Amendment_No.0002_to_Sol__72066318R00016.pdf

Request for Proposal No.: SOL_72066318R00016

Amendment No. 0002

Attachment No. 1 - Changes to RFP

The Solicitation is hereby amended as set forth below:

1. RFP Cover letter, as amended (page 1): Revise the proposal submission Due Date from “February

05, 2019” to “February 26, 2019”.

2 RFP (Page 2) Solicitation form, Block 3 (page 2): Delete “72060318R00016” and replace with

“72066318R00016”.

SECTION B

3 Section B.3, AWARD BUDGET (page7): Delete the Section in its entirety and replace it with the following:

B.3 ESTIMATED COST AND AWARD FEE FOR CLIN 0001 (CORE SERVICES)

[Amounts to be filled by offerors]

(a) The total estimated cost of this CLIN is $_______, exclusive of fee. Base fee for this

CLIN is $______ and maximum award fee is $_______. The total estimated cost, base fee, and maximum award fee is $_________.

(b) Within the estimated cost plus base and maximum award fees specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee,) for performance hereunder is (TBD at the time of award.) Costs incurred by the Contractor must not exceed the aforesaid obligated amount.

(c) Funds obligated hereunder are anticipated to be sufficient for this CLIN through (TBD at the time of award.)

*NOTE: The actual amount to be obligated will be determined at the time of award.

4 Section B.4, ESTIMATED COST AND FIXED FEE FOR CLIN 0002 (INDEFINITE

SERVICES) (pages 7-8): Delete the Section in its entirety and replace it with the following:

“B.4 ESTIMATED COST AND FIXED FEE FOR CLIN 0002 (INDEFINITE

SERVICES)

[Amounts to be filled by offerors]

(a) CLIN 0002 has an overall ceiling price of $10,000,000. The maximum aggregate dollar value of task orders awarded to all contractors must not exceed the IDIQ contract ceiling.

(b) Within the estimated cost plus fixed fee specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the

Contractor (and payment of fee,) for performance hereunder is (TBD at time of award).

Costs incurred by the Contractor must not exceed the aforesaid obligated amount.

(c) Funds obligated hereunder are anticipated to be sufficient for this CLIN through (TBD at the time of award.) As CLIN 0002 is part of this contract and not a stand-alone award, the Government is not required to state or order any minimum number of person-days as otherwise provided in FAR16.504(a)(1). The Government has no obligation to fund or order under CLIN 0002.”

5 Section B.5, AWARD BUDGET, Subsection (b) (page 8): Delete subsection (b) in its entirety and replace it with the following:

(b) With respect to CLIN 0001, the total cost stated below for the budget categories are specified below. No amounts in excess of the amounts specified for each activity shall be billed against the Contract.

Item Description Total Cost

Personnel $_______________

Fringe Benefits/Allowances $_______________

Travel $_______________

Equipment & Supplies $_______________

Contractual $_______________

Miscellaneous Direct Costs $_______________

Total Direct Costs $_______________

Indirect Costs $_______________

Total Estimated Cost $_______________

Base Fee $_______________

Maximum Award Fee $_______________

Total Estimated Cost Plus Award Fee $_______________

6 Section B.6, OTHER DIRECT COST (ODC) LIMITATIONS UNDER IDIQ CLIN 0002

(pages 8-9): Delete in its entirety and replace it with the following:

“B.6 OTHER DIRECT COST (ODC) LIMITATIONS UNDER IDIQ CLIN 0002

The estimated cost of ODCs under CLIN 0002 shall include all direct costs other than labor-related costs (e.g. material, equipment, subcontracts, travel, and training required for performance of the total amount of work) that can be ordered by the Government under this

CLIN during the life of this contract. The labor-related cost includes all applicable labor costs, including that of subcontractors. The amount of ordered Other Direct Costs under all task orders under CLIN 0002 will not exceed $6,000,000.”

7 Section B.7, LEVEL-OF-EFFORT IDIQ CLIN 0002, Subsection (a) (page 9): Delete subsection

(a) in its entirety and replace it with the following:

“a. In performing Government orders for Technical Assistance under this CLIN, the

Contractor is obligated to provide up to a maximum of 5,000 person-days of professional technical employee and consultant labor (see F.11).”

8 Section B.8, INDIRECT COSTS (page 9): Delete this Section its entirety and replace it with the following:

“B.8 INDIRECT COSTS

The Contractor’s allowable indirect costs shall be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Prime:

Description

TBD

Rate

TBD

Base

1/ Type

1/ Per iod

1/ TBD TBD 2/ 2/ 2/

1/ Base of Application: TBD Type of Rate: TBD Period: TBD

2/ Base of Application: TBD Type of Rate: TBD Period: TBD

Applicable indirect costs (i.e., overhead, G&A, etc.) on other direct costs (ODCs), if it is part of the Contractor’s usual accounting procedures, consistent with FAR Part 31, and

Negotiated Indirect Cost Rate Agreement (NICRA). Indirect costs shall not be allowed for organizations that do not have a NICRA; this requirement does not apply to subcontractors.”

9 Section B.11, PAYMENT OF FEE, Subsection (a) (pages 10-11): Delete Table 1 in its entirety and replace it with the following:

“Table 1 – CLIN 0001 Base Fee Payment Schedule

[Amount of fee to be filled by offerors]

# Key Deliverables Description Reference Amount ($) 1 Monitoring, Evaluation and Learning Plan

Final MEL plan submitted for approval no later than 90 days after the effective date of the

Contract.

