Attachment_5_-_Cost_Estimate_Format.xlsx

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Tobacco Retailer Inspections
Solicitation number
75F40119R00065
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This document contains a sample cost estimate format and example for conducting tobacco retailer inspections over five years. The Food and Drug Administration intends to award multiple IDIQ contracts to conduct inspections in five regions across the United States. The cost estimate example outlines direct labor costs, subcontractor costs, other direct costs including travel and materials, indirect costs including overhead and fringe benefits, and total estimated costs for each of the five years. Direct labor includes positions for a program coordinator, backup coordinator, and administrative assistant. Subcontractor costs include inspectors and student minors. Other direct costs include items like insurance, supplies, equipment, and office space rental. Indirect costs are calculated as percentages of direct costs and direct labor. The total estimated costs increase each year to account for inflation.

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Attachment 5

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Sample_Task_Order_Region_IV.pdf PDF
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RFP_Tobacco_Retailer_inspections_amend2.pdf PDF
RFP_Tobacco_Retailer_inspections_amend1.pdf PDF
Attachment_3_-_Monthly_Report_Template.pdf PDF
FDA_Response_to_vendor_questions_1.pdf PDF
Attachment_5_-_Cost_Estimate_Format(1).xlsx XLSX spreadsheet
Attach_1_Materials_List[1].pdf PDF
Attachment_4_form_3398._non-disclosure_form.pdf PDF
Request_for_proposal.pdf PDF
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DE_Task_Order.pdf PDF
Attachment_6_-_SF_LLL[1].pdf PDF
Attachment_9_whistleblower_protections_for_contractor_employees-2.pdf PDF
Attachment_2_-_Retail_Outlet_List_Template(1).pdf PDF
OH_Task_Order.pdf PDF
Attachment_8__Appendix_Q_HHS_Contracting_Guide-508.pdf PDF
Attachment_7_-FDA_Tobacco_Fixed_Price_InvoiceForm_2018.pdf PDF
VA_Task_Order.pdf PDF
Appendix_C-_contractor_non-disclosure_agreement.pdf PDF
PR_Task_Order.pdf PDF
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Sample Layout Attachment 5 - Cost Estimate Format and Example

This document has multiple sheets, including a completed example cost estimate.
Direct Labor:QuantityTime or %RateTotal Est. Cost
Program Coordinator
Backup Program Coordinator
Commissioned Officers
Minors
Total Direct Labor Costs
Subcontract:
Inspectors
Minors
Other subcontractor costs
Total Sobcontract Costs
Other Direct Costs:
Travel
Materials and Supplies (itemize)
Equipment (itemize)
Other
Total Other Direct Costs
Indirect Costs:
Overhead Rate
Fringe Benefit Rate
Total Indirect Costs
Total Estimated Costs
Some of the above costs will not apply to how your agency has proposed to conduct inspections.

Example Cost Estimate

STATE X Cost Estimate (Year 1)
Direct Labor:QuantityTime or %RateTotal Est. CostTotal Cost over 5 years
Program Coordinator1100% FTE$40.00$83,200.00$441,729.60
Backup Program Coordinator150%FTE$28.00$29,120.00$154,616.80
Admin Assistant125% FTE$13.50$7,020.00$37,273.60
Total Direct Labor Costs$119,340.00$633,620.00
Subcontract:1
Inspectors850% FTE$20.00$166,400.00$832,000.00
Student Minors24$100 stipends$2,400.00$12,000.00
Total for Subcontractor, Inc.$168,800.00$844,000.00
Other Direct Costs:
Travel$16,587.00$86,251.00
Insurance for Minors$1,233.00$1,233.00$6,165.00
Materials and Supplies
Paper6 boxes$40.00$240.00$1,200.00
Office supplies12 months$200.00$2,400.00$12,000.00
Equipment
Laptops2$1,200.00$2,400.00$2,400.00
File cabinets4$780.00$3,120.00$3,120.00
Buy money for minors300 buys$7.00$2,100.00$11,900.00
Office Space rental12 months$965.00$11,580.00$60,363.12
Total Other Direct Costs$39,660.00$183,399.12
Indirect Costs:
Overhead Rate10% of direct costs$32,780.00$166,101.91
Fringe Benefit Rate34% of direct labor$40,575.60$215,430.80
Total Indirect Costs$73,355.60$381,532.71

