RFP - 72066924R00002- JFK SOLARIZATION_25MAR2024_signed.pdf

Issuance Date: March 25, 2024

Site Visit: March 29, 2024, 10:00am, Monrovia Time

Questions Due Date/Time: April 3, 2024, 9:00 am, Monrovia Time

Anticipated Date of Response to Questions: April 8, 2024

Proposal Due/Closing Date/Time: April 23, 2024, 11:00 am, Monrovia Time

Subject: Request for Proposal (RFP), 72066924R00002, Solarization of John F. Kennedy (JFK)

Hospital Neonatal Intensive Care Unit (NICU) in Montserrado County over an 18-month period in Liberia

Dear Prospective Offerors:

The United States Government, represented by the U.S Agency for International Development

(USAID), is requesting proposals for the Solarization of John F. Kennedy (JFK) Hospital

Neonatal Intensive Care Unit (NICU) in Montserrado County, Liberia, for an 18-month period.

USAID anticipates awarding one (1) Firm Fixed Price (FFP) Contract as a result of this RFP.

The Contract will cover a period of eighteen (18) months (12 months of construction and 6 months of defect liability period) subject to satisfactory performance. USAID estimates that the cost range for the required construction is between $250,000 and $500,000. The Offeror must propose prices that are realistic and reasonable for the work described herein.

Site Visit: The Site Visit is mandatory and will be held on the date specified above. Offerors are required to visit the sites to fully understand current conditions of the existing project sites and to understand potential risks, challenges, and intricacies of the project that may impact the bid or proposal costs.

Offerors must submit proposals in accordance with Section L of this RFP. The Offeror must also carefully review Section M - Evaluation Factors for Award. Sections B through I of the RFP will become a substantive part of the anticipated Contract with blanks to be completed by the

Contracting Officer upon award.

Questions and comments related to this RFP must be submitted electronically no later than the question due date/time stated above to Ruth D. Caesar-Hne, Contracts Specialist/Administrative

Contracting Officer at rcaesar-hne@usaid.gov with copy to Karen Cox, Senior Acquisition &

Assistance Specialist at kcox@usaid.gov. No questions will be accepted after this date.

It is the responsibility of the recipient of this RFP document to ensure that it has been received in its entirety, including subsequent RFP amendments, if any. USAID bears no responsibility for data errors resulting from transmission or conversion processes.

mailto:mawambugu@usaid.gov mailto:kcox@usaid.gov

Request for Proposal (RFP) Number: 72066924R00002

Solarization of John F. Kennedy Hospital Neonatal Intensive Care Unit

Issuance of this RFP does not obligate the United States Government to award a contract, nor does it commit the U.S. Government to pay for any costs incurred during the preparation or submission of proposals. Furthermore, the U.S. Government reserves the right to reject any and all offers, if such action is considered to be in the best interest of the U.S. Government.

The U.S. Government reserves the right to award this contract without discussions. Should discussions be determined necessary, discussions will be held in accordance with FAR 15.306.

Sincerely, Garth Patterson

Contracting Officer

TABLE OF CONTENTS

B.1 PURPOSE

B.2 CONTRACT TYPE

B.3 FIXED PRICE CONSTRUCTION SERVICES SCHEDULE

B.4 METHOD OF PAYMENT AND SCHEDULE OF VALUES

C.1 PURPOSE

C.2 BACKGROUND

C.3 OBJECTIVES

C.4 STATEMENT OF WORK

C.5 QUALITY CONTROL SYSTEM

C.6 REMEDIAL WORK

C.7 WORK PLAN

C.8 POST AWARD MEETING

C.9 DATA RIGHTS

C.10 CONSTRUCTION MEETINGS

C.11 SOURCE OF SUPPLY AND QUALITY OF SOURCE MATERIALS

C.12 SAFETY PROGRAM AND SAFETY PLAN

C.13 GENERAL SAFE WORK PRACTICES

C.14 PRIVATE SECTOR AND STAKEHOLDER ENGAGEMENT

C.15 ENVIRONMENTAL MITIGATION AND MONITORING

C.16 GENDER CONSIDERATIONS

C.17 CLIMATE RISK MANAGEMENT

C.18 SUSTAINABLE CONSTRUCTION

D.1 AIDAR 752.7009 MARKING (JAN 1993)

D.2 BRANDING

D.3 BRANDING STRATEGY, IMPLEMENTATION PLAN AND MARKING PLAN

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE .. 17

E.2 INSPECTION AND ACCEPTANCE/RESPONSIBLE OFFICIAL

F.1 PLACE OF PERFORMANCE

F.2 PERIOD OF PERFORMANCE

F.3 SCHEDULE OF DELIVERABLES AND REPORTS

F.4 REPORTS AND DELIVERABLES OR OUTPUTS

F.5 INSPECTION, SURVEYS OR TESTING

F.6 52.246-12 -- INSPECTION OF CONSTRUCTION (AUG 1996)

F.7 SUBSTANTIAL COMPLETION

F.8 CONSTRUCTION WARRANTY (DEFECTS LIABILITY)

F.9 FINAL CONSTRUCTION ACCEPTANCE

F.10 SUBMITTAL AND REVIEW PROCESS

F.11 CONSTRUCTION PHOTOGRAPH

F.12 KEY PERSONNEL

F.13 RETAINAGE - FAR 52.232-5 (e)