C.5.b.i.B.3 F.7.a

2 First Year Annual Work Plan

Final draft due 90 days after award.

C.6.b F.7.b

3 Grants Under Contract Manual

Final approved GUC manual no later than 90 days after contract effective date.

F.7.h _____________

4 Gender Analysis eHIS specific gender analysis approved no later than 90 days after contract effective date

F.7.i _____________

5 Program Reports Year 1 Annual Program Report due 30 days after end of Year 1

C.6.c F.7.c

6 Local Youth Group Grants

15 Local Youth Group grants executed

C.5.b.i.A.5 _____________

7 Capacity Building for health science colleges/technical institutions

10 health science colleges or technical institutes receive capacity building sufficient to meet an acceptable level of expertise as established in MEL Plan.

C.5.b.i.B.4 _____________

8 Capacity building for IT end user support

Delivery of acceptable training to 12,000 end users

C.5.b.i.C.3 _____________

9 Program Reports Year 4 Annual Program Report due 30 days after end of Year 4

C.6.c F.7.c

10 National Hosting Strategy

Delivery of a long-term plan for the most reliable and cost-effective hosting of IT applications, web sites, and web applications

C.5.b.i.A.4 _____________

11 Demobilization Plan

90 days before end of contract performance date

C.6.e F.7.e

12 Delivery of all deliverables specified in Section F.6

End of Contract performance period in Section F.2

F.6 _____________

* All days are in calendar days unless otherwise specified”

SECTION C

10 Section C.4 GENERAL PROGRAM PARAMETERS (page 16): Delete the first paragraph in its entirety and replace with the following:

“C.4 GENERAL PROGRAM PARAMETERS:

The following operational guidance is provided that will be critical for the successful and sustainable implementation of this Activity and must be applied to all services and deliverables specified in the Contract. These principles relate to: a. Collaborating, Learning and Adapting; b. Coordination with External Stakeholders; c. Commitment of Global

Stakeholders; and d. Gender.”

SECTION F

11 Section F.6, DELIVERABLES AND SCHEDULE (page 31): Delete the table in its entirety and replace it with the following table:

Table of Contract Deliverables # Key Deliverables Frequency Reference Description/Timetable

1 Monitoring, Evaluation and Learning

Once C.5.b.i.B.3 F.7.a

Final MEL Plan approved no later than 90 days after the effective date of the Contract.

2 Annual Work Plan with Budget

Annually C.6.b F.7.b

Final first year work plan due 75 days after award. Thereafter, first drafts of annual work plans are due annually on August 16 th and final versions on September 15th.

3 Program Reports

(Quarterly, Annual

& Final)

Quarterly/ Annually/ Once

C.6.c F.7.c

For Quarterly and Annual program reports no later than 30 days after end of the period. The final Program Report is due at the end of the period of performance.

4 Quarterly Financial

Reports

Quarterly C.6.d F.7.d

No later than the thirtieth (30th) day after the completion of each quarter

5 Demobilization

Plan

Once C.6.e F.7.e

90 days before end of contract performance date

6 Work Plan and Ad

Hoc Reports

As may be necessary

C.6.f

F.7.f

When deemed necessary

7 Grants Under Contract Manual

Once F.7.h Final approved version no later than 90 days after contract effective day.

8 National Hosting Strategy

Once C.5.b.i.A.4 Delivery of a long-term plan for the most reliable and cost-effective hosting of IT applications, web sites, and web applications at a date to be determined in the work planning process.

9 Local Youth Group Grants

Annually C.5.b.i.A.5 10 Local Youth Group Grants executed with at least 10% being awarded to women-led youth groups by the end of each year during the period of performance.

10 Capacity Building for health science colleges/technical institutions

Annually C.5.b.i.B.4 At least five health science colleges or technical institutes receive capacity building sufficient to meet an acceptable level of expertise as established in MEL Plan by the end of each year during the period of performance.

11 Capacity building for IT end user support

Annually C.5.b.i.C.3 Delivery of acceptable training for 3,000 end users by the end of each year during the period of performance.

12 Gender Analysis once C.4.d, F.7.i

A gender analysis for barriers and gaps for women and youth will be delivered no later than 90 days after contract effective date of the project with recommendations to mitigate the identified gaps and barriers

13 Submission of Data Once F.7.g No later than 30 days after end of performance period for Final Report

12 Section F.7.c, Program Reports (page 33): In the 2nd paragraph, delete the last sentence and replace it with the following: “The final Program Report is due at the end of the period of performance.”

13 Section F.11, TERM LEVEL OF EFFORT FOR CLIN 0002 (page 37): Add the following sentence to the end of Section F.11: “Long-term administrative labor that supports both CLIN 0001 and CLIN 0002 can be allocated to CLIN 0001.”

SECTION G

14 Section G.9 AWARD FEE EVALUATION (pages 42-43): Delete in its entirety and replace with the following:

“G.9 AWARD FEE EVALUATION

Award fee evaluation under this Contract will be determined by an Award Fee Plan that is set forth below. Evaluation periods, maximum award fee, performance areas and evaluation criteria, grading and award fee conversion are covered below. The award fee plan will be unilaterally supplemented by USAID/Ethiopia in a writing signed by the FDO for each Evaluation Period.

For Evaluation Period #1, this will be done within 100 days after award. For all other evaluation periods, the written supplement will be done 20 days prior to the beginning of the evaluation period.

a. Award Fee Fundamentals

1. The estimated cost, base fee and award fee pool are subject to equitable adjustments on account of change or other contract modifications.

