TESTS SOO-RFP-Amendment 041142020.pdf

9B. DATED (SEE ITEM 11)

09/30/2020

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

(X)

1 125

6. ISSUED BY

USAID/ Liberia, American Embassy 502 Benson Street Same as item 6 Monrovia, Liberia

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) 9A. AMENDMENT OF SOLICIATION NO.

72066920R00010

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a)By completing items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPIRATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc. ) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION ( Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The Purposes of this Amendment are to:

1. amend the solicitation with updated sections of the RFP highlighted in yellow; and

2. provide answers to clarification questions submitted by prospective offerors; and

3. change the proposal due/closing date/time to November 16, 2020, 5:00pm Monrovia time.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Judy J. Webb, Supervisory Contracting Officer

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

2. AMENDMENT/MODIFICAITON NO.

PROJECT NO. (If applicble)

7. ADMINISTERED BY (If other than Item 6)

4. REQUISITION/PURCHASE REQ. NO. 3. EFFECTIVE DATE:

11/4/2020

JUDY J WEBB (affiliate) Digitally signed by JUDY J WEBB (affiliate) Date: 2020.11.04 13:47:24 Z

AMENDMENT 04 to RFP No. 72066920R00010, Transforming the Education System for Teachers and Students in Liberia (TESTS)

CLARIFICATION QUESTIONS AND ANSWERS

USAID is pleased to provide the following clarification answers to the questions submitted by the various prospective offerors in response to the solicitation posted on September 30, 2020.

CLARIFICATION QUESTIONS

1. Amendment 3, questions 7, 14, 36, 53, 55, 68, and 79 indicate that the annexes listed under section L.6.2(e), Technical Proposal – Phase II, are to be submitted along with the Phase I Oral Presentation. Specifically, the response to question number 68 states that “The oral Powerpoint presentation slide deck must be submitted as an Adobe Acrobat PDF which is also considered as Volume I (including all annexes listed in Section L.6.2.)”. However, Section L.6.1 Slide Deck & Oral Presentations – Phase I, has not been amended to include these newly required annexes to the Phase 1 submission. Additionally, Section L.6.2 Technical Proposal – Phase II, has not been amended to state that these annexes are a requirement for the Phase I submission.

a. Can USAID please confirm that the annexes to the Phase II Technical Proposal submission are now to be included in the Phase I submission, and amend the RFP accordingly?

USAID’s response: Annexes are requested at both phases. Therefore, Section L has been revised accordingly.

b. Additionally, we kindly request that USAID extend the due date for Phase I to accommodate these additional requirements for the Oral Presentation.

USAID’s response: The due date for proposal submission (phase I) is extended from November 9, 2020 to November 16, 2020. In addition, the timeframe for the oral presentations has been adjusted.

2. In Question 68—USAID states: USAID’s response: The oral “Powerpoint” presentation slide deck must be submitted as an Adobe Acrobat PDF which is also considered as Volume I (including all annexes listed in Section L.6.2.) Volume II is the cost proposal. USAID does not anticipate the submission of a full Technical proposal narrative at this time in phase I.

USAID’s response: Changes have been made to the solicitation to better clarify the requirements with regards to Volume 1 and Volume II.

3. In Question 78—USAID’s response: Confirmed - offerors are not required to submit the BMIP at Phase 1. It will only be required from the apparent successful offeror in phase II.

Can USAID please clarify whether the BMIP must be submitted in Phase I or Phase II, or only from the apparently successful offeror?

USAID’s response: The BMIP will be requested from the apparently successful offeror only.

Updates have been to the solicitation to that effect as per attached.

AMENDMENT 04

RFP No. 72066920R00010

Transforming the Education System for Teachers and Students in Liberia (TESTS)

Issuance Date: September 30, 2020 Questions Due Date/Time: October 14, 2020, 5:00pm Monrovia time Anticipated Date of Response to Questions: October 29, 2020 Proposal Due/Closing Date/Time: November 16, 2020, 5:00pm Monrovia time Oral Presentations: Tentatively from November 23-Dec 04, 2020

SUBJECT: REQUEST FOR PROPOSALS (RFP) No.: 72066920R00010 Transforming the

Education System for Teachers and Students in Liberia (TESTS)

The United States Government, represented by the U.S Agency for International Development in Liberia (USAID), is seeking proposals from qualified U.S. or non-U.S., non-profit or for-profit organizations to support the Government of Liberia in its educational systems strengthening priorities. This procurement will be conducted under Full and Open Competition procedures, pursuant to Part 6 and 15 of the Federal Acquisition Regulation (FAR). Authorized Principal Geographic Code for this solicitation is 937 – Default. NAICS Code for this solicitation is 541990

– All Other Professional, Scientific and Technical Services.

USAID anticipates awarding a Cost-Plus-Fixed-Fee completion-type contract for a maximum five

(5) year period of performance as a result of this RFP. USAID also anticipates that the total estimated cost will range between twenty to twenty-two million US dollars (US$20M to $22M.) The TESTS activity covers objectives that are intended to improve the quality of targeted Liberian Early Childhood Education (ECE) and primary teachers’ instructional delivery, strengthen the capacity of selected public, private, and faith-based institutions to train teachers, build critical skills for quality teaching and improve the enabling environment for teaching practice in Liberia.

