72048620R00002_Regional Comms Support Plaltform.pdf

Reference Number: 72048620R00002

Issuance Date: April 24, 2020

Deadline for Questions: April 30, 2020, 10:00 a.m., Bangkok time

Deadline for Institutional Capability and Experience/Past Performance Submission (Stage 1)

May 22, 2020, 10:00 a.m., Bangkok time

Deadline for Presentation Submission June 30, 2020, 10:00 a.m., Bangkok time

Anticipated Oral Presentation Date (Stage 2): July 3, 2020, 10:00 a.m., Bangkok time

Deadline for Cost Proposal and Task Order 1 Submission (Stage 2)

July 3, 2020 10:00 a.m., Bangkok time

Subject: Request for Proposals (RFP) No. 72048620R00002, USAID/RDMA Regional Communications Support Platform

The United States Agency for International Development (USAID), Regional Development Mission for Asia (RDMA) is seeking proposals from qualified and eligible organizations in support of the Regional Communications Support Platform as described in the attached Request for Proposals (RFP). USAID anticipates a single award of an Indefinite Delivery, Indefinite Quantity Contract (IDIQ).

Proposals will be accepted from eligible organizations. USAID anticipates that the maximum aggregate ordering limitation for contracts resulting from this RFP wi ll be $2,000,000 with a five-year ordering period. The maximum aggregate dollar value of task orders awarded to the contractor cannot exceed this contract ceiling. There is no guarantee on the number of task orders that the successful contractor will receive or the amount of money beyond the minimum order guarantee set forth in the RFP. The North American Industry classification System (NAICS) code for this acquisition is 54189. The authorized geographic code is 937.

This procurement will be conducted under full and open competition procedures, pursuant to Part 15 of the Federal Acquisition Regulation (FAR) (48 CFR Chapter 1). Please refer to Section L

Solicitation No: 72048620R00002 USAID/RDMA Regional Communications Support Platform for information regarding proposal submission requirements. Offerors should take into account the expected delivery time required for proposal transmission and are responsible for ensuring that the proposals are received at USAID by the due date and time as specified on the cover page. Failure to comply with the submission date will deem any submission unacceptable and it will not be reviewed or evaluated.

Offerors must review this solicitation carefully as USAID is utilizing a down-select procedure and oral presentations. Interested Offerors should focus their attention to the Stage 1 submission requirements at this time.

Questions and proposals must be submitted via email only to Ms. Tanapreeyanun Paoluglam, Acquisition and Assistance Specialist, at tpaoluglam@usaid.gov and Mr. Gregory S. Wang, Contracting Officer, at gwang@usaid.gov .

Section L of the RFP sets forth all instructions for the preparation and submission of required proposal contents, including critical dates/times for the submission of questions, and the proposal submission closing date and time. Section M states the factors by which proposals will be evaluated. Oral explanations or instructions given before award of the contract will not be binding.

This RFP in no way obligates USAID to award a contract nor does it commit USAID to pay any cost incurred in the preparation and submission of a proposal. Award of a Contract under this RFP is subject to availability of funds and other internal USAID approvals.

This RFP can be viewed and downloaded from beta.sam.gov . USAID bears no responsibility for data errors resulting from transmission or conversion processes. Further, be aware that amendments to solicitations are occasionally issued and will be posted on the same website from which you downloaded the solicitation. USAID advises to regularly check the above website for amendments.

Sincerely, /s/

Gregory S. Wang Regional Contracting Officer USAID/RDMA, Bangkok, Thailand mailto:tpaoluglam@usaid.gov mailto:gwang@usaid.gov https://www.beta.sam.gov/

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

72048620R00002

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 147

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BYCODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

04/24/2020 REQ-486-20-000054

X

RDM/A

Regional Office of Acquisition & Assistance Regional Development Mission/Asia Athenee Tower 25th Floor 63 Wireless Road, Pathumwan Bangkok, Thailand 10330

1000 G 06/22/2020

Tanapreeyanun Paoluglam 662 tpaoluglam@usaid.gov

257-3000

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PAGE(S)