2. The award fee earned and payable will be determined periodically by the Fee

Determination Official (FDO) in accordance with this plan.

3. The Award amount and the award-fee determination methodology are unilateral decisions made solely at the discretion of the Government as stipulated in FAR 16.406(e)(3).

4. Award fee determinations and procedures are not subject to the Disputes Clause of the

Contract.

5. The FDO may unilaterally change the matters in this plan, provided the contractor receives notice of the changes at least 10 business days prior to the beginning of the evaluation period to which the changes apply.

b. Organization and Methodology

1. The FDO is the Contracting Officer.

2. The Performance Evaluation Board (PEB) will conduct annual evaluations of contractor performance and submit a Performance Evaluation Board Report (PEBR) to the FDO covering the PEB’s findings and recommendations for each evaluation period, as well as considering annual supplements and changes in this plan and recommending those it determines appropriate for adoption by the FDO. The members and chair of the PEB will be specified within 120 days of award in writing to the Contractor.

3. If appropriate, Performance Monitors will monitor, assess and evaluate contractor performance and periodically prepare a performance monitoring report for the PEB or others as appropriate. They will also recommend appropriate changes in the Award Fee

Plan for consideration.

c. Evaluation Periods

A determination of the award fee earned for each annual evaluation period will be made promptly by the FDO no later than 90 days after the end of the period. The evaluation periods and the amount of award fee potentially available for that period are set forth in the table below in terms of the percentage of the maximum award fee specified in Section B.3.

Evaluation

Period

Period Amount of

Award Fee

Available 1 TBD at Award 10%

2 TBD at Award 15%

3 TBD at Award 20%

4 TBD at Award 25%

5 TBD at Award 30%

d. Evaluation Areas

1. The following areas will be evaluated for the purposes of determining award fee:

A. Customer Relations – responsiveness to the needs of USAID/Ethiopia, including, but not limited to:

i. Effectiveness in working through the DUP to provide the required services and deliverable;

ii. Quality and timeliness of deliverables such as the work plan, MEL plan, Gender Analysis, etc. and annual updates as appropriate; and

iii. Commitment and demonstrated effectiveness in implementing Collaboration, Learning and Adaptability; and

iv. Increasing the commitment of global stakeholders to the eHIS.

B. Achievement of critical results specified in MEL Plan; and

C. Cost control - the following aspects of cost control will be evaluated:

i. Demonstrated examples of cost savings achieved; and

ii. Conformance of actual costs with planned budget.

As noted above, the FDO will supplement these evaluation areas with period-specific details that may further specify the deliverables, key results and aspects of cost that will be evaluated that period.

The maximum fee available for award for each evaluation period specified above will be allocated across the evaluation areas for each period as set forth below:

1. Evaluation Period 1 (__TBD____ through ___TBD___)

Customer Relations – 75%

Achievement of Results -15%

Cost Control – 10%

2. Evaluation Period 2 (__TBD____ through ___TBD___)

Customer Relations – 40%

Achievement of Results -40%

3. Evaluation Period 3 (__TBD____ through ___TBD___)

Customer Relations – 30%

Achievement of Results -60%

4. Evaluation Period 4 (__TBD____ through ___TBD___)

Customer Relations – 20%

Achievement of Results -70%

5. Evaluation Period 5 (__TBD____ through ___TBD___)

Customer Relations – 15%

Achievement of Results -75%

e. Evaluation Methodology

The evaluation methodology is to use an adjectival scoring system that will be converted into points.

The PEB will, as a group, first determine the appropriate adjectival rating for each evaluation area for the evaluation period. It will then assign the appropriate points to that evaluation area based on the table below.

Adjectival Rating Applicable Percentage of Award Fee Pool

Applicable

Description

Excellent 91-100% Contractor has exceeded almost all of the significant award-fee criteria and has met overall cost, schedule, and technical performance requirements of the contract in the aggregate as defined and measured against the criteria in the award-fee plan for the award-fee evaluation period.

Very Good 76-90% Contractor has exceeded many of the significant award-fee criteria and has met overall cost, schedule, and technical performance requirements of the contract in the aggregate as defined and measured against the criteria in the award-fee plan for the award-fee evaluation period.

Good 51-75% Contractor has exceeded some of the significant award-fee criteria and has met overall cost, schedule, and technical performance requirements of the contract in the aggregate as defined and measured against the criteria in the award-fee plan for the award-fee evaluation period.

Satisfactory 1-50% Contractor has met overall cost, schedule, and technical performance requirements of the contract in the aggregate as defined and measured against the criteria in the award-fee plan for the award-fee evaluation period.

Unsatisfactory 0% Contractor has failed to meet overall cost, schedule, and technical performance requirements of the contract in the aggregate as defined and measured against the criteria in the award-fee plan for the award-fee evaluation period.

f. Award Fee Conversion

The table below demonstrates the method of conversion of award fee ratings to award fee amounts.

