Sol_72065618R00023__DESIGN-BUILD_OF_THREE_HEALTH_HIV_LABS_IN_TETE,_MANICA_AND_SOFALA.pdf

Solicitation Issue Date: September 06, 2018

Questions Closing Date and Time: September 18 th

, 2018 5:00pm, Mozambique time

Proposal Due Date and Time: October 9 th

, 2018 at 5:00pm, Mozambique time

SUBJECT: REQUEST FOR PROPOSAL (RFP) SOLICITATION

NUMBER 72065618R00023 – DESIGN-BUILD OF THREE

HEALTH HIV LABS IN TETE, MANICA AND SOFALA

Dear Offeror, The United States Agency for International Development (USAID) Mission in Mozambique is seeking proposals to provide and perform construction services to Design-Build Three Health

HIV Labs as further described in the attached Request for Proposal (Solicitation/RFP).

USAID anticipates the award of a Firm Fixed Price contract(s) for a five (5) month performance period as a result of this Solicitation.

USAID anticipates that the total amount for the contract(s) for all 3 lots/provinces resulting from this Solicitation will be between $350,000.00 and $450,000.00, over the five-month period, subject to funding availability. This solicitation provides for multiple awards if determined to be in the best interest of the Government. This procurement will be conducted in accordance with

Parts 15 and 36 of the Federal Acquisition Regulation (FAR) (48 CFR Chapter 1). The North

American Industry Classification System (NAICS) code for this solicitation is 236220.

These services are being procured using other than full and open competition procedures in accordance with the ADS 302.3.4.5 Limiting Competition f. Limiting Competition to Local

Entities, dated July 21, 2014 and the authority set forth in AIDAR 706.302-70 (b)(3)(ii).

Offerors shall refer to Section L (Instructions for the Proposal Preparation and Submission) of the solicitation for additional information regarding proposal requirements. Failure to comply with the submission date and time will deem any submission unacceptable and it will not be reviewed or evaluated. Section C (Scope of Work) of this solicitation provides details on the activities required to be implemented. Section M (Evaluation Criteria) states the criteria by which proposals will be evaluated.

Questions to this solicitation can be submitted to USAID/Mozambique no later than September th

, 2018 at 05:00 pm Mozambique time, by e-mail to Faizallet Sultan at fsultan@usaid.gov with a cc copy to eluma@usaid.gov.

A mandatory pre-proposal conference call will be held prior to the proposal submission due date.

Any Offeror interested in submitting a proposal in response to this solicitation should participate in the pre-proposal conference call. The conference call will be conducted via telephone in

Portuguese. All interested Offerors must submit a contact phone number and names of participants by e-mail to fsultan@usaid.gov and eluma@usaid.gov no later than September 13 th

2018 at 5:00 pm in order to register for the conference telephone call. Early submission of a phone number to the aforementioned e-mail addresses is highly encouraged as multiple conference calls may be held prior to the proposal submission due date. Phone number submissions received after the deadline may be considered at the discretion of the Contracting

Officer. Responses to questions that arise during a conference call will be provided as an amendment to the solicitation so that all interested Offerors may benefit.

mailto:fsultan@usaid.gov mailto:eluma@usaid.gov mailto:fsultan@usaid.gov mailto:eluma@usaid.gov

Solicitation No. 72065618R00023 Design-Build Three Health HIV Labs Activity under USAID/Mozambique Health Infrastructure

Program

Table of Contents

SECTION A - SOLICITATION/CONTRACT FORM

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION D - PACKAGING AND MARKING

SECTION E - INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES OR PERFORMANCE

SECTION G - CONTRACT ADMINISTRATION DATA

SECTION H - SPECIAL CONTRACT REQUIREMENTS

SECTION I – CONTRACT CLAUSES

SECTION J – LIST OF DOCUMENTS EXHIBITS AND OTHER ATTACHMENTS

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS

SECTION L – INSTRUCTIONS FOR THE PREPARATION OF THE PROPOSAL

SECTION M - EVALUATION FACTORS FOR AWARD

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

72065618R00023

2. TYPE OF SOLICITATION

SEALED BID (IFB)

x NEGOTIATED (RFP)

3. DATE ISSUED

09/06/2018

PAGE OF PAGES

IMPORTANT -- The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

5. REQUISITION/PURCHASE REQUEST NO.

REQ-656-18-000093

6. PROJECT NO.

7. ISSUED BY CODE

MOZAMBIQUE

8. ADDRESS OFFER TO

SAME AS ITEM 7. USAID MOZAMBIQUE

OFFICE OF ACQUISITION & ASSISTANCE

JAT COMPLEX

RUA 1231, NO.41

BAIRRO CENTRAL "C"

MAPUTO, MOZAMBIQUE

9. FOR

INFORMATION

CALL:

a. NAME

Faizallet Sultan (fsultan@usaid.gov)

b. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder."

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

Design-Build of Three Health HIV Labs as described in Section C.