26. NAME OF CONTRACTING OFFICER (Type or print)

Gregory S. Wang

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

TABLE OF CONTENTS

PART I - THE SCHEDULE 3

SECTION A – SOLICITATION/CONTRACT FORM 3

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS 9

B.1 PURPOSE 9

B.2 CONTRACT TYPE AND SERVICES 9

B.3 MINIMUM OBLIGATED AMOUNT 9

B.4 MAXIMUM CONTRACT CEILING 9

B.5 FIXED FEE CEILING (Cost-Plus-Fixed-Fee Task Orders Only) 9

B.6 LABOR 10

B.7 LABOR (UNBURDENED CDR) RATE CHANGES 15

B.8 INDIRECT COSTS AND ADVANCED UNDERSTANDING ON CEILINGS 15

SECTION C - STATEMENT OF WORK 17

C.1 TITLE OF ACTIVITY 17

C.2 PURPOSE 17

C.3 BACKGROUND 17

C.4 OBJECTIVES 17

C.5 STATEMENT OF WORK 18

C.6 GENDER EQUALITY AND FEMALE EMPOWERMENT 19

SECTION D - PACKAGING AND MARKING 20

D.1 AIDAR 752.7009 MARKING (January 1993) 20

D.2 BRANDING IMPLEMENTATION PLAN AND MARKING PLAN 20

SECTION E - INSPECTION AND ACCEPTANCE 21

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 21

E.2 INSPECTION AND ACCEPTANCE/RESPONSIBLE OFFICIAL 21

SECTION F - DELIVERIES OR PERFORMANCE 22

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 22

F.2 PERFORMANCE PERIOD 22

F.3 PLACE OF PERFORMANCE 22

F.4 PERFORMANCE STANDARDS 22

F.5 REPORTS AND DELIVERABLES OR OUTPUTS 23

F.6 ORDERING PROCEDURES 25

F.7 TASK ORDER ADMINISTRATION 31

F.8 KEY PERSONNEL AND IDIQ MANAGER 33

F.9 BUY-IN/FIELD SUPPORT FUNDING FOR TASK ORDERS 33

SECTION G - CONTRACT ADMINISTRATION DATA 35

G.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 35

G.2 CONTRACTING OFFICER 35

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR) 35

G.4 CONTRACTOR’S PRIMARY POINT OF CONTACT 36

G.5 PAYING OFFICE 36

G.6 ACCOUNTING AND APPROPRIATION DATA 36

G.7 TECHNICAL DIRECTION/RELATIONSHIP WITH USAID 36

SECTION H - SPECIAL CONTRACT REQUIREMENTS 39

H.1 ELECTRONIC PAYMENTS SYSTEM (AUGUST 2014) 39

H.2 LIMITATION ON ACQUISITION OF INFORMATION TECHNOLOGY (APRIL

2018) 40

H.3 COMPLIANCE WITH SECTION 508 OF THE REHABILITATION ACT OF 1973, AS

AMENDED 41

H.4 ELECTRONIC AND INFORMATION TECHNOLOGY ACCESSIBILITY (APRIL

2018) 42

H.5 USAID-FINANCED THIRD-PARTY WEB SITES (NOVEMBER 2017) 43

H.6 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY

(OCTOBER 2014) 44

H.7 ADDITIONAL REQUIREMENTS FOR PERSONNEL COMPENSATION 46

H.8 AUTHORIZED GEOGRAPHIC CODE 47

H.9 DEFENSE BASE ACT (DBA) INSURANCE (JANUARY 2017) 47

H.10 LOGISTIC SUPPORT 50

H.11 USAID DISABILITY POLICY (DECEMBER 2004) 50

H.12 ORGANIZATION CONFLICTS OF INTEREST: PRECLUSION FROM

IMPLEMENTATION CONTRACT (SEPTEMBER 2018) 50

H.13 LIMITATION ON SUBCONTRACTING TO NON-LOCAL ENTITIES (JULY 2014)

H.14 EXECUTIVE ORDER ON TERRORISM FINANCING (FEB 2002) 52

H.15 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL

CONFERENCES (JAN 2002) 52

H.16 PROHIBITION OF ASSISTANCE TO DRUG TRAFFICKERS 52

H.17 ENVIRONMENTAL COMPLIANCE 53

H.18 EXCHANGE VISITORS AND TRAINING 54

H.19 HUMAN RIGHTS VIOLATIONS AND SANCTIONS IN BURMA (DECEMBER

2017) 55

H.20 INFORMATION SYSTEM SECURITY 56

H.21 RESTRICTIONS AGAINST DISCLOSURE (MAY 2016) 57

H.22 CLOUD COMPUTING (MAY 2016) 57

H.23 LANGUAGE REQUIREMENTS 63

H. 24 LIMITING PLASTIC POLLUTION AND MISMANAGED WASTE (MAR 2020) 63

PART II - CONTRACT CLAUSES 64

SECTION I - CONTRACT CLAUSES 64

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 64

I.2 52.204-1 APPROVAL OF CONTRACT (DEC 1989) 68

I.3 52.216-18 ORDERING (OCT 1995) 68

I.4 52.216-19 ORDER LIMITATIONS (OCT 1995) 69

I.5 52.216-22 INDEFINITE QUANTITY (OCT 1995) 69

I.6 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) 70

I.7 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (OCT 2015) 70

I.8 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUL

2014) 71

I.9 52.227-23 RIGHTS TO PROPOSAL DATA (TECHNICAL) (JUN 1987) 71

I.10 52.229-8 TAXES - FOREIGN COST-REIMBURSEMENT CONTRACTS (MAR 1990)

I.11 52.247-67 SUBMISSION OF TRANSPORTATION DOCUMENTS FOR AUDIT (FEB

2006) 72

I.12 52.252-2 CLAUSES BY REFERENCES (FEB 1998) 73

I.13 722.170 EMPLOYMENT OF THIRD COUNTRY NATIONALS (TCN’s) AND COOPERATING COUNTRY NATIONALS (CCN’s) 73

I.14 752.209-71 ORGANIZATIONAL CONFLICTS OF INTEREST DISCOVERED

AFTER AWARD (JUN 1993) 74

I.15 752.229-71 REPORTING OF FOREIGN TAXES (JUL 2007) 74

I.16 752.245-70 GOVERNMENT PROPERTY - USAID REPORTING REQUIREMENTS

(JUL 1997) 75

I.17 752.7027 PERSONNEL (DEC 1990) 77

I.18 752.7032 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION

REQUIREMENTS (APR 2014) 79

PART III – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS 80

SECTION J – LIST OF ATTACHMENTS 80

PART IV – REPRESENTATIONS AND INSTRUCTIONS 81

SECTION K – REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

OF THE OFFEROR 81

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE 81

K.1 52.204-3 TAXPAYER IDENTIFICATION (OCT 1998) 81

K.2 52.204-8 ANNUAL REPRESENTATION AND CERTIFICATIONS (NOV 2017) 83

K.3 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (OCT 2015)

K.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013)

K.5 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT

TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB

2016) 90

K.6 52.209-12 CERTIFICATION REGARDING TAX MATTERS (FEB 2016) 90

K.7 52.227-15 REPRESENTATION OF LIMITED RIGHTS DATA AND RESTRICTED

COMPUTER SOFTWARE (DEC 2007) 91

K.8 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION

(OCT 2015) 92

K.9 52.230-7 PROPOSAL DISCLOSURE - COST ACCOUNTING PRACTICE CHANGES

(APR 2005) 94

INSURANCE - IMMUNITY FROM TORT LIABILITY 94

K.10 ADS 302.3.5.16(a)(1) CONSCIENCE CLAUSE IMPLEMENTATION

(ACQUISITION) – SOLICITATION PROVISION (FEBRUARY 2012) 94

K.11 AUTHORIZED NEGOTIATORS 95

K.12 SIGNATURE 96

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR

RESPONDENTS 97

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE 97

L.2 52.216-1 TYPE OF CONTRACT (APR 1984) 97

L.3 52.233-2 SERVICE OF PROTEST (SEP 2006) 98

L.4 GENERAL INSTRUCTIONS 98

L.5 PROPOSAL INSTRUCTIONS 100

SECTION M - EVALUATION FACTORS FOR AWARD 115

M.1 GENERAL INFORMATION 115

M.2 EVALUATION FACTORS 115

ATTACHMENTS 119

ATTACHMENT 1: COST/PRICE EVALUATION MATRIX 119

ATTACHMENT 2: Certification Regarding Trafficking in Persons Compliance Plan 123

ATTACHMENT 3: SF LLL - DISCLOSURE OF LOBBYING ACTIVITIES 124

ATTACHMENT 4: SCENARIO FOR STAGE 2 ORAL PRESENTATION 125

ATTACHMENT 5: USAID/RDMA COMMUNICATIONS SUPPORT SERVICES

REQUEST FOR TASK ORDER PROPOSAL (RFTOP) 128

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to provide services that fall within the Statement of Work (SOW) specified in Section C for USAID/RDMA Regional Communications Support Platform .

USAID Task Order Contracting Officers (TOCOs) will order services through the issuance of task orders during the ordering period as specified in Section F of the contract.

B.2 CONTRACT TYPE AND SERVICES

This is an Indefinite Delivery, Indefinite Quantity (IDIQ) type contract. The Government will issue task orders that are either Cost reimbursement or Fixed price type. The Contractor must perform the services set forth in task orders at prices consistent with Section B of this contract.

B.3 MINIMUM OBLIGATED AMOUNT

The basic Contract includes no initial obligation of funds as a minimum order guarantee as USAID met this requirement with the award of task order concurrent with this Contract.

B.4 MAXIMUM CONTRACT CEILING

This is a single award IDIQ Contract with an overall ceiling price of $2,000,000 for USAID/RDMA Regional Communications Support Platform. The maximum aggregate dollar value of task orders awarded to all contractors must not exceed the contract ceiling. This ceiling is not being subdivided among the number of awardees nor is it being multiplied by the number of awardees.

B.5 FIXED FEE CEILING (Cost-Plus-Fixed-Fee Task Orders Only)

NOTE: The ceiling on fixed fee does not apply to Fixed-Priced Task Orders.

(a) For each cost-reimbursement task order issued under this IDIQ, the TOCO and Contractor agree to negotiate a set dollar amount for fixed fee. In negotiating the fixed dollar amount for fee, the TOCO must consider the policies and factors for establishing fee in FAR 15.404-4, as well as any applicable USAID policy on establishing a fixed fee amount. In no event, however, may the amount of fixed fee in any individual task order exceed [TBD] percent of the task order’s estimated cost, excluding fee.

This fee ceiling is not applicable to other costs that have a separate fee ceiling established in the contract. The fixed fee ceiling applies to the prime contract and all cost-reimbursement subcontracts.

Fees for CPIF or CPAF task order types will be negotiated by the TOCO at the time of task order award.

(b) The Total Estimated Cost-Plus-Fixed-Fee for each Task Order must be negotiated in accordance with the terms of this contract.

(c) Fixed Fee Payment. For any Task Order issued under this Contract, at the time of each payment of allowable costs to the contractor, the USAID paying office ordinarily pays the contractor a percentage of fixed fees that directly corresponds to the percentage of allowable costs being paid. Two exceptions to paying fixed fee in this manner apply:

(1) If the TOCO determines that this method results in paying a disproportionately higher ratio of fixed fee than the percentage of work that the contractor has completed, then the TOCO may suspend further payment of any fixed fee until the contractor has made sufficient progress to justify further payment, up to the agreed percentage.

(2) Because the clauses entitled “Allowable Cost and Payment” (FAR 52.216-7) and

“Fixed Fee” (FAR 52.216-8) are incorporated into this Contract, the terms and conditions of these clauses apply after total payments of fixed fee reach eighty-five percent (85%) of the total fixed fee.

B.6 LABOR

(Only applicable to cost reimbursement type task orders)

(a) The Contracting Officer has determined that a key (full-time) manager is not necessary or required to administer the basic IDIQ. Contractors will not be authorized to bill USAID directly for IDIQ management costs under this IDIQ or under task orders. Contractors must propose a centralized management structure that allows for recovery of IDIQ management costs as part of its indirect costs.

(b) The work day and work week policies and method of accounting for paid absences including holidays for the contractor must be in accordance with the Contractor’s organizational policies and acceptable accounting procedures, which should be compliant with the applicable cost principles and the terms of this contract.

B.6 (a) Unburdened Ceiling Daily Rates (CDR)

(1) The task order rates must not exceed the ceiling daily rates set forth in the table below.

Each CDR for personnel listed below is “unburdened” and must only include salary costs or consulting rates of the individual providing the services.

The CDR for employees must not include the following:

● Payroll costs (fringe benefits, Federal Insurance Contributions Act (FICA), allowances, differentials, etc.);

● Indirect Costs applicable to labor; and

● Profit or fee, if any.

The CDRs set forth below are fixed for the contract period and are for a productive eight (8) hour day, and apply to all subcontractors set forth in clause 52.244-2 in Section I. If a subcontractor is proposed for a specific task order on other than a fixed-price basis, the CDRs set forth below will apply, and the subcontract is subject to consent by the TOCO in accordance with FAR Part 44.

Actual salaries for all personnel will be negotiated under task orders and final approval is provided by the TOCO. The ceiling rates presented below do not constitute approval of final salary rates above the Contractor Salary Threshold (CST) (see ADS 302).

(2) The single unburdened ceiling daily rate for each labor category/group below represents the rate in each category/grouping. One unburdened ceiling daily rate for each labor category/grouping is included in the contract to provide more flexibility under task orders.

Labor Category Groupings Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Communications/Project Manager/IDIQ Manager

Social Media Manager Graphic Designer Videographer/Video Editing Photographer Translator/Interpreter

Note 1: The Unburdened Ceiling Daily Rates apply to all task order(s) that are awarded under this contract.

Note 2: The Unburdened Ceiling Daily Rates apply to all labor (the prime contractor, Third Country Nationals (TCNs), Cooperating Country Nationals (CCNs), and consultant salaries).

CCN and TCN labor are also governed by the local compensation plan limitations as further provided in note 3 below.

Note 3: Locally Hired National Personnel or Other Non-U.S. Expatriate Rates:

All locally hired national personnel and other non-U.S. expatriates must be paid in accordance with AIDAR 722.170.

Salaries for individual locally-hired personnel and other non-U.S. expatriates under this contract must be in accordance with AIDAR 752.7007, Personnel Compensation (July 2007), and should be based upon a combination of factors including the prevailing compensation paid to personnel performing comparable work in the cooperating country as determined by USAID and consideration of the individual’s education, work experience and recent relevant salary history.

Unless otherwise authorized by USAID, the compensation for CCN and TCN labor must not exceed the prevailing compensation paid to personnel performing comparable work in the cooperating country as determined by USAID and must be paid in the currency of the cooperating country. However, TCNs and CCNs who are working in and/or are legal residents of the U.S. at the time they are hired under this Contract must be extended benefits, and be subjected to restrictions on the same basis as U.S. citizens who work in the U.S.

Note 4: The Unburdened Ceiling Daily Rates above do not apply to Fixed-price Task Orders.

Note 5: The CDR table is not considered a comprehensive list of expertise expected to be engaged on TOs. If the required expertise is not captured within the listed labor categories, no CDR will apply and rates will be negotiated based on the proposed personnel’s salary history and in accordance with the terms and conditions of the IDIQ and TO.

(3) Definition of labor categories:

Communications/Project Manager/IDIQ Manager

The Communications/Project Manager/IDIQ Manager will be responsible for developing and executing outreach and communications strategies for Task Orders under the IDIQ and ensuring the strategies are aligned with USAID’s overarching communications strategies. S/he will ensure that the project activities are of high quality and adhere to USAID’s policies and procedures on branding and marking. S/he will be required to keep abreast of USAID’s Automated Directives System (ADS) 320 Branding and Marking and ensure all project staff members are familiar with USAID Graphic Standards Manual and Partner Co-Branding Guide. S/he must have experience in project management and expertise in outreach and communications. S/he must also have experience in designing and executing outreach and communications strategies and campaigns, preferably in a regional level. S/he will be expected to oversee a project and ensure its completion within an expected timeline. In addition, s/he will be expected to monitor and evaluate the effectiveness and efficiency of the project and ensure the activities implemented meet the goals and objectives of the contract.