Total Estimated Costs Year 1 $401,155.60 $2,042,551.83

STATE X Cost Estimate (Year 2)
Direct Labor:QuantityTime or %RateTotal Est. Cost
Program Coordinator1100% FTE$41.20$85,696.00
Backup Program Coordinator150%FTE$28.84$29,993.60
Admin Assistant125% FTE$13.91$7,233.20
Total Direct Labor Costs$122,922.80
Subcontract:1
Inspectors850% FTE$20.00$166,400.00
Student Minors24$100 stipends$2,400.00
Total for Subcontractor, Inc.$168,800.00
Other Direct Costs:
Travel$17,416.00
Insurance for Minors$1,233.00$1,233.00
Materials and Supplies
Paper6 boxes$40.00$240.00
Office supplies12 months$200.00$2,400.00
Buy money for minors350$7.00$2,450.00
Office Space rental12 months$993.95$11,927.40
Total Other Direct Costs$35,666.40
Indirect Costs:
Overhead Rate10% of direct costs$32,738.92
Fringe Benefit Rate34% of direct labor$41,793.75
Total Indirect Costs$74,532.67
Total Estimated Costs Year 2$401,921.87
STATE X Cost Estimate (Year 3)
Direct Labor:QuantityTime or %RateTotal Est. Cost
Program Coordinator1100% FTE$42.44$88,275.20
Backup Program Coordinator150%FTE$29.71$30,898.40
Admin Assistant125% FTE$14.33$7,451.60
Total Direct Labor Costs$126,625.20
Subcontract:1
Inspectors850% FTE$20.00$166,400.00
Student Minors24$100 stipends$2,400.00
Total for Subcontractor, Inc.$168,800.00
Other Direct Costs:
Travel$17,416.00
Insurance for Minors$1,233.00$1,233.00
Materials and Supplies
Paper6 boxes$40.00$240.00
Office supplies12 months$200.00$2,400.00
Buy money for minors350$7.00$2,450.00
Office Space rental12 months$1,023.77$12,285.24
Total Other Direct Costs$36,024.24
Indirect Costs:
Overhead Rate10% of direct costs$33,144.94
Fringe Benefit Rate34% of direct labor$43,052.57
Total Indirect Costs$76,197.51
Total Estimated Costs Year 3$407,646.95
STATE X Cost Estimate (Year 4)
Direct Labor:QuantityTime or %RateTotal Est. Cost
Program Coordinator1100% FTE$43.71$90,916.80
Backup Program Coordinator150%FTE$30.60$31,824.00
Admin Assistant125% FTE$14.75$7,670.00
Total Direct Labor Costs$130,410.80
Subcontract:1
Inspectors850% FTE$20.00$166,400.00
Student Minors24$100 stipends$2,400.00
Total for Subcontractor, Inc.$168,800.00
Other Direct Costs:
Travel$17,416.00
Insurance for Minors$1,233.00$1,233.00
Materials and Supplies
Paper6 boxes$40.00$240.00
Office supplies12 months$200.00$2,400.00
Buy money for minors350$7.00$2,450.00
Office Space rental12 months$1,023.77$12,285.24
Total Other Direct Costs$36,024.24
Indirect Costs:
Overhead Rate10% of direct costs$33,523.50
Fringe Benefit Rate34% of direct labor$44,339.67
Total Indirect Costs$77,863.18
Total Estimated Costs Year 4$413,098.22
STATE X Cost Estimate (Year 5)
Direct Labor:QuantityTime or %RateTotal Est. Cost
Program Coordinator1100% FTE$45.02$93,641.60
Backup Program Coordinator150%FTE$31.52$32,780.80
Admin Assistant125% FTE$15.19$7,898.80
Total Direct Labor Costs$134,321.20
Subcontract:1
Inspectors850% FTE$20.00$166,400.00
Student Minors24$100 stipends$2,400.00
Total for Subcontractor, Inc.$168,800.00
Other Direct Costs:
Travel$17,416.00
Insurance for Minors$1,233.00$1,233.00
Materials and Supplies
Paper6 boxes$40.00$240.00
Office supplies12 months$200.00$2,400.00
Buy money for minors350$7.00$2,450.00
Office Space rental12 months$1,023.77$12,285.24
Total Other Direct Costs$36,024.24
Indirect Costs:
Overhead Rate10% of direct costs$33,914.54
Fringe Benefit Rate34% of direct labor$45,669.21
Total Indirect Costs$79,583.75

Total Estimated Costs Year 5 $418,729.19

File details come from the government source that posted it. Updated .