation support annually.

2.2 VHP Decontamination Services

The Contractor shall:

FDA Occupational Safety, Industrial Hygiene, Information Systems, and Training (OSIST)

Provide sufficient VHP equipment and qualified technical personnel to support the concurrent decontamination of a minimum of two (2) BSL-3 suites and perform all required decontamination activities within the Government's annual designated schedule.

Decontaminate rooms, laboratories, suites, corridors, and listed equipment.

Deploy biological indicators (BI) and chemical indicators (CI).

Provide a report of BI and CI results (kill verification data) to verify effectiveness of VHP.

Provide diagram showing indicator placement.

Support annual shutdown preventative maintenance schedule.

Decontamination applies to the ten (10) BSL-3 suites detailed in Attachment R2, (CBER BSL3 Areas for Decontamination).

2.3 Reporting Requirements

The Contractor shall provide Draft and Final Verification Reports including:

Executive Summary Summary of Deficiencies and Corrective Actions HVAC testing data HVAC failure scenario data Power failure response evaluation Biosafety and maintenance manual review Calibration data for test instruments Overall summary

3. PERFORMANCE STANDARDS AND ACCEPTANCE CRITERIA

All re-verification testing shall comply with applicable CDC, NIH, USDA/APHIS, and industry standards. VHP decontamination shall demonstrate 100% biological indicator kill verification. Reports shall be submitted within required timelines and are subject to COR review and acceptance.

Performance Objective Standard

Acceptable Quality Level

(AQL)

Surveillance Method

Completion of Re- Verification Testing

All required testing completed per industry standards (CDC/NIH

BMBL, NSF/ANSI 49, ASHRAE,

etc.)

100% compliance COR review

VHP Decontamination BI shows successful microbial kill;

CI confirms VHP presence

100% kill verification

Report validation

FDA Occupational Safety, Industrial Hygiene, Information Systems, and Training (OSIST)

Performance Objective Standard

Acceptable Quality Level

(AQL)

Surveillance Method

Draft Verification Report

Submitted within required timeframe

≤ 14 business days post-testing COR review

Final Verification Report

Submitted within required timeframe

≤ 10 business days post-comment receipt

COR review

Site Visits Up to 4 visits completed as scheduled 100% completed COR validation

4. DELIVERABLES AND DELIVERY SCHEDULE

Deliverables:

1. Deficiency Report within 10 working days of completion and exit briefing (if applicable)

2. Draft Verification Report within 14 working days of FDA response to any deficiencies (if response applicable)

3. Final Verification Report within 10 days of FDA comment receipt to draft report

Draft and Final Verification Reports include the following:

a) Executive Summary

b) Deficiencies and Compliance Actions for the BSL-3 labs

c) Summary of Deficiencies

d) Facility HVAC Testing

e) Data for HVAC Failure Scenario Testing

f) Summary of HVAC failure scenario data

g) Response to Power Failure

h) Biosafety and Maintenance Manual Reviews

i) Overall Summary

J) Calibration of Test Instruments data

4. Verification of the FDA laboratories including Certificate of Verification (valid one year, reference Appendix A for area, number, and type of equipment)

FDA Occupational Safety, Industrial Hygiene, Information Systems, and Training (OSIST)

5. Surveys of all BSL-3 Suites and related reviews and assessments

5. BI/CI Decontamination Results Report

6. BSL-3 Consultation Services (NTE 20 hours)

7. Exit meeting to provide an informal discussion of findings and if work can proceed.

Performance Delivery Timeline:

Deficiency Report: Within 10 working days of testing completion.

Draft Verification Report: Within 14 working days of FDA response to deficiencies.

Final Verification Report: Within 10 working days of FDA comments.

Decontamination: 2nd–3rd week of November (estimated).

Recertification: 2nd week of December (estimated).

**Dates of completion of services may change due to events outside of FDAs control.

Preparation to ensure work can be completed during these timeframes is expected in the months prior to decontamination and recertification.

5. PERIOD OF PERFORMANCE

Base: Award to February 28, 2027, with three (3) 12-month option years to be exercised at the Government’s discretion.

6. PLACE OF PERFORMANCE

Primary location:

FDA White Oak Campus 10903 New Hampshire Avenue Silver Spring, MD 20993

Work may also occur at other NCR FDA facilities as required.

Normal operating hours:

Monday–Friday, 7:30 AM – 4:00 PM, excluding Federal holidays.

7. PERSONNEL REQUIREMENTS

Contractor personnel must:

Meet IDIQ labor category qualifications.

Obtain Tier 2 Public Trust clearance or higher.

Maintain required medical clearance and vaccinations.

Pass respirator fit testing and wear an N-95 and/or Powered Air Purifying

Respirator (PAPR) as required by individual laboratories.

Wear Personal Protection and Equipment (PPE) required.

Provide documentation of up-to-date negative TB testing (PPD or IGRA), Polio vaccination/titer, and seasonal flu vaccination.

FDA Occupational Safety, Industrial Hygiene, Information Systems, and Training (OSIST)

Complete Laboratory Visitor Training including site orientation, PPE, entry and exit procedures (approx. 30 minutes) conducted by FDA staff or lab personnel.

Sign 'No Contact with Avian Species' form for applicable labs (Suites 4&5) to ensure they won’t have contact with avian species prior to or for 5 days after entering suites 4&5.

No Key Personnel are designated for this Task Order.

8. TRAVEL

Travel is not anticipated. If required, prior written approval from the CO, CS, and COR is mandatory and must comply with Federal Travel Regulation ceilings.

9. GOVERNMENT FURNISHED INFORMATION AND EQUIPMENT (GFI/GFE)

There are no provided GFI/GFE anticipated for this order.

10. GOVERNANCE AND COMMUNICATION

Contractual matters shall be coordinated through the Contracting Officer (CO). Technical direction shall be provided by the COR and designated Government Task Lead (GTL).

The Contractor shall coordinate scheduling and operational issues through the CO and

COR.