20210309_RFP No. 72066821R00013_Amendment P00002 Questions _ Responses.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF PAGES

1 3

2. AMENDMENT/MODIFICATION NO.

P00002

3. EFFECTIVE DATE

3/9/2021

4. REQUISITION/PURCHASE REQ. NO

REQ-668-21-000029

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE 720668 7. ADMINISTERED BY (IF OTHER THAN ITEM 6) CODE N/A

USAID/South Sudan Washington DC 20521-4420 4420 Juba Place

Not Applicable

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State, and Zip Code)

9A. AMENDMENT OF SOLICITATION NO.

72066821R00013

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

CODE:

FACILITY CODE:

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered, solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers, FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If Required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO., AS DESCRIBED IN ITEM 14

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify Authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43,103 (b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) FAR 43.103(b)

E. IMPORTANT: Offeror is NOT is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.

The Purpose of this modification is to provide responses to the offerors’ questions and comments to the Request for Proposals (RFP) No.

72066821R00013 Monitoring, Evaluation and Learning Support (MELS) Activity as amended.

See specific changes in the following page.

Except as provided herein, all terms and conditions of the document referenced in Item 9A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

Michael Capobianco, Contracting Officer

15B. CONTRACTOR/OFFEROR 15C. DATE

SIGNED

16B. UNITED STATES OF AMERICA

16C. DATE

SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070 STANDARD FORM 30 (REV. 10-83)

Previous Edition Unusable Prescribed by GSA FAR (48 CFR) 53.

RFP #72066821R00013

USAID/South Sudan MELS Activity

Amendment P00002

The purpose of this amendment is to respond to the offerors’ questions and comments to RFP No. 72066821R00013 MELS as amended.

Offerors Questions and Comments USAID Responses and comments

1) In Section L.8, Part 3 – Proposed Costs, b) Indirect Cost Information of the revised RFP, USAID states that major Subcontractors are defined as those Subcontractors individually reflecting 15% of the total prime budget. In Section L.8, Part 5 – Past Performance, USAID defines major subcontractors as those “valued at 25% or more of the contract value or performing 25% of more of the total LOE.” Could USAID clarify what value of the contract defines a major subcontractor?

The definition of major subcontractor varies as per the context. Indirect cost information is at 15% of the total prime budget and for Past performance is at 25% or more of the contract value or LOE.

2) On Page 7, Question 31, Amendment P00001 Question and Response, USAID indicated it discourages exclusive arrangements between primes and subcontractors. While we recognize USAID’s desire to receive the best services, we respectfully want to highlight that exclusive teaming arrangement are often developed to provide the government with the best combination of performance, cost, and delivery for the services being solicited.

Providing this combination of factors involves substantial collaboration and strategic conversations, which often involve sharing of confidential or proprietary information, strategies, financial data, etc. This free flow of information is critical to program design, which can be difficult to accomplish if partners do not have an exclusive relationship. Additionally, FAR Part 9.603 states that the Government will recognize the integrity and validity of team arrangements provided the arrangements are fully disclosed in the proposal and that the Government will not normally require or encourage the dissolution of teaming arrangements. Based on this additional information, would USAID reconsider its position on exclusive arrangements between non- Sudanese partners to allow for maximum collaboration and thus increase competition among bidders?

USAID discourages exclusive arrangements between primes and subcontractors for their challenges; however, offerors are free to make such arrangements.

3) Could USAID please clarify the definition of major Subcontractors as listed in Part 3 – Proposed Costs (RFP page 89): those Subcontractors individually reflecting 15 percent of the total prime budget. In part 5, Past

See question # 1.

RFP #72066821R00013

USAID/South Sudan MELS Activity

Amendment P00002

Performance (RFP page 92) described the definition of a major subcontractor as those subcontractors valued at 25 percent or more of the contract value or performing 25 percent or more of the total LOE. Please let us know which percentage is correct.

[END AMENDMENT P00002]