The Communications/Project Manager/IDIQ Manager is the main point of contact for managing task orders, providing vision, technical direction, leadership, and management for the activities of the IDIQ contract. S/he will serve as the Contractor’s primary representative for all task order related issues, concerns, or problems. The IDIQ Manager must be the individual bearing primary responsibility for technical aspects of contract performance, as well as procurement personnel, reporting, and other management related requirements of the contract. The Communications/Project Manager/IDIQ Manager will have experience interacting with government or non-governmental organizations including the private sector, in developing countries and experience working in partnership with the U.S. Government agencies, international donors, or other multilateral agencies. Preferably, s/he will have demonstrated senior-level leadership (e.g., Chief of Party, Project Director, or Deputy Director) to programs of similar magnitude and complexity.

Specifically, the Communications/Project Manager/IDIQ Manager must:

● Respond to task order requests, and provide central management and oversight of task orders under this award, working collaboratively and often with USAID central and field project managers, technical officers, Contracting Officers, and meet and consult regularly with the IDIQ COR.

● Select, provide technical and administrative direction and guidance to, and place and support all technical experts carrying out technical requirements.

● Report to USAID technical and contract personnel in accordance with USAID reporting requirements in Section F.

● Ensure quality and control methods are applied in a consistent and transparent manner for all contracted tasks and functions.

The Communications/Project Manager/IDIQ Manager should be based in Bangkok, Thailand, in Asia, or able to support discussions with USAID during working hours in the Bangkok time-zone.

Social Media Manager The Social Media Manager will have overall responsibilities to develop and execute social media strategies that are aligned with USAID’s overarching outreach and communications strategies.

S/he will also ensure progress on USAID’s social media platforms by using analytical tools such as Google Analytics and others. S/he will need to ensure social media content conforms to overall design and branding, and is consistent with USAID public positions, messaging, and communications strategies. In addition, s/he will need to be familiar with USAID Graphic Standards Manual and Partner Co-Branding Guide. S/he must have experience in developing and implementing social media strategies. The Social Media Manager should have a strong understanding of marketing and communications strategy and how to effortlessly utilize these concepts throughout various forms of outreach.

Graphic Designer The Graphic Designer will work closely with the Communications Manager or Project Manager and/or the Social Media Manager to create and design various materials for print and digital collateral. S/he will need to be familiar with USAID Graphic Standards Manual and Partner Co-Branding Guide to ensure the design of each product adheres to USAID’s branding and marking requirements. S/he must have experience in graphic design and knowledge of graphic design softwares such as Adobe PhotoShop, Illustrator, InDesign, A fter Effects, etc. S/he must also have knowledge of layouts, graphic fundamentals, typography, and print. In addition, it is expected that s/he will have abilities to effectively communicate ideas and messages through visuals.

Events Manager The Events Manager will be responsible for planning and leading the logistical organization of events such as conferences, workshops, exhibitions, and public events. S/he will manage the whole process from planning stage, right through to running the event and carrying out the post-event evaluation. Additionally, given the COVID-19 pandemic, s/he will be expected to advise innovative ways in organizing events and outreach amid intermittent social distancing measures. S/he must have experience in organizing public events, conferences, and meetings for large groups of participants.

Videographer The Videographer will be responsible for shooting and editing video footage. S/he will be expected to work with the Communications Manager or Project Manager to execute a variety of videography assignments, including on-location, studio, interview, and event shoots. S/he will maintain quality control and a consistent look and feel throughout production of video assignments. The Videographer will need to be familiar with USAID Graphic Standards Manual and Partner Co-Branding Guide to ensure the production of each assignment adheres to USAID’s branding and marking requirements. S/he must have experience as a videographer with thorough technical knowledge to be able to operate, configure , set up, and fix video, audio, lighting, or other production equipment. S/he must be familiar with the equipment and able to troubleshoot problems. In addition, s/he must have a thorough knowledge in digital post production software to be able to edit raw footage, insert subtitles and closed captioning in compliance with Section 508, graphics, other on-screen text, and special effects into a video.

Photographer The Photographer will have overall responsibilities to capture photos of people, events, places, and objects to meet the requirements of USAID, in accordance with the agreed conditions and deadlines. S/he will also be responsible for post-production editing and retouching using professional photo editing softwares such as Adobe Photoshop and Lightroom, as well as developing and printing, if required. In addition, s/he will be expected to build and maintain a photo library containing all the photos captured for USAID organized by dates and/or event names with captions. The Photographer must have experience as a photographer with thorough technical knowledge to operate camera equipment, including lights, lenses, and tripods. S/he must be familiar with the equipment and able to troubleshoot problems.

Translator/ Interpreter The Translator/Interpreter will be responsible for converting written materials and/or spoken statements from one or more source languages into the target language, ensuring translated texts and/or statements convey original meaning and tone. This also includes translating other forms of communications; for example, subtitles, closed captioning, and transcription of a video. In addition, s/he will also serve as interpreter at seminars, speeches, meetings, and public events, providing consecutive or simultaneous translation between languages. The Translator will be required to keep abreast of the USAID Style Guide to ensure the translated materials, in case of English being the target language, adhere to the general rules set forth by the Style Guide. must be fluent in at least two languages, English and at least one other language, to produce documents in a rapid manner that are clear and coherent. S/he must have professional experience in translation and interpretation (simultaneous and consecutive) with international companies or other international organizations.