11. The Contractor shall begin performance 7 calendar days and complete it within 5 months after receiving award, notice to proceed. The performance period is mandatory negotiable. (See .)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES", indicate within how many calendar days after award in Item 12b.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

X YES NO 12b. CALENDAR DAYS

a. Sealed offers in original and copies to perform the work required are due at the place specified in Item 8 by 1700

(hour) local time

10/09/2018

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due .

b. An offer guarantee x is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than 0 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected .

NSN 7540-01-155-3212 STANDARD FORM 1442 (Rev. 4-85)

Prescribed by GSA

FAR(48 CFR) 53.236-1(d) mailto:fsultan@usaid.gov

AMOUNTS

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

PAGE 5 OF

16. REMITTANCE ADDRESS (Include only if different than item 14.)

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within 5 months after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in item

13d. Failure to insert any number means the offeror accepts the minimum in item 13d.)

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGEMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) (YES) 706.302-70(b)(3)(ii) 41 U.S.C. 253(c) ( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

USAID MOZAMBIQUE

OFFICE OF FINANCIAL MANAGEMENT

JAT COMPLEX

RUA 1231, NO.41 BAIRRO CENTRAL "C" MAPUTO, MOZAMBIQUE

USAID MOZAMBIQUE

OFFICE OF ACQUISITION & ASSISTANCE

JAT COMPLEX

RUA 1231, NO.41 BAIRRO CENTRAL "C" MAPUTO, MOZAMBIQUE

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

X 28. NEGOTIATED AGREEMENT

(Contractor is required to sign this document and return 1 copy to issuing office.)

Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations,

29. AWARD

(Contractor is not required to sign this document.)

Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award.

No further contractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print) 31a. NAME OF CONTRACTING OFFICER (Type or print)

Eyole Luma

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA

BY

31c. DATE

STANDARD FORM 1442 (REV. 4-85) BACK

Solicitation No. 72065618R00023 Design-Build Three Health HIV Labs Activity under USAID/Mozambique Health Infrastructure

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 SOLICITATION AND CONTRACT

(i) This Solicitation sets forth a request for proposals to acquire construction services from qualified construction firm/s to undertake rehabilitation and renovation of existing buildings/facilities into viral load labs. Activities shall include but not be limited to the design and build, as well as the provision of material, labor, and equipment for the rehabilitation and renovation of the existing facilities at the location described in Section C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK.

(ii) The Government will award the Contract(s) to the selected Offeror(s), subject to the conditions set forth in this Solicitation.

B.2 TYPE OF CONTRACT

The resulting contract(s) will be a Firm Fixed Price (FFP) Contract(s) for the services and deliverables described in Section C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK and Section F -

DELIVERIES OR PERFORMANCE.

B.3 SCHEDULE OF PRICE

Design-Build of Tete, Manica and Sofala Viral Load Labs rehabs/renovation

Offerors shall break out their price proposal for each lot/province by major work element such as design, concrete work, structural elements, floor finishes, internal partitions, roofing, electrical systems, mechanical systems, water and sanitation installations, etc., as may be applicable, in a logical and sound sequence and work flow. This should take into account the Offeror’s intended methodology and schedule to carry out Section C - Scope of Work.

The suggested price ranges for each lot/province are shown below. Offerors may choose to submit pricing for one, two, or all three lots/provinces. Should the Offeror decide to submit proposals for all three (3) lots/provinces the total amount proposed for all three (3) sites shall not exceed $400,000.00 (USD). The

Offeror shall break out their price proposal/quotation by lot/province as applicable, in a logical and sound sequence and workflow.

The suggested price ranges for each lot/province are as follows:

S1. Tete: $110,000 - $145,000

S2. Manica: $30,000 - $48,000

S3. Sofala: $210,000 - $255,000

Offerors should note that pricing is not limited to the above price ranges. Offerors must propose pricing that is realistic and necessary to fully satisfy the requirements of the project which may be higher or lower than the above mentioned suggested price ranges.

The list provided below is for illustrative purposes only. Therefore, Offerors are responsible for including any major elements of work, which may not be listed below, to fully respond to Section C - Scope of Work and its attachments. The following tables are also provided in excel format under ATTACHMENT 1 –

FORMS.

Summary prices

CLIN Site

Identification

Lot/Province Description Price

01 S1 Tete Tete Lab, Tete

02 S2 Manica Chimoio Lab, Chimoio

Solicitation No. 72065618R00023 Design-Build Three Health HIV Labs Activity under USAID/Mozambique Health Infrastructure

03 S3 Sofala Ponta Gea Lab, Beira

S1 TETE LAB Illustrative activities (CLIN 01)

Nr Activities Price

1 Design proposal and recommendation

2 Construction

2.1 Preliminaries (camping, temporary works including water, sanitation and electricity)

2.2 Removal of existing tiles and installation of epoxy or tiles or any other suitable material approved in the proposed design;

2.3 Acquisition and Installation of approved ceiling including wooden ceiling framing and new PVC or similar type ceiling

2.4 Acquisition and installation of ACs suitable for the existing rooms as applicable

2.5 Execution of internal partitions

2.6 Acquisition and Installation of approved doors (removing or adding)

2.7 Acquisition and Installation of approved windows (removing or adding)

2.8 Acquisition and Installation of electric system

2.9 Acquisition and Installation of standby generator (60 Kva)

2.10 Installation of new water supply systems including plumbing

2.11 Repairs of the sewage systems

2.12 Execution of the connection of the lab to other buildings

2.13 Testing of electrical and water systems

2.14 Handover of facility and respective systems

Total price for Tete Lab

S2 MANICA LAB Illustrative activities (CLIN 02)

Nr Activities Price

1 Design proposal and recommendation

2 Construction

2.1 Preliminaries (camping, temporary works including water, sanitation and electricity, Municipal approval)

Solicitation No. 72065618R00023 Design-Build Three Health HIV Labs Activity under USAID/Mozambique Health Infrastructure

2.2 Removal and properly store all internal partitions and fixtures including electrical fixtures, water supply and any other fixtures

2.3 Removal and dispose the floor finishing materials and magnesium board;

2.4 Supply and Installation of additional steel frame beams

2.5 Supply and install profile sheeting, shear studs and rebar as appropriate.

2.6 Installation of removed plumbing, cables including supply of materials

2.7 Construction of the reinforced slab C-25 concrete with a minimum thickness of

10cm

2.8 Supply and install epoxy or other finishes appropriate for the industry

2.9 Painting to protect the existing walls from damages, concrete stains or scratches

2.10 Reinstall all the internal partitions, electric fixtures, water supply lines and other forms of installation removed with the partitions

2.11 Testing of electrical and water systems

2.12 Handover of facility and respective systems

Total price for Manica Lab

S3 SOFALA LAB Illustrative activities (CLIN 03)

Nr Activities Price

1 Design proposal and recommendation

2 Construction

2.1 Preliminaries (camping, temporary works including water, sanitation and electricity, Municipal approval)

2.2 Demolitions of Roof Cover, Wooden Truss and Purlins, Wooden Ceiling, Interior Walls, Doors and Windows, Floor Tile, and the Top Layer of the Floor Concrete

2.3 Construction of new Concrete Layer for the Floor to

Receive Epoxy Finish

2.4 Epoxy Finish

2.5 Acquisition and Installation of Doors

2.6 Acquisition and Installation of Windows

2.7 Construction of Steel Truss and Purlin

2.8 Construction of Roof Cover

Solicitation No. 72065618R00023 Design-Build Three Health HIV Labs Activity under USAID/Mozambique Health Infrastructure

2.9 Construction of Partition Walls

2.10 Construction of Ceiling

2.11 Execution of Plaster and Paint of the Perimeter Walls

2.12 Installation of Electrical Systems

2.13 Acquisition and Installation of Backup Generator

2.14 Acquisition and Installation of Water System Including

Water Tank

2.15 Acquisition and Installation of Sewer System Including

Septic Tank, and

2.16 Acquisition and Installation of Air Conditioning System

2.17 Testing of electrical and water systems

2.18 Handover of facility and respective systems

Total price for Sofala Lab

B.4 PAYMENT METHOD

Payment will be made in accordance with FAR Clauses 52.232-5, Payments under Fixed Price

Construction Contracts (MAY 2014).

B.5 GENERAL PROVISIONS FOR PAYMENT

(i) SCHEDULE OF PRICE

Upon completion and acceptance of the final design, the contractor will be required to submit a detailed breakdown of the activities listed in the schedule of price. This breakdown will be used for approval of the completed works and subsequent payments.

The Contractor will be entitled to request a single lump sum payment after the mobilization of equipment, construction personnel and initial materials to the construction site, not to exceed ten (10) percent of total contract price.

(ii) PAYMENT SCHEDULE

In accordance with FAR 52.232-5 (Payments under Fixed-Price Construction Contracts), USAID will make monthly progress payments to the Contractor for the specific activities completed. Unless otherwise specified, the Contractor will receive payment based upon the actual work completed. The Contractor must submit a payment request based on the completion of specific activities in accordance with the approved schedule of price.

(iii) BILLING PERIOD/PAYMENT CYCLE

The billing period is defined as the period in which all work completed must be submitted for payment by the Contractor. The billing period/payment cycle must be on a monthly basis and commence at the beginning of the first day of each month and conclude at the end of the last day of the month.

(iv) BILLING DUE DATE

Solicitation No. 72065618R00023 Design-Build Three Health HIV Labs Activity under USAID/Mozambique Health Infrastructure

Payment requests for the actual work completed must be submitted no later than the 15th of each month, or the following work day should the 15th fall on the weekend or a holiday as observed by the US Embassy in

Maputo, Mozambique. The Contractor may request a revised date for review and approval to the COR no later than fourteen (14) calendar days upon Contract Award.

(v) EQUITABLE ADJUSTMENT UNIT RATE FOR DIFFERING/UNFORESEEN SITE

CONDITIONS

In the event the Contractor discovers differing and/or unforeseen site conditions, the Contractor must notify the Contracting Officer (CO) and Contracting Officer Representative (COR) for further direction before undertaking any work. The Contractor may be entitled to additional compensation for unforeseen site conditions according to the unit rates in the schedule of price, and an extension in period of performance per the written direction of the Contracting Officer.

(vi) PARTIAL / MONTHLY PAYMENTS

Partial or monthly payments made by USAID must not constitute, or be construed to constitute, final acceptance or approval of the work to which the partial payment relates. Nor must partial or monthly payments made by USAID constitute, or be construed to constitute, a release of the Contractor from any of its obligations or liabilities with the performance of this contract. USAID reserves the right to adjust for overpayment at a later date at its sole discretion.

(vii) FINAL PAYMENT

The Contractor’s Request for Final Payment must not be made until all Work is completed and all requirements of the Contract Documents have been fully satisfied, including without limitation: delivery to

USAID of a complete release of all liens and claims arising out of the Work; and an affidavit that, to the best of the Contractor information, knowledge and belief, the release includes and covers all materials and services over which the Contractor has control and for which a lien could be filed and that all known debts and claims arising from the project have been satisfied. Alternatively, the Contractor may, at its sole expense, furnish a bond satisfactory to USAID to indemnify USAID against any lien arising out of the

Work. If any lien is asserted against USAID after all payments are made, the Contractor must reimburse

USAID for all damages and costs USAID may incur in discharging such lien, including all costs or court and reasonable attorneys’ fees, and USAID must retain all other remedies available to it at law and in equity.

(viii) WITHHOLDING OF PAYMENTS

The CO reserves the right to withhold payments due to the Contractor if he determines such sums as are necessary to protect USAID against any loss or damage which may result from negligence by the

Contractor or any Subcontractor, or failure of the Contractor or any Subcontractor to perform their obligations under this contract, at its sole discretion. Notwithstanding any other contractual provision to the contrary, the CO must not be obligated to make payment to the Contractor under any of the following circumstances:

1) The Contractor persistently fails to perform the Work in accordance with the Contract Documents or is otherwise in material breach or default under this contract.

2) The payment request includes services that are not performed in accordance with the Construction

Documents.

3) The payment request has insufficient documentation to support the amount of payment requested for

Project costs.

4) The Contractor is in violation of the local wage requirements or has failed to make payments promptly to

Subcontractors or other third parties used in connection with any services or materials for which USAID has made payment.

Solicitation No. 72065618R00023 Design-Build Three Health HIV Labs Activity under USAID/Mozambique Health Infrastructure

5) If USAID, in its good faith judgment, determines that the unpaid balance of the Fixed Price Value is not sufficient to complete the remaining work in accordance with the Construction Documents.

6) The Contractor has persistently failed to complete the Work in accordance with the Construction Project

Management (CPM) Schedule requirements or if USAID, in its good faith judgment, determines that the remaining Work will not be completed within the contract time.

7) The Contractor is insolvent, makes a general assignment for the benefit of its creditors or otherwise seeks protection under the laws and regulations of the bankruptcy courts.

B.6 PAYMENT SUBMISSION

(i) GENERAL INFORMATION

Each payment request should be in submitted in one (1) Adobe PDF format; however the Contractor may elect to submit more than one (1) PDF file by numerically numbering and naming each PDF file in the correct sequence. The Contractor must provide native non-PDF files to the COR within five (5) calendar days upon written request. The Contractor’s payment request must be placed on “hold” status until all documentation has been submitted. The Contractor must submit each payment electronically to the COR and the payment office of the Office of Financial Management. The COR must retain the right to add or change representatives and/or submission requirements at its sole discretion. In the event this occurs, the

COR will provide written guidance no later than five (5) calendar days prior to the effective date. Each payment request must be:

1) In compliance with the 48 CFR 52.232-5 - PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS; and

2) Reviewed and certified by the Contractor’s authorized representative.

a. COVER PAGE

At a minimum, the Cover Page must include the following:

1) USAID Contract Number and Project Name

2) Contractor Name

3) Contractor Address and Contact Information

4) Invoice Date and Invoice #

5) Payment Cycle

6) Bank account information for Electronic Funds Transfers (ETF)

b. SF 1034 - PUBLIC VOUCHER FOR PURCHASES AND SERVICES OTHER THAN

PERSONAL

The Contractor must submit one completed and signed Standard Form (SF) 1034, “Public Voucher for

Purchases and Services other than Personal” (http://www.usaid.gov/forms/).

c. SCHEDULE OF PRICE

In accordance with FAR 52.232-5, Payments under Fixed Price Construction Contracts (May 2014), each payment request must be accompanied by an electronic copy of the schedule of price which correlates the amount requested to the specific work completed.

d. ADDITIONAL DOCUMENTATION http://www.usaid.gov/forms/

Solicitation No. 72065618R00023 Design-Build Three Health HIV Labs Activity under USAID/Mozambique Health Infrastructure

USAID reserves the right to require the Contractor to provide additional documentation to determine the value of each payment request and verify work has been completed, at its sole discretion and at no additional cost to USAID.

[END OF SECTION B]

Solicitation No. 72065618R00023 Design-Build Three Health HIV Labs Activity under USAID/Mozambique Health Infrastructure

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

REHABILITATION AND RENOVATION OF TETE, MANICA AND SOFALA VIRAL LOAD

(VL) LABS

C.1 PURPOSE

The purpose of this activity is to rehabilitate and renovate three Health HIV Labs in Tete, Manica and

Sofala, Mozambique. Activities under this contract shall include--but not be limited to--the design, construction, testing, material, labor, and equipment to perform the services at the locations described herein.

C.2 INTRODUCTION

USAID intends to implement the rehabilitation and renovations of the three labs through a Design-Build mechanism where design and construction activities are included in a single contract. Therefore, USAID requires prospective Offerors to present along with the submission of the technical and financial proposal, a preliminary design(30% design completion), specs and respective cost estimate for the execution of the rehabilitation works required for adequate functionality of the Tete, Manica and Sofala viral load labs. The design, specifications and respective cost shall address the illustrative activities listed in the scope of work including other contractor’s visual observations verified from the mandatory site visit including any other offeror’s technical judgement. Offeror’s site visit must be undertaken prior to proposal submission. Offeror must take into account international standards for the nature of the facilities. Illustrative lab standards are attached herewith for reference. However, contractor is ultimately responsible for undertaking a technical assessment of the existing lab advice/recommend on potential issues, risks and proposed works and cost for suitable functionality of all the three viral load labs. The design, specifications and cost must be approved by the USAID Contracting Officer (CO). The approved 30% design/technical narratives will further be refined to 100%, after award and 20 days after issuance of the notice to proceed.

C.3 BACKGROUND

The current Mozambique VL testing demand is outweighing current VL testing capacity, resulting in backlogs of VL samples throughout the country, which will only increase as demand continues to grow.

Backlogs of VL samples results in long delays for patients and clinicians in receiving VL test results, which negatively impacts patient care and slows the expansion of certain differentiated models of care, specifically 3-month drug distribution and rapid patient flow, which are interventions known to greatly increase retention in HIV care. Thus, it is imperative that the current VL testing network be expanded as quickly as possible.

The current Mozambique VL expansion plan includes establishing laboratory spaces in USAID supported provincial districts, Chimoio & Cidade de Tete, which will hold up to 3 VL testing machines each, greatly increasing the installed VL testing capacity in the region. Currently, all VL samples from Manica and Tete are being sent to laboratories in Sofala, which are accumulating the largest backlogs in the country due to a large influx of VL test samples. The additional capacity that new labs in Chimoio and Cidade de Tete will provide will further optimize the laboratory network and help ensure providers are able to access VL testing and ensure high risk HIV positive patients receive a timely and accurate VL result.

A prefab lab has been installed in Chimoio city however, deemed not structural sound to accommodate the technical requirements of a standard VL Lab. Therefore, USAID intends to upgrade the current lab to meet the VL lab standards.

For the Tete and Sofala Labs, USAID determined that the most timely, cost-effective, and sustainable approach would be to renovate already existing spaces, as opposed to installing a similar prefabricated structure.

Completing the needed construction activities and opening the laboratories as soon as possible is critical to the success of ongoing activities to improve retention of HIV-positive patients in care.

Solicitation No. 72065618R00023 Design-Build Three Health HIV Labs Activity under USAID/Mozambique Health Infrastructure

Contractor shall undertake the following assessment, design activities and present realistic cost estimates. It is contractor’s responsibility to undertake a detailed technical assessment of the required works including the respective cost estimates. The activities below are illustrative:

C.4 TETE VIRAL LOAD LAB

I. Basic description of the existing Tete facility

The buildings are currently not providing any service. The structural components in both buildings are intact and seem to have been renovated recently. The buildings are located adjacent to the existing lab and have a combined area of about 140m

II. Design Activities for the Tete Lab

a. Propose a floor finish for the existing floor. Tiles can be changed to epoxy, replace with other suitable tiles or other similar floor finishes. This requires the demolishing and disposal of the existing floor tiles and the top layer of the slab;

b. Undertake an assessment and proposed replacement of the existing gypsum board ceiling.

Proposal shall provide specifications and drawings of the wooden ceiling framing and new PVC or similar type ceiling;

c. Provide design and specifications for the ACs suitable for the existing rooms as applicable;

d. Provide the design and specs for the internal partitions;

e. Provide a design and specs for the internal doors and windows (adding or removing)

f. Design and specs for upgrading of the existing electric system and provision of standby generator;

g. Provide the design and specs for the installation of new water supply systems including connection to the existing septic tank, if suitable; and

h. Design and specifications for connecting the lab with other building (this may require demolishing of the gable side of one of the existing building to connect with the other building.

III. Rehabs and renovations Activities for the Tete Lab

a. Preliminaries (camping, temporary works including water, sanitation and electricity, Municipal licensing, other);

b. Removal of existing tiles and installation of epoxy or tiles or any other suitable material approved in the proposed design;

c. Installation of approved ceiling including wooden ceiling framing and new PVC or similar type ceiling;

d. Acquisition and installation of ACs suitable for the existing rooms as applicable;

e. Execution of internal partitions;

f. Installation of approved doors and windows (adding or removing);

g. Installation of electric system and standby generator;

Solicitation No. 72065618R00023 Design-Build Three Health HIV Labs Activity under USAID/Mozambique Health Infrastructure

h. Installation of new water supply systems including plumbing and repairs of the sewage systems, if any; and

i. Execution of the connection of the lab to other buildings.

C.5 MANICA VIRAL LOAD LAB

I. Basic description of the existing Manica Lab facility

a. Foundation

The prefab is seated on top of concrete blocks installed whose depths and the bottom is unknown.

Concrete blocks are not tied together. Moreover, there is no connection between the prefabricated unit and the concrete blocks. The prefab is just placed on the top of the blocks. This represent a structural concern as there is a risk of sliding due to several loads such as soils settlement, any horizontal loads from wind, earthquake or vehicle impact.

b. Slab

The current arrangement is that planks (magnesium) are placed on the top of horizontal steel bracings.

There is a concern the planks might be damaged by the provision of sustained loads and moisture from the ground.

c. Floor Finish

The currently installed floor finish is PVC. This is considered not suitable for labs as those nature of facilities are normally finished Epoxy or other types of paint finish suitable for the nature of services provided in the facility to ensure resistance to chemicals, disinfectants and general floor cleaning.

d. Roof

The currently installed roof sheeting is almost horizontal. There is a risk of rainwater accumulation on the roof which may result on sheeting rust and rainfall leaking.

II. Design Activities for the Manica Lab

a. Propose a mechanism to tie-in all the existing concrete blocks in the foundation. The contractor shall provide specifications; estimate the respective cost for supplying and installing the materials necessary to accomplish this action. Contractor may also propose any other sound structural solution as long as meeting the load requirements, structural regulations, codes and within the provided budget limitation;

b. Undertake an assessment whether the installed the bracings have sufficient capacity to withstand the dead and live loads coming from the structure. If the bracings are not sufficient, the contractor must propose additional bracings and estimate the cost for supplying and installing additional bracings;

c. Propose and estimate the cost for the formworks for the concrete slabs taking into account the existing facility. Contractor may propose and present the cost estimate for supplying and installing profile sheeting, shear studs and rebar as appropriate. The contractor shall propose the thickness and profile of the sheet, size and number of the shear studs as well as the diameter, grade, and spacing of the reinforcement bars. The contractor shall propose if this work can be done otherwise;

d. Propose and estimate the cost for the execution of concrete slab. Contractor may propose supplying and installing C-25 concrete with a minimum thickness of 10cm. The finishing shall be very smooth enough to receive epoxy or other forms for paint finishes;

e. Supply and install epoxy or other finishes appropriate for the industry;

Solicitation No. 72065618R00023 Design-Build Three Health HIV Labs Activity under USAID/Mozambique Health Infrastructure

f. Provide a method statement and the respective cost estimate for the reinstallation of all the internal partitions, electric fixtures, water supply lines and other forms of installation removed with the partitions for the execution of the required works; and

g. Ensure that all the fixtures are operational and replace any damages partition walls, non-functioning electrical fixtures or other fixtures damaged by the work.

III. Rehabs and renovations Activities for the Manica Lab

The following are the illustrative construction activities. Contractor is solely responsible for undertaking all the necessary technical assessments required for adequate functionality of the Manica

Lab:

a. Preliminaries (camping, temporary works including water, sanitation and electricity, Municipal licensing and other) ;

b. Removal and properly store all internal partitions and fixtures including electrical fixtures, water supply and any other fixtures;

c. Supply and Installation of additional steel frame beams;

d. Supply and install profile sheeting, shear studs and rebar as appropriate;

e. Installation of removed plumbing, cables including supply of materials;

f. Construction of the reinforced slab C-25 concrete with a minimum thickness of 10cm;

g. Supply and install epoxy or other finishes appropriate for the industry;

h. Painting to protect the existing walls from damages, concrete stains or scratches;

i. Reinstall all the internal partitions, electric fixtures, water supply lines and other forms of installation removed with the partitions;

j. Testing of electrical and water systems;

k. Handover of facility and respective systems; and

l. Provision and installation of a 45KVA generator.

C.6 SOFALA (BEIRA-PONTA GEA) VIRAL LOAD LAB

I. Basic description of the existing facility

The building intended to be the future lab is currently not operational. The total floor area is approximately

170 m and estimated to be 50-70 years old. As a result, most of the components are rotten, fallen apart and it requires significant intervention.

All building components that are rested and rotten need to be demolished and replaced with new materials.

The only item that can be used will be the perimeter walls and the foundations. The perimeter walls require only some patching and painting.

II. Design Activities for the Sofala (Beira-Ponta Gea) Lab

Contractor shall undertake the following assessment, design activities and present realistic cost estimates. It is contractor’s responsibility to undertake a detailed technical assessment of the required works including the respective cost estimates. Design and cost estimate activities shall include demolishing, cart away and re-construction. The design activities listed below are illustrative therefore, contractor must provide the design and estimate for all the activities required for a viral load lab.

