Amendment 2 QA document.pdf

Solicitation# 7571MN26Q00056 HHS eFax Mordernization

Questions & Answers (Q & A)

Question 1: Quantity/Volume & Pricing:

a. Is quantity by Page Volume/Number of lines/Users/Licenses?

Please submit pricing as would customarily be offered in the Marketplace. Pricing may be submitted by page volume or by license or both, or may be submitted by a unit of measure not hereby mentioned.

b. Labor Pricing:

Please propose labor categories as would customarily be offered in the Marketplace. Additional/different labor categories based on your understanding of the requirement are acceptable. The Project Manager (PM) role is however required.

c. Pricing Worksheet:

Price Proposal Worksheet_eFax is amended. Please utilize AMENDED version noted below:

• Changed from: Attachment J.2 - Price Proposal Worksheet_eFax

• Changed to: Attachment J.2 - Price Proposal Worksheet_eFax_AMENDED

Question 2: Due Date:

a. Can you extend the Due Date? Are all volumes of the proposal due by August 17th 2026?

Due date for proposal response (including all Volumes and requirements) is amended as below.

• From: August 17th 2026

• To: August 20th 2026

b. Can you extend the Due Date for Past Performance questionnaire (PPQ):

Due date on PPQ is amended as below.

• From: August 12th 2026

• To: August 20th 2026

d. PPQ document is amended to reflect extended due date of August 20th 2026:

Please utilize AMENDED version noted below:

• Changed from: “Attachment J.3_Past Performance Questionaire_eFax”

• Changed to: “Attachment J.3_Past Performance Questionaire_eFax_AMENDED”

Question 3: Evaluation Factors:

a. Are past performance references required in addition to the Past Performance Questionnaire (PPQ)?

No. References are not required in addition to the PPQs. A completed PPQ suffices for a past Performance Reference. Please submit Three (3) - Five (5) completed PPQS.

b. Is a PPQ required if CPARS is available?

No, a PPQ is not required if a completed CPARS is available.

END OF DOCUMENT

c. How will vendor without CPARS history be evaluated?

A PPQ is required if a CPARS history is unavailable.

d. Are there additional HHS-requirements or is FedRAMP high sufficient?

Applicable HHS Security requirements will be evaluated in addition to all factors as provided in Sections L and M.

e. Can I Qualify via credentials of Teaming Partner/Sub-contractor?

Qualifications based on Sub-contractual relationships will not be considered for award. HHS intends to contract directly with FEDRAMP High vendors.

Question 4: Submission Format

Are there formatting and Page Limit requirements for the proposal?

The solicitation does not specify page limits, font styles, or formatting requirements. Accordingly, there are no explicit restrictions; however, submissions must be of reasonable length and presented in a legible font.

Question 5: Is there an incumbent? Is there a transition from an existing system?

This is a new requirement. There is no HHS/FOH incumbent. FOH seeks a SaaS eFax solution to replace legacy fax machines.

Question 6: Error in section L.5 "General Instructions" - Paragraph 2 Error in section L.5 "General Instructions" - Paragraph 2 (amended) Please see attached “ SF30_AMMENDMENT 2_eFax_7571MN26Q00056” document.

Question 7: Question related to Technical and Operational issues Offerors are to submit proposals based on their technical knowledge and prior experience with the specified service. All requirements outlined in the Performance Work Statement (PWS), applicable Department of Health and Human Services (HHS) regulations, solicitation terms, and any mandatory provisions apply.