A3 - Bidders Questions w Answers (11 Dec 2024).xlsx
XLSX spreadsheet 27 KB Posted
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- 74330224R0033
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About this file
This is a Questions and Answers document for RFP #74330224R00330001 for ABMC's Exhibit and Wayfinding Signage Fabrication IDIQ, containing responses to 12 submitted questions as of December 11, 2024.
Key clarifications include: the IDIQ is primarily focused on exhibit fabrication with design being provided separately by the government, though task orders may include 5-10% accommodation for redesign work; contractors must meet both US and host nation codes (using the most stringent requirements); graphic production files are the responsibility of the designer but task orders will include limited design revision capabilities (approximately 15%); and contractors must provide warranties for fabricated works. The document also clarifies administrative requirements such as the need for UEI numbers from SAM.gov, explains that deconfliction plans address how contractors will manage resources across multiple contracts, and confirms that bidders can propose alternate language for insurance and indemnity clauses within their proposals.
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Text version
Sheet1 RFP # 74330224R00330001: Fabrication IDIQ
| Questions received by December 11, 2024 | |||
| RFP Document | Question | ABMC Response: | |
| 1 | #74330224R0033 | Please confirm that this IDIQ is for signage and exhibit fabrication only. The exhibit design roles are for if any particular project may need some additional design services | The RFP is primarily focused on the functions related to exhibit fabrication with the exhibit design being produced by a separate contract and furnished by the government at the start of a fabrication task order. However, some fabrication scopes may include a 5-10% accommodation for redesign so capability in graphic design adjustments, for example, is a plus. |
The bidders do not have to provide capabilities in all disciplines but should cover those central to exhibit fabrication and exhibit fabrication project management at a minimum.
| 2 | RFP Instructions Page 2. Clause 3a) | Please could you let us know what is meant by UEI number? | The Unique Entity ID (UEI) from SAM.gov is now the authoritative identifier for those doing business with the federal government. The DUNS Number is no longer valid for federal award identification. A UEI is a government-provided number, like a tax ID number, that's used to identify businesses eligible for federal grants, awards and contracts. |
| 3 | RFP Instructions Page 4. Clause 4.2 | Please could you describe what is meant by “deconfliction plans”. Is this the same as risk mitigation plans? | A deconfliction plan explains how conflicts with key personnel working on multiple contracts will be avoided, as applicable. It helps ensure that contractors will have adequate resources to perform the work of any issued task orders. Deconfliction could be part of risk mitigation. |
| 4 | RFP Instructions Page 4. Clause 4.3 | If rates for specialist subconsultants (e.g. Lighting and AV) are included do we include details of their experience as per Clause 4.2 | Yes |
| 5 | General Question | If changes are required to indemnity clauses to comply with our insurance, do we include them in the RFP response? | Yes, please identify any requested clause changes or exceptions in the proposal. |
| 6 | General Question | Are the exhibit installations to be designed to US and local codes and accessibility standards or only US codes? | Requirements need to meet both US and Host nation codes, if different meets the most stringent requirement. Certain utilies and buidling codes (ie electrical) need to meet host nation requirements. |
| 7 | General Question | Do you have graphic design or brand guidelines available? | https://abmcus-my.sharepoint.com/:b:/g/personal/arnaudd_abmc_gov/EUSym4SlZAlBnV9yX6ehIBgBGHBQIrMpTk5pRj22zHmU7Q?e=sjYqO5 ; |
Brand standards are not always required for exhibit design. HOwever, signage design standards are (are included in RFP package)
| 8 | General Question | Do you have an artifact data base with illustrations and dimensions for each site? | Yes, but currently not available. In addition, we have very few artifacts. |
| 9 | General Question | Who handles the procurement process for contractors/fabricators? | ABMC's Contracting Office and the respective Specialist and Officer that publishes the RFP and is listed on the RFP documents |
| 10 | Attachment #1 Performance Work Statement Page 6 II Scope of work B. General Requirements VIII Loss and Damage and Page 8 X Clause E Indemnity. | Can we provide alternate wording in conformance with our Professional Indemnity insurance Coverage? Where do we submit this? | Yes, please identify any desired changes or exceptions in the proposal. |
| 11 | Attachment #1 Performance Work Statement Page 8 Contract administration X Contract administration XIV. | We consider that this warrantee clause is only applicable to the contractor/fabricator as consultants cannot provide warrantees for the produced work. Please Clarify. | Please identify any desired changes or exceptions in the proposal. However, ABMC would expect any prime contractor to provide a warranty of the fabricated works. |
| 12 | Exhibit Design Specifications. P.94 Clause 15 | Are graphic production files the responsibility of the designer or the fabricator? | They are the responsibility of the designer; however TOs will include to provide limited design revision to graphic layouts (approximately 15%). |
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https://abmcus-my.sharepoint.com/:b:/g/personal/arnaudd_abmc_gov/EUSym4SlZAlBnV9yX6ehIBgBGHBQIrMpTk5pRj22zHmU7Q?e=sjYqO5%20;%20%20Brand%20standards%20are%20not%20always%20required%20for%20exhibit%20design.%20%20HOwever,%20signage%20design%20standards%20are%20(are%20included%20in%20RFP%20package
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