This solicitation requires the offeror’s proposal to be furnished via an oral presentation. At least two of the proposed key personnel must present the offeror’s technical approach. Section L of the RFP sets forth all instructions for the preparation and submission of required proposal content and the oral presentations. Section M states the criteria by which proposals will be evaluated.

Offerors are responsible for ensuring oral presentations and cost proposals are received at USAID by the due date and time as specified in this cover letter. Failure to comply with the submission date and time will deem any submission unacceptable and it will not be reviewed or evaluated.

USAID expects that offerors will have equal access to all local organizations needed to implement this contract and strongly discourages exclusivity agreements with local/regional organizations as this limits USAID’s ability to receive the best services.

This RFP can be viewed and downloaded from www.fbo.gov. USAID bears no responsibility for data errors resulting from transmission or conversion processes. Further, be aware that amendments to solicitations are usually issued and will be posted on the same website. USAID advises to regularly check the above website for amendments.

Interested firms can register and use the Interested Vendor List (IVL) accessible through this solicitation on www.fbo.gov, so that firms can contact one another for consideration of teaming arrangements and/or small business subcontracting opportunities in response to this solicitation.

USAID encourages the participation to the maximum extent possible of all small business concerns in this activity or as a subcontractor in accordance with FAR Part 19.

Questions and comments related to this RFP must be in writing only and submitted electronically no later than the questions due date/time stated above to Edward S. Lamin, Acquisition and Assistance Specialist, at elamin@usaid.gov, and Ruth Caesar-Hne, Acquisition and Assistance Specialist at rcaesar-hne@usaid.gov. No questions will be accepted after the stated date.

USAID may consolidate response(s) to questions/comments and will post all responses as an amendment to this RFP.

Issuance of this RFP does not obligate the United States Government to make an award, nor does it commit the U.S. Government to pay for any costs incurred in the preparation or submission of proposals. Furthermore, the U.S. Government reserves the right to reject any and all offers, if such action is considered to be in the best interest of the U.S. Government.

Sincerely, Judy J. Webb Supervisory Contracting Officer

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER RATING

UNDER DPAS (15 CFR 7900) N/A

PAGE OF PAGES

3 124

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

72066920R00010

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

5. DATE ISSUED

09/29/2020

6. REQUISITION/PURCHASE NUMBER

REQ-669-20-000029

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than item 7)

U.S. Agency for International Development c/o U.S. Embassy Monrovia, 502 Benson St. Same as item 7 1000 Monrovia, 10 Liberia NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and one electronic copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in See Cover Letter and Section L until 05:00pm local time October 30, 2020

(Hour) (Date) CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME

Edward S. Lamin

B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

elamin@usaid.gov

AREA CODE

NUMBER

776777000

EXT.

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 3 X I CONTRACT CLAUSES 69-91

X B SUPPLIES OR SERVICES AND PRICES/COSTS 10-12 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT 15 X J LIST OF ATTACHMENTS 92

X D PACKAGING AND MARKING 16 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 17

X K

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

93 X F DELIVERIES OR PERFORMANCE 18-30

X G CONTRACT ADMINISTRATION DATA 32-36 X L INSTRS., CONDS., AND NOTICES TO OFFERORS 94-110

X H SPECIAL CONTRACT REQUIREMENTS 37-66 X M EVALUATION FACTORS FOR AWARD 118-124

OFFER (Must be fully completed by offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within 180 calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFER-

OR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT.

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION:

10 U.S.C. 2304 (c) 41 U.S.C. 253 (c)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

24. ADMINISTERED BY (If other than Item 7) 25. PAYMENT WILL BE MADE BY

Controller’s Office USAID/Liberia, c/o US Embassy 502 Benson Street, 1000 Monrovia 10, Liberia CODE

26. NAME OF CONTRACTING OFFICER (Type or print)

Judy J. Webb

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice AUTHORIZED FOR LOCAL REPRODUCTION Previous edition is unusable STANDARD FORM 33 (REV. 9-97