Evaluation

Period

Evaluation Area Annual

Award Fee

Amount

% for

Evaluation

Area

Adjectival Rating Percentage

Score

Award Fee

Amount

1 Customer Relations TBD 75% TBD TBD TBD 1 Achievement of Results TBD 15% TBD TBD TBD 1 Cost Control TBD 10% TBD TBD TBD 2 Customer Relations TBD 40% TBD TBD TBD 2 Achievement of Results TBD 40% TBD TBD TBD 2 Cost Control TBD 10% TBD TBD TBD 3 Customer Relations TBD 30% TBD TBD TBD 3 Achievement of Results TBD 60% TBD TBD TBD 3 Cost Control TBD 10% TBD TBD TBD 4 Customer Relations TBD 20% TBD TBD TBD 4 Achievement of Results TBD 70% TBD TBD TBD 4 Cost Control TBD 10% TBD TBD TBD 5 Customer Relations TBD 10% TBD TBD TBD 5 Achievement of Results TBD 80% TBD TBD TBD 5 Cost Control TBD 10% TBD TBD TBD”

SECTION H

15 Section H.21, GRANTS UNDER USAID CONTRACTS (page 55): Delete references to “22

CFR 22 226 and 22 CFR 216” in the first paragraph and replace them with references to “2 CFR 200 and 2 CFR 700”.

16 Section H.28, NONDISCRIMINATION (JUNE 2012) (page 58): Delete this Section in its entirety and replace it with the following:

“H.28 INHERENTLY GOVERNMENTAL AND CLOSELY ASSOCIATED FUNCTIONS

The contractor may not perform any inherently governmental functions under the contract. The

Contractor may not perform any closely associated functions under this contract without the prior written approval of the Contracting Officer. The definition of closely associated function is provided in the Office of Management and Budget, Office of Federal Procurement Policy (OFPP) Policy

Letter 11-01 “Performance of Inherently governmental and Critical Functions.”

17 Section H.30, ELECTRONIC PAYMENTS SYSTEM (pages 59-60): In subsection 3(c), delete

“$3,000” and replace it “ $10,000”.

SECTION I

18 Section I.1, 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) (pages 63-

68): Delete the following clauses in their entirety:

52.222-20 CONTRACTS FOR MATERIALS, SUPPLIER, ARTICLES AND EQUIPMENT

EXCEEDING $15,000 (MAY 2014);

52.250-5 SAFETY ACT – EQUITABLE ADJUSTMENTS (FEB 2009)

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or

Transactions Relating to Iran-Representation and Certifications (Oct 2015)

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal

Transactions (SEP 2007)

19 Section I.1, 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) (pages 63-

68): Make the following changes:

Delete “52.209-9 Updates of Publicly Available Information (July 2013)” and replace it with “

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (Oct

2018)”

Delete “52.215-23A*1 LIMITATIONS ON PASS-THROUGH CHARGES

(OCT2009)” and replace it with “52.215-23 Alternate 1 LIMITATIONS ON PASS-THROUGH

CHARGES (OCT 2009)”

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards” Delete the date “(Oct 2016)” and replace it with “(Oct 2018)”

“52.204-13 System for Award Management Maintenance” Delete the date “(Oct 2016)” and replace it with “(Oct 2018)”

“52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER- SYSTEM FOR AWARD

MANAGEMENT” Delete the date “(JUL 2013)” and replace it with “(Oct 2018)”

“52.244-6 SUBCONTRACTS FOR COMMERCIAL ITEMS” Delete the date “(NOV2017)” and replace it with “(Oct 2018)”

20 Section I.1, 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) (pages 63-

68): Add the following clauses

52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE SOFTWARE AND

SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LABN AND OTHER

COVERED ENTITIES (JUL2018)

52.215-19 NOTIFICATION OF OWNERSHIP CHANGES (OCT 1997)

21 Section I.6, ALTERNATE 1 to 52.222-50 COMBATING TRAFFICKING IN PERSONS

(March 2015) (page 74): Delete this Section in its entirety and replace it with the following clause

“52.222-36 Equal Opportunity for Workers with Disabilities (Jul 2014)” :

I.6 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUL 2014)

(a) Equal opportunity clause. The Contractor shall abide by the requirements of the equal opportunity clause at 41 CFR 60-741.5(a), as of March 24, 2014. This clause prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by the Contractor to employ and advance in employment qualified individuals with disabilities.

(b) Subcontracts. The Contractor shall include the terms of this clause in every subcontract or purchase order in excess of $15,000 unless exempted by rules, regulations, or orders of the Secretary, so that such provisions will be binding upon each subcontractor or vendor. The Contractor shall act as specified by the Director, Office of Federal Contract Compliance Programs of the U.S. Department of Labor, to enforce the terms, including action for noncompliance. Such necessary changes in language may be made as shall be appropriate to identify properly the parties and their undertakings.”

SECTION J

22 Section J, List of Attachments (page 94): Delete in its entirety the template “J.10- Contractor Past

Performance Report” and replace it with the revised template “J.10 Revised Past Performance

Questionnaire”

23 Section J, List of Attachments (page 94): Add new attachment “J.14- Additional Information on

USAID HMIS Scale-up Project”

24 Section J, List of Attachments (page 94): Add new attachment “J.15- Additional Info on Multi-

Purpose Rural Communication Centers (RCS)”

SECTION K

25 Section K (pages 110-111): Change the numbering of K.20 and K21 as follows:

“K.20 Authorized Negotiators” is changed to “K.21 Authorized Negotiators” and

“K.21 Signature” is changed to K.22 Signature”

26 Section K (page 111): Add a new provision as follows:

K.20 52.225-25 PROHIBITION ON CONTRACTING WITH ENTITIES ENGAGING IN CERTAIN

ACTIVITIES OR TRANSACTIONS RELATING TO IRAN-REPRESENTATION AND

CERTIFICATIONS (AUG 2018)

(a) Definitions. As used in this provision-

“Person”-

(1) Means-

(i) A natural person;

(ii) A corporation, business association, partnership, society, trust, financial institution, insurer, underwriter, guarantor, and any other business organization, any other nongovernmental entity, organization, or group, and any governmental entity operating as a business enterprise; and

(iii) Any successor to any entity described in paragraph (1)(ii) of this definition; and

(2) Does not include a government or governmental entity that is not operating as a business enterprise.

