74BAI-S3432 RFP~2.docx

Nevada State Purchasing Division Department of Administration 515 E Musser St Ste 300 Carson City, NV 89701 purchasing.nv.gov nevadaepro.com

Request for proposals 74BAI-S3432

Release Date 07/11/2025

Solicitation number 74BAI-S3432

Single point of contact name Joel Wixon, Purchasing Officer II

Single point of contact email j.wixon@admin.nv.gov

Single point of contact phone# 775-531-3313

Soliciting agency Nevada State Purchasing

Contracting agency Business and Industry, Division of Insurance

Solicitation title Workers Compensation Claims Administration for Self-Insured Insolvencies

Deadline for submissions 09/16/2025

For deaf and hard of hearing, call 711 and ask the relay agency to dial the single point of contact phone number above.

This request for proposals is available at nevadaepro.com as a bid solicitation.

Table of Contents

Applicable regulations governing procurement

Statute and code. All applicable Nevada Revised Statutes (NRS) and Nevada Administrative Code (NAC) documentation can be found at: www.leg.state.nv.us/law1.cfm.

Single point of contact. Vendors and their representatives shall only contact the single point of contract or use the electronic procurement system regarding this solicitation until after a notice of award (NOA) has been issued. Failure to observe this restriction may result in disqualification of a response per NAC 333.155(3).

Ethics. Prospective vendors are advised to review Nevada’s ethical standards requirements, including but not limited to NRS 281A, NRS 333.800, and NAC 333.155.

Project overview

The State of Nevada Purchasing Division, on behalf of the Department of Business and Industry, Division of Insurance (DOI), is soliciting bids from qualified and licensed workers’ compensation third-party administrators (TPA) for claims administration services for the Insolvency Fund for Self-Insured Employers and the Insolvency Fund for Self-Insured Associations. These services are described below and in the scope of work and attachments.

The State intends to award one contract in conjunction with this request for proposals (RFP), as determined in the best interests of the State. The Department of Business and Industry, Division of Insurance (DOI), shall administer a contract resulting from this solicitation. The resulting contract is expected to be for a contract term of four years, subject to Board of Examiners approval.

Contracting agency background

The Nevada Division of Insurance Self-Insured Workers’ Compensation Section is responsible for the certification and regulation of self-insured employers and associations of self-insured employers pursuant to Chapters 616B.300 through 616B.446 of the Nevada Revised Statutes.

Through the Insolvency Fund for Self-Insured Employers and the Insolvency Fund for Self-Insured Associations (Funds), the Division has the responsibility for the administration of claims of insolvent former Self-Insured Employers and Self-Insured Associations as well as records storage for closed claims of these entities. The TPA bid will include a recommended method by which benefits and expenses for each claim will be paid on behalf of the Division. The Division will fund all claim payments and associated claims expenses.

As of May 2025, there are 78 open claims and over 16,000 closed claims in electronic format for both Funds.

Goals and objectives

The goal of this RFP is to procure a professional services contract(s) to properly administer the Insolvency Funds for Self-Insured Employers and Self-Insured Associations in compliance with Nevada Statutes.

The objectives of the contract are:

Properly administer the claims of insolvent Self-Insured Employers and Self-Insured Associations of the Insolvency Funds in compliance with Nevada statutes and regulations.

Provide the Division with correspondence, reports, and supporting documentation to monitor the administration of the claims of the Insolvency Funds.

Ensure claimants receive their benefits and the claimant’s medical providers receive payment in a timely manner for services provided.

Scope of work

PROGRAM DEVELOPMENT AND MAINTENANCE

TPA will administer workers' compensation claims of insolvent SIEs and SIAs, including, but not limited to claim management and administration; case management; bill review; excess insurance recovery; subrogation; payment; and settlement in consultation with Division staff and in accordance with applicable Nevada laws.

TPA will assume the complete handling of all open and reopened claims as well as new claims, accepted by the Division and assigned to the contracted TPA, of insolvent SIEs or SIAs, whether currently insolvent or determined in the future to be insolvent, from the effective date of this contract. Division approval is required before a new or reopened claim may be paid by either Fund.