F.14 LIQUIDATED DAMAGES - CONSTRUCTION- FAR 52.211-12

G.1 ADMINISTRATIVE CONTRACTING OFFICE

G.2 CONTRACTING OFFICER’S REPRESENTATIVE

G.3 CONTRACTOR’S GENERAL POINT OF CONTACT

G.4 PAYING OFFICE

G.5 ACCOUNTING AND APPROPRIATION DATA

G.6 CONTRACTOR'S PAYMENT ADDRESS

G.7 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

G.8 MODIFICATION AUTHORITY

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE .. 34

H.2 ENVIRONMENTAL CONSIDERATIONS

H.3 LANGUAGE REQUIREMENTS

H.4 EXECUTIVE ORDER ON TERRORISM FINANCING (FEB 2002)

H.5 GENDER REPORTING

H.6 COMPLIANCE WITH THE TRAFFICKING VICTIMS’ PROTECTION

REAUTHORIZATION ACT

H.7 RIGHT TO PROCURE FROM OTHER SOURCES

H.8 MAXIMIZING USE OF LOCAL ENTITIES

H.9 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012). 36

H.10 ADS 302.3.5.9 NONDISCRIMINATION (June 2012)

H.11 CORRESPONDENCE IDENTIFICATION

H.12 ADS 302.3.5.14 STANDARDS FOR ACCESSIBILITY FOR THE DISABLED IN

USAID CONSTRUCTION CONTRACTS (July 2007)

H.13 DISCLOSURE OF INFORMATION

H.14 SUBCONTRACTING CONSENT

H.15 PROHIBITION ON THE USE OF FEDERAL FUNDS TO PROMOTE, SUPPORT,

OR ADVOCATE THE LEGALIZATION OR PRACTICE OF PROSTITUTION– TIP

ACQUISITION (MAY 2007)

H.16 VOLUNTARY POPULATION PLANNING ACTIVITIES (JUNE 2008)

H.17 ORDER OF PRECEDENCE

H.18 ADS 302.3.5.17 LIMITATION ON SUBCONTRACTING TO NON-LOCAL ENTITY

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE .. 42

I.2 COMBATING TRAFFICKING IN PERSONS (Nov 2021)

I.3 52.204-13 – SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018) 52

I.4 FAR 52.236-2 - DIFFERING SITE CONDITIONS (APR 1984)

I.5 52.236-3 - SITE INVESTIGATION AND CONDITIONS AFFECTING THE WORK

(APR 1984)

I.6 FAR 52.236-5 MATERIAL AND WORKMANSHIP (APR 1984)

I.7 FAR 52.236-6 SUPERINTENDENCE BY THE CONTRACTOR (APR 1984)

I.8 FAR 52.236-7 PERMITS AND RESPONSIBILITIES (NOV 1991)

I.9 FAR 52.236-8 OTHER CONTRACTS (APR 1984)

I.10 FAR 52.236-9 PROTECTION OF EXISTING VEGETATION, STRUCTURES,

EQUIPMENT, UTILITIES, AND IMPROVEMENTS (APR 1984)

I.11 FAR 52.236-10 OPERATIONS AND STORAGE AREAS (APR 1984)

I.12 FAR 52.236-11 USE AND POSSESSION PRIOR TO COMPLETION (APR 1984)

I.13 FAR 52.236-12 CLEANING UP (APR 1984)

I.14 FAR 52.236-13 ACCIDENT PREVENTION (NOV 1991)

I.15 FAR 52.236-15 SCHEDULES FOR CONSTRUCTION CONTRACTS (APR 1984)

I.16 FAR 52.236-16 QUANTITY SURVEYS (APR 1984)

I.17 FAR 52.236-17 LAYOUT OF WORK (APR 1984)

I.18 FAR 52.236-21 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (FEB

1997) ALTERNATE II (FEB 1997)

I.19 FAR 52.249-10 DEFAULT (FIXED-PRICE CONSTRUCTION) (APR 1984)

I.20 AIDAR 752.202-1 DEFINITIONS ALT 70 JAN 1990

I.21 AIDAR 752.236-70 STANDARDS FOR ACCESSIBILITY FOR THE DISABLED IN

USAID CONSTRUCTION CONTRACTS (JULY 2007)

I.22 AIDAR 752.242-70 PERIODIC PROGRESS REPORTS (OCT 2007)

I.23 AIDAR 752.245-70 GOVERNMENT PROPERTY—USAID REPORTING

REQUIREMENTS (JULY 1997)

I.24 AIDAR 752.245-71 TITLE TO AND CARE OF PROPERTY (APR 1984)

I.25 AIDAR 752.7013 CONTRACTOR-MISSION RELATIONSHIPS (OCT 1989)

I.26 AIDAR 752.7025 APPROVALS (APR 1984)

I.27 AIDAR 752.7027 PERSONNEL (DEC 1990)

L.1 GENERAL

L.3. 52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

L.4 52.216-1 TYPE OF CONTRACT (APR 1984)

L.5. FAR 52.236-27 - SITE VISIT ALT I (CONSTRUCTION) (FEB 1995)

L.6. QUESTIONS AND CLARIFICATIONS:

L.7. GENERAL INSTRUCTIONS TO OFFERORS

L.7.8. USAID OBLIGATION

L.7.9. DELIVERY INSTRUCTIONS

L.8. TECHNICAL PROPOSALS

L.9 PRICE PROPOSAL

M.1 BASIS FOR AWARD

M.2 EVALUATION APPROACH

M.3 DEFINITIONS AND EVALUATION RATINGS

M.4 EVALUATION OF PRICE PROPOSALS

SECTION B - SERVICES/PRICES

B.1 PURPOSE

The purpose of this contract is to supply and install solar panels and batteries at the JFK Hospital

Neonatal Intensive Care Unit (NICU) as specified in Section C of this Request for Proposals (RFP).