“Sensitive technology”-

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically-

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the

President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically-

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the

President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

(b) The offeror shall e-mail questions concerning sensitive technology to the Department of

State at CISADA106@state.gov.

(c) Except as provided in paragraph (d) of this provision or if a waiver has been granted in accordance with 25.703-4, by submission of its offer, the offeror-

(1) Represents, to the best of its knowledge and belief, that the offeror does not export any sensitive technology to the government of Iran or any entities or individuals owned or controlled by, or acting on behalf or at the direction of, the government of Iran;

(2) Certifies that the offeror, or any person owned or controlled by the offeror, does not engage in any activities for which sanctions may be imposed under section 5 of the Iran

Sanctions Act. These sanctioned activities are in the areas of development of the petroleum resources of Iran, production of refined petroleum products in Iran, sale and provision of refined petroleum products to Iran, and contributing to Iran's ability to acquire or develop certain weapons or technologies; and

(3) Certifies that the offeror, and any person owned or controlled by the offeror, does not knowingly engage in any transaction that exceeds $3,500 with Iran's Revolutionary

Guard Corps or any of its officials, agents, or affiliates, the property and interests in property of which are blocked pursuant to the International Emergency Economic Powers

Act (50 U.S.C. 1701 et seq.) (see OFAC's Specially Designated Nationals and Blocked http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title50-section1702&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title50-section1702&num=0&edition=prelim mailto:CISADA106@state.gov https://acquisition.gov/content/25703-4-waiver#i1091310

Persons List at https://www.treasury.gov/resource-center/sanctions/SDN-

List/Pages/default.aspx).

(d) Exception for trade agreements. The representation requirement of paragraph (c)(1) and the certification requirements of paragraphs (c)(2) and (c)(3) of this provision do not apply if-

(1) This solicitation includes a trade agreements notice or certification (e.g., 52.225-

4, 52.225-6, 52.225-12, 52.225-24, or comparable agency provision); and

(2) The offeror has certified that all the offered products to be supplied are designated country end products or designated country construction material.

(End of provision)”

SECTION L

27 Section L.16, INSTRUCTIONS FOR THE PREPARATION OF THE COST PROPOSAL

(pages 129-139): Delete this Section in its entirety and replace it with the following:

“L.16 INSTRUCTIONS FOR THE PREPARATION OF THE COST PROPOSAL

Offerors must submit a separate Cost Proposal and include the following information. Offerors do not have to sequentially number pages in the cost proposal. However, they must clearly identify each section of the cost proposal and provide a table of contents so that the individual sections (SF 33, budget spreadsheets, budget narrative, etc. are easily identifiable). Failure to include all information, or to organize the cost proposal in the manner prescribed, may result in rejection of the proposal as being unacceptable. The following guidance is provided with respect to the organization of the cost proposal.

(a) Part 1 - Cost Proposal

The cost proposal must be submitted under separate volume from the technical proposal. The cost proposal has two parts: (1) the completed Standard Form (SF) 33, and (2) Section B.

(1) Standard Form (SF) 33: The Offeror must submit the cover page (Section A) of this solicitation [Standard Form (SF) 33, “Solicitation, Offer and Award”], with block 12 through 18 completed, with an original signature of a person authorized on behalf of the

Offeror to sign the offer.

(2) ) Section B - Proposed Costs/Prices: This Section of the Cost Proposal must contain a fully completed Section B with costs, fees, rate and other information provided. In addition to fully completing Section B, the following supplemental instructions are provided.

2.1. Instructions for Section B.5

Costs should be allocated to the categories specified in the table in Section B.5 based on the guidance in Section L.16.b.2 below.

2.2. Instructions for Section B.11

https://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx https://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx https://acquisition.gov/content/52225-4-buy-american-free-trade-agreements-israeli-trade-act-certificate#i1053526 https://acquisition.gov/content/52225-4-buy-american-free-trade-agreements-israeli-trade-act-certificate#i1053526 https://acquisition.gov/content/52225-6-trade-agreements-certificate#i1053693 https://acquisition.gov/content/52225-12-notice-buy-american-requirement-construction-materials-under-trade-agreements#i1054180 https://acquisition.gov/content/52225-24-notice-required-use-american-iron-steel-and-manufactured-goods-buy-american-statute#i1054813

Section B.11 is where the payment schedule for the base fee for CLIN 00001 will be specified. Payment of fixed fee will be made only upon successful accomplishment of performance objectives, deliverables or outputs. The Offeror should specify the proposed base fee for each deliverables specified and the total of all fee specified in Section B.11 should equal the base fee specified in Section B.3.

(b) Part 2 - Proposed Costs for CLIN 0001and CLIN 0002

This part of the Cost Proposal should include the following information: Detailed budgets

(preferably in spreadsheet format), budget notes and supporting documents (e.g. documents that support the calculation of costs included in the spreadsheets such as Negotiated

Indirect Cost Rate Agreements, Bio Data Sheets, and Cost Agreements with subcontractors, etc.).