TPA will ensure that requests for all outside case management services utilized, including, but not limited to, nurse case management and special investigation services, must be discussed with and approved by the Division in advance.

TPA will ensure that prior to reopening any previously closed claims, the adjuster must provide and discuss the rationale with Division staff.

Within thirty (30) calendar days of the award of the contract, with input and agreement of the Division, the TPA shall develop a Claims Handling Protocol document delineating handling of claims in the following areas: processing claims; issuing timely claim determinations; managing medical treatment; providing litigation support; establishing and maintaining reserves; maintaining accurate and timely payment of bills to ensure no duplicate payments; and providing timely payment of any and all workers’ compensation benefits. The document should also include TPA staff contact information, expectations and process descriptions.

TPA will ensure a list of treating providers is filed with the DIR in accordance with NRS 616C.087 and any subsequent legislative changes.

TPA shall produce an electronic copy of a claim file at the request of the Division.

TPA will comply with all State and federal laws and adhere to all State and federal reporting requirements.

CLAIMS MANAGEMENT INFORMATION SYSTEM

TPA will import from the prior vendor and convert all historical data, documents and financial elements of both workers’ compensation Insolvency Funds’ open and closed claim files into its electronic claims system. It is required that claims data and all other documentation associated with all current and prior open and closed claims be transferred into TPA’s electronic claims system to ensure future loss runs will contain a complete history of all claim years. Transfer of all claims, data, information, or files must occur within the first 30 days of the contract’s start date.

TPA will assume responsibility for the transfer from the previous vendor of all electronic open and closed claims, while maintaining claim file completeness, coherence and integrity.

TPA will enhance or modify its claim handling software, as needed, to administer claims. All refinements, updates and modifications to the claims management information system will be at the expense of the TPA.

TPA must maintain proper claim file documentation electronically, including but not limited to: claim activities, events, actions, and claim facts; action plans; activity logs or diary notes; supporting imaged documents; calculations of indemnity benefits; temporary modified/light duty actions; TTD, TPD, VR maintenance and Permanent Total Disability (PTD) payments; overpayment and underpayments; excess reimbursement requests and recoveries; and subrogation.

TPA shall electronically maintain imaged claim documents, in chronological order, to include all correspondence, written determinations, DIR WCS mandated forms, all litigation documents; medical reports, medical bills and explanations of benefits that were created when bills were paid in chronological order.

TPA will ensure that required data, documentation, and payments are posted to each claim file in an accurate and timely manner.

TPA will ensure that reopened claims shall be fully integrated into the electronic record.

TPA will store claim files electronically for the life of the contract. Upon termination or nonrenewal of this contract, TPA will turn over all claim records and files, regardless of format, to the Division or to a vendor designated by the Division. TPA shall provide the Division or its new vendor with the necessary assistance to complete a smooth transition and provide the Division final computerized reports in a format which is usable and agreed upon by the Division, providing claims listings, total amounts spent, and other loss information as required. In addition, TPA will comply with all applicable laws and regulations pertaining to insurer and third-party administrator claims file transfer obligations. TPA will not destroy files relating to the claims subject to this contract.

CLAIMS ADMINISTRATION

TPA will review and process all claims for workers’ compensation benefits in accordance with requirements of Nevada law.

TPA will provide written notification to claimants regarding the transition of the claim to the TPA upon start of contract and upon subsequent assumption of additional insolvent claims by the Division.

TPA will assign a dedicated and appropriately licensed claims adjuster to handle the SIE and SIA claims. TPA will provide written notification to the Division of a change in this adjuster as well as the adjuster’s direct contact information within thirty (30) days of the change.

TPA will assume responsibility for the administration of all claims assigned by the Division to one of the Funds after the effective date of the contract.

TPA will ensure that all claims, including medical claims only and lost time claims, shall be thoroughly investigated to determine compensability and include contact with the employer, injured employee, witnesses and treating physician.

TPA will review all medical invoices, obtain additional information or corrections as needed to ensure that services are correct and compensable for the accepted injury or disease, and fees have been reduced to the Nevada Medical Fee Schedule and a managed care discount has been applied, where applicable.