Table of Contents

PART I – THE SCHEDULE 11

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS 11

B.1 PURPOSE 11

B.2 CONTRACT TYPE 11

B.3 ESTIMATED COST, FIXED FEE AND OBLIGATED AMOUNT 11

B.4 BUDGET 11

B.5 INDIRECT COSTS 12

B.6 COST REIMBURSABLE 13

B.7 MULTI YEAR CONTRACT 13

B.8 SCHEDULE - PAYMENT FEE 13

SECTION C – PERFORMANCE WORK STATEMENT 16

SECTION D - PACKAGING AND MARKING 17

D.1 AIDAR 752.7009 MARKING (JAN 1993) 17

D.2 BRANDING STRATEGY, IMPLMENTATION PLAN AND MARKING POLICY 17

D.3 SOCIAL MEDIA AND ONLINE OUTREACH 17

SECTION E - INSPECTION AND ACCEPTANCE 18

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 18

E.2 INSPECTION AND ACCEPTANCE 18

E.3 RESPONSIBLE OFFICIAL 18

E.4 PERFORMANCE STANDARDS 18

SECTION F – DELIVERIES OR PERFORMANCE 19

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 19

F.2 PERIOD OF PERFORMANCE 19

F.3 PLACE OF PERFORMANCE 19

F.4 KEY PERSONNEL 19

F.5 PERFORMANCE STANDARDS AND EVALUATION 20

F.6 REPORTS AND DELIVERABLES 21

F.7 752.242-70 PERIODIC PROGRESS REPORTS (OCT 2007) 30

F.8 ACTIVITY MONITORING AND EVALUATION 30

F.9 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT

EXPERIENCE DOCUMENTS (SEPTEMBER 2013) (ClassDeviationOAA- DEV-13- 01c) 31

SECTION G - CONTRACT ADMINISTRATION DATA 33

G.1 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998) 33

G.2 ADMINISTRATIVE CONTRACTING OFFICE 34

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR) 34

G.4 PAYING OFFICE 34

G.5 INVOICES, ACCEPTANCE AND APPROVAL 35

G.6 INVOICING INSTRUCTIONS 35

G.7 ACCOUNTING AND APPROPRIATION DATA 35

G.8 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID 35

G.9 CONTRACTOR CONTACT INFORMATION 37

SECTION H- SPECIAL CONTRACT REQUIREMENTS 38

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 38

H.2 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012)

(Class Deviation No. OAA-DEV-12-01c) 38

H.3 AUTHORIZED GEOGRAPHIC CODE 39

H.4 AIDAR 752.228-70 MEDICAL EVACUATION (MEDEVAC) SERVICES

(JULY 2007) 39

H.5 AIDAR 752.7032 INTERNATIONAL TRAVEL 40

H.6 AIDAR 752.7007 PERSONNEL APPROVALS (JUL 2007) 40

H.7 ADDITIONAL REQUIREMENTS FOR PERSONNEL COMPENSATION 40

H.8 EXECUTIVE ORDER ON TERRORISM FINANCING (FEB 2002) 42

H.9 AIDAR 752.229-71 REPORTING OF FOREIGN TAXES (JULY 2007) 43

H.10 AIDAR 752.228-3 WORKER’S COMPENSATION INSURANCE (DEFENSE

BASE ACT) (DEC 1991) 43

H.11 SUBCONTRACTING PLAN, INDIVIDUAL SUBCONTRACT REPORT (ISR)