B.2 CONTRACT TYPE

This award will be a Firm-Fixed-Price Contract. Firm-Fixed-Price Contracts provide for a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. For the consideration set forth in the contract, the contractor must provide the deliverables described in Section C and Section F.

B.3 FIXED PRICE CONSTRUCTION SERVICES SCHEDULE

The contractor is responsible to provide all the resources necessary to complete the requirements as described below at the Firm Fixed Price.

B.3.1

NO DESCRIPTION OF WORKS QTY UNIT TOTAL

FIXED PRICE

01 Mobilization (10% of the total price of Items

No. 02 – 05 below)

1 JOB

02 Supply and install inverters with all components per the designs

1 JOB

03 Supply and install controls with monitoring systems and charge controllers per the designs

1 JOB

04 Supply and install solar panels with battery system and cables with accessories

1 JOB

05 Supply and install air-conditioning system in electrical rooms

1 JOB

06 Supply materials and complete all Civil and

Internal Lighting works

1 JOB

TOTAL FIXED PRICE

B.4 METHOD OF PAYMENT AND SCHEDULE OF VALUES

Payment will be made in accordance with Section G.5, FAR Clauses 52.232-5, Payments under

Fixed-Price Construction Contracts (MAY 2014) and FAR 52.232-27, Prompt Payment for

Construction Contracts (JAN 2017).

END OF SECTION B

SECTION C – DESCRIPTION / SPECIFICATIONS / STATEMENT OF WORK

STATEMENT OF WORK

C.1 PURPOSE

The purpose of this mechanism is to procure the services of a local construction firm to supply and install solar panels and batteries at the JFK Hospital Neonatal Intensive Care Unit (NICU) of John

F. Kennedy Memorial Hospital (also known as JFK) in Montserrado County. The USAID Mission is utilizing its A&E Services Task Order 02 (TO2) with Green Power Technology (GPT), (the

Quality Assurance Contractor (QAC)), to provide engineering designs and construction oversight services.

C.2 BACKGROUND

The JFK Neonatal Intensive Care Unit (NICU) provides lifesaving care to infants, especially premature babies and infants affected by birth defects. The NICU uses the national grid as its primary power source and diesel generators as alternative power. Over time, there have been major power disruptions on the national grid and/or breakdown of the diesel generators which have put premature and critically ill neonates at serious risk given that the life support equipment used relies on 24-hour power supply. Critical care in the JFK NICU requires the NICU to be connected to an uninterrupted power supply. The duration of power changeover should be considerably short so as not to pose risk to the lives of neonates on life support. Currently, there is no reliable alternative power system to allow changes between the national grid and the diesel generators.

To address these challenges, USAID will install a solar photovoltaic (PV) system alongside existing diesel generators to address the current challenges. This system will provide instant power during grid outages and sustain all NICU operations for at least six (6) hours. A key feature is the incorporation of dedicated feeder lines for critical functions, ensuring continuous power to essential equipment, even in the event of power shortages or generator malfunctions. This underscores the system's reliability and ability to safeguard the NICU during unexpected events.

C.3 OBJECTIVES

The objective of this award is to procure the services of a local construction firm to provide construction services for planned construction related works at the JFK Hospital Neonatal

Intensive Care Unit as specified in the Statement of Work (SOW), Specifications and Drawings attached to this RFP.

C.4 STATEMENT OF WORK

The contractor must provide all supervision, labor, materials, equipment, and all other provisions, whether of a temporary or permanent nature, required to execute and complete the works in accordance with the design as seen in Attachment J.2, “Technical Specification”’ of the RFP.

This will include the solarization of the Neonatal Intensive Care Unit at the John F. Kennedy

Memorial Hospital. The contractor must implement the work in accordance with the following requirements:

1) The contractor must provide all services required for all construction activities, construction means and methods, coordination, logistics, testing, and surveys.

2) The contractor must provide experienced managers, engineers, foremen, surveyors, material technicians, and other technical staff, together with all transport, instruments, and equipment, to always ensure adequate supervision and execution of the works.

3) Upon issuance of the Notice to Proceed (NTP), the contractor must provide the below services during the construction period:

The contractor will supply and install solar panels and batteries at the JFK Hospital Neonatal

Intensive Care Unit (NICU) in accordance with the technical specifications found in Attachment

J. This solar energy system comprises a solar PV array and a Battery Energy Storage System (BESS) to deliver emergency backup power to the NICU in case of power outages. The contractor must provide all the resources necessary for the construction of all works.

The activity shall be executed over an 18-month period. The construction period shall be 12 months and the defects liability period shall be six months. The six (6) month defects liability shall cover the repair of completed components of all works which are deemed to have fallen into disrepair because of construction related defects and not due to normal wear and tear or misuse because of occupancy during the defect liability period.

