Amendment 001 - Solicitation No 72066924R00002 -JFK NICU_FE.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF PAGES

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

See block 16c

4. REQUISITION/PURCHASE REQ. NO

REQ-669-24-000008

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE LIBERIA 7. ADMINISTERED BY (IF OTHER THAN ITEM 6) CODE LIBERIA

USAID/Liberia

American Embassy

502 Benson Street

Monrovia, Liberia

USAID/Liberia

American Embassy

502 Benson Street

Monrovia, Liberia

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State, and Zip Code)

9A. AMENDMENT OF SOLICITATION NO.

Amendment 001

9B. DATED (SEE ITEM 11)

04/16/2024

10A. MODIFICATION OF CONTRACT/ORDER

CODE:

FACILITY CODE:

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered, solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 01 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers, FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If Required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO., AS DESCRIBED IN ITEM 14

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify Authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43,103 (a).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is NOT is required to sign this document and return 0

Copy to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.

The purposes of Amendment No. 01 to Solicitation No, 72066924R00002 are to:

1. Extend the closing date for receipt of proposals from April 23, 2024, to May 1, 2024, 1:00 pm Monrovia time; and

2. Provide to all potential offerors the following answers to questions received in reference to the Solicitation.

3. Provide to all potential offerors the following revised attachments: J.1 – Bill of Quantities and J.3 – Drawings.

4.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

Garth Patterson, Contracting Officer

15B. CONTRACTOR/OFFEROR 15C. DATE

SIGNED

16B. UNITED STATES OF AMERICA

16C. DATE

SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070 STANDARD FORM 30 (REV. 10-83)

Previous Edition Unusable Prescribed by GSA FAR (48 CFR) 53.243

Request for Proposal (RFP) #72066924R00002

Solarization of John F. Kennedy (JFK) Hospital Neonatal Intensive Care Unit

(NICU)

Questions & Answers

1. My company is excited to consider bidding on the subject opportunity and I wanted to inquire as to whether USAID would be interested in non-battery energy storage to supplement the solar augmentation of the current generators at the hospital? Our company provides solid-state, long duration energy storage solutions for such applications. We can take both solar and generator inputs and store energy to provide 24 hours or more of continuous operations which is critical to the NICU and the requirements that have been put forth. Our solution does not use batteries and has significant operational specifications that far exceed any battery solution.

USAID’s Response: Thank you for the suggestion; however, we are not changing the current scope of this work.

2. After a detailed examination of the Bill of Quantities (BOQ) for the Solarization of John

F. Kennedy (JFK) Hospital Neonatal Intensive Care Unit (NICU), we have noticed some inconsistencies that need to be addressed. The section regarding "Interior cables including busbars, wiring, conduit wiring troughs, disconnects, grounding, and all necessary fixing accessories, as specified and as shown on drawings E-101 to E-112," lacks specific details on cable lengths. We need to determine whether USAID will provide the exact measurements for these cables.

USAID’s Response: These materials were estimated based on the current conditions at the JFK NICU, and their exact quantities may vary depending on site-specific factors.

USAID has provided a lump-sum estimate for these material costs. Offerors are to conduct further assessments to accurately determine the required quantities of materials needed for the project.

3. During our visit to the site, we noted that the power room is designated for installing the new system. Could you please provide the established procedures to address any power interruptions that might arise during the construction phase?

USAID’s Response: While interruptions are not anticipated, the prospective contractor should include a backup generator as part of their contingency plan in case of unexpected power interruptions. This precautionary measure ensures that operations can continue uninterrupted, mitigating potential delays or disruptions to the project timeline. Including a backup generator demonstrates proactive planning and preparedness to address unforeseen challenges, enhancing the overall reliability and resilience of the project execution.

4. Can USAID Liberia share the site visit attendance list?

USAID’s Response: No.

5. Does the cover page, cover letter and Annexes count towards the pages, because that has not been mentioned in the RFP.

USAID’s Response: The Cover Page, Cover letter and Annexes do not count against the required number of pages. See Section L.8 of the Solicitation.

6. For the Price proposal, should we submit both pdf (Standard Form (SF) 1442) and excel for the BOQ?

USAID’s Response: The signed SF 1442 is required. See Section L.9.1 of the solicitation. Please submit both PDF and excel copies for the BoQ.

7. Excel Sheet for cost allocation contains no section for post installation activities which should include but not limited to the following: Please see USAID’s responses in Blue.

● Onsite Maintenance after commissioning - The Scope of Work does not require maintenance after commissioning.

● In-house training and development of operational manual for entity’s staff - The

Unpriced BOQ has been revised to include “Training for Technical Staff”.

● Spare parts - The solicitation does not require the procurement of spare parts as the parts are available locally.

● Will the contractor immediately have no dealing with the project after installation and commissioning? Or can the contractor include additional cost in the excel to include post installation activities enumerated above? Per Sections C.4 and F.8, of the Solicitation, at the end of the construction period, there is a 6-months Defect’s Liability Period in which the Contractor will be responsible to cover the repair of completed components of all works which are deemed to have fallen into disrepair because of construction related defects and not due to normal wear and tear or misuse because of occupancy during the defect liability period.