Solicitation No. 72065618R00023 Design-Build Three Health HIV Labs Activity under USAID/Mozambique Health Infrastructure

The design and specification must take into account demolishing and replacing of:

i. Roof Cover;

ii. Wooden Truss and Purlins;

iii. Wooden Ceiling;

iv. Interior Walls;

v. Doors and Windows;

vi. Floor Tile; and

vii. The Top Layer of the Floor Concrete.

III. Rehabs and renovations Activities for the Ponta Gea Lab

Construction activities shall include the following illustrative works:

i. Demolitions of Roof Cover, Wooden Truss and Purlins, Wooden Ceiling, Interior Walls, Doors and Windows, Floor Tile, and the Top Layer of the Floor Concrete;

i. Construction of new Concrete Layer for the Floor to Receive Epoxy Finish;

ii. Installation of Doors and Windows;

iii. Construction of Steel Truss and Purlin;

iv. Construction of Roof Cover;

v. Construction of Partition Walls;

vi. Construction of Ceiling;

vii. Execution of Plaster and Paint of the Perimeter Walls;

viii. Installation of Electrical Systems Including Backup Generator;

ix. Installation of Water System Including Water Tank;

x. Installation of Sewer System Including Septic Tank; and

xi. Installation of Air Conditioning System.

[END OF SECTION C]

Solicitation No. 72065618R00023 Design-Build Three Health HIV Labs Activity under USAID/Mozambique Health Infrastructure

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the technical office indicated on the cover page of this contract, or by the Mission

Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with

Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the

Contracting Officer; the original should be retained by the contractor.

D.2 BRANDING POLICY

The contractor must comply with all the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and Marking in USAID Direct

Contracting” (version from January 2, 2015) at http://www.usaid.gov/policy/ads/300/320.pdf ; and USAID

"Graphic Standards Manual" available at www.usaid.gov/branding:

http://www.usaid.gov/sites/default/files/documents/1869/USAID_Graphic_Standards_Manual.pdf or any successor branding policy.

D.3 BRANDING STRATEGY

As specified in USAID ADS 320.3.2, USAID policy is to require exclusive branding and marking in

USAID direct acquisitions using any source of funding (ADS 320.3.2 Branding and marking in USAID

Direct Contracts). "Exclusive Branding" means that the program is positioned as USAID’s, as showcased by the program name (Rehabilitation and renovation of Tete, Manica and Sofala Viral Load Labs under

USAID/Mozambique Infrastructure Program). "Exclusive Marking" means contractors may only mark

USAID-funded programs, projects, activities, public communications, and commodities with the USAID

Standard Graphic Identity and where applicable, the host country government or ministry symbol or another U.S. Government logo (see ADS 320.4.1 and 320.3.4.2).

The Contractor will comply with the requirements of the USAID “Graphic Standards Manual” available at www.usaid.gov/branding, or any successor branding policy. The branding strategy for this contract, as specified in USAID ADS 320.3.2.1 is as follows:

Program Name: Rehabilitation and renovation of Tete, Manica and Sofala Viral Load Labs under

USAID/Mozambique Infrastructure Program.

Positioning: Materials and communications shall incorporate the message that this assistance is “from the

American People.’’

Desired Level of Visibility: USAID identity must be prominently displayed in commodities or equipment;

printed, audio, visual or electronic public communications; studies, reports, publications, web sites, and all promotional and informational products; and events.

Organizations to Acknowledge: The branding may acknowledge other organizations deemed as partners of an event or deliverable, with prior approval of USAID.

[END OF SECTION D]

http://www.usaid.gov/policy/ads/300/320.pdf http://www.usaid.gov/branding http://www.usaid.gov/sites/default/files/documents/1869/USAID_Graphic_Standards_Manual.pdf http://www.usaid.gov/branding

Solicitation No. 72065618R00023 Design-Build Three Health HIV Labs Activity under USAID/Mozambique Health Infrastructure

SECTION E - INSPECTION AND ACCEPTANCE

E.1 FAR 52.246-12 INSPECTION OF CONSTRUCTION (AUG. 1996)

(a) Definition. “Work” includes, but is not limited to, materials, workmanship, and manufacture and fabrication of components.

(b) The Contractor shall maintain an adequate inspection system and perform such inspections as will ensure that the work performed under the contract conforms to contract requirements. The Contractor shall maintain complete inspection records and make them available to the Government. All work shall be conducted under the general direction of the Contracting Officer and is subject to Government inspection and test at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract.

(c) Government inspections and tests are for the sole benefit of the Government and do not –

(1) Relieve the Contractor of responsibility for providing adequate quality control measures;

(2) Relieve the Contractor of responsibility for damage to or loss of the material before acceptance;

(3) Constitute or imply acceptance; or

(4) Affect the continuing rights of the Government after acceptance of the completed work under paragraph (i) of this section.

(d) The presence or absence of a Government inspector does not relieve the Contractor from any contract requirement, nor is the inspector authorized to change any term or condition of the specification without the

Contracting Officer’s written authorization.