C.5 QUALITY CONTROL SYSTEM

The contractor is to establish and maintain an effective Quality Control (QC) system in compliance with contract FAR Clause 52.246-12, Inspection of Construction. The QC system must consist of plans, procedures, and organization necessary to produce a product which complies with the contract requirements. The QC system must cover all construction operations, both onsite and offsite, and be keyed to the proposed construction sequence.

The contractor, in compliance with the contract documents, shall provide quality control to ensure that all work adheres to the applicable standards and specifications of this contract. The Contractor must prepare a Quality Control Plan and submit it to the Contracting Officer’s Representative

(COR) for approval.

C.6 REMEDIAL WORK

When any part of the works, or any equipment or material, is found upon examination by the COR to not be in conformity to the requirements, or is at any stage before final acceptance, damaged so that it no longer conforms to the requirements, the COR shall order its complete removal and replacement, at no additional cost to USAID.

C.7 WORK PLAN

The contractor must submit a Detailed Work Plan in accordance with Section F, Deliveries or

Performance, utilizing the Critical Path Method (CPM), for COR approval. During progression of the work, the contractor shall identify the work completed and reflect the progress relative to the construction schedule. The contractor shall provide information on the following:

Should the schedule of any of the activities, services or deliverables provided in this contract deviate from the contractual timeframes, the contractor shall immediately submit to the COR, with a copy to the Contracting Officer (CO), a schedule recovery plan. The cause of the delay(s), disruption(s), or interruption(s) shall be identified in the narrative, and the narrative shall provide an explanation of the work affected and the proposed corrective action(s) to meet the milestone dates involved or to mitigate potential delay(s) or disruption(s).

● No revision to the accepted milestones in the approved work plan shall be made without prior written approval of the COR. The contractor shall submit all requests for project work plan revisions in writing to the COR, with a copy to the CO, with justification and such supporting evidence as USAID deems necessary, for a CO determination.

C.8 POST AWARD MEETING

Within 15 days after award, USAID will conduct a post award meeting to discuss and develop a mutual understanding relative to the details of the administration and execution of this contract.

Participants will include the COR, the Contracting Officer, the Quality Assurance Contractor

(QAC), the contractor, and representatives from the relevant Government of Liberia

Agency/Ministry, if necessary. Following the post award meeting a subsequent site hand over meeting will be conducted at the site. Both the contractor and the USAID COR will nominate a date for the site handover meeting; however, it is within the purview of the USAID COR to decide on the date of the site handover meeting.

C.9 DATA RIGHTS

USAID shall have unlimited rights to all as-built design documents as part of this contract and all other works developed in the performance of this contract that allows USAID to use said documents on any other design or construction project anywhere in the world without approval from, or additional compensation paid, to the contractor.

C.10 CONSTRUCTION MEETINGS

A recurring meeting shall be held at the job site as determined by the COR. The typical timeframe will be monthly, and attendance will, at a minimum, include the COR or the Alternate COR, QAC, representatives from the Government Agency/Ministry, the contractor and/or other USAID invited observers. The purpose of the meeting will be to evaluate work progress, detail work plans for the upcoming month, as well as discuss issues relative to the implementation of the Quality Control

Plan, Safety and Health Plan, and the Environmental Monitoring and Mitigation Plan (EMMP) provided in the Inception Report. Other agenda will be added as appropriate.

C.11 SOURCE OF SUPPLY AND QUALITY OF SOURCE MATERIALS

The contractor must furnish only new materials for incorporation into the work, except as specifically otherwise permitted in the contract. Materials shall be manufactured, handled, and used in a competent manner to ensure that completed work complies with the terms of the contract.

Materials to be used in the work shall be subject to inspection of the COR or the QAC. The quality of all materials shall conform to that specified in the “Technical Specifications”.

Manufacturers' test reports may supplement the contractor inspections, sampling, testing, and certification provisions. Manufacturers’ warranties, guarantees, instruction sheets, parts lists, and other material that are furnished with certain articles or materials incorporated into the work shall be delivered to USAID prior to project acceptance.

The contractor must store the materials to be installed and incorporated into the work in such a manner as to ensure the preservation of their quality and fitness for the work, and to facilitate inspection. Storage shall comply with environmental requirements.

C.12 SAFETY PROGRAM AND SAFETY PLAN

The contractor must provide all life support, communications, and transportation of materials, personnel, and equipment to work. In addition, the contractor must maintain the security of its personnel, materials, and equipment.

The contractor must be prepared to take appropriate actions in order to provide for its own safety and security and that of its employees. The contractor must avail itself of authorized safety and security protections and services. The contractor must continuously monitor the safety and security situation and update its comprehensive safety and security plan by means of qualified and competent staff.

The contractor must implement safety measures to accomplish the work in the safest manner possible at the site. The contractor’s safety program must define roles, responsibilities, programs, policies, and procedures to accomplish the goal of achieving superior safety performance during all phases of the project.

C.13 GENERAL SAFE WORK PRACTICES

The contractor must establish standard operating procedures for the project to guide employees in safe work practices. These standard operating procedures shall be included in the Inception Report, as described in Section F: REPORTS AND DELIVERABLES OR OUTPUTS. All employees, including managers and supervisors, must have training and instruction on general and job-specific safety and health practices. Workplace safety and health training practices shall, at a minimum, include the following:

1) Explanation of contractor's site safety and health and measures for reporting any unsafe conditions, work practices, and injuries.

2) Use of appropriate clothing, including gloves, footwear, and personal protective equipment.