TPA will promptly review, compute and timely pay all benefits, rating awards, medical and indemnity payments, in accordance with Nevada law.

TPA will arrange and supervise rehabilitation programs, assigning rehabilitation service vendors when appropriate.

TPA will promptly establish reserves on claims based upon medical and factual reporting, anticipated medical treatment, anticipated length of temporary disability, expected permanent residual impairment, age and occupation of the worker, anticipated indemnity or survivors’ benefits, and Nevada law. Reserves shall be established based upon the potential cost of each claim. Any changes to reserves shall include an explanation for the change. All reserves categories shall be reviewed on a regular basis but at least every ninety (90) days. Such reserves shall be indicated in the claim notes.

TPA will inform and consult with the Division regarding excess insurance recovery and subrogation, file reimbursement requests with the insurers, and copy the Division on all filings with insurers regarding reimbursement requests and any other subrogation. TPA will follow up with excess insurers to ensure reconciliation and reimbursement of the requested amount to the appropriate Fund.

CLAIMS FUNDING AND INVOICING

TPA will coordinate with the Division, the Department of Business & Industry, and the State Treasurer's Office to establish a State of Nevada bank account designated by the Division for all payments to claimants and providers. The account will be funded by the Fund for Insolvent Self-Insured Employers or the Fund for Insolvent Self-Insured Associations, as applicable. TPA is responsible for costs related to this account, including stock check.

TPA will prepare and email to the Division a weekly claims payment invoice and check register for funding of the bank account by the appropriate Insolvency Fund. Separate invoices and check registers must be submitted for payment from each fund. To facilitate funding, this funding request must be submitted at least three days prior to the proposed payment and the check register must include, at a minimum, the claim number, SIE or SIA name, provider name/payee, type of payment, amount, and payment identification (check or electronic payment identification number), in a format to be agreed upon with the Division. These funds will be deposited into the bank account only after the Division and the Department of Business and Industry Fiscal Unit have reviewed and approved the preliminary check register and invoice provided by the TPA for each of the Funds.

When a previously closed claim is reopened, the TPA shall email an invoice for the reopening to Division staff within five (5) business days of the reopening.

TPA shall submit monthly administrative invoices within five (5) business days after the end of the month.

REPORTING

TPA will email the Division monthly loss runs (claims cost detail reports) for each Fund within five (5) business days of the close of the previous month; loss runs must be in Excel format with the capability to search, sort and filter data. The loss runs must include the claimants' names, names of SIE or SIA, dates of loss, claim numbers, status, medical expenses paid/reserved, indemnity paid/reserved, other paid/reserved, totals for paid/reserved/incurred, amounts recovered, and the source of the recovery.

TPA will email quarterly summary reports, in a format required by the Division, regarding reimbursement requests and recoveries from excess coverage as well as any other subrogation sources. Reports must be emailed within 5 business days of the close of the previous quarter. The quarters end on the last day of March, June, September, and December.

TPA will, upon request, provide to the Division with other reports, information, and/or documentation regarding claims administered pursuant to the contract.

TPA will prepare the Fiscal Year Claims Activity reports annually and Occupational Disease Claims (OD-8) data as required and submit the reports and data in the manner prescribed by DIR on or before their established due dates. The TPA will timely provide the Division with a copy of reports submitted to DIR.

TPA will submit all required Claims Indexing filings and data for individual claims via DIR WCS CARDS.

TPA will prepare and file the required Form 1099 with the IRS and provide the required copies to the claimants and medical service providers. TPA shall be responsible for generating and electronically mailing Form 1099s to vendors and providers.

TPA will prepare and deliver to the IRS an annual Miscellaneous Information Tax Form, 1099-MISC, on behalf of the Division.

TPA will prepare and file with the CMS required reports relating to claims administered pursuant to the contract. The TPA will timely provide the Division a copy of such reports. TPA will copy the Division on all correspondence with CMS.

TPA will file all reports and data calls as required by the Department of Business and Industry, Division of Industrial Relations, Division of Insurance, and other agencies.