(e) The Contractor shall promptly furnish, at no increase in contract price, all facilities, labor, and material reasonably needed for performing such safe and convenient inspections and tests as may be required by the

Contracting Officer. The Government may charge to the Contractor any additional cost of inspection or test when work is not ready at the time specified by the Contractor for inspection or test, or when prior rejection makes re-inspection or retest necessary. The Government shall perform all inspections and tests in a manner that will not unnecessarily delay the work. Special, full size and performance tests shall be performed as described in the contract.

(f) The Contractor shall, without charge, replace or correct work found by the Government not to conform to contract requirements, unless in the public interest the Government consents to accept the work with an appropriate adjustment in contract price. The Contractor shall promptly segregate and remove rejected material from the premises.

(g) If the Contractor does not promptly replace or correct rejected work, the Government may –

(1) By contract or otherwise, replace or correct the work and charge the cost to the Contractor; or

(2) Terminate for default the Contractor’s right to proceed.

(h) If, before acceptance of the entire work, the Government decides to examine already completed work by removing it or tearing it out, the Contractor, on request, shall promptly furnish all necessary facilities, labor, and material. If the work is found to be defective or nonconforming in any material respect due to the fault of the Contractor or its subcontractors, the Contractor shall defray the expenses of the examination and of satisfactory reconstruction. However, if the work is found to meet contract requirements, the

Contracting Officer shall make an equitable adjustment for the additional services involved in the examination and reconstruction, including, if completion of the work was thereby delayed, an extension of time.

Solicitation No. 72065618R00023 Design-Build Three Health HIV Labs Activity under USAID/Mozambique Health Infrastructure

(i) Unless otherwise specified in the contract, the Government shall accept, as promptly as practicable after completion and inspection, all work required by the contract or that portion of the work the Contracting

Officer determines can be accepted separately. Acceptance shall be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or the Government’s rights under any warranty or guarantee.

(End of Clause)

[END OF SECTION E]

Solicitation No. 72065618R00023 Design-Build Three Health HIV Labs Activity under USAID/Mozambique Health Infrastructure

SECTION F - DELIVERIES OR PERFORMANCE

F.1 GENERAL INFORMATION

All deliverables and submission must be in English Language, unless otherwise specified. The Contractor must promptly notify the COR in writing within seven (7) calendar days of any problems, delays, or adverse conditions which materially impair the Contractor’s ability to meet the requirements of the contract. The Contractor must relieve its right in its entirety to additional time and/or compensation should it fail to provide written notification with the aforementioned timeframe.

F.2 DELIVERABLES AND SUBMISSION SCHEDULE

The contractor is required to complete and deliver the approved rehabilitation and renovation works for the

Tete, Manica and Sofala sites taking into account the standards for a viral load lab including respective buildings systems in proper operating condition as defined in this scope of work and referenced

Attachments. For proper execution of the works, contractors are required to comply with all the deliverables/submittals set forth in the scope of work. Examples of submittals include but are not limited to:

1. Method statement for all the repairs;

2. Design of the elements to be replaced (bracings, slab, trusses, etc) including any additional systems proposed such as mechanical, electrical, water, security, data, drainage, landscape, and other). Offerors are required to prepare a design package in Portuguese, including structural and descriptive memorandums for Municipal approvals and required construction licenses issuing. The soft copy of the approved design must be submitted in pdf and dwg format;

3. Construction sequence/schedule to guide the Contractor on the work to be done before other critical works are started;

4. Environmental Compliance Plan;

5. Health and Safety Plan, including Gender compliance;

6. Schedule for delivery of materials;

7. Certificates and Laboratory tests as required by local regulations for structural elements and construction materials including samples of approved construction materials;

8. As-built drawings: As works progress, the Contractor is required to produce and submit to USAID complete sets of updated as-built drawings, as well as final as-built drawings at project completion;

9. Commissioning and hand over: The Contractor is responsible for verifying that all works and systems, equipment, and other project elements have been installed, tested, fit the purpose, and are in good operating condition. If defects are found, the Contractor is responsible for correcting these defects. Additionally, the Contractor is required to handover all buildings and systems to

USAID after the completion of the works and after the MoH issues the letter of acceptance; and

10. Manuals: Maintenance and operating manuals for equipment such as ACs, pumps and other relevant special tools and instruments (two copies each per site).

F.3 REPORTS

Solicitation No. 72065618R00023 Design-Build Three Health HIV Labs Activity under USAID/Mozambique Health Infrastructure

In addition to the requirements set forth for submission of reports in Section C and its attachments and

Section J, the Contractor shall keep record of all relevant information of the day to day activities from the commencement of works until the final hand over and if requested, submit one (1) hardcopy of the following reports to USAID, as well as one (1) electronic copy. Reports shall be in English and Portuguese and provided to the COR and the Contracting Officer. The reporting record and data will also be submitted to the construction oversight official representative for final reporting to USAID.

a. Weekly and Monthly Progress Reports:

The Contractor shall jointly, with the construction oversight contractor prepare daily and weekly measurements of all the works undertaken during the reporting period. This weekly records will feed the monthly measurement of works which will form the basis for invoicing and payment. The measurements of works and reports shall, as a minimum requirement, include the following:

(1) Keep record of a summary of current activities.