Amendment_0004_to_SOL_72066318R00016.pdf

Request for Proposal No.: SOL_72066318R00016, eHIS Amendment No. 0004

RFP Section G.9 AWARD FEE EVALUATION (pages 42-45): Delete in its entirety and replace with the following:

G.9 AWARD FEE EVALUATION

Award fee evaluation under this Contract will be determined by an Award Fee Plan that is set forth below. Evaluation periods, maximum award fee, performance areas and evaluation criteria, grading and award fee conversion are covered below. The award fee plan will be unilaterally supplemented by USAID/Ethiopia in a writing signed by the FDO for each Evaluation Period. For Evaluation Period #1, this will be done within 100 days after award. For all other evaluation periods, the written supplement will be done 20 days prior to the beginning of the evaluation period.

a. Award Fee Fundamentals

1.0 The estimated cost, base fee and award fee pool are subject to equitable adjustments on account of change or other contract modifications.

2.0 The award fee earned and payable will be determined periodically by the Fee

Determination Official (FDO) in accordance with this plan.

3.0 The Award amount and the award-fee determination methodology are unilateral decisions made solely at the discretion of the Government as stipulated in FAR 16.406(e)(3).

4.0 Award fee determinations and procedures are not subject to the Disputes Clause of the Contract.

5.0 The FDO may unilaterally change the matters in this plan, provided the contractor receives notice of the changes at least 10 business days prior to the beginning of the evaluation period to which the changes apply.

b. Organization and Methodology

1. The FDO is the Contracting Officer.

2. The Performance Evaluation Board (PEB) will conduct annual evaluations of contractor performance and submit a Performance Evaluation Board Report (PEBR) to the FDO covering the PEB’s findings and recommendations for each evaluation period, as well as considering annual supplements and changes in this plan and recommending those it determines appropriate for adoption by the FDO.

The members and chair of the PEB will be specified within 120 days of award in writing to the Contractor.

3. If appropriate, Performance Monitors will monitor, assess and evaluate contractor performance and periodically prepare a performance monitoring report for the PEB or others as appropriate. They will also recommend appropriate changes in the Award Fee Plan for consideration.

Request for Proposal No.: SOL_72066318R00016, eHIS Amendment No. 0004

c. Evaluation Periods

A determination of the award fee earned for each annual evaluation period will be made promptly by the FDO no later than 90 days after the end of the period. The evaluation periods and the amount of award fee potentially available for that period are set forth in the table below in terms of the percentage of the maximum award fee specified in Section B.3.

Evaluation Period

Period Amount of Award Fee Available

1 TBD at Award 10% 2 TBD at Award 15% 3 TBD at Award 20% 4 TBD at Award 25% 5 TBD at Award 30%

d. Evaluation Areas

1. The following areas will be evaluated for the purposes of determining award fee:

A. Customer Relations – responsiveness to the needs of USAID/Ethiopia, including, but not limited to:

i. Effectiveness in working through the DUP to provide the required services and deliverable;

ii. Quality and timeliness of deliverables such as the work plan, MEL plan, Gender Analysis, etc. and annual updates as appropriate; and

iii. Commitment and demonstrated effectiveness in implementing

Collaboration, Learning and Adaptability; and

iv. Increasing the commitment of global stakeholders to the eHIS.

B. Achievement of critical results specified in MEL Plan; and

C. Cost control - the following aspects of cost control will be evaluated:

i. Demonstrated examples of cost savings achieved; and

ii. Conformance of actual costs with planned budget.

As noted above, the FDO will supplement these evaluation areas with period-specific details that may further specify the deliverables, key results and aspects of cost that will be evaluated that period.

The maximum fee available for award for each evaluation period specified above will be allocated across the evaluation areas for each period as set forth below:

1. Evaluation Period 1 (__TBD____ through ___TBD___) Customer Relations – 75% Achievement of Results -15% Cost Control – 10%

Request for Proposal No.: SOL_72066318R00016, eHIS Amendment No. 0004

2. Evaluation Period 2 (__TBD____ through ___TBD___)

Customer Relations – 45% Achievement of Results -45%

3. Evaluation Period 3 (__TBD____ through ___TBD___)

Customer Relations – 30% Achievement of Results -60%

4. Evaluation Period 4 (__TBD____ through ___TBD___)

Customer Relations – 20% Achievement of Results -70%

5. Evaluation Period 5 (__TBD____ through ___TBD___)

Customer Relations – 15% Achievement of Results -75%

e. Evaluation Methodology

The evaluation methodology is to use an adjectival scoring system that will be converted into points. The PEB will, as a group, first determine the appropriate adjectival rating for each evaluation area for the evaluation period. It will then assign the appropriate points to that evaluation area based on the table below.

Adjectival Rating

Applicable Percentage of Award Fee Pool Applicable

Description

Excellent 91-100% Contractor has exceeded almost all of the significant award-fee criteria and has met overall cost, schedule, and technical performance requirements of the contract in the aggregate as defined and measured against the criteria in the award-fee plan for the award-fee evaluation period.

Very Good 76-90% Contractor has exceeded many of the significant award-fee criteria and has met overall cost, schedule, and technical performance requirements of the contract in the aggregate as defined and measured against the criteria in the award-fee plan for the award-fee evaluation period.

Good 51-75% Contractor has exceeded some of the significant award-fee criteria and has met overall cost, schedule, and technical performance requirements of the contract in the aggregate as defined and measured against the criteria in the award-fee plan for the award-fee evaluation period.

Satisfactory 1-50% Contractor has met overall cost, schedule, and technical performance requirements of the contract in the aggregate as defined and measured against the criteria in the award-fee plan for the award-fee evaluation period.

Unsatisfactory 0% Contractor has failed to meet overall cost, schedule, and technical performance requirements of the contract in the aggregate as defined and measured against the criteria in the award-fee plan for the award-fee evaluation period.

Request for Proposal No.: SOL_72066318R00016, eHIS Amendment No. 0004

f. Award Fee Conversion

The table below demonstrates the method of conversion of award fee ratings to award fee amounts.

Evaluation Period

Evaluation Area Annual Award Fee Amount

% for Evaluation

Area

Adjectival Rating Percentage Score

Award Fee Amount

1 Customer Relations TBD 75% TBD TBD TBD 1 Achievement of Results TBD 15% TBD TBD TBD 1 Cost Control TBD 10% TBD TBD TBD 2 Customer Relations TBD 45% TBD TBD TBD 2 Achievement of Results TBD 45% TBD TBD TBD 2 Cost Control TBD 10% TBD TBD TBD 3 Customer Relations TBD 30% TBD TBD TBD 3 Achievement of Results TBD 60% TBD TBD TBD 3 Cost Control TBD 10% TBD TBD TBD 4 Customer Relations TBD 20% TBD TBD TBD 4 Achievement of Results TBD 70% TBD TBD TBD 4 Cost Control TBD 10% TBD TBD TBD 5 Customer Relations TBD 10% TBD TBD TBD 5 Achievement of Results TBD 80% TBD TBD TBD 5 Cost Control TBD 10% TBD TBD TBD

END OF AMENDMENT NO. 0004 to SOL-72066318R00016