LITIGATION

TPA will notify the Division of Claim Disputes, will represent the Division and testify at hearings and/or appeals, or any other litigation related to claims against an insolvent SIE or SIA.

TPA will keep the Division apprised of hearing status, appeals, and settlement negotiations regarding workers' compensation claims administered pursuant to this contract and will consult with the Division regarding such settlements.

The TPA shall ensure that all cases are properly prepared prior to hearing.

The TPA shall email copies of all Notice of Hearings, Notice of Appeals, and Decision and Orders to Division staff.

TPA will consult with the Division prior to final settlement of a claim. TPA will provide the Division copies of documentation pertaining to the negotiation and settlement of claims at hearings or through legal representation within five (5) business days of receipt.

GENERAL

Not later than 60 days after receipt of the claim files, the TPA will meet with Division staff to provide a review of each open claim and the status of the import of closed claim electronic data. Thereafter, the TPA will meet with the Division no less often than once each quarter to discuss claims management.

At any time during the life of the contract, as may be required by the Division, the TPA will manage claims records stored in paper form to properly maintain, store, access, and administer current, future, and related workers’ compensation claims. TPA or its authorized agent may be required to access, inventory, collect, move, monitor, handle, store, retrieve, deliver, safeguard, and transport claims records in paper form. Any work performed under this Paragraph is not part of the monthly fees and is payable as set forth in the Cost Schedule. Paper records may include documentation that was not digitized and is not part of the electronic records.

Attachments

Attachments incorporated by reference. To be read and not returned.

Terms and conditions for services

Attachments for review. To be read and not returned (unless redlining).

Standard form contract Insurance schedule Open Loss Runs Summary

Attachments for response. To be completed and returned.

Reference questionnaire Vendor information response Cost schedule Certification regarding lobbying

Timeline

Questions. All questions regarding this solicitation shall be submitted using the bid Q&A feature at nevadaepro.com.

Timeline. The following represents the proposed timeline for this project.

All times stated are Pacific Time (PT).

These dates represent a tentative schedule of events.

The State reserves the right to modify these dates at any time.

The deadline for submissions is the nevadaepro.com bid opening date and time. Late quotes will not be accepted.

Evaluation

Evaluation and scoring are conducted in accordance with NRS 333.335 and NAC 333.160-333.165.

Responses shall be kept confidential until a contract is awarded.

In the event the solicitation is withdrawn prior to award, responses remain confidential.

The evaluation committee is an independent committee established to evaluate and score qualitative evaluation factors for the solicitation.

The State, at its option, may limit participation in cost scoring, presentations, or both to vendors above a natural break in relative scores.

Financial stability shall be scored on a pass or fail basis.

Responses shall be consistently evaluated and scored based upon the following factors and relative weights.

Cost factor. The cost factor score is based on the following equation, unless the subject solicited requires alternative scoring. The highest proposed cost from any vendor and the lowest proposed cost from any vendor will be added together to generate a combined total. For each vendor, that proposed cost will be subtracted from the previously combined total. This number is then divided by the highest proposed cost. The resulting number is multiplied by the cost factor weight to generate a weighted cost score.

Presentations. The State may require vendors to make a presentation. The State reserves the right to add additional criteria for presentations. The State reserves the right to forego presentations and select vendor(s) based on written responses submitted.

Best and final offers. Pursuant to NAC 333.165, the State reserves the right to permit revised responses or add criteria to obtain the best offers. Vendors are encouraged to submit their best offer at time of initial response.

Nevada-based business preference

The State awards a five percent (5%) preference to Nevada-based businesses pursuant to NRS 333.3351 to 333.3356, inclusive.

Nevada-based business is defined in NRS 333.3352(1).

The term ‘principal place of business’ has the meaning outlined by the United States Supreme Court in Hertz Corp v. Friend, 559 U.S. 77 (2010), typically meaning a business’s corporate headquarters.

To claim this preference a vendor must indicate it on their vendor account and submitted quote in nevadaepro.com.

This preference cannot be combined with any other preference, granted for the award of a contract using federal funds, or granted for the award of a contract procured on a multi-state basis.