1.Detailed Budget Preparation Guidance

All budgets should be organized based on types of costs as set forth in the section immediately below. An overall detailed budget should be provided for the total five years of performance. In addition to the overall detailed budget, detailed breakdowns should be provided for each year of performance. In summary, the following detailed budget worksheets should be provided in an unlocked EXCEL file:

i. Overall CLIN 0001 Summary Budget (all services for all five years) based on the general categories identified in Section B.5;

ii. Annual CLIN 0001 Summary Budgets (all services for each of the five years of performances) based on the general categories identified in Section B.5;

iii. Overall CLIN 0001 Detailed Budget (five-year detailed budgets for all budget categories identified in Section B.5 – the offeror should provide sufficient detail to allow a complete and thorough analysis of cost realism); and

iv. Annual CLIN 0001 Detailed Budgets (annual budgets for all budget categories identified in Section B.5 – the offeror should provide sufficient detail to allow a complete and thorough analysis of cost realism ).

v. Overall CLIN 0002 Summary Budget (all services for all five years) based on the general categories identified in Section B.5;

vi. Annual CLIN 0002 Summary Budgets (all services for each of the five years of performances) based on the general categories identified in Section B.5;

vii. Overall CLIN 0002 Detailed Budget (five-year detailed budgets for all budget categories identified in Section B.5 – the offeror should provide sufficient detail to allow a complete and thorough analysis of cost realism); and

viii. Annual CLIN 0002 Detailed Budgets (annual budgets for all budget categories identified in Section B.5 – the offeror should provide sufficient detail to allow a complete and thorough analysis of cost realism ).

The budgets listed below may be combined at the discretion of the Offeror so long as the information is presented in readable format:

Subparts iⅈ

Subparts iii&iv;

Subparts v&vi; and

Subparts vii&viii.

2.Budget Line Item Headings

In order to undertake a meaningful comparison of cost, Offerors shall use the following standard cost elements organized as specified below. Offerors should allocate the costs of all subcontracts that are not firm, fixed price to the appropriate cost category below. For example, international personnel costs for a cost-plus-fixed fee contractor should be allocated to the Personnel category, International Staff subcategory as appropriate.

A. Direct Costs

1. Personnel

a. International Staff

i. Expatriate Staff

ii. HQ Technical Staff

b. Local In-Country Staff

i. Program Staff

ii. Operational Staff

2. Fringe Benefits

a. Fringe Benefits (including but not limited to fringe local staff, pooled benefits

– Expatriate & HQ Staff, expat staff allowances, i.e., shipment of HHE , relocation allowances, storage of HHE, education allowance, housing allowance, post differential, vehicle shipment, consumables, etc.)

3. Travel

a. International travel

b. Local and domestic travel (car rental, taxis etc.)

c. Per Diem

4. Equipment (unit cost greater than $5,000; amount is not related to FAR/AIDAR or

Assistance)

5. Supplies (equipment with a unit cost less than $5,000, including but not limited to work stations & chairs, file cabinets, computers, cellular phones, printers, etc.).

This cost category does not include office supplies, which should be included under

Miscellaneous Direct Costs.

6. Contractual

a. Direct Program activities (including fixed-price, but not cost type, subcontracts).

Non-fixed type subcontracts should be broken down into the categories specified in

Section L.16 (b) (2));

b. Training;

c. MEL costs;

d. Consultants (including but not limited to expatriate consultants, local consultants, studies, analyses, etc.)

e. Subgrants or Grants Under Contracts (GUCs).

7. Miscellaneous Direct Costs

a. Equipment operation costs (e.g. including, but not limited to, vehicle rental/lease, vehicle and equipment maintenance/fuel/repair, motorcycle fuel/maintenance, generator fuel/maintenance, software licenses)

b. Insurance/Travel (e.g. DBA, Medevac, visas, permits, immunizations, exams, vehicle insurance, equipment insurance, other insurance)

c. Office operation costs (e.g. rent/utilities/repairs/maintenance, security services, office supplies, make ready costs)

d. Communication costs (e.g. general communications expense, mobile/cellular communication, internet, printing/photocopying, courier)

e. Other (e.g. professional fees – audit/legal/payroll, branding & marking, banking fees)

B. Indirect Costs (as applicable based on the offeror’s NICRA or otherwise)

1. Material Handling

2. Overhead

3. G&A

C. Total Estimated Cost (Direct Cost plus Indirect Cost)

D. Fees The budget must include all fees (base fee and the maximum amount of award fee proposed for CLIN 0001 and fixed fee for CLIN 0002) and a rationale for the proposed amounts must be included in the budget narrative. The Government's purpose in granting an award fee is to encourage and reward superior contract performance.

E. Total Estimated Cost Plus Fee

This item is the total price, which equals the total estimated cost plus all fee as specified in Section B.3 for CLIN 0001 and Section B.4 for CLIN 0002.

3.Budget Line Item Definitions

Personnel: FAR 31.205-6, AIDAR 731.205-46 and AIDAR 752.7007 provides for compensation for personnel services. Direct salary and wages should be proposed in accordance with the Offeror’s personnel policies and meet the regulatory requirements. For example, costs of long- term and short-term personnel should be broken down by person years, months, days or hours. Bio Data Sheets are required for any individual specifically identified in the cost or technical proposal.

