Attachment_5_-_Cost_Estimate_Format(1).xlsx

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Tobacco Retailer Inspections
Solicitation number
75F40119R00065
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This document contains a sample cost estimate format and example for conducting tobacco retailer inspections under multiple IDIQ contracts to be awarded by the Food and Drug Administration. The cost estimate template includes direct labor costs for program coordinators, backup coordinators, administrative assistants and subcontracted inspectors and minors. It also accounts for other direct costs such as travel, supplies, equipment and indirect costs including overhead and fringe benefits. The related federal contract opportunity notices the FDA's intent to award contracts on a total small business set-aside basis to employ commissionable inspectors for retail inspections in five regions. Inspectors must be health, food or drug officers of the state where inspections occur. The solicitation is expected to publish on June 17, 2019 on SBA's website and will assist the FDA in inspecting tobacco retailers and monitoring other entities subject to the Tobacco Control Act.

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Attachment 5

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RFP_Tobacco_Retailer_inspections_amend2.pdf PDF
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Attachment_3_-_Monthly_Report_Template.pdf PDF
FDA_Response_to_vendor_questions_1.pdf PDF
Attachment_5_-_Cost_Estimate_Format.xlsx XLSX spreadsheet
Attach_1_Materials_List[1].pdf PDF
Attachment_4_form_3398._non-disclosure_form.pdf PDF
Request_for_proposal.pdf PDF
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DE_Task_Order.pdf PDF
Attachment_6_-_SF_LLL[1].pdf PDF
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OH_Task_Order.pdf PDF
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Sample Layout Attachment 5 - Cost Estimate Format and Example

This document has multiple sheets, including a completed example cost estimate.
Direct Labor:QuantityTime or %RateTotal Est. Cost
Program Coordinator
Backup Program Coordinator
Commissioned Officers
Minors
Total Direct Labor Costs
Subcontract:
Inspectors
Minors
Other subcontractor costs
Total Sobcontract Costs
Other Direct Costs:
Travel
Materials and Supplies (itemize)
Equipment (itemize)
Other
Total Other Direct Costs
Indirect Costs:
Overhead Rate
Fringe Benefit Rate
Total Indirect Costs
Total Estimated Costs
Some of the above costs will not apply to how your agency has proposed to conduct inspections.

Example Cost Estimate

STATE X Cost Estimate (Base Year)
Direct Labor:QuantityTime or %RateTotal Est. CostTotal Cost over 3 years
Program Coordinator1100% FTE$40.00$83,200.00$257,171.20
Backup Program Coordinator150%FTE$28.00$29,120.00$90,012.00
Admin Assistant125% FTE$13.50$7,020.00$21,704.80
Total Direct Labor Costs$119,340.00$368,888.00
Subcontract:1
Inspectors850% FTE$20.00$166,400.00$499,200.00
Student Minors24$100 stipends$2,400.00$7,200.00
Total for Subcontractor, Inc.$168,800.00$506,400.00
Other Direct Costs:
Travel$16,587.00$51,419.00
Insurance for Minors$1,233.00$1,233.00$3,699.00
Materials and Supplies
Paper6 boxes$40.00$240.00$720.00
Office supplies12 months$200.00$2,400.00$7,200.00
Equipment
Laptops2$1,200.00$2,400.00$2,400.00
File cabinets4$780.00$3,120.00$3,120.00
Cameras8$97.00$776.00$776.00
Buy money for minors300 buys$7.00$2,100.00$2,100.00
Office Space rental12 months$965.00$11,580.00$11,580.00
Total Other Direct Costs$40,436.00$112,126.64
Indirect Costs:
Overhead Rate10% of direct costs$32,857.60$98,741.46
Fringe Benefit Rate34% of direct labor$40,575.60$125,421.92
Total Indirect Costs$73,433.20$224,163.38

Total Estimated Costs Base Period $402,009.20 $1,211,578.02

STATE X Cost Estimate (Option Year 1)
Direct Labor:QuantityTime or %RateTotal Est. Cost
Program Coordinator1100% FTE$41.20$85,696.00
Backup Program Coordinator150%FTE$28.84$29,993.60
Admin Assistant125% FTE$13.91$7,233.20
Total Direct Labor Costs$122,922.80
Subcontract:1
Inspectors850% FTE$20.00$166,400.00
Student Minors24$100 stipends$2,400.00
Total for Subcontractor, Inc.$168,800.00
Other Direct Costs:
Travel$17,416.00
Insurance for Minors$1,233.00$1,233.00
Materials and Supplies
Paper6 boxes$40.00$240.00
Office supplies12 months$200.00$2,400.00
Buy money for minors350$7.00$2,450.00
Office Space rental12 months$993.95$11,927.40
Total Other Direct Costs$35,666.40
Indirect Costs:
Overhead Rate10% of direct costs$32,738.92
Fringe Benefit Rate34% of direct labor$41,793.75
Total Indirect Costs$74,532.67
Total Estimated Costs Option Year 1$401,921.87
STATE X Cost Estimate (Option Year 2)
Direct Labor:QuantityTime or %RateTotal Est. Cost
Program Coordinator1100% FTE$42.44$88,275.20
Backup Program Coordinator150%FTE$29.71$30,898.40
Admin Assistant125% FTE$14.33$7,451.60
Total Direct Labor Costs$126,625.20
Subcontract:1
Inspectors850% FTE$20.00$166,400.00
Student Minors24$100 stipends$2,400.00
Total for Subcontractor, Inc.$168,800.00
Other Direct Costs:
Travel$17,416.00
Insurance for Minors$1,233.00$1,233.00
Materials and Supplies
Paper6 boxes$40.00$240.00
Office supplies12 months$200.00$2,400.00
Buy money for minors350$7.00$2,450.00
Office Space rental12 months$1,023.77$12,285.24
Total Other Direct Costs$36,024.24
Indirect Costs:
Overhead Rate10% of direct costs$33,144.94
Fringe Benefit Rate34% of direct labor$43,052.57
Total Indirect Costs$76,197.51

Total Estimated Costs Option Year 2 $407,646.95

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