CSS-CVM-2026-134067.docx

ALP: CVM-2026-134067

Short Description: Bio Safety Cabinets

COMBINED SYNOPSIS/SOLICITATION

1. GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number 75F40126Q00178 is issued as a/an ☒ RFQ ☐ RFP ☐ IFB for This requirement is for the laboratory at the Food and Drug Administration (FDA) Center for Veterinary Medicine (CVM), Office of Applied Science, is pursuing projects that involve the use of biologically hazardous samples. The safe handling of such samples requires the use of an appropriately rated biosafety cabinet. Currently the Office of Applied Science possesses biosafety cabinets (BSC’s) that have been evaluated as inadequate and in need of replacement.

This acquisition ☒ is / ☐ is not set-aside for small business concerns.

Set-Aside: ☐ None ☒ Total Small Business ☐ WOSB ☐ SDVOSB ☐ 8(a) ☐ HUBZone ☐ Other: specify

NAICS Code: 339113 Small Business Size Standard: 1000 This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at: https://acquisition.gov/ | https://acquisition.gov/far-overhaul | https://acquisition.gov/hhsar

All responsible sources may submit a ☒ quotation ☐ bid ☐ proposal, which will be considered by the agency.

2. DELIVERY AND PERFORMANCE

Place of Delivery / Place of Performance:

Food and Drug Administration Center for Veterinary Medicine 8401 Muirkirk Rd Laurel, MD 20708

FOB Point: ☒ Destination ☐ Origin Inspection and Acceptance: Inspection and acceptance shall be performed at the delivery location in accordance with the terms of clause 52.212-4.

Contractor shall coordinate delivery with the Technical Point of Contact no fewer than five (5) business days before delivery.

Inspection and acceptance shall be performed by the Government Technical Point of Contact following delivery. Acceptance shall be based on verification of NSF/ANSI 49 compliance, proper operation, receipt of all required accessories and documentation, and confirmation that the biosafety cabinets meet all solicitation requirements. Final Government acceptance is required prior to payment.

Period of Performance Supplies: Delivery Timeframe + Warranty Delivery shall be completed within 60 days of award. The delivered items shall include a minimum five (5) year manufacturer warranty from the date of Government acceptance.

Following Government acceptance, the Contracting Officer will issue an administrative modification under RFO 43.203(b)(1) and 43.201 to memorialize the period of performance dates, anchored to the Government acceptance date. The modification does not change scope, price, or any other substantive term. The Contractor's written confirmation of the completion date supports inspection and acceptance scheduling; it does not establish the period of performance.

3. CONTRACT LINE ITEMS (CLINs) Comment by Johnson, Iris: CLIN structure and description needs to match the IGCE. Please correct.

60-month manufacturer's warranty

Domestic End Product (Y/N) Country of Origin (If Not Domestic):

60-month manufacturer's warranty

Domestic End Product (Y/N) Country of Origin (If Not Domestic):

0003 Comment by Johnson, Iris: Warranty needs to be included in CLIN 001 and 002 - 60-month manufacturer's warranty (SOW states 60 month warranty)

CLIN 003 should read as: Delivery, Installation, and NSF/ANSI 49 Certification of all seven biosafety cabinets

Note: Offerors shall indicate whether each offered end product is a domestic end product. If an offered end product is not domestic, the Offeror shall identify the country of origin.

4. POINTS OF CONTACT

Contracting Officer:

Name: Iris Johnson Email: Iris.Johnson1@fda.hhs.gov Phone: 301-796-3353 Contract Specialist:

Name: Reagan Davis Email: Reagan.Davis@fda.hhs.gov Phone: 301-796-0910

5. CONTRACT CLAUSES

5A. Clauses Incorporated by Reference

5B. Clauses Incorporated by Full Text

52.252-2, Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://acquisition.gov https://acquisition.gov/far-overhaul https://acquisition.gov/hhsar (End of clause)

FDA Electronic Invoicing and Payment Requirements — Invoice Processing Platform (IPP) (Jan 2022)

a. All Invoice submissions for goods and or services must be made electronically through the U.S. Department of Treasury's Invoice Processing Platform System (IPP). http://www.ipp.gov/vendors/index.htm

b. Invoice Submission for Payment means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in FAR 32.905(b), "Content of Invoices" and the applicable Payment clause included in this contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial items contracts. The IPP website address is: https://www.ipp.gov c.

1. The Agency will enroll the Contractors new to IPP. The Contractor must follow the IPP registration email instructions for enrollment to register the Collector Account for submitting invoice requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive Registration email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award for new contracts or date of modification for existing contracts.

2. Registration emails are sent via email from ipp.noreply@mail.eroc.twai.gov. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email to IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

3. The Contractor POC will receive two emails from IPP Customer Support, the first email contains the initial administrative IPP User ID. The second email, sent within 24 hours of receipt of the first email, contains a temporary password. You must log in with the temporary password within 30 days.

4. If your company is already registered to use IPP, you will not be required to re-register.

5. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment as authorized by HHSAR 332.7002, a written request must be submitted to the Contracting Officer to explain the circumstances that require the authorization of alternate payment procedures.

d. Contractor is required to attach an invoice log addendum to each invoice which shall include, at a minimum, the following information for contract administration and reconciliation purposes:

(1) list of all invoices submitted to date under the subject award, including the following:

(i.) invoice number, amount, & date submitted (ii.) corresponding payment amount & date received

(2) total amount of all payments received to date under the subject contract or order

(3) and, for definitized contracts or orders only, total estimated amounts yet to be invoiced for the current, active period of performance.

e. If the services are rejected for failure to conform to the technical requirements of the Delivery Order, or any other contractually legitimate reason, the Contractor shall not be paid, or shall be paid an amount negotiated by the CO.

f. Payment to the Contractor will not be made for temporary work stoppage due to circumstances beyond the control of U.S. Food and Drug Administration such as acts of God, inclement weather, power outages, and results thereof, or temporary closings of facilities at which Contractor personnel are performing. This may, however, be justification for excusable delays.

g. The Contractor agrees that the submission of an invoice to the Government for payment is a certification that the services for which the Government is being billed, have been delivered in accordance with the hours shown on the invoices, and the services are of the quality required for timely and successful completion of the effort.

h. Questions regarding invoice payments that cannot be resolved by the IPP Helpdesk should be directed to the FDA Employee Resource and Information Center (ERIC) Helpdesk at 301-827-ERIC (3742) or toll-free 866-807-ERIC (3742); or, by email at ERIC@fda.hhs.gov. Refer to the Call-in menu options and follow the phone prompts to dial the option that corresponds to the service that's needed. All ERIC Service Now Tickets will either be responded to or resolved within 48 hours (2 business days) of being received. When emailing, please be sure to include the contract number, invoice number and date of invoice, as well as your name, phone number, and a detailed description of the issue.

(End of clause)

6. SPECIFICATIONS

This requirement will be acquired using a Firm-Fixed-Price (FFP) contract for the purchase, delivery, and warranty of biosafety cabinets. We expect to acquire seven new BSCs according to our specifications. Salient characteristics contained in this solicitation and the attached Statement of Work represent the Government's minimum requirements. Products meeting or exceeding all stated salient characteristics will be considered for award. The Contractor shall provide seven (7) biosafety cabinets consisting of:

All BSCs are expected to meet certification standards (NSF/ANSI 49) upon delivery.

Deliverables The following are the requirements that should be met at the minimum:

• Class II: Protects personnel, environment, and product (samples). The most common type, offering sterile conditions, ideal for BSL-1 through BSL-3.

A. SOLICITATION PROVISIONS

A1. Provisions Incorporated by Reference

Basis for Award Lowest Price Technically Acceptable (LPTA): Award will be made to the lowest-priced offeror whose offer is determined technically acceptable. Technical acceptability will be evaluated on a pass/fail basis against all salient characteristics, NSF/ANSI 49 compliance requirements, delivery requirements, warranty requirements, and quotation completeness. Price will be evaluated for reasonableness A2. Addenda to 52.212-1

Offer Acceptance Period (if applicable):

Paragraph (b) of the provision is hereby amended to extend the period for acceptance of offers from 60 calendar days to 90 calendar days from the date specified for receipt of offers.

B. OFFER SUBMISSION

Questions Due: Questions regarding this solicitation shall be submitted in writing to the Primary POC identified in the SAM.gov notice Hard Date: July 27, 2026, EST Offers Due: As listed on the SAM.gov notice.

Submission Method: Email to the POCs listed in the SAM.gov posting.

Preferred File Format: Searchable PDF and Excel Page Limit (if applicable): N/A

Offerors Shall Submit:

1. Technical quotation

1. Price quotation

1. Warranty terms (if applicable)

1. UEI and confirmation of active SAM.gov registration

1. Lead time for delivery

1. Country of origin for all items

Points of Contact As listed on the SAM.gov notice.

C. ADDITIONAL INFORMATION

Amendments:

Any amendments to this solicitation will be posted to SAM.gov. It is the offeror's responsibility to monitor SAM.gov for any amendments.

FDA OAGS | Supplies | Page 1 FSB Version 2.1 (June 14, 2026)