Fringe Benefits: FAR 31.205-6 provides for allowances and services provided by the

Contractor to its employees as compensation in addition to regular wages and salaries. If fringe benefits are provided for as part of a firm’s indirect cost rate structure, see FAR

42.700. If not part of an indirect cost rate, a detailed cost breakdown by benefits types should be provided.

Allowances: AIDAR 752.7028 provides for differentials and allowances with further references to Standardized Regulations. For example, allowances should be broken down by specific type and by person, and should be in accordance with Offeror’s policies and these regulations. The

Independent Government Cost Estimate for these services includes allowance limits established by the U.S. Department of State for Ethiopia. The allowance caps include the following:

Post Differential (25%) and COLA (15%)

Travel, Transportation, and Per Diem: FAR 31.205-46, AIDAR 731.205-46 and AIDAR

752- 7032 provide for costs for transportation, lodging, meals and incidental expenses. For example, costs should be broken down by the number of trips, domestic and international, cost per trip, per diem and other related travel costs.

Equipment and Supplies: FAR 2.101 provides for supplies as all property except land or interest in land, FAR 31.205-26 provides for material costs, and FAR 45 prescribes policies and procedures for providing Government property to Contractors, Contractors’ use and management of Government property, and reporting, redistributing, and disposing of

Contractor inventory.

For example, costs should be broken down by types and units, and include an analysis that it is more advantageous to purchase than lease.

Consultants: FAR 31.205-33 provides for services rendered by persons who are members of a particular profession or possess a special skill and who are not officers or employees of the Contractor. For example, costs of consultants should be broken down by person years, months, days or hours.

Subcontracts: FAR 44.101 provides for any contract entered into by a subcontractor to furnish supplies or services for performance of a prime contract or a subcontract. For every subcontract that involves development services or deliverables AND is not expected to be awarded on a fixed-price basis, separate spreadsheets should be submitted for each such subcontract with the same detail, organization and format set forth above in Subsection

L.11(b)(2).

Participant Training: AIDAR 752.7019 and ADS 253 provides for participant training and training in development. For example, costs should be broken down by types and participants.

Miscellaneous Direct Costs: FAR 31.202 and FAR 31.205 provides for the allowability of direct costs and many cost elements. For example, costs should be broken down by types and units.

Overhead, G&A and Material Overhead: FAR 31.203 and FAR 42.700 provides for those remaining costs (indirect) that are to be allocated to intermediate or two or more final cost objectives. For example, the indirect costs and bases as provided for in an Offeror’s indirect cost rate agreement with the Government, or if approved rates have not been previously established with the Government, a breakdown of bases, pools, method of determining the rates and description of costs. Any indirect cost rate agreements for the offeror or a subcontractor should be included in the cost proposal.

Base/Fixed Fee: FAR 15.404-4 provides for establishing the profit or fee portion of the

Government pre-negotiation objective, and provides profit-analysis factors for analyzing profit or fee. For example, proposed fee with rationale supported by application of the profit-analysis factors.

4.Estimated Amounts for the Cost Proposal

Pursuant to ADS 302.3.5.7, the magnitude of the requirement for CLIN 0001 and CLIN

0002 combined is between $60 and $65 million for a five year activity. This range is just an estimate provided for informational purposes to the offerors and is not binding.

In addition, for the purposes of estimating a budget for the cost proposal only, the following guidance is given for CLIN 0001 and CLIN 00002 as set forth below.

A. CLIN 0001

For CLIN 0001, the following information is provided for assisting offerors in preparing their cost proposals. The information below is not binding as offerors can propose another approach.

Actual costs during implementation will be determined after award consistent with the requirements of the Contract, including but not limited to, the work planning process.

i) It is expected that the successful offeror will need to enter into approximately nine – ten subcontracts for specific technical information technology services or equipment totaling approximately $2.5-2.6 million over the performance period of the Contract;

and

ii) Approximately $4.9 Million grants to local NGOs is expected over period of performance of the Contract as follows: (a) 10 grants averaging approximately

$25,000 each/year to local Youth Groups; (b) 10 grants averaging approximately

$48,000 each/year for capacity building with local universities; and (c) 5 grants averaging approximately $50,000 each/year to open information systems communities will be done. Again, this is solely an estimate provided to assist offerors in preparing a cost proposal and is not binding as offerors can propose another approach. Actual costs during implementation will be determined after award consistent with the requirements of the Contract, including but not limited to, the work planning process.

B. CLIN 0002

For CLIN 0002, the following information is provided for assisting offerors in preparing their cost proposals. Given the indefinite nature of the services ordered under CLIN 0002, it is highly recommended that offerors strictly follow the information below; if, for some reason, an offeror proposes cost inconsistent with the guidance below, it must strongly justify its approach and is accepting the risk that its costs will be determined to be unrealistic. Actual costs during implementation will be determined after award consistent with the requirements of the Contract, including, but not limited to, the task ordering process.

i) Labor: CLIN 002 specified 5,000 person-days of labor as the maximum level of effort of all applicable labor including that of subcontractor’s labor. Accordingly, the following estimate for the breakdown for the level-of-effort for CLIN 0002 is as follows:

Expatriate Personnel

Surveillance and Data Management Advisor 200

Knowledge Management Advisor 200

Supply Chain Advisor 160

IT Governance Specialist 120

Clinical Services Information Specialist 160

Communications Specialist 50

Local Personnel

Crisis Modifier Coordinator 1060

Expatriate Consultants

Digitization, Data Use, & Governance Advisors 1200

Gender Technical Advisor 160

Strategic Information Advisor 160

Human & Organizational Strengthening Specialist 120

IT Advisor 120

Crisis Consultant 50

Local Consultants

IT Consultant 800

System Analysis and Design 200

Software Developer Officer 100

Software Tester Officer 80

Crisis Consultant 60

TOTAL 5000

Additional information on the expected requirements for these positions is set forth in

Attachment No. 13 below.

ii) For estimating purposes, there is ceiling of $6,000,000 for all direct costs (see B.6 above), which will include,

a) equipment or supplies, travel costs or program implementation costs such as direct program activity costs (i.e. equipment for beneficiaries and training), consultants and subcontracts for services or equipment, equipment operation costs and insurance, office rent, office operation costs and other miscellaneous direct costs;

b) For estimating purposes only, it is expected that three buy-in task orders will be issued for Rwanda in Year 1, Nigeria in Year 3 and Zimbabwe at the end of Year 4.

