Phase II_Amendment 1_Questions and Answers_AC System Upgrade Project 72066823R00016.pdf

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AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF PAGES

1 12

2. AMENDMENT/MODIFICATION NO. 1

3. EFFECTIVE DATE

4. REQUISITION/PURCHASE REQ. NO

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE 720668 7. ADMINISTERED BY (IF OTHER THAN ITEM 6) CODE

USAID/South Sudan 4420 Juba Place Washington DC 20521-4420 00000

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State, and Zip Code)

X 9A. AMENDMENT OF SOLICITATION NO.

72066823R00016

9B. DATED (SEE ITEM 11)

08/18/2023

☐ 10A. MODIFICATION OF CONTRACT/ORDER NO.

CODE: FACILITY CODE: 10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered, solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers ☐ is extended ☐ is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers, FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If Required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14

CHECK ONE

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify Authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43,103 (b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is NOT is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment No. one (1) is to provide answers to questions to Request for Proposals No. 72066823R00016 for USAID/South Sudan Residential Compound (RC) and Embassy Compound (EC) AC System Upgrade Project issued on September 15, 2023

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print) Kevin Sampson

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

16B. UNITED STATES OF AMERICA

16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer) Previous Edition Unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

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DATE: September 19, 2023

SUBJECT: Questions & Answers #1

REFERENCE: Amendment No. One (1) to Request for Proposals No. 72066823R00016 for USAID/South

Sudan Residential Compound (RC) and Embassy Compound (EC) AC System Upgrade Project.

No. Questions Answers

TECHNICAL QUESTIONS

1. Are the section K representations and certification due with the submission ? or at the time of the award ?

Yes, this must be completed as part of your Phase II submission. Please refer to Section L.6. PROPOSAL SUBMISSION INSTRUCTIONS, last paragraph which states, “For Section K, Offerors must comply with FAR Clause 52.204-7, System for Award Management and complete the annual representations and certifications electronically via the Online Representations and Certifications and other Statements of Offerors website via the System for Award Management, www.sam.gov.”

2. Do you require naming the main subcontractors in this technical proposal, or we can ask for consent after the award?

Yes, the subcontractors are integral members of the team and a crucial part of your technical approach, they must be included.

3. Work Schedule in RC and EC: For planning purposes external work that does not interrupt power can be performed during normal working hours from 8am to 6pm on both the EC and RC. Internal work required inside housing units @ the RC can only be performed Monday – Friday between 9am and 4pm. Internal work at the EC must be done during non-working hours which are between 1:30 PM and 6 PM Fridays and 8am to 6pm Saturday and Sunday. This coordination will be subject to the approval of the COR. In your submission, please include your work schedule assumptions.

4. Curfew Timings? The Embassy curfew hours are 7:00 p.m. till 7:00 a.m.

although contractors cannot arrive before 8am and must depart by 6pm.

5. Laydown Area:

Please see section-C clause-D. Transport all removed materials including but not limited to the AC units to a USG designated location which should be within 500m distance. There is no specific laydown area http://www.sam.gov/

3 | Page available; however, in coordination with COR a location will be dedicated on the RC and EC for all the old ACs to stock before transporting it to the Container Storage Facility which is located at approximately 500 meters from the RC and/or EC.

6. Coordination with COR: The Project Manager will coordinate with the COR on the daily/weekly/monthly planning of ACs, stock delivery and disposal of the old ACs etc., to the designated location.

7. Use of Embassy facilities: The Contractor will be allowed to use dedicated toilet facilities on the RC and EC. The Contractor personnel will also be provided with a small space under shade for a 7 or 8 members team for lunch.

8. Tax Exemption: The contractor will submit details for contractor procured materials to the COR for issuing a request for Tax Exemption letter to the Government of South Sudan. The Contractor will be responsible for follow up with the relevant ministry to obtain the tax exemption. The COR shall be provided with the details at least 4 weeks in advance to obtain a timely exemption.