AND THE SUMMARY SUBCONTRACT REPORT 45

H.12 CONSENT TO SUBCONTRACT 46

H.13 BUSINESS CLASS TRAVEL 46

H.14 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL

CONFERENCES (JAN 2002) 46

H.15 NONEXPENDABLE PROPERTY PURCHASES AND INFORMATION

TECHNOLOGY RESOURCES 47

H.16 LOGISTIC SUPPORT 48

H.17 LANGUAGE REQUIREMENTS 48

H.18 AIDAR 752.7101 VOLUNTARY POPULATION PLANNING ACTIVITIES

(JUNE 2008) (AAPD 08-01) 48

H.19 ENVIRONMENTAL COMPLIANCE 49

H.20 DISCLOSURE OF INFORMATION 50

H.21 ORGANIZATIONAL CONFLICTS OF INTEREST: PRECLUSION FROM

FURNISHING CERTAIN SERVICES AND RESTRICTION ON USE OF

INFORMATION (CIB 99-17) 51

H.22 AIDAR 752.222-71 NONDISCRIMINATION (JUN 2012) 52

H.23 AIDAR 752.222-70 USAID DISABILITY POLICY - ACQUISITION (DEC 2004) 52

H.24 ADS 302.3.5.19 USAID-FINANCED THIRD-PARTY WEB SITES (AUG 2013) 52

H.25 AIDAR 752.231-72 CONFERENCE PLANNING AND REQUIRED APPROVALS

(AUG 2013) 54

H.26 ADS 302.3.5.21 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA

LIBRARY (OCT 2014) 55

H.27 COMPLIANCE WITH THE TRAFFICKING VICTIMS PROTECTION

REAUTHORIZATION ACT 56

H.28 AUTHORIZED WORK WEEK 56

H.29 FAR 52.203-99, PROHIBITION ON CONTRACTING WITH ENTITIES THAT

REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS

(APR 2015) 56

H.30 AIDAR 752.7036 USAID IMPLEMENTING PARTNER NOTICES (IPN) PORTAL

FOR ACQUISITION (JULY 2014) 57

H.31 LOGISTIC SUPPORT GOVERNMENT FURNISHED FACILITIES OR

PROPERTY 58

H.32 COMPLIANCE WITH SECTION 508 OF THE REHABILITATION ACT OF

1973, AS AMENDED 59

H.33 ELECTRONIC PAYMENTS SYSTEM 59

H.34 AMMONIUM NITRATE AND CALCIUM AMMONIUM NITRATE RESTRICTION

(SEPTEMBER 2011) (CLASS DEVIATION OAA-DEV-LL-03C, EXPIRATION

DATE SEPTEMBER 8, 2016) 60

H.35 CLOUD COMPUTING (MAY 2016) 60

H.36 AIDAR 752.245-71 TITLE TO AND CARE OF PROPERTY (APR 1984) 66

H.37 FAR 52.203-18, PROHIBITION ON CONTRACTING WITH ENTITIES THAT

REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS-

REPRESENTATION (JAN 2017) 66

H.38 FAR 52.203-18, REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT 67

H.39 FAR 52.237-9 WAIVER OF LIMITATION ON SEVERANCE PAYMENTS

TO FOREIGN NATIONALS (MAY 2014) 69

PART II – CONTRACT CLAUSES 70

SECTION I - CONTRACT CLAUSES 70

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 70

I.2 FAR 52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT

(OCT 2015) 76

I.3 FAR 52.217-2 CANCELLATION UNDER MULTI-YEAR CONTRACTS

(OCT 1997) 78

I.4 FAR 52.222-50 COMBATING TRAFFICKING IN PERSONS (MAR 2015) 80

I.5 FAR 52.229-8 TAXES – FOREIGN COST-REIMBURSEMENT CONTRACT

(MAR 1990) 86

I.6 FAR 52.243-7 NOTIFICATION OF CHANGES (APR 1984) 86

I.7 AIDAR 752.209-71 ORGANIZATIONAL CONFLICTS OF INTEREST

DISCOVERED AFTER AWARD (JUN 1993) 88

I.8 AIDAR 752.231-71 SALARY SUPPLEMENTS FOR HG EMPLOYEES (MAR 2015) 89

I.9 AIDAR 752.7004 EMERGENCY LOCATOR INFORMATION (JULY 1997) 89

I.10 AIDAR 752.7013 CONTRACTOR-MISSION RELATIONSHIPS (JUN 2018) 89

I.11 AIDAR 752.7034 ACKNOWLEDGMENT AND DISCLAIMER (DEC 1991) 90

I.12 FAR 52.204-1 APPROVAL OF CONTRACT (DEC 1989) 90

I.13 FAR 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (OCT 2015) 91

I.14 FAR 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES

(JUL2014) 91

I.15 52.229-8 TAXES - FOREIGN COST-REIMBURSEMENT CONTRACTS

(MAR 1990) 91

I.16 FAR 52.247-67 SUBMISSION OF TRANSPORTATION DOCUMENTS FOR

AUDIT (FEB 2006) 92

PART III - LIST OF DOCUMENTS, EXHIBITS, FORMS AND OTHER ATTACH 93

SECTION J - LIST OF ATTACHMENTS 93

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS 94

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS 95

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE 95

L.2 FAR 52.216-1 TYPE OF CONTRACT (APR 1984) 96

L.3 FAR 52.233-2 SERVICE OF PROTEST (SEP 2006) 96

L.4 GENERAL INSTRUCTIONS TO OFFERORS 96

L.5 PROPOSAL SUBMISSION/ DELIVERY INSTRUCTIONS 98

L.6 ADDITIONAL INSTRUCTIONS FOR PHASE I AND PHASE II 100

L.8 INSTRUCTIONS FOR THE PREPARATION OF THE COST PROPOSAL

[See Section M.3] 110

SECTION M- EVALUATION FACTORS FOR AWARD 119

M.1 GENERAL INFORMATION 119

M.2 TECHNICAL EVALUATION CRITERIA 119

M.3 BUSINESS/ COST PROPOSAL EVALUATION [See Section L.8] 124

M.4 DETERMINATION OF COMPETITIVE RANGE 124

M.5 SOURCE SELECTION 125

ACRONYMS LIST

AMELP Activity Monitoring, Learning, Evaluation, & Plan CDCS Country Development Cooperation Strategy CO Contracting Officer COP Chief of Party COR Contracting Officer’s Representative DOC Development Outreach Communication DPOs Disabled Peoples’ Organizations ECE Early childhood education EMIS Education Management Information GOL Government of Liberia GPE Global Partnership for Education GUC Grant under contract MOE Ministry of Education OSIWA Open Society Initiative for West Africa PWS Performance work statement RTTIs Rural Teacher Training Institutes SEL Social and emotional learning SOO Statement of Objectives TESTS Transforming the Education System for Teachers and

Students in Liberia TBD To be Determined UDL Universal Design for Learning USAID United States Agency for International Development USG United States Government

PART I – THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to provide the services and deliverables that fall within the Performance Work Statement (PWS) as specified in Section C to implement the Transforming the Education System for Teachers and Students Activity.

B.2 CONTRACT TYPE

This is a Cost-Plus-Fixed-Fee (CPFF) completion-type contract consistent with Federal Acquisition Regulation 16.306(d)(1). For the consideration set forth below, the Contractor must achieve the performance objectives and deliverables or outputs described in Sections C and F, in accordance with performance standards specified in Section E, and otherwise comply with all contract requirements.

B.3 ESTIMATED COST, FIXED FEE AND OBLIGATED AMOUNT

(a) The estimated cost for the performance of the work required hereunder, exclusive of fixed fee is $___________. The fixed fee is $__________. The estimated cost plus fixed fee is $________.

(b) Within the estimated cost plus fixed fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is $_________. The Contractor must not exceed the aforesaid obligated amount.

(c) Payment of fixed fee will be made upon receipt of a proper invoice and must directly correspond to the percentage of allowable costs being paid and the fee payment schedule in Section B. In accordance with FAR 52.216-8, Fixed Fee, the Contracting Officer (CO) may withhold an amount not to exceed 15% of the total fixed fee or $100,000, whichever is less, until the required award conditions under the reference clause have been met in order to protect the Government’s interest.

(d) Funds obligated hereunder are anticipated to be sufficient through {TBD based on the date of award}.