Combined over the entire period of performance, it is estimated that (a) $250,000 in equipment for beneficiaries will be purchased; (b) $400,000 in total training costs will be needed; and (c) $500,000 in subcontracts for technical services or equipment will be necessary; and

c) For estimating purposes only, it is expected that a crisis will occur in Ethiopia in

Years 2 and 4 that will lead to two 12-15 month task orders to assist in resolving the crisis. In each of these two years, it is anticipated that it will be necessary to incur the following costs: (a) training costs in the amount of $75,000; and (b) three subcontracts for an average amount of $300,000 each.

5.Indirect Costs

Some offerors may not have indirect pools, which allocate costs in the manner identified above. For those items, which the offeror does not utilize to allocate indirect costs, please identify in the proposal that these categories are not applicable.

The prime and all subcontractors may propose lower overhead rates than their established

Negotiated Indirect Cost Rate Agreement (NICRA) and sign the letter found in ADS 300, Mandatory Reference for Best Practices Guide for Indirect Costing. Indirect rates proposed cannot be higher than the rates established in their Negotiated Indirect Cost Rate Agreement

(NICRA). Please read further instruction below if your organization does not have a NICRA.

Offerors may propose a single ceiling rate covering the term of award or a ceiling rate in each applicable contract year. If an annual ceiling rate is proposed, USAID will average the ceiling indirect rates and use that figure for evaluation purposes.

(i) The Offeror and each subcontractor must include a complete copy of its most current

NICRA or other documentation from its cognizant Government Audit Agency, if any, stating the most recent provisional indirect cost rates. The proposal must also include the name and address of the Government Audit Agency, and the name and telephone number of the auditor. (ii) If the Offeror or subcontractor does not have a cognizant Government

Audit Agency, the proposal must include:

a. Audited balance sheets and profit and loss statements for the last two complete years, and the current year-to-date statements (or such lesser period of time if the Offeror is a newly-formed organization). The profit and loss statements should include detail of the total cost of goods and services sold, including a listing of the various indirect administrative costs, and be supplemented by information on the prime contractor’s customary indirect cost allocation method, together with supporting computations of the basis for the indirect cost rate(s) proposed; and

b. The most recent two fiscal year pool and base cost compositions along with derived rates, the bases of allocation of these rates and an independent certified audit by a certified accounting firm of these rates.

6.Budget Notes

Budget notes are required. While the offeror has discretion to tailor the budget notes to its approach, between the detailed budgets and the budget notes, sufficient information must be provided to allow a thorough, complete and fair analysis of the costs proposed. For example, for salaries, the offeror must demonstrate the calculations and the rational for the rates for the base daily labor rate utilized in calculating labor cost. No unburdened base daily rate may exceed the current maximum daily rate for Agencies without a Certified SES Performance Appraisal

System (AWCPAS). See ADS 302.3.6.11 (http://www.usaid.gov/policy/ads/300/302.pdf).

7.Supporting Documents

The offeror shall provide additional supporting budget documentation to substantiate all proposed costs. Negotiated Indirect Cost Rate Agreements should be included in the Cost

Proposal. In addition, AID Form 1420-17 - Contractor Employee Biographical Data Sheets, should be submitted for any individual specifically identified in the cost or technical proposal.

Other supporting documentation should be submitted if the offeror believes that it is necessary http://www.usaid.gov/policy/ads/300/302.pdf to substantiate or support costs proposed by the offeror.

(c) Part 3 - Joint Venture Information

If two or more parties have formed a partnership or joint venture (see FAR Subpart 9.6), for the purposes of submitting a proposal under this Solicitation and, if selected, would perform the contract as a single entity, they must submit, as an attachment to the

Cost/Business Proposal, the Corporate Charter, By-Laws, or Joint Venture or Partnership

Agreement. In addition, the teaming arrangements must be identified, company relationships must be fully disclosed and respective responsibilities and method of work must be expressly stipulated. The joint venture or partnership agreement must include a full discussion of the relationship between the organizations, including identification of the organization, which will have responsibility for negotiation, which organization will have accounting responsibility, how work will be allocated, and profit or fee, if any, shared. In addition, the principles to the joint venture or partnership agreement must agree to be jointly and severally liable for the acts or omissions of the other.

(d) Part 4 - Evidence of Responsibility

The Contracting Officer is required to make an affirmative determination of responsibility pursuant to the requirements of FAR Subsection 9.104-1 with respect to the winning Offeror.

As a result, the Offeror may be requested prior to award to submit additional specific information relating to the following criteria:

1. Have adequate financial resources to perform the contract, or the ability to obtain them (see FAR 9.104-3(a);

2. Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental commitments;

3. Have a satisfactory performance record (See FAR 9.104-3(b) and Subpart 42.15).

A prospective Contractor shall not be determined responsible or non-responsible solely on the basis of a lack of relevant performance history, except as provided in FAR

9.104-2;

4. Have a satisfactory record of integrity and business ethics;

5. Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs…