1. 72048620R00002_USAID_RDMA_Presentation_Industry_Day.pdf

USAID/RDMA Industry Day Regional Communications Support

Bangkok, Thailand December 3, 2019

Introductions

Agenda

Welcome and Opening Remarks Joseph Truong, Supervisory Regional Development Outreach and Communications Specialist

Introductions All Participants

Overview of USAID and USAID/RDMA’s strategy Joseph Truong, Supervisory Regional Development Outreach and Communications Specialist

Overview scope of USAID current Communications and Outreach framework, and Regional Communications Support

Joseph Truong, Supervisory Regional Development Outreach and Communications Specialist

Overview of Procurement Process Gregory Wang, Regional Contracting Officer

Plenary Questions and Feedback on the RFI All Participants

Closing Remarks and Next Steps Joseph Truong, Supervisory Regional Development Outreach and Communications Specialist

Today’s Purpose

● To discuss USAID’s Statement of Work, expectations and results USAID would like to achieve

● Address any questions received on this RFI

Keep note of your questions for the Q+A at the end.

This presentation will be made available to participants and those interested in applying.

Overview of USAID and

USAID/RDMA’s Strategy

USAID is the world's premier international development agency and a catalytic actor driving development results.

USAID's work advances U.S. national security and economic prosperity, demonstrates American generosity, and promotes a path to recipient self-reliance and resilience.

U.S. Agency for International Development

● Bangladesh

● Burma

● Cambodia

● India

● Indonesia

● Kazakhstan

● Kyrgyz Republic

● Laos

● Nepal

● Philippines and the

Pacific Islands

Where We Work Across Asia

● Sri Lanka and

Maldives

● Tajikistan

● Thailand

● Timor-Leste

● Turkmenistan

● Uzbekistan

● Vietnam

● Central Asia Regional

● Asia Regional

● The U.S. Government’s strategy for advancing a free, open and rules-based Indo-Pacific, to promote shared peace, stability and prosperity.

The Indo-Pacific Vision

Our programs help countries progress on their journeys to self-reliance — which USAID defines as a country’s commitment and capacity to address their own development challenges themselves to move from being recipients to becoming partners and donors.

The Journey to Self-Reliance

• Coordinate USAID’s efforts in Southeast Asia to advance initiatives under the Indo-Pacific Vision and the Journey to Self-Reliance.

• Address transboundary development challenges through regional programs

• Provide programmatic, technical, and business support services to client missions across Asia.

USAID/RDMA: Our Role and Contribution

Overview of USAID/RDMA’s

Communications Framework, Activity Management, and Regional Communications

Mechanism

Activity Goals To provide a wide range of public outreach and communications services to the Mission and clients in Asia. Through this support, USAID Missions across Asia will be able to better develop and implement public awareness events, campaigns, and other activities to amplify the development impact of USAID’s work in Asia.

Scope of Services Services expected to be made available to Missions across Asia, with Thailand as a primary client

● Event planning

● Translation and Interpretation: Ability to provide translation and interpretation services, including for local languages and sign language, as needed

● Videography Services: Such services should include filming events, creating short videos, video editing of a variety of content, and captioning of videos.

● Photography Services

Scope of Services Services expected to be made available to Missions across Asia, including Thailand

● Graphic Designing, Social media graphics and content creation, publications and print media support of publications for digital and print distribution.

● Collateral Material Production Support

● Data gathering, Analysis and Reporting: Focus groups, data and metrics collection, market research and evaluation

● Public Opinion Gathering: Surveys, public opinion polls and related analysis

● Analytical Support: Including media analysis, social media analysis, perception study, and brand nuances study

● Communications Strategy Execution and Support

● Photo Library Support: Photo organizing and photo editing

• Each Mission’s target audience will vary slightly, but will broadly include reaching partners in the host government; key host country audiences influential in that aspect (including often media and social media outlets typically); and Mission-specific programmatic audiences (such as youth, women and young girls, private sector, civil society partners, key beneficiary communities, etc.)

• The services of this mechanism will be used by the Mission outreach and communications specialists to reach these audiences and goals.

• All outreach and communications ultimately needs to contribute to topline USAID messaging to supporters and partners here in-country and in Washington who are critical to USAID’s mission.

Target Audience

• This mechanism’s main technical POC at USAID/RDMA will be the Mission’s Development Outreach and Communications Team.

- Each of our Missions in Asia has a DOC Specialist or Team. It is anticipated other

Missions will buy into this mechanism.

- The USAID/RDMA DOC Team will be the central coordinator to reach other

Missions and respective partners there.

• This mechanism’s products and deliverables will complement and build upon the communications efforts at the Mission level.

Activity Management

• Do more people across Asia and in Washington understand USAID’s efforts in Indo-Pacific Vision and J2SR?

• Do the people of Asia support US-Asia relationships?

• Do the people of Asia recognize and support USAID?

• Do other influencers here and in Washington understand USAID’s value in Asia and express that support to USAID?