Writer/Editor The Writer/Editor will be responsible for drafting, proofreading, and editing communications products including, but not limited to, press releases, fact sheets, briefers, success stories. S/he must have excellent knowledge of English grammar and American word usage and spelling. In addition, s/he must have strong editing skills and ability to craft information messages in various media formats targeting a wide variety of audiences. The Writer/Editor will be required to keep abreast of the USAID Style Guide to ensure all communications products adhere to the general rules set forth by the Style Guide. S/he must also have experience in writing and editing, as well as disseminating information to a variety of target audiences.

B.7 LABOR (UNBURDENED CDR) RATE CHANGES

The labor rates are fixed for all contract years; however, the Contractor may submit a proposal reducing the labor rates and/or indirect rates at any time during the life of this contract. The Government will review these proposals and determine if the revised rates are realistic and in the best interests of the Government. If the rates are accepted, the Government will modify the contract by incorporating the new rates into the contract.

B.8 INDIRECT COSTS AND ADVANCED UNDERSTANDING ON CEILINGS

[Ceilings are not applicable to Small Businesses or local organizations serving as the prime or a subcontractor. Indirect rates are only applicable to cost reimbursement task orders.]

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs must be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases for the contractor.

Offeror Fringe Overhead Overhead G&A G&A Ceiling

Rate

Rate % Ceiling Rate %

(insert name) Base of Application Source: (insert) Period: (insert)

Note 1: Insert additional indirect rates as needed for in the above table.

Note 2: The un-shaded columns in the indirect cost table are the Contractor’s current approved indirect cost rates.

The Contractor must make no change in its established method of classifying or allocating indirect costs that impacts this contract without the prior written approval of the Contracting Officer.

Reimbursement for indirect costs will be at the final negotiated rates, but not in excess of ceiling rates specified above.

The Government will not pay any additional amount associated with indirect costs above the ceiling rates established in the contract. This advance understanding does not change any monetary ceiling, cost limitation, or obligation established in the contract.

Note 3: The above ceilings do not apply to Fixed-Price Task Orders.

Note 4: The Contractor is allowed to recoup indirect costs (OH, G&A, etc.) as other direct costs if it is part of the contractor’s usual accounting procedures, consistent with FAR Part 31 and the contractor's NICRA.

[END OF SECTION B]

SECTION C - STATEMENT OF WORK

C.1 TITLE OF ACTIVITY

USAID/RDMA Regional Communications Support Platform

C.2 PURPOSE

The purpose of USAID’s Regional Development Mission for Asia (RDMA)’s Regional Communications Support Platform is to provide a wide range of public outreach and communications services to the Mission and clients in Asia. Through this support, USAID Missions across Asia will be able to better develop and implement public awareness events, campaigns, and other activities to amplify the development impact of USAID’s work in Asia.

These services are expected to raise awareness about the development challenges the people of Asia face and encourage support from the government, civil society, and private sector partners to address these challenges alongside USAID. This mechanism aligns with the Mission’s topline outreach and communications goals of advancing USAID’s messaging to key audiences across Asia.

C.3 BACKGROUND

USAID/RDMA works to create a more sustainable, inclusive, and prosperous Asia through a range of cross-border programs in sectors such as health, energy, countering human and wildlife trafficking, economic growth, and the environment. USAID/RDMA’s mandate includes coordinating USAID’s efforts in Southeast Asia to advance initiatives under the Indo-Pacific Vision. In addition, USAID/RDMA provides programmatic, technical, and business support services to 14 primary client missions across Asia, including for outreach and communications requests across Asia.

C.4 OBJECTIVES

This section discusses the objectives that will combine to support achievement of the project goals. The list of illustrative activities is suggestive but not comprehensive in nature. The percentage of time devoted to each of the four objectives will vary by country context and will likely change over the course of the project. Each country’s communications priorities will determine the scope of work and the appropriate interventions. As such, the Contractor will need to be prepared to adapt to individual and changing partner country contexts.

The four main objectives of this IDIQ are as follows:

(1) Objective 1: Increased USAID brand affinity and increased understanding of USAID’s work in Asia

(2) Objective 2: Increased engagement with USAID among key, influential audiences across Asia

(3) Objective 3: Increased media coverage of USAID activities, including as possible international and major American media outlets

(4) Objective 4: Increased awareness and changed attitudes on development challenges among target audiences

C.5 STATEMENT OF WORK

The core objective of this platform is to provide marketing, market research, event planning, analysis, and outreach and communication services in Thailand as well as other countries with a USAID presence across Asia.

The scope of this five-year activity is to achieve maximum public awareness and engagement of USAID’s programming in Asia through outreach and communications efforts by providing services that may include:

C.5.1 Services expected to be made available to Missions across Asia, including Thailand

● Graphic Design: for publications, websites, infographics, and other types of collateral materials.