B.4 BUDGET

The total cost (stated below) for the budget categories specified below may not be adjusted without a modification to the contract signed by the Contracting Officer. No amounts in excess of the amounts specified for each cost category will be billed against the contract.

SUMMARY BUDGET

CONTRACT LINE ITEM

YEAR 1 YEAR 2 YEAR 3

YEAR 4

YEAR 5 TOTAL

Salaries and Wages

Fringe Benefits

Travel, Transportation & Per Diem Allowances

Other Direct Costs (ODCs)

Trainings

Equipment and Supplies

Grants Under Contract

Subcontracts Total Direct Cost Indirect Costs Fixed Fee

TOTAL COST-PLUS FIXED

FEE

B.5 INDIRECT COSTS

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs shall be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases for the prime contractor and its major subcontractors (major subcontractor means any contract entered into by a subcontractor to furnish supplies or services for performance of a prime contract and whose proposed cost exceeds 20% or more of the technical effort or will furnish supplies or services for performance of a prime contractor for a key element of the RFP):

Prime:

Description*

Rate Base*** Type Period**

TBD TBD 1/ 1/ 1/

TBD TBD 2/ 2/ 2/

1/ Base of Application:

TBD Type of Rate:

TBD Period: TBD

2/ Base of Application:

TBD Type of Rate TBD Period: TBD Major Subcontractor(s):

Description* Rate Base*** Type Period

TBD TBD 1/ 1/ 1/

TBD TBD 2/ 2/ 2/

1/ Base of Application:

TBD Type of Rate:

TBD Period: TBD

2/ Base of Application:

TBD Type of Rate TBD Period: TBD

* Description or type of rate indicated as a percentage, e.g., G&A ** Period, e.g., CY 2009 *** Base, e.g., Direct Labor for Labor Overhead

B.6 COST REIMBURSABLE

The U.S. dollar costs allowable will be limited to reasonable, allocable and necessary costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment, FAR 52.216-8, Fixed Fee, FAR 52.232-20, “Limitation of Cost” and FAR 52-232-22, “Limitation of Funds,” and AIDAR 752.7003, Documentation for Payment.

B.7 MULTI YEAR CONTRACT

The contract is subject to the requirements of FAR 17.106. However, this is a Cost Plus Fixed Fee type contract where the Contractor is authorized to be reimbursed for all costs which are allowable in accordance with FAR 52.216‐7, “Allowable Costs and Payment.” Therefore, the Contractor will not incur any costs which would have been amortized over the life of the contract should the contract be cancelled in accordance with FAR 52.217‐2. If cancellation under the clause at 52.217- 2, “Cancellation Under Multi-year Contracts” occurs, the Contractor will be paid a cancellation charge not over the cancellation ceiling defined as follows:

Cancellation Dates Cancellation Ceiling Contract Year 1: NA NA NA Contract Year 2: DATE TBD, [Award year + 1 year] Cancellation Ceiling: TBD Contract Year 3: DATE TBD, [Award year + 2 year] Cancellation Ceiling: TBD Contract Year 4: DATE TBD, [Award year + 3 year] Cancellation Ceiling: TBD Contract Year 5: DATE TBD, [Award year + 4 year] Cancellation Ceiling: TBD

B.8 SCHEDULE - PAYMENT FEE

The Contractor may earn and be paid all or a portion of the total fee based on performance under this contract. Payment of the Contractor’s fee is tied to the accomplishment of performance objectives and deliverables in Sections C, D and F that are specified in Table 1 below.

These deliverables and targets will be finalized with the COR. If the Contractor does not reach the deliverables/target, the Contractor will not be paid any of the fees associated with that deliverable/target, as full contract completion will not have been demonstrated.

Pursuant to FAR 16.306(d), the fixed fee payable under this contract will be tied to the execution of tasks and achievement of results per objective outlined in Section C, subject to inspection and acceptance by USAID and in compliance with the terms of the contract. USAID reserves the right to engage a third party to verify results. The Contracting Officer, in consultation with the Contracting Officer’s Representative (COR) and at the request of the Contractor, may modify the fee payment schedule, including deliverables, targets or dates, based upon changes in underlying assumptions, the development context or other extenuating circumstances. Additionally, dates are meant to be illustrative and are flexible within reason, as determined by the COR.

Pursuant to FAR 52.216-8, payment of the fixed fee shall be made as specified in the schedule below. The Contracting Officer reserves the right to withhold up to 15% of the total fixed fee or $100,000, whichever is less, to protect the Government’s interest.

Table 1 – Fee Payment Schedule DELIVERABLE (Indicators/ Targets) DUE DATE PROPOSED

PERCENTAGE OF

FEE

Objective 1 (IR)1.1 Capacity of selected public, private, and faith-based institutions to train primary and ECE teachers strengthened

TBD TBD

Result 1.1.1: Capacity to provide quality teacher training enhanced

TBD TBD

Result 1.1.2: Inclusive education curriculum incorporated into teacher training

TBD TBD

IR 1.1.3: Gender-equitable access to teacher training increased

TBD TBD

Objective 2 TBD TBD IR 2.1 Critical skills built and applied for quality teaching

TBD TBD

Result 2.1.1: Teacher-aspirants’ content knowledge increased

TBD TBD

Result 2.1.2: Teacher-aspirants’ evidence-based pedagogical skills strengthened

TBD TBD

Result 2.1.3: Newly acquired teaching skills applied TBD TBD Objective 3 IR 3: Enabling environment for teaching practice improved

TBD TBD

Result 3.1.1: Consortium of demonstration schools functioning

TBD TBD

Result 3.1.2: Peer support systems strengthened TBD TBD Result 3.1.3: Parents’, caregivers’, and communities’ commitment to ECE and primary education strengthened

TBD TBD

Result 3.1.4: Ministry of Education's capacity TBD TBD strengthened to support quality teaching Output 1.1: Teacher training curriculum updated at four to ten teacher training institutions to align with national standards at both the primary and ECE levels.