3) Information about chemical hazards to which employees could be exposed and other hazard communication program information.

4) Availability of toilet, handwashing, and drinking water facilities.

5) Provisions for medical services and first aid, including emergency procedures.

In addition, the contractor must provide specific instructions to each employee regarding hazards unique to his or her job assignment, to the extent that such information was not already covered in other training. The contractor must establish written safe work practices covering all phases of the work. Safety, quality and all other project programs and requirements that are placed upon the prime contractor shall all be required of all subcontractors.

C.14 PRIVATE SECTOR AND STAKEHOLDER ENGAGEMENT

USAID works toward sustainable development by supporting the private sector and host country institutions as engines of growth. Existing models and innovations in alternative financing for infrastructure can incorporate the private sector in ways that provide society with beneficial impacts from infrastructure while providing profitable incentives for scaling up efforts. USAID seeks to leverage private sector involvement to accelerate and scale up development interventions. In coordination with infrastructure activities, the contractor shall assist USAID to investigate opportunities for USAID to collaborate with the private sector by supporting the development goals of activities.

C.15 ENVIRONMENTAL MITIGATION AND MONITORING

The contractor is solely responsible for the remedy or mitigation measure(s) required by the environment-related effects of any of the construction or construction-related activities as directed by the Initial Environmental Examination (IEE) (see Attachment J.4, Initial Environmental

Examination). In case of an environmental problem, the contractor shall immediately notify the

COR who will instruct him as to the next course of action to take. Among the situations which may require such steps, are complaints or legal actions by third parties on matters such as environmental damage to property and natural resources, ground subsidence, interruption of groundwater flow, and surface and groundwater contamination.

The contractor will provide construction services to ensure that the works are completed in a manner that:

a) avoids adverse environmental and social impacts wherever possible.

b) restores work sites to acceptable standards; and

c) abides by any environmental performance requirements governed by local laws.

Environmental safeguards shall include, but not be limited to, considerations for the following:

a) Minimizing the effect of dust on the surrounding environment resulting from earth moving equipment, vibrating equipment, temporary/permanent access roads, etc., to ensure safety, health and the protection of workers and communities living in the vicinity of dust producing activities.

b) Ensuring that noise levels emanating from machinery, vehicles, and noisy construction activities

(e.g., excavation, blasting) are kept at a minimum for the safety, health and protection of workers within the vicinity of high noise levels and nearby communities.

c) Ensuring that existing water flow regimes in rivers, streams and other natural or irrigation channels are maintained and/or re-established where they are disrupted due to works being carried out.

d) Preventing oils, lubricants and wastewater used or produced during the execution of works from entering rivers, streams, irrigation channels and other natural water bodies/reservoirs, and ensuring that stagnant water in uncovered borrow pits is treated in the best way to avoid creating possible breeding grounds for mosquitoes.

e) Preventing and minimizing the impacts of quarrying, earth borrowing, piling, and building of temporary construction camps and access roads on the biophysical environment including protected areas and arable lands, local communities, and their settlements. In as much as possible restore/rehabilitate all sites to acceptable standards.

f) Discouraging construction workers from engaging in the exploitation of natural resources such as hunting, fishing, and collection of forest products or any other activity that might have a negative impact on the social and economic welfare of the local communities.

g) Implementing soil erosion control measures to avoid surface runoff and prevent siltation, etc.

h) Ensuring that, as much as possible, local materials are used to avoid importation of foreign material and long-distance transportation.

i) Ensuring public and worker safety and meeting traffic safety requirements for the operation of work to avoid accidents.

C.16 GENDER CONSIDERATIONS

The contractor is required to incorporate gender as an important consideration in the overall implementation of this contract and to respect the critical role women play in accelerating progress in development and advancing global prosperity and security. The contractor’s support of USAID infrastructure projects should consider the need for adaptations or modifications specifically tailored to reducing gender inequality, reducing gender-based violence, and increasing the roles and capabilities of women. Specifically, when providing support during design, procurement, and construction, attention should be given to the specific needs of women and girls.

C.17 CLIMATE RISK MANAGEMENT

Liberia is vulnerable to the impacts of climate variability and change, such as warmer temperatures, increases in annual rainfall, and increases in the frequency of heavy rainfall events. These climate change impacts present challenges to the country’s socio-economic development. Liberia’s low adaptive capacity to respond to climate change is partially due to the detrimental effects of the 1989-

2003 Civil War. Since the war, the government, along with various international and national institutions and organizations, has been taking actions to better understand and address climate change challenges throughout the country. Remaining needs include data on short and long-term climate change impacts and vulnerabilities within the country, as well as the financial, technological, and human resources to identify adaptation priorities and implement appropriate adaptation plans and strategies.

Short-term climate variability is already affecting Liberia, including temperature increases and rainfall variability. As the Government of Liberia (GOL) notes in their new national climate policy, “the impacts of climate change in Liberia not only undermine development gains but also pose serious risk to food security and adaptive capacity,” requiring urgent and concerted national action.

As impacts become more pronounced, climate change may erode the progress that Liberia has made and limit gains in the future, including the government’s ability to address its development challenges.

The Climate Risk management results indicated that increased temperatures, changes in amount and duration of rainfall and sea level rise would be addressed through a range of integrated strategies.

Engineering analysis preceding design activities will include consideration of climate change and its potential impacts on the location (siting), functionality and sustainability of resulting infrastructure and infrastructure services. Such analysis will include identification of relevant data sets and gaps, review of local building standards and codes for adequacy; and determination of safety factors or other measures of uncertainty that will be carried through design. The results of this analysis, including risks identified and how they are addressed, shall be documented.

Furthermore, because infrastructure can be costly and is often built to last for decades, these assets are uniquely affected by climate change, though impacts will vary across different infrastructure types and locations. It is critical that the potential impacts of climate change be considered as part of the overall program and project development to ensure resiliency and sustainability. This needs to begin at the planning phase and continue throughout the life of a project. An ongoing process of adaptive management can help decision-makers understand vulnerability, assess climate impacts, identify priorities, and take appropriate adaptation actions.

C.18 SUSTAINABLE CONSTRUCTION

Sustainable Construction focuses more on the built environment and surrounding ecosystems, during the design phase, construction phase and during the operational life cycle of the infrastructure. The contractor will identify ways in which Sustainable Construction approaches can be used to improve both technical performance and appropriateness of USAID-funded infrastructure.

Technical performance includes interventions to improve energy efficiency, water consumption, and materials consumption. Appropriateness is how the project aligns with community goals and how the project supports responsible development that integrates with existing systems from a social, environmental, cultural, and economic perspective. The development of local ownership is an important part of community engagement.

Conflict sensitivity and do no harm are required: the contractor must ensure that project activities are maximizing positive and constructive dynamics in the context and communities in which they operate, and not exacerbating negative or destructive dynamics. A conflict sensitive approach reflects understanding of the context in which the project will operate, the interaction between the proposed intervention and that context, and innovative thinking to avoid negative impacts and maximize positive ones.

D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating

Country to which commodities are being shipped, or in which the project site is located.

c) Authority to waive marking requirements is vested with the Regional Assistant

Administrators, and with Mission Directors.

d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING

Branding and Marking under this contract shall comply with the USAID “Graphic Standards

Manual.”

D.3 BRANDING STRATEGY, IMPLEMENTATION PLAN AND MARKING PLAN

In accordance with ADS 320 “Branding and Marking” the Contract incorporates USAID’s policy directives and required procedures on branding and marking of USAID-funded programs, projects, activities, public communications, and commodities with the USAID identity. The contractor must provide a corresponding Branding Strategy, Implementation and Marking Plan in accordance with the guidance available at https://www.usaid.gov/branding/acquisition-awards.

D.3.1 Branding Strategy

Program/Activity Name: Solarization of John F. Kennedy Hospital Neonatal Intensive Care

Unit

Positioning: All materials developed as a result of this activity will contain the following attribution statement:

“This project was made possible by the United States Agency for International Development and the generous support of the American People through USAID/Liberia.”

https://www.usaid.gov/branding/acquisition-awards

Level of Visibility: All publications developed through this project except for research articles published in academic journals, will also display currently approved USAID Identity graphics, and conform to other requirements of the USAID Graphic Standards Manual.

D.3.2 Marking

Description of public communications and program materials to be produced as part of the activity will visibly bear the following USAID Identity:

1. Standard USAID Identity

2. “This project was made possible by the United States Agency for International

Development and the generous support of the American People through USAID/Liberia

Solarization of John F. Kennedy Hospital Neonatal Intensive Care Unit Construction

Activity with Contract No. TBD.”

[END OF SECTION D]

E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by

Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES

INCORPORATED BY REFERENCE" in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a FAR clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION

(48 CFR Chapter 1)

52.246-12 INSPECTION OF CONSTRUCTION AUG 1996

52.246-21 WARRANTY OF CONSTRUCTION MAR 1994

E.2 INSPECTION AND ACCEPTANCE/RESPONSIBLE OFFICIAL

USAID inspection and acceptance of services, reports and other required deliverables or outputs shall take place at USAID/Liberia or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted.

A CO may designate a COR for the contract. The COR identified in Section G has been delegated authority to inspect and accept all services, reports and required deliverables or outputs.

[END OF SECTION E]

http://acquisition.gov/far/index.html

SECTION F – DELIVERIES OR PERFORMANCE

INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

52.211-10 Commencement, Prosecution, and Completion of Work

52.211-13 Time Extensions.

52.211-18 Variation in Estimated Quantity

52.236-15 Schedules for Construction Contracts

52.242-14 Suspension of Work.

F.1 PLACE OF PERFORMANCE

The place of performance for this contract shall be Montserrado County, Liberia, West Africa.

F.2 PERIOD OF PERFORMANCE

The period of performance is eighteen (18) months. Twelve (12) months of construction and six

(6) months of Defects Liability. Construction is to be completed within twelve (12) months from the Notice to Proceed, followed by six (6) months for the Defects Liability Period (DLP).

F.3 SCHEDULE OF DELIVERABLES AND REPORTS

General

The contractor will submit all deliverables under this contract in draft form for comments to the

COR. The COR will provide consolidated comments to the contractor. The contractor will submit the final form of all deliverables to the COR, within 15 days following the COR receipt of the draft deliverable. Reporting requirements may be redefined by mutual agreement between the contractor and the COR. The contractor must submit all deliverables including project reports, tender documents, and technical drawings, both in hard copies and electronic format. The contractor must submit all technical drawings related to project reports in hard copies and electronic format, or other relevant formats depending on the applicable software. The contractor shall submit one electronic copy and two hard copies of the Final Report to the COR. The contractor shall also submit copies of technical reports to the beneficiaries, USAID, and the

Ministry of Health (MOH) based upon specific distribution guidance from the COR.

Deliverables Schedule

Deliverables Due Date

Performance and Payment Bonds

(10%) of the Contract Value

Within 15 calendar days after signing of the award

Schedules for Construction -

(see FAR 52.236-15)

Within 5 Calendar Days after the work commences - CO’s

Approval Required

Detailed Work Plan (WP) Within 15 calendar days after

Notice to Proceed (NTP)

Environmental Management and Monitoring Plan (EMMP)

Within 15 calendar days after

NTP

Supply and installation of solar panels with batteries at

JFK NICU as outlined in the technical specifications and

Section C of the statement of work

Within 12 calendar months after NTP

Defect Liability Period Within 6 calendar months following the 12-month period after NTP, or substantial completion of all construction works, if completion is later than the initial 12 month period

Reports Schedule

Reports Due Date

Inception Report; Schedule of

Values; Health, Safety and Staff

Welfare Plan; Quality Control Plan;

Environmental Monitoring and

Mitigation Plan (EMMP); Initial

Work Plan; Branding Strategy

Implementation and Marking Plan

15 calendar days after NTP

Monthly Progress Reports 10 calendar days after the end of each calendar month

Substantial Completion Report, including punch list and rectification completion work plan

7 calendar days following inspection of works and before the issuance of substantial completion certificate.

Final Project Report 7 calendar days following final inspection of works and before the issuance of final completion certificate

F.4 REPORTS AND DELIVERABLES OR OUTPUTS

In addition to the requirements set forth for submission of reports in Section I, and in accordance with AIDAR clause 752.242-70 on Periodic Progress Reports, the contractor shall submit reports, deliverables, or outputs, as further described below, to the COR. All reports shall be made available for review by the COR when requested. All reports and other deliverables shall be in the English language.

DELIVERABLES

The contractor will be required to provide USAID with several deliverables during the implementation of the project. These deliverables will be considered as major tools for the monitoring and reporting of the project’s progress against the project’s work plan. The contractor must submit to USAID, in electronic format and hard copies, all the reports and documents listed below, and, if applicable, request USAID approval before proceeding to the next stage:

Performance Guarantee: A performance guarantee in the form of a bank guarantee from an international financial institution subject to the approval of USAID, covering all the construction works, must be submitted to USAID within fifteen (15) calendar days after signing the award. This performance guarantee is a prerequisite to the issuance of the Notice to Proceed (NTP). The value of the bank guarantee shall be equal to five percent (5%) of the total value of the contract. Note: The Performance Bond secures performance and fulfillment of the contractor’s obligations under a patent provision.

Payment Bond: A payment bond in the form of a bank guarantee from an international financial institution subject to the approval of USAID, covering all persons supplying labor or material for the construction works, must be submitted to USAID within fifteen (15) calendar days after signing the award. This payment bond is a prerequisite to the issuance of the notice to proceed (NTP).

The value of the bank guarantee shall be equal to five percent (5%) of the total value of the contract. The Payment Bond assures payments as required by law to all persons supplying labor or material in the prosecution of the work provided for in the contract.

Total Performance and Payment Bonds – 10% of the total value of the contract. The

Performance and Payment Bonds are a prerequisite to the issuance of the Notice to Proceed

(NTP).

Detailed Work Plan: A Detailed Work Plan outlining the main components of the project, the sequence of construction, and the expected monthly volumes of work must be submitted to the

COR for approval, within 15 calendar days after NTP.

Environmental Monitoring and Mitigation Plan (EMMP) - The contractor must develop and submit an EMMP within 15 calendar days after NTP for the COR’s approval.

REPORTS

Inception Report, Schedule of Values, Health, Safety and Staff Welfare Plan; Quality

Control Plan: Submit 15 calendar days after Notice to Proceed (NTP). The Inception Report shall outline: A Quality Control Plan for COR approval, the Schedule of Values shall indicate a start-to-finish list of work items on the project (broken down into their component parts and with corresponding values) that, in total, represent the entire project from beginning to end and the entire contract price, a Health and Safety Plan for COR approval, an Environmental

Monitoring and Mitigation Plan (EMMP) for COR approval, an Initial Work Plan outlining the main components of the project, the sequence of construction, and the expected monthly volumes of work.

Monthly Progress Reports: Submit 10 calendar days after the end of each calendar month, except at the end of each quarter, will detail achievements over the month, the status and approach to outstanding problems, and provide work plans for the coming month.

Weekly Site Reports and Visitors Log: This report shall be submitted weekly including weekly progress reports, report on weather, reports on quantities of construction material used during the week, quantities of works completed during the week, a log of official visitors to the project site, and a work plan for the following week. This weekly report must be jointly signed by the contractor’s project manager and the USAID COR and filed at the site offices.

Substantial completion report: Submit 7 months after Notice to Proceed (NTP). The substantial completion report shall give a broader perspective with a comprehensive discussion of the construction activities, how the entire project is being performed, and the plans for the implementation of the Defects Liability Period. The report should include a succinct description of the project purpose, including objectives, results achieved versus planned indicator targets.

Implementation problems, lessons learned and issues requiring additional attention should be described in detail. This report should be no longer than 50-60 pages.

