75F40125R126822 QnR.pdf

The following Questions have been submitted in response to solicitation 75F40125R126822 and following each questions are the government’s responses.

QUESTION 1.

“Upon reviewing the document titled Attachment 1 – PWS with Appendices, I noted that the “Equipment Types and Maintenance Types” list beginning on page 132 includes items such as “French Press,” “Knife Sharpener,” and “Label Maker,” among others. Could you kindly clarify whether these specific items are to be included in the scope of the equipment maintenance request? Additionally, if such items are required, would it be acceptable to submit a partial bid that excludes certain items (e.g., the ones mentioned above)?”

Government’s Response: Part 1: All items on the provided equipment list are part of the requirement. Even though some items seem inconsequential, repairing those items is often more cost effective than purchasing replacements. See PWS page 6: “The Contractor shall provide the information for all required parts to the Division or Office to which the equipment is assigned. The Division or Office shall determine whether to repair or replace equipment and shall make the purchase of parts or equipment.”

Part 2: Partial proposals will be considered non-responsive and will not be evaluated further.

QUESTION 2.

“Reference: attachment 2 Pricing Schedule; Attachment 7 SCA Employee Length of Service; Attachment 3 Wage Determination

Discussion: The Pricing Schedule notes that the FTE equivalent hours are 1,912. Attachment 7 indicates all employees have over 10 years of continuous service. The Wage Determination requires employees receive the 11 holidays (88 hours), 56 hours of sick time, and the three weeks of vacation (120 hours) for a total of 264 hours. For 2,080 annual hours, this would leave 1,816 productive hours.

Question: How did the government arrive at 1,912 for FTE equivalent hours?

Question: Will the government adjust the FTE equivalent in light of the incumbent workforce to be 1,816?”

Government’s Response: According to the Government Accountability Office (GAO): an FTE is “The total number of regular straight-time hours (i.e., not including overtime or holiday hours) worked by employees divided by the number of compensable hours applicable to the fiscal year, as defined by the Office of Management and Budget (OMB), Circular No. A-1.” So “2,080 hours would be equal to one FTE (40 hours x 52 weeks = 2,080 hours).” However, we estimated the FTE hours by subtracting the 11 Federal Holidays from the 2,080 workable hours in a year. (2,080 – 88 = 1,912).

Since this is a firm fixed price requirement, the 1,912 FTE information is given so that potential respondents understand the government’s expectation of “full-time work” and can plan their staffing adequately to cover the workload.