TBD TBD

Output 1.2: Modules/course offerings addressing disability and inclusive education classroom implemented at four to ten teacher training institutions implement practices at both the primary and ECE levels.

TBD TBD

. Output 1.3.2: Increased female enrollment and graduation rates significantly from baseline levels at the primary education level at four to ten teacher training institutions

TBD

Output 2.1: 80% of TESTS’ primary and ECE-level teacher-aspirants achieved passing grades on critical assessments.

TBD TBD

Output 2.2: 80% of TESTS teacher-aspirants have strengthened pedagogical knowledge and skills, as measured by continuous assessment and observation throughout the life of the TESTS program

TBD TBD

Output 2.3: TESTS’ teacher-aspirants display subject matter knowledge and effective pedagogical skills as measured by observation and assessment of classroom teaching practices.

TBD TBD

Output 3.1: All participating TESTS teacher training institutions have functioning relationships with demonstration schools where teacher-aspirants are carrying out teacher practicum.

TBD TBD

Output 3.2: All participating TESTS training institutions have in place functioning systems that offer peer support to TESTS teacher-aspirants

Output 3.3: Targeted parents, caregivers, and communities increase their participation in activities that are supportive of their children’s education at the ECE and primary levels

Output 3.4: Ministry of Education has access to technical assistance in support of the TESTS program and teacher education in Liberia.

TOTAL FEE PERCENTAGE 100%

Note: This table is an illustrative table. A final fee payment schedule will be negotiated with the Contractor prior to award. Offerors are required to propose percentages of their total proposed fee percentage for each of the above deliverables. Please do not propose actual dollar amounts – only fee percentages.

[END OF SECTION B]

SECTION C – PERFORMANCE WORK STATEMENT

[USAID will insert the Contractor’s Performance Work Statement at award; see Attachment J.1 for the Statement of Objectives that informs the development of Section C.]

[END OF SECTION C]

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the cooperating country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING STRATEGY, IMPLMENTATION PLAN AND MARKING POLICY

The Contractor must comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and Marking in USAID Direct Contracts” (effective date: 01/08/2007) at https://www.usaid.gov/sites/default/files/documents/1868/320.pdf, and USAID Graphic Standards Manual and Partner Co-Branding Guide, or any successor branding policy.

The Contractor’s Branding Strategy and Implementation Plan dated TBD is hereby incorporated into the contract as Attachment J TBD.

D.3 SOCIAL MEDIA AND ONLINE OUTREACH

Social media is often part of an integrated communications campaign. It should always be used to communicate directly with stakeholders or beneficiaries in host countries. It should never be used to promote a program or contractor. Social media channels may be approved as part of a project’s marking plan in consultation with the CO, COR, and DOC team. To avoid confusion with official USAID social media channels, the USAID logo should not be used as a profile picture. A photo reflective of the project should be used as a profile picture. A USAID-branded photo should be displayed as the banner photo, and acknowledgement of USAID support should appear in the “Profile” or “About” section. For more information, please refer to the USAID Graphic Standards Manual and Partner Co-Branding Guide.

[END OF SECTION D]

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.246-5 INSPECTION OF SERVICES--COST-REIMBURSEMENT APR 1984

E.2 INSPECTION AND ACCEPTANCE

a. USAID inspection and acceptance of services, reports, and other required deliverables or outputs will take place at:

USAID/Liberia 502 Benson Street

b. USAID reserves the right to inspect and accept any services, reports, and other required deliverables or outputs where the services are performed and where reports and deliverables or outputs are produced or submitted. The Contracting Officer has delegated authority to inspect and accept all services, reports, and required deliverables or outputs to the Contracting Officer’s Technical Representative (COR) listed in Section G.

E.3 RESPONSIBLE OFFICIAL

In accordance with the clauses of this contract entitled “Inspection – Cost – Cost Reimbursement” (FAR 52.246-5), inspection of results or other deliverables required by the contract will be made by the cognizant COR. Acceptance of goods/services and reports or other deliverables by the cognizant COR must form the basis for payments to the contractor, and will form the basis of the contractor’s permanent performance record with regard to this contract.

E.4 PERFORMANCE STANDARDS

USAID will evaluate the Contractor’s performance in accordance with FAR 42.15, corresponding USAID procedures, and the Contractor’s adherence to the annual work plan, reporting against its Performance Monitoring Plan (PMP), and quality of reports described in Section F below. USAID will evaluate the Contractor’s performance during the initial, intermediate, and final periods of the contract in accordance with the Contractor Performance Assessment Reporting System (CPARS).