Final Project Report

The Final Project Report must include a) an executive summary; b) an overall description of the contractor’s activities during the life of the project; c) an assessment of progress made toward achieving overall objectives, results, expected outcomes and targets; d) issues, problems and constraints that emerged during program implementation and actions taken to address them; e) lessons learned and recommendations; and f) a fiscal report describing how the Contract’s funds were used. Annexes should include an index of all reports and project documents produced under the project. This report should be no longer than 50 pages.

F.5 INSPECTION, SURVEYS OR TESTING

1. The contractor must provide notice to USAID when all of the following have occurred:

a. contractor has completed all work required;

b. contractor has ensured that all such work has been performed in accordance with the requirements of the contract; and

c. contractor has furnished to USAID all the necessary reports, documentation, shop drawings and as-built designs.

2. USAID will then conduct such inspections, surveys and/or testing as it deems necessary. If such inspections, surveys and/or tests disclose that any of the work does not meet the requirements of the contract, USAID will promptly advise the contractor as to any uncompleted work, or as to any errors in the work necessary to be corrected as a condition to project completion, which may be completed or corrected as punch list items. Such notice shall be accompanied by a certification from the contractor’s Construction Quality Assurance Support

Personnel in form and substance satisfactory to USAID, certifying conformity of the standards and specifications required in the contract. Upon completion of the uncompleted work, or correction of the errors identified as a prerequisite to project completion, the contractor shall provide written notification to USAID, and USAID will conduct additional inspections, surveys and/or testing, as it deems necessary. This process shall be repeated until USAID finds that all prerequisites to project completion have been met.

3. Final Section Clean-Up: As a prerequisite to project acceptance, the contractor shall clean the entire site. The contractor shall remove and dispose of all debris, excess materials, temporary structures, equipment, and return all parts of the project to a neat and presentable condition.

4. Conditions to Project Acceptance: Upon receipt of notification from the contractor that all conditions for project acceptance have been met, the COR in collaboration with the Contracting

Officer will conduct the final inspection and will issue a Certificate of Project Acceptance if all works have been completed and conform to Contract requirements. If work has not been completed or doesn’t conform to Contract requirements, the COR will notify the contractor regarding any work remaining to be performed. Project acceptance may be subject to concurrence by the GOL. If USAID does not issue a Certificate of Project Acceptance, the contractor shall promptly remedy the defective and/or uncompleted portions of the work.

Thereafter, the contractor shall submit to USAID a revised Certification of Project Completion with a new date based on when the defective and/or uncompleted portions of the work were corrected and completed. The foregoing process shall be repeated until the COR gives the

Contractor an executed Certificate of Project Acceptance.

F.6 52.246-12 -- INSPECTION OF CONSTRUCTION (AUG 1996)

(a) Definition. “Work” includes, but is not limited to, materials, workmanship, and manufacture and fabrication of components.

(b) The Contractor shall maintain an adequate inspection system and perform such inspections as will ensure that the work performed under the contract conforms to contract requirements. The

Contractor shall maintain complete inspection records and make them available to the Government.

All work shall be conducted under the general direction of the Contracting Officer and is subject to

Government inspection and test at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract.

(c) Government inspections and tests are for the sole benefit of the Government and do not --

(1) Relieve the Contractor of responsibility for providing adequate quality control measures.

(2) Relieve the Contractor of responsibility for damage to or loss of the material before acceptance.

(3) Constitute or imply acceptance; or

(4) Affect the continuing rights of the Government after acceptance of the completed work under paragraph (i) of this section.

(d) The presence or absence of a government inspector does not relieve the Contractor from any contract requirement, nor is the inspector authorized to change any term or condition of the specification without the Contracting Officer’s written authorization.

(a) The Contractor shall promptly furnish, at no increase in contract price, all facilities, labor, and material reasonably needed for performing such safe and convenient inspections and tests as may be required by the Contracting Officer. The Government may charge to the Contractor any additional cost of inspection or test when work is not ready at the time specified by the Contractor for inspection or test, or when prior rejection makes reinspection or re-test necessary. The

Government shall perform all inspections and tests in a manner that will not unnecessarily delay the work. Special, full size and performance tests shall be performed as described in the contract.

(f) The Contractor shall, without charge, replace or correct work found by the Government not to conform to contract requirements, unless in the public interest the Government consents to accept the work with an appropriate adjustment in contract price. The Contractor shall promptly segregate and remove rejected material from the premises.

(g) If the Contractor does not promptly replace or correct rejected work, the Government may

(1) By contract or otherwise, replace or correct the work and charge the cost to the Contractor; or

(2) Terminate for default the Contractor’s right to proceed.

(h) If, before acceptance of the entire work, the Government decides to examine already completed work by removing it or tearing it out, the Contractor, on request, shall promptly furnish all necessary facilities, labor, and material. If the work is found to be defective or nonconforming in any material respect due to the fault of the Contractor or its subcontractors, the Contractor shall defray the expenses of the examination and of satisfactory reconstruction. However, if the work is found to meet contract requirements, the Contracting Officer shall make an equitable adjustment for the additional services involved in the examination and reconstruction, including, if completion of the work was thereby delayed, an extension of time.

(i) Unless otherwise specified in the contract, the Government shall accept, as promptly as practicable after completion and inspection, all work required by the contract or that portion of the work the Contracting Officer determines can be accepted separately.