Inverse preference

The State applies an inverse preference to vendors that have a principal place of business in a state other than Nevada and that state applies an in-state preference not afforded to Nevada based vendors, pursuant to NRS 333.33695.

The amount of the inverse preference is correlated to the amount of preference applied in the other state.

Vendors who meet this criterion must indicated it on their submitted quote in nevadaepro.com.

This preference cannot be combined with any other preference, granted for the award of a contract using federal funds, or granted for the award of a contract procured on a multi-state basis.

Mandatory minimum requirements

Pursuant to NRS 333.311 a contract cannot be awarded to a response that does not comply with the requirements listed in this section. Response shall include confirmation of compliance with all mandatory minimum requirements.

Nevada Law and State indemnity. Pursuant to NRS 333.339, any contract that is entered into may not: (1) require the filing of any action or the arbitration of any dispute that arises from the contract to be instituted or heard in another state or nation; or (2) require the State to indemnify another party against liability for damages.

No Boycott of Israel. Pursuant to NRS 333.338, the State of Nevada cannot enter a contract with a company unless that company agrees for the duration of the contract not to engage in a boycott of Israel. By submitting a response, vendor agrees that if it is awarded a contract, it will not engage in a boycott of Israel as defined in NRS 333.338(3)(a).

nevadaepro.com vendor registration. Pursuant to NRS 333.313, vendor must be registered at nevadaepro.com to respond to the solicitation. Vendor information must match Nevada business license and sam.gov entity registration. Vendor information in nevadaepro.com will be used for contract formation. Email address(es) associated with general mailing address or default bid mailing address (if different from general mailing address) in nevadaepro.com will be used for formal notifications. If a vendor has a different contact name and email for negotiations, that should be indicated on the title page(s) of their response.

Nevada business license. Pursuant to NRS 353.007, prior to contract execution awarded vendor must hold a state business license pursuant to NRS chapter 76 unless exempted by NRS 76.100(7)(b). Business license must match nevadaepro.com vendor registration.

System for Award Management (sam.gov) Prior to contract award vendor must hold an active entity registration in sam.gov. Entity registration must match nevadaepro.com vendor registration.

Contract responsibility. Awarded vendor shall be the sole point of contract responsibility. The State shall look solely to the awarded vendor for the performance of all contractual obligations which may result from an award based on this solicitation, and the awarded vendor shall not be relieved for the non-performance of any or all subcontractors.

Data encryption and stateside data. State IT requires that data be encrypted in transit and in rest. State IT requires that State data assets must be maintained in the United States and data will not be held offshore.

Confidentiality and certification of indemnification

Submitted responses, which are marked confidential in their entirety, or those in which a significant portion of the submitted response is marked confidential may not be accepted. Pursuant to NRS 333.333, only proprietary information may be labeled a trade secret as defined in NRS 600A.030(5). All proposals are confidential until the contract is awarded; at which time, both successful and unsuccessful vendor proposals become public information.

Vendors shall submit proprietary information and confidential business information in separate files, flagged as confidential in nevadaepro.com. The State is not responsible for any information contained within a response; responses shall be released as submitted.

By submitting a response vendor acknowledges its responsibility to act in protection of labeled information and agrees to defend and indemnify the State of Nevada for honoring such designation. Failure to so act shall constitute a complete waiver, and all submitted information shall become public information; additionally, failure to label any information that is released by the State shall constitute a complete waiver of any and all claims for damages caused by the release of the information.

Vendor certifications

Vendor understands and acknowledges that the representations within their response are material and important and are relied on by the State in evaluation of the response. Any vendor misrepresentations can be treated as fraudulent concealment from the State of the true facts relating to the response.

Any and all prices that may be charged under the terms of the contract do not and shall not violate any existing federal, State, or municipal laws or regulations concerning discrimination or price fixing. Vendor agrees to indemnify, defend, and hold the State harmless from liability for any such violation.

All response terms, including prices, shall remain in effect for a minimum of 180 days after the response due date. In the case of the awarded vendor, all response terms, including prices, shall remain in effect throughout the contract term.