The Contracting Officer and the COR will jointly conduct the evaluation of the Contractor’s overall performance. This evaluation will form the basis of the Contractor’s permanent performance record under this contract.

[END OF SECTION E]

SECTION F – DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE_____

52.242-15 STOP-WORK ORDER APR 1989

52.246-5 INSPECTION OF SERVICES - COST REIMBURSEMENT APR 1984

52.247-34 F.O.B. DESTINATION NOV 1991

F.2 PERIOD OF PERFORMANCE

The period of performance for the contract is five (5) years from the award date. The conditions set forth above are subject to the contractor’s performance and availability of funds.

(a) It is the Contractor's responsibility to ensure that the Contracting Officer’s approved adjustments to the original estimated completion date do not result in costs incurred that exceed the total estimated cost of this contract. Under no circumstances will such adjustments authorize the Contractor to be paid any sum in excess of the contract amount.

(b) Adjustments that will cause the elapsed time for completion of the work to exceed the original estimated completion date by more than 15 calendar days must be approved in advance by the Contracting Officer.

F.3 PLACE OF PERFORMANCE

The place of performance under this contract is Liberia as well as the Contractor’s home-office of record.

F.4 KEY PERSONNEL

The Contractor is allowed to propose key personnel positions (total of 5 positions) that match its own technical approach except the COP must be a key position. Offerors may determine the qualifications of the COP and other key personnel. Upon award, the Contract must furnish such key personnel with the proposed qualifications for full time performance for the term of this contract unless otherwise agreed to by the CO. Failure to provide the key personnel designated may be considered non-performance unless such failure is beyond the control, and through no fault or negligence, of the Contractor.

The Contractor must immediately notify the CO and the COR of any key personnel’s departure and the reasons thereof and propose interim coverage while rectifying the situation. The Contractor will propose a substitute candidate for each vacated position to the CO and the COR along with a budget impact statement in sufficient detail to permit evaluation of the impact on the program. The Contractor must not replace the key personnel without the prior written consent of the COR and prior written approval of the CO, whether provided in advance or by ratification.

The key personnel that the Contractor must furnish for the performance of this contract are as follows:

No. Key Personnel Position 1 Chief of Party (COP)

USAID reserves the right to adjust the level of key personnel during the performance of this contract. The COP and two of the proposed key personnel must be furnished immediately (no later than 30 days after award) with the remaining key personnel no later than 45 days after award.

Key Personnel Qualifications

Chief of Party: 100% Time

Role:

The COP shall:

Provide overall leadership, management, and strategic technical direction of the entire program, with a focus on achieving results as defined in the contract;

Lead coordination with implementing partners, teacher training institutions, and the GOL;

Serve as the principal institutional liaison to USAID/Liberia, public and private sector counterparts, and other donors involved with TESTS;

Provide technical leadership and counsel on evidence-based pre-service teacher training programs that work within a developing country context;

Provide leadership in the development and revision of pre-service courses, materials, and processes;

Research and provide guidance on appropriate university and demonstration school partnerships; and Establish close working relationships with relevant private sector and GOL decision-makers to advocate for teacher placement and employment.

ADDITIONAL KEY PERSONNEL POSITIONS - TBD

F.5 PERFORMANCE STANDARDS AND EVALUATION

Evaluation of the Contractor’s overall performance will be conducted jointly by the COR and the Contracting Officer, and will form the basis of the Contractor's permanent performance record with regard to this contract.

The Contractor’s performance information determined to be relevant will be evaluated in accordance with the elements below:

● Technical quality of product or service, including consistency in meeting goals and targets in addition to adherence to the work plan. Cost control, including forecasting costs as well as accuracy in financial reporting, ensuring that unnecessarily expensive technical assistance is not used when lower cost, equally qualified advisors are available, and pacing the expenditure of level of effort such that contract deliverables and outputs can be produced within budget.

● Timeliness of performance, including adherence to contract schedules and other time-sensitive activity conditions, and effectiveness of home and field office management to make prompt decisions and ensure efficient completion of tasks.

● Management or business relations, addressing the history of professional behavior and overall business-like concern for the interests of the customer, including coordination among subcontractors and developing country partners, cooperative attitude in remedying problems, and timely completion of all administrative requirements.

Performance review will be conducted jointly by the COR and will form the basis of the Contractor's permanent performance record with regard to this contract as required in FAR Part

42.15 and AIDAR 742.15.

USAID reserves the right to conduct, and the Contractor must expect and be prepared for, a management and/or financial review and/or audit by USAID (or USAID selected third party) at any time to ensure systems (management, administration, finance, procurement, and program) are in place as per the contract. Such financial reviews/audits will focus on program management and performance, including such factors as cost, timeliness, and accountability; and will include field and home office records pertaining to operations and program activities. The Contractor must cooperate with and contribute to a final management and financial review conducted by USAID prior to program closeout.

USAID will also conduct performance evaluations of the program consistent with the Agency Evaluation Policy. The Contractor must cooperate with and contribute to these reviews and evaluations.