8. Given the sensitive nature of meeting the operational voltage requirement for life-saving support devices, can the contractor include as part of component or material the cost of an appropriately sized voltage regulation for the system?

USAID’s Response: The required inverter in the specification will regulate the output voltage +/- 2%.

9. In the BOQ and the drawings there are disparities observed as indicated below:

Item Description BOQ Drawing Question

PV Array / Modules 65 PV Modules 54 PV Modules Which # of modules is applicable- 65 or 54?

Battery 78 pcs of

Battery

72 Pieces of

Battery

Which # of batteries is applicable- 78 or 72?

Which document can be considered the official reference for BOQ and price quotation?

USAID’s Response: The quantities are increased in the BOQ to allow for spare parts.

Notes have been added to the revised drawings stating that there are 65 total modules with 11 spares and 78 total batteries with 6 spares. Kindly provide prices for all quantities indicated in the BOQ.

10. The drawing indicates the wattage of the PV module to be 485W. What is the applicable voltage rating of the panel? 12V, 24V, 36V, or 48V?

USAID’s Response: Each module has a rated voltage maximum power point (Vmpp) of

78.8V and an open circuit voltage (Voc) of 92.7V.

11. Will the rehabilitation of the electrical panel board and the electrical network fall within the purview of the work since their current condition is hazardous and risky?

USAID’s Response: No. Based on the results of the assessment done by the QAC, the electrical panel board and electrical network are operational and pose no risks or hazards during operations. Offerors are required to submit proposals covering only the requirements of the JFK NICU Solicitation.

12. Do we need to add an ATS?

USAID’s Response: No. There is no need for an ATS as the inverter specified in the specification will perform the function of the ATS.

13. The location of the grounding is near an incinerator at the back of the facility, is it possible that the grounding location be moved to avoid potential risk to the system?

USAID’s Response: No. USAID does not anticipate any potential risk to the system if the current grounding location is maintained.

14. Following on-site assessment, we were provided by the personnel on the site with the essential information that the anticipated load requirement stands at 37.28KVA, with a prerequisite for a backup duration of 6 hours. In light of these specifications, we would be grateful if you furnish us with details regarding critical loads necessitating backup support within the facility.

USAID’s Response: Kindly use only the technical specifications, drawings, and scope of the solicitation.

Issuance Date: March 25, 2024

Site Visit: March 29, 2024, 10:00am, Monrovia Time

Questions Due Date/Time: April 3, 2024, 9:00 am, Monrovia Time

Response to Questions: April 16, 2024

Proposal Due/Closing Date/Time: May 1, 2024, 11:00 am, Monrovia Time

Subject: Request for Proposal (RFP), 72066924R00002, Solarization of John F. Kennedy (JFK) Hospital

Neonatal Intensive Care Unit (NICU) in Montserrado County over an 18-month period in Liberia

Dear Prospective Offerors:

The United States Government, represented by the U.S Agency for International Development (USAID), is requesting proposals for the Solarization of John F. Kennedy (JFK) Hospital Neonatal Intensive Care

Unit (NICU) in Montserrado County, Liberia, for an 18-month period.

USAID anticipates awarding one (1) Firm Fixed Price (FFP) Contract as a result of this RFP.

The Contract will cover a period of eighteen (18) months (12 months of construction and 6 months of defect liability period) subject to satisfactory performance. USAID estimates that the cost range for the required construction is between $250,000 and $500,000. The Offeror must propose prices that are realistic and reasonable for the work described herein.

Site Visit: The Site Visit is mandatory and will be held on the date specified above. Offerors are required to visit the sites to fully understand current conditions of the existing project sites and to understand potential risks, challenges, and intricacies of the project that may impact the bid or proposal costs.

Offerors must submit proposals in accordance with Section L of this RFP. The Offeror must also carefully review Section M - Evaluation Factors for Award. Sections B through I of the RFP will become a substantive part of the anticipated Contract with blanks to be completed by the Contracting Officer upon award.

Questions and comments related to this RFP must be submitted electronically no later than the question due date/time stated above to Ruth D. Caesar-Hne, Contracts Specialist/Administrative Contracting Officer at rcaesar-hne@usaid.gov with copy to Karen Cox, Senior Acquisition & Assistance Specialist at kcox@usaid.gov. No questions will be accepted after this date.

It is the responsibility of the recipient of this RFP document to ensure that it has been received in its entirety, including subsequent RFP amendments, if any. USAID bears no responsibility for data errors resulting from transmission or conversion processes.

Issuance of this RFP does not obligate the United States Government to award a contract, nor does it commit the U.S. Government to pay for any costs incurred during the preparation or submission of proposals.

Furthermore, the U.S. Government reserves the right to reject any and all offers, if such action is considered to be in the best interest of the U.S. Government.

The U.S. Government reserves the right to award this contract without discussions. Should discussions be determined necessary, discussions will be held in accordance with FAR 15.306.

Sincerely, Garth Patterson

Contracting Officer mailto:mawambugu@usaid.gov mailto:mawambugu@usaid.gov mailto:mawambugu@usaid.gov mailto:mawambugu@usaid.gov mailto:kcox@usaid.gov