The price(s) and amount of this response have been arrived at independently and without consultation, communication, agreement or disclosure with or to any other contractor, vendor, or potential vendor. No attempt has been made at any time to induce any firm or person to refrain from proposing or to submit a response higher than this response, or to submit any intentionally high or noncompetitive response. All responses shall be made in good faith and without collusion.

The information included in this response has been arrived at independently and without non-public information obtained from State officials, staff, or their agents.

All employees and contractors assigned to the project are authorized to work in this country.

Vendor has a written equal opportunity policy that does not discriminate in employment practices with regard to race, color, national origin, physical condition, creed, religion, age, sex, marital status, sexual orientation, developmental disability or disability of another nature.

Vendor has a written policy regarding compliance for maintaining a drug-free workplace.

Critical items

In addition to the scope of work and attachments, the items listed in this section are critical to the success of the project. These items will be used in evaluating and scoring responses. Vendor response should address items in this section in enough detail to provide evaluators an accurate understanding of vendor capabilities. Responses that fail to sufficiently respond to these items may be considered non-responsive.

Standard form contract. The State strongly prefers vendors agree to the terms of the attached standard form contract as is. Ability to agree to contract terms is a high priority to the State. Vendors who cannot agree to the contract as is must include a redlined Word version of the attached standard form contract with their response, with comments justifying the benefit to the State for each requested change. To the extent a vendor has prior contractual dealings with the State, no assumption should be made that terms outside those provided herein have any influence on this project.

Indemnification. Required contract terms on Indemnification: "To the fullest extent permitted by law, Contractor shall indemnify, hold harmless and defend, not excluding the State’s right to participate, the State from and against all liability, claims, actions, damages, losses, and expenses, including, without limitation, reasonable attorneys’ fees and costs, arising out of any breach of the obligations of Contractor under this contract, or any alleged negligent or willful acts or omissions of Contractor, its officers, employees and agents. Contractor’s obligation to indemnify the State shall apply in all cases except for claims arising solely from the State’s own negligence or willful misconduct. Contractor waives any rights of subrogation against the State. Contractor’s duty to defend begins when the State requests defense of any claim arising from this Contract."

Limited liability. Required contract terms on Limited Liability: "The State will not waive and intends to assert available NRS Chapter 41 liability limitations in all cases. Contract liability of both parties shall not be subject to punitive damages. Damages for any State breach shall never exceed the amount of funds appropriated for payment under this Contract, but not yet paid to Contractor, for the Fiscal Year budget in existence at the time of the breach. Contractor’s tort liability shall not be limited."

Insurance schedule. The State strongly prefers vendors agree to the terms of the attached insurance schedule as is. Vendors who cannot agree must explain which areas are causing non-compliance and attach a redline if necessary. Awarded vendor shall maintain, for the duration of the contract, insurance coverages as set forth in the fully executed contract. Work on the contract shall not begin until after the awarded vendor has submitted acceptable evidence of required insurance. Failure to maintain any required insurance coverage or acceptable alternative method of insurance shall be deemed a breach of contract.

Vendor background

Provide a background, history, and why vendor is qualified to provide the services described in this solicitation. Background should include, at a minimum, the location(s) of the office(s) that would perform the work and the number of employees locally and in total. History should include, at a minimum, the number of years in business and company headquarters location. Provide a brief description of the length of time vendor has been providing services described in this solicitation to the public or private sector. If your company has worked with the State previously, include information about those engagements.

No marketing material desired. Unnecessarily elaborate brochures or other presentations beyond those requested and sufficient to present a complete response are not desired.

Key personnel. Provide a resume free of photos or overly stylized formatting for proposed key personnel, whether employed directly or through a subcontractor.

Current or former employees. If you employ (a) any person who is a current employee of an agency of the State of Nevada, or (b) any person who has been an employee of an agency of the State of Nevada within the past two (2) years, and if such person is performing or producing the services which you shall be contracted to provide under this contract, you must disclose the identity of each such person in your response, and specify the services that each person shall be expected to perform.