F.6 REPORTS AND DELIVERABLES

a. In addition to the requirements set forth for submission of reports in Sections F, and in accordance with AIDAR 752.242-70, “Periodic Progress Reports,” the Contractor is responsible for submitting the reports, deliverables or outputs as further described below to the COR(referenced in Section G) and obtaining the COR’s approval. Additionally, the Contractor must deliver the results stated in section B.8.

b. The Contractor must submit all written documentation (reports, deliverables, correspondences, information sheets, etc.) to USAID/Liberia in the English language, unless otherwise specified by the COR. In addition to the reports outlined below and those elsewhere specified, the contractor may be required to respond quickly to ad-hoc information requests with short deadlines. The Contractor must submit one hard copy and one electronic copy of each prepared report in accordance with the distribution and submission dates specified in the table below. Planning and reporting must conform to the U.S. Government’s fiscal year (October 1 to September 30). The Contractor will consult the COR on the format and expected content of reports prior to submission.

c. The Contractor must describe accomplishments and difficulties both quantitatively and qualitatively. The Contractor must also explain any anticipated or actual delays and describe the corrective action plans that it will initiate.

d. The Contractor must enter indicator results and target data into the PIDS (Performance

Indicator Database System) managed by the Liberia Strategic Analysis activity or any database system that USAID or the USAID/Liberia Mission uses to monitor program performance. The frequency with which the data shall be entered will be recorded in the performance indicator reference sheet for each indicator in the Activity Monitoring Evaluation and Learning Plan (AMLEP).

REPORTS AND DELIVERABLES

No

Deliverable* Frequency Due Date**

1 COP & 2 other Key Personnel arrived in Liberia

One time 30 Days after award.

Remaining key personnel 45 days after award.

2 Five Year Workplan One time The five year work-plan must be submitted within 30 days after award and must be approved by USAID no later than 60 days after award. COR approval is required.

3 Annual Workplan Annually The Year 1 Annual Work Plan must be submitted within 30 days after award and must be approved by USAID no later than 60 days after award. Subsequent work plans must be submitted by August 1st of each year covering the period from October 1st to September 30th.

COR approval is required

4 Activity Monitoring Evaluation and Learning Plan

(AMELP)

One time The AMELP must be submitted within 30 days after award and must be approved by USAID no later than 60 days after award.

COR approval is required

5 Final Quality Assurance Surveillance Plan

(QASP)

One time No later than 45 days after award.

6 Branding and Marking Plan

One time 30 Days after award

7 Trafficking in Person Compliance Plan

Plan must be available if requested by

USAID

30 Days after award

8 Certification of Trafficking in Person

Annually Contractor must submit to USAID the certification on each year anniversary of the award.

9 One copy of each report and information to the DEC as per AIDAR 752.7005

As required – ongoing throughout the life of the award

Within thirty (30) calendar days of obtaining the COR’s approval and within thirty calendar days after completion of the contract. For more information, please see AIDAR 752.7005.

10 Quarterly Progress Reports

Quarterly Within 15 Days after end of each USG fiscal quarter, 4th quarter reports will be annexed within the annual report. COR approval is required.

11 Performance Indicator Database System Quarterly Data entry (electronic system)

Quarterly Within 20 Days after end of quarter. COR approval is required.

12 Gender and disability inclusion organizational assessment at program start-up

Within 90 Days after the award.

13 Organization Capacity Strengthening Report

Annually Within 15 Days after end of quarter, 4th quarter reports will be annexed within the annual report. COR approval is required.

14 Annual Progress Reports

Annually Within 15 Days after End of Year. COR approval is required.

15 Quarterly Financial Reports

Quarterly Within 30 days after end of quarter. COR approval is required.

16 Quarterly Accruals Quarterly 15 days prior to end of the USG fiscal year quarter. COR approval is required.

17 Technical Materials and Inputs

Ad-hoc Regularly (materials need to be cleared by USAID before finalization). COR approval is required.

18 STTA consultant reports, technical briefs, special and external reports

Ad-hoc Regularly

One week after end of STTA departure from country. COR approval is required.

19 Portfolio Review Presentations

Quarterly Quarterly--15 days after the end of the fiscal year quarter

20 Annual Inventory Reports

Annually Attached to each Annual Performance Report

21 Close-Out and Demobilization Plan

One time 180 days prior to award completion date.

22 Final Activity Report One time Submitted 30 days prior to completion date and must be approved no later than 60 days after the completion date. This is in line with AIDAR 752.7005

**The quarters refer to USAID’s fiscal year: Oct 1 – Dec 31, Jan 1 – Mar 31, April 1 – Jun 30 and Jul 1 – Sept 30

INITIAL DELIVERABLES

1. Key Personnel In Country: The COP and two key positions (to preferably include a key position with responsibility for Operations) must be furnished immediately (within 30 days after award) with the remaining key personnel within 45 days after award.

2. Five Year Work Plan: The five year work plan provides a timeline initiation and completion of all tasks. It outlines tasks, proposed travel and STTA, cost/budget per task, deliverables, due dates, responsible Contractor parties, USAID teams, and additional resources required to complete the tasks. This document will be reviewed periodically to respond to emerging issues and revised accordingly in collaboration with the Contracting Officer’s Representative (COR).

3. Annual Work Plan: The work plan will include proposed activities, timeframe for the implementation of activities (costed), proposed travel and STTA, and a detailed budget.

The work plan will be developed in-country by the Contractor and in cooperation with USAID/Liberia and the Government of Liberia, Ministry of Education. The Contractor must submit significant changes/revisions to the work plan to the designated Contract Officer’s Representative, as necessary and required.