● Social Media: to include graphics, content creation, management, and analysis

● Publications and Print Media Support: creation and design of a wide variety of publications for digital and print distribution.

● Collateral Material Production Support: produce and distribute branded and marked

USAID materials.

● Data gathering, Analysis and Reporting: focus groups, data and metrics collection, market research and evaluation.

● Public Opinion Gathering: surveys, public opinion polls, and related analysis.

● Media Analytical Support: including media analysis, social media analysis, perception study, and brand nuances study.

● Communications Strategy Execution and Support: development of communication strategies and plans, working alongside a variety of offices, bureaus, and missions.

● Video and Photo Library Support: organizing and video and photo editing.

C.5.2 Services expected to be made available to Missions across Asia, with Thailand as a primary client

● Event planning, including virtual events: Support includes providing logistical and event planning support, protocol support, the development and design of backdrops and staging, managing RSVPs, and designing event invitations for both in-person and virtual events.

● Administrative Support: may include providing a full range of administrative and clerical support activities related to public communications aspects.

● Translation and Interpretation: the ability to provide translation and interpretation services, including for local languages and sign language, as needed, particularly on short notice and with quick turnarounds

● Videography Services: includes filming events, creating short videos, video editing of a variety of content, and captioning of videos.

● Photography Services

C.6 GENDER EQUALITY AND FEMALE EMPOWERMENT

Overall, activities implemented by the Contractor must be responsive to gender considerations and seek to ensure that the services provided and the results achieved are beneficial to people regardless of gender, sexuality or other categories of social inclusion.

During the implementation of each Task Order, the Contractor must integrate gender and social inclusion by identifying appropriate opportunities to address gender and social inclusion in the planned activities, close relevant gender gaps, mitigate unintended harmful consequences and build its own staff competence on gender and social inclusion-related issues.

All people-level impact and indicator data must be disaggregated by sex and age. To the extent possible, the Contractor must work with the TOCOR to ensure USAID standard or custom gender indicators are incorporated into the Task Order. None of the project activities must inhibit the active participation of either men, women, or members of marginalized groups. Men and women must be treated as equal partners in their role as clients and as partners with USAID. The Contractor will be requested, when applicable, to select indicators to include other people-level disaggregations (e.g. age, socioeconomic status, gender identity, disability-related factors).

Since the IDIQ is designed to support USAID bilateral Missions in Asia in addition to USAID/RDMA, a broad gender consideration will not be sufficient in ensuring gender and social inclusion are effectively integrated in activities implemented in each country. Therefore, the Contractor will be required to identify appropriate opportunities to address gender and social inclusion for each task order awarded under the IDIQ, considering the specific context of countries where activities will be implemented.

[END OF SECTION C]

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (January 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and activity construction sites and other activity locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for activity construction sites and other activity locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the activity site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the CO; the original should be retained by the Contractor.

D.2 BRANDING IMPLEMENTATION PLAN AND MARKING PLAN

The cover page of all report deliverables required in Section F will include the USAID Identity (or the name of the Agency written out) prominently displayed, the Contract number (see the cover page of this Contract), the Task Order number, Contractor name, name of the responsible USAID office, the publication or issuance date of the document, document title, author name(s), Activity number, and Activity title. Descriptive information is required whether Contractor-furnished products are submitted in paper or electronic form. All materials will include the name, organization, address, and telephone/fax/internet number of the person submitted the materials.

The Contractor must comply with the requirements of the USAID Graphic Standards Manual available at www.usaid.gov/branding , or any successor branding policy. The Contractor must follow the approved Branding Implementation and Marking Plan and any additional requirements incorporated into individual Task Orders.

[END OF SECTION D]

http://www.usaid.gov/branding

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR “52.252-2 CLAUSES INCORPORATED BY REFERENCE” in Section I of this contract. See http://www.acquisition.gov/far/ for electronic access to the full text of FAR clauses and https://www.usaid.gov/ads/policy/300/aidar for the full text of AIDAR clauses.

FEDERAL ACQUISITION REGULATION (FAR) (48 CFR CHAPTER 1)

NUMBER TITLE DATE

52.246-4 INSPECTION OF SERVICES-FIXED PRICE (AUG 1996)

52.246-5 INSPECTION OF SERVICES-COST REIMBURSEMENT (APR 1984)

E.2 INSPECTION AND ACCEPTANCE/RESPONSIBLE OFFICIAL

USAID inspection and acceptance of services, reports and other required deliverables or outputs must take place at USAID Washington or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. The Contracting Officer Representative (COR) identified in Section G.3 has been delegated authority to inspect and accept all services, reports, and deliverables required by the IDIQ Contract.

Task Order Contracting Officer Representative (TOCOR) will be designated for a specific Task Order (TO). In accordance with the clauses of this Contract entitled ―Inspection of Services – Cost Reimbursement, (FAR 52.246-5) and ―Inspection of Services – Fixed-price, (FAR 52.246-4), inspection of results or other deliverables required by each Task Order issued hereunder must be made by the cognizant TOCOR for that Task Order. Acceptance of goods/services and reports or other deliverables by the cognizant TOCOR for that Task Order must form the basis for payments to the contractor, and will form the basis of the contractor’s permanent performance record with regard to this contract.

[END OF SECTION E]

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR “52.252-2 CLAUSES INCORPORATED BY REFERENCE” in Section I of this contract. See http://www.acquisition.gov/far/ for electronic access to the full text of FAR clauses and https://www.usaid.gov/ads/policy/300/aidar for the full text of AIDAR clauses.

52.242-15 STOP-WORK ORDER (AUG 1989)

52.242-15 STOP-WORK ORDER (AUG 1989) - ALTERNATE I (APR 1984)

F.2 PERFORMANCE PERIOD

a. The period of performance for the Contract is from [date of award] until [date].

Clauses, terms, and conditions that are located in the IDIQ and govern task orders continue to be valid and in-force, and able to be modified if necessary.

b. The ordering period is [date of award] to [date of IDIQ expiration] .

c. Task Orders may have a maximum of five years period of performance regardless of issuance date within the ordering period. Task orders may not extend past two years of the IDIQ expiration date.

F.3 PLACE OF PERFORMANCE

Performance of this contract and task orders issued will be in countries in the Asia region, with the primary focus in Bangkok, Thailand.

F.4 PERFORMANCE STANDARDS

Evaluation of the contractor’s performance must be conducted for each task order in accordance with the performance standards set forth in the Task Order, if any, the Contractor’s overall performance toward achievement of the objectives in Section C and provision of deliverables in Section F of the task order, and the Contractor’s compliance with all other terms and conditions of the IDIQ and task order. Each evaluation will be conducted jointly by the TOCOR and the TOCO, and must form the basis of the contractor’s permanent performance record with regard to this Contract and task orders as required in FAR Part 42.15 and AIDAR 742.15.

The Contractor’s performance under TOs will be evaluated annually and at TO completion, in accordance with the Contractor Performance Assessment Reporting System (CPARS), utilizing at minimum, the following factors:

(i) Quality;

(ii) Schedule;

(iii) Cost control;

(iv) Management;

(v) Utilization of Small Business (as applicable);

(vi) Regulatory Compliance;

(vii) Other Areas (as applicable) (e.g., late or nonpayment to subcontractors, trafficking violations, tax delinquency, failure to report in accordance with Contract terms and conditions, defective cost or pricing data, terminations, suspension and debarments).

Evaluations will be tailored to the task order type, size, content, and complexity of the requirement.

F.5 REPORTS AND DELIVERABLES OR OUTPUTS

In addition to the requirements set forth for submission of reports in Sections C, I and J, and in the AIDAR clause 752.242-70, Periodic Progress Reports, the Contractor must submit required deliverables or outputs as specified.

All Task Order reports, deliverables, and outputs will be defined in each individual Task Order.

The Contractor will provide to the IDIQ COR copies of a subset of the reports, deliverables, and outputs required by individual task orders, as specified by the task order.

F.5.1 IDIQ Reports (Task order awards will contain separate reporting requirements).

(a) Periodic and Other Reports

The below report is to be submitted to the IDIQ COR by the due dates specified below.

(1) Task Order Status Report

The contractor must provide to the IDIQ COR a concise quarterly report no later than two weeks following the end of each U.S. Fiscal Year quarter. The report must include the following:

a. Summary of Task Orders. To include the following:

i. Task order number

ii. Title

iii. Statement of Work / Activity Description

iv. Mission/Bureau contracting the task order

v. Period of performance

vi. Contracting Officer

vii. COR

viii. Ceiling Price

ix. Initial Obligated Amount

x. Small and Disadvantaged Business participation.

xi. Top Results/Impacts under this Task Order

b. Modifications to Existing Task Orders. To include a short description of any of the following changes to existing task orders:

i. Time extension

ii. Completion of work

iii. Changes to statement of work

iv. Change in budget

(2) Final Report

The contractor must provide to the IDIQ COR a final report no later than two weeks following the completion of the IDIQ. The Final Report generally includes an Executive Summary, conclusions, and recommendations. The report should be written in a way that is clear enough for any potential reader to understand.

F.5.2 MONITORING, EVALUATION, LEARNING, AND KNOWLEDGE

MANAGEMENT

F.5.2.1 Monitoring, Evaluation, and Learning

Robust monitoring, evaluation, and learning (MEL) are critical to ensure program effectiveness and efficiency, inform decision-making and adaptive programming, and ensure accountability.

USAID policy ( ADS 201.3.5 ) requires each implementation mechanism to have a strong monitoring and evaluation plan that incorporates a continuous learning approach. For non-programmatic management or support activities such as this IDIQ, a monitoring, evaluation, and learning (MEL) plan is not required. However, the Contractor will be required to provide key metrics/indicators concerning the performance of each Task Order, including tools and methods for evaluation. In addition, upon completion of each Task Order, the Contractor will submit a performance report illustrating the performance of each Task Order.

https://www.usaid.gov/ads/policy/200/201

F.5.2.2 Knowledge Management

Management, dissemination, and communication of learning and best practices generated through this award will facilitate its utilization within and between individual Task Orders.

Individual Task Orders will require a Knowledge Management Plan to ensure the systematic capture, synthesis, and sharing of lessons learned and evidence generated.