Exclusions. All conditions and provisions of this solicitation are deemed to be accepted by the vendor and incorporated by reference in the response, except such conditions and provisions that the vendor expressly excludes in the response. Any exclusion shall be in writing and included in the response at the time of submission.

Subcontractors

Subcontractors are defined as a third party, not directly employed by the contractor, who shall provide services identified in this solicitation. This does not include third parties who provide support or incidental services to the contractor.

Vendor shall disclose all proposed subcontractors. Response should include a vendor information response form for each proposed subcontractor.

Vendor shall not allow any subcontractor to commence work until all insurance required of the subcontractor is provided to the vendor.

Vendor shall certify that subcontractors comply with mandatory minimum requirements except contract responsibility.

Vendor response shall identify specific requirements of the project for which each subcontractor shall perform services.

How the work of any subcontractor(s) shall be supervised How channels of communication shall be maintained How compliance with contracts terms and conditions will be assured Previous experience with subcontractor(s)

Confidential business information

The information requested in this section is designated as confidential business information by the Administrator pursuant to NRS 333.020(5)(b) and is not public information pursuant to NRS 333.333.

This information should be submitted as a separate attachment, flagged as confidential in nevadaepro.com.

Dun and Bradstreet number. Vendor shall provide their Dun and Bradstreet Number.

Financial information. Vendor shall provide the last two full years and current year interim (a) profit and loss statements and (b) balance statements.

Disclosure. Vendor shall provide complete disclosure of any alleged significant prior or ongoing contract failures, contract breaches, any civil or criminal litigation or investigations pending which involves the vendor or in which the vendor has been judged guilty or liable.

Conflict of interest. Vendor shall disclose any existing or potential conflict of interest relative to the performance of the contractual services resulting from this solicitation. Any such relationship that might be perceived or represented as a conflict shall be disclosed. By submitting a response in response to this solicitation, vendors affirm that they have not given, nor intend to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant or any employee or representative of same, in connection with this procurement. Any attempt to intentionally or unintentionally conceal or obfuscate a conflict of interest shall result in disqualification of a vendor response. An award shall not be made where a conflict of interest exists. The State shall determine whether a conflict of interest exists and whether it may reflect negatively on State vendor selection. The State reserves the right to disqualify any vendor on the grounds of actual or apparent conflict of interest.

Client references

Vendor may be asked to provide reference questionnaire attachment to client references from similar projects performed for private or public sector clients within the last five years.

The single point of contact may receive up to three complete reference questionnaire documents directly from the client references via email, if determined to be required for evaluation of the work solicited.

The purpose of these references is to document relevant experience and aid in the evaluation process.

Reference questionnaire will not be accepted directly from proposing vendors.

Client references are not to be requested from the contracting agency.

The State will not disclose client references, but may confirm the quantity of reference questionnaires received.

The State reserves the right to contact client references during evaluation or negotiations.

Submission checklist

This section identifies documents that vendors can submit to be considered responsive. Vendors are encouraged to review all requirements to ensure all requested information is included in their response.

This is a general request for most solicitations. There may be additional instructions within the body of the solicitation that require scope specific response documents. Vendors are encouraged to thoroughly review all requirements.

Responses must be submitted as a quote through nevadaepro.com.

Vendors are encouraged to submit a single file attachment per section where possible.

Technical proposal information and cost proposal information are not to be included in the same attachment.

Cost proposal attachment needs to be a not be flagged as confidential in nevadaepro.com.

Additional attachments may be included, but are discouraged and should be kept to a minimum.

Technical proposal

Title page Table of contents Signed certification regarding lobbying Response to mandatory minimum requirements Response to critical items Response to scope of work Other informational material

Proprietary information. If necessary. Attachment should be flagged confidential in nevadaepro.com.

Title page Table of contents Trade secret information, cross referenced to the technical proposal (alternatively, a redacted technical proposal and a full confidential technical proposal can be submitted)

Cost proposal

Confidential business information. Attachment should be flagged confidential in nevadaepro.com.

Other attachments. If necessary, not recommended.

Client references. Not submitted directly by vendor.

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