712075-event.pdf

Awarded To: Alpine Home Medical Equipment

Wheelchairs and Power Operated Vehicles Proposals will be received by the State of Utah Division of Purchasing for Offeror(s) to provide wheelchairs and power operated vehicles for Eligible Users on an as needed basis.

Open 2/1/2019 10:00 AM MST Type Request for Proposal

Close 3/8/2019 2:00 PM MST Number CT19051 Currency US Dollar

Sealed Until 3/8/2019 2:00 PM MST

Contacts

Cat Turner caturner@utah.gov

Commodity Codes

Commodity Code Description

42192 Patient transport products including wheelchairs and patient scooters and accessories

25190 Transportation services and equipment including transportation support systems and equipment

42190 Medical supplies and medical facility products including hospital intercom systems and infant or child security transmitter and surgical compressed air tanks and medical instrument storage cabinets or chests and patient lifts

Description

Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Purchasing

REQUEST FOR PROPOSALS

WHEELCHAIRS AND POWER OPERATED VEHICLES

SOLICITATION #CT19051

This Request for Proposals ("RFP”) is issued in accordance with the Utah Procurement Code and applicable administrative rules of the Utah Administrative Code. If any provision of this RFP conflicts with the Utah Procurement Code or Utah Administrative Code, then the Utah Procurement Code or Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this RFP is to enter into a contract to provide: wheelchairs and power operated vehicles.

Closing date and time

The closing date and time for this sourcing event is March 8, 2019 at 2:00 PM Mountain Time. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

Multiple Contract Award Anticipated

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It is anticipated that this RFP will result in multiple contract awards per region. The methodology or formula that will be used to determine the number of contract awards is: awards based on meeting the minimum required score.

Length of the Contract

The contract resulting from this RFP will be for FIVE (5) years.

Background

Proposals will be received by the State of Utah Division of Purchasing for Offeror(s) to provide wheelchairs and power operated vehicles for Eligible Users on an as needed basis. The current portfolio expires on June 30, 2019.

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and the conducting procurement unit for this RFP (referred to as “the State”). The reference number for this RFP is Solicitation #CT19051. This solicitation number must be referred to on all proposals, correspondence, and documentation submitted to the State relating to this RFP.

Additional Information

Offerors are prohibited from communications regarding this RFP with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this RFP.

Wherever in this RFP an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Offerors.

Offerors may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the request for proposals. Product samples must be furnished free of charge unless otherwise stated in the request for proposals, and if not destroyed by testing, will upon written request within any deadline stated in the request for proposals, be returned at the Offeror's expense. Samples must be labeled or otherwise identified as specified in the request for proposals by the procurement unit.

The issuing procurement unit may not accept a proposal after the time for submission of a proposal has expired.

The State reserves the right to conduct discussions with the Offerors who submit proposals determined to be reasonably susceptible of being selected for award, but proposals may be accepted without discussions.

New Technology

Pursuant to Utah Administrative Rule R33-12-502 the awarded contract(s) may be modified to incorporate new technology or technological upgrades associated with the procurement item being solicited, including new or upgraded: (i) systems; (ii) apparatuses; (iii) modules; (iv) components; and (v) other supplementary items. Further, a maintenance or service agreement associated with the procurement item under the resulting contract(s) may be modified to include any new technology or technological upgrades. Any contract modification incorporating new technology or technological upgrades will be specific to the procurement item being solicited and substantially within the scope of the original procurement or contract.

Evaluation Administrative and Mandatory Minimum Requirement Compliance

Each proposal received shall be evaluated as outlined in this RFP and the Utah Procurement Code.

To be responsive and responsible Offerors must review and respond to the following sections of this RFP: Prerequisites, Buyer Attachments, Questions, and Items.

• The Prerequisites section includes the objective and subjective criteria that will be used to evaluate the proposals, which include the mandatory minimum requirements, technical criteria, and other prerequisites that Offerors must read and agree to in order to respond to this RFP.

• The Buyer Attachments Section contains the standard contractual terms and conditions required by the State and any other required documents associated with this RFP.

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• The Questions Section contains the questions that Offerors are required to answer in order to submit a proposal.

• The Items Section contains the detailed description of the procurement items being sought and allows the Offerors to provide their cost proposals.

Offerors must review each section carefully.

Required to View Event

Prerequisites Required to Enter Bid

1. Offerors are encouraged to review this RFP prior to the deadline to submit a proposal, even if a proposal has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. Pursuant to the Utah Procurement Code the following entities are Eligible Users and are allowed to use the awarded contracts.

4. The State of Utah Division of Purchasing does not guarantee any purchase amount under an awarded contract.

5. A Bidder must guarantee its pricing for the period described in this RFP.

6. If an Offeror is awarded a contract from this RFP then it is required to provide a quarterly administrative fee and report.

7. If it is determined to be in the best interest of the Conducting Procurement Unit, interviews and presentations may be held at the option of the State.

8. Offerors may request that part of its proposal be protected by submitting a Claim of Business Confidentiality Form. See the Buyers Attachment section.

9. The proposed Scope of Work has been attached to this RFP.

10.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate proposals.

Offerors must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

11.

To determine which proposal provides the best value to the State, the evaluation committee will evaluate each responsive and responsible proposal that has not been disqualified or rejected using the subjective criteria listed in this prerequisites section.

12. Offeror's cost proposals will be evaluated independently.

13.

All proposals in response to this RFP will be evaluated in a manner consistent with the Utah Procurement Code, Administrative Rules, policies and the evaluation criteria in this RFP. Offerors bear sole responsibility for the items included or not included within