Amendment A00003 SF30_Questions and Answers_HFP-2026-134637.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

INDUSTRY QUESTIONS AND GOVERNMENT RESPONSES

Solicitation No. 75F40126Q00386 HFP-2026-134637 – Walk-In Laboratory Cooler

The following questions were received from industry regarding the solicitation, followed by the Government’s responses.

Question 1: Specifically, the SOW states that installation and site preparation are not included in the requirement, while also stating that the Quoter should identify any manufacturer installation, startup, inspection, or certification requirements necessary to activate or maintain the manufacturer’s warranty.

Could you please confirm whether installation charges may be included as an optional item, if required by the manufacturer, or whether installation should not be included in the proposal at all?

Government Response: Installation and site preparation are not included in the Government’s requirement and should not be included in the base quoted price.

If the proposed manufacturer requires installation, startup, inspection, certification, or another specific service in order to activate or maintain the manufacturer’s warranty, please clearly identify that requirement in your quotation.

If there is an associated cost, please identify it separately from the equipment price for informational and Government review purposes. The Government is not requesting contractor installation under the current solicitation.

Question 2: Could you please confirm one more thing? The solicitation states that post-installation technical validation and operator training are required.

Since installation is not included in the Government’s current requirement, please clarify whether the contractor must provide operator training or if providing the manufacturer’s operator manual/documentation is sufficient.

Government Response: Operator training and post-installation technical validation are not required under the Government’s current requirement. Providing the manufacturer’s standard operator/user manual, installation documentation, maintenance documentation, and applicable warranty information will be sufficient.

As previously clarified, installation and site preparation are not included in this requirement. If the manufacturer requires any specific startup, inspection, certification, or training in order to activate or maintain the manufacturer’s warranty, please identify that requirement separately in your quotation.

Question 3: Can you please also confirm that multiple responses/quotes or solutions are acceptable?

Government Response: Yes, multiple proposed solutions/configurations are acceptable.

If submitting more than one solution, please clearly identify and separately price each proposed configuration. Each solution should include sufficient technical information and product literature to demonstrate compliance with all minimum requirements of the Statement of Work.

Each proposed solution will be evaluated independently for technical acceptability and price in accordance with the solicitation.

Question 4: Where should the condensing units be located in relation to the walk-in cooler?

Government Response: The condensing unit(s) will be located on top of the walk-in cooler.

Question 5: Can the condensing units be located within 50 feet of the walk-in cooler? The contractor indicated that this distance may affect refrigeration system sizing and operation.

Government Response: Yes. The condensing units may be located within 50 feet of the walk-in cooler.

Question 6: The SOW requires stainless-steel shelving. Does the Government require shelving along two (2) walls, or may the contractor propose a shelving configuration that meets the Government’s storage needs.

Government Response: No. Stainless steel shelving is required along one (1) side of the walk-in cooler.