Attachment_J.13_EMMP_Outline.pdf

ATTACHMENT J.13

Environmental Mitigation and Monitoring Plan (EMMP)

Illustrative Outline

ACRONYMS

1. Executive Summary – 1 Paragraph

2. Introduction – ½ ~ 1 Page

2.1 Purpose and Guiding Principals

2.1 Background (Implementing Partner, contractual information, duration, location (with graphics)

3. Regulatory Framework – 1 ~ 1½ Page

3.1 Relevant policies - Laws and strategies of Zambia

3.2 Relevant policies -Laws and strategies of United States

3.3 USAID Environmental Regulations and Requirements

3.3.1 IEE

3.1. Background and purpose

3.1. Requirements (Environmental Threshold Decision, etc.)

4. Environmental and climate change Screening Activities

4.1 Potential Environmental Impacts – 1 Paragraph for each potential impact or as needed

4.2 Environmental Impacts Mitigation Measure -1 Paragraph for each potential impact or as needed

4.3 Potential climate change impacts on the activities

4.4 Climate change adaptation or mitigation measures

5 Monitoring System

5.1 Performance Monitoring Measurement

5.1.1 Stand-alone Environmental Indicator

5.1.2 Integrated Environmental Indicator

5.2 Monitoring Plan – Preferred in 1 Page maximum or as needed

5.2.1 Monitoring Plan

5.2.2 Staffing - responsibilities

5.2.3 Schedule

5.2.4 Budget – environmental compliance activities should be allocated about 3% of the total budget

6 Environmental Monitoring and Mitigation plan (summary table)

Corrective Action Plan – Table or short paragraph - once a year prior to the submission of the Environmental Status Report to, the person in charge of environmental compliance will meet up with his team to; 1) discuss the effectiveness of the mitigation measures to protect against environmental harm, 2) review feasibility of data collection, 3) address budget realignments for EMMP actions, and 4) recommend adjustments to mitigation measures, Preferred in a table indicators, or indicator criteria. Adjustments should be in-line with the 4 EMMP guiding principles below:

Realistic – Achievable within time, resources and capabilities

Well-targeted – Mitigation measures must respond to the IEE conditions which in turn should correspond to the identified environmental threats and stressors for the area of implementation.

Prevention-focused – Prevention of negative environmental effects is usually cheaper than remediation.

Funded – There must be sufficient budget to cover the implementation of the mitigation measures and their monitoring otherwise the actions cannot be achieved.

7 Reporting – Table or short paragraph (1 page )

7.1.1 Site visit reports (with photo-documentation) - Site visit reports should be modified according to the needs of the project in order to gather the necessary information. Note: an example of the site visit form is as presented in the table below.

7.1.2 Reporting Schedule (quarterly, annual, etc.) – reporting on indicators will generally take place on a quarterly basis while reporting on the entire EMMP to highlight the progress and status of environmental compliance for the activity or project will be done annually.

ANNEXES

- IEE

- EMMP Summary Table (Activity, Description of Impact, IEE Conditions, Prescribed Mitigation Measures, Indicators, Means of verification, Monitoring Frequency, Responsible Parties)

- Performance Indicator Reference Sheets (PIRS)

- Standard site visit form

ENVIRONMENTAL COMPLIANCE/ENVIRONMENTALLY SOUND DESIGN

AND MANAGEMENT SITE VISIT FORM

Prior to going to the field:

Review Project IEE and/or ERR, as well other relevant environmental documentation

Review project documentation

Identify any environmental issues of possible concern

Prioritize sites/concerns

Take to the field:

Copy of IEE and other project documentation, annual work plan and/or newest semi-annual reports

Map and site drawings, if available

Environmental Mitigation and Monitoring Plans (EMMP) and previous monitoring reports

Appropriate best practice modules and back pocket guides from http://www.usaidgems.org Environmental Guidelines for Small-scale Activities in Africa and visual field guides http://www.usaidgems.org/fieldGuides.htm http://www.usaidgems.org/ http://www.usaidgems.org/fieldGuides.htm

Date: ___________

Project Name: _____________________ Site Name: ____________________________

Person(s) conducting site visit: _______________________ Organization/Title: _____________________

Person(s) with designated on-site responsibility for EMMP mitigation: _______________

Person(s) with designated on-site responsibility for EMMP monitoring: _______________

Pictures:

Follow-up actions needed and responsible parties:

List of contacts met at each site:

Signature:

No. Conditions/Mitigation

Measure (from IEE or

ERR)

Mitigation Measure

Implementation

(describe effectiveness)

Env. Monitoring

(describe effectiveness)

Additional

Issues/Observations