• Are our communications efforts successful in amplifying the advancement of bilateral and regional development objectives?

Illustrative Questions to Measure Success

What impactful outreach and communications efforts have you seen other donor governments do?

What metrics do you see as most useful for measuring and quantifying the impact of your work?

Gender and Inclusive Development Considerations

“Gender equality and female empowerment are core development objectives, fundamental for the realization of human rights and key to effective and sustainable development outcomes. No society can develop successfully without providing equitable opportunities, resources, and life prospects for males and females so that they can shape their own lives and contribute to their families and communities” USAID Gender Equality and Female Empowerment (GEFE Policy 2012).

• USAID policies and strategies seek to reduce gender inequality and to enable girls and women to realize their rights, determine their life outcomes, influence decision-making and become change agents in households, communities, and societies.

• Since January 2019 by law all USAID strategies, projects and activities must be shaped by a gender analysis and standard indicators used, if applicable.

Gender and inclusive development considerations

• RDMA’s 2018 Mission Order on Gender and Inclusive Development builds on the GEFE Policy and advances the inclusion of persons with disabilities; indigenous peoples; lesbian, gay, bisexual, transgender, and intersex (LGBTI) individuals;

vulnerable youth; and other marginalized, underrepresented and/or at-risk groups into Mission programs and activities.

• RDMA technical teams and/or implementing partners are required to conduct a gender and inclusive development analysis (GID) and action plan that identify specific activities to reduce inequalities and report on indicators that track change.

Gender and inclusive development considerations

Overview of USAID’s Procurement Process

General Information about US Government Awards

● The US Government awards funding to organizations either through acquisition (contracts) or assistance (grants or cooperative agreements)

● The appropriate instrument for each award depends on the principal purpose of the award (ADS 304)

❏ Assistance = SUPPORT

- Government is a sponsor

- Solicitation: Request for

Application (RFA) or Annual Program Statement (APS)

Grants and Cooperative Agreements

❏ Acquisition = BUY or PROCURE

- Government is a buyer

- Solicitation: Request for Proposal

(RFP) or Request for Quotation

(RFQ)

Contracts and Purchase Orders

Ways to Explore Potential Funding Opportunities

1. Mission Websites & Country Strategies

2. USAID Business Forecast Reports

3. Annual Program Statements (APS)

4. Grants.gov and Beta.sam.gov

9/12/2017

In order to apply for US federal funding opportunities, entities need to register in sam.gov

SAM Registration

Award Type: Indefinite Delivery Indefinite Quantity Contract (IDIQ)

Period of Performance: Five (5) years from the award date

Total Estimated Costs: $500,000

Tentative Start date: o/a September 2020

Geographic Code: (937) Countries in Asia

Anticipated Award Information

USAID Procurement Process: Acquisition (Contract)

We are here!

SOLICITATION: The full solicitation with clearer proposals instructions and evaluation criteria will be posted on beta.sam.gov.

SAM REGISTRATION: If your organization does not have SAM registration, please register now!

READ SOLICITATION CAREFULLY: when developing proposals, you are strongly encouraged to read the solicitation and follow the instructions carefully.

QUESTIONS: In case you have questions related to the solicitation, please contact Gregory S. Wang at gwang@usaid.gov and Tanapreeyanun Paoluglam at tpaoluglam@usaid.gov

IMPORTANT NOTES

USAID MISSION AND WEBSITES: https://www.usaid.gov/where-we-work

USAID BUSINESS FORECAST: https://www.usaid.gov/business-forecast/search

SAM.GOV: https://www.sam.gov/SAM/

BETA.SAM.GOV: https://beta.sam.gov/

REGISTERING FOR FEDERAL AWARD SYSTEMS:

https://www.usaid.gov/work-usaid/get-grant-or-contract/trainings-how-work-usaid

TRAINING ON HOW TO WORK WITH USAID:

https://www.usaid.gov/work-usaid/get-grant-or-contract/trainings-how-work-usaid

USEFUL LINKS

Next steps

Capability Statement Submissions

❏ Capability statements includes information which will allow USAID to understand your organization or firm’s capabilities, experience, and expertise that can deliver successful implementation of required services per the draft SOW.

❏ Capability Statement must be submitted electronically with the title “ 72048620R00002 USAID/RDMA Regional Communications Support ”.

❏ Contact Persons: Ms. Tanapreeyanun Paoluglam, Acquisition and Assistance Specialist, at tpaoluglam@usaid.gov, with a copy to Mr. Gregory S. Wang, Regional Contracting Officer, at gwang@usaid.gov.

Planned Schedule Request for Information Posted November 18, 2019

Industry Day December 3, 2019

Capability Statement Due December 6, 2019

Solicitation Posted o/a January 31, 2020

Proposal Submission Due Date o/a February 27, 2020

Proposal Evaluation o/a March 2020

Notification of Potential Successful Offeror o/a April 21, 2020

Contract Negotiation o/a April-May 2020

Anticipated Award Date o/a June 2020

Questions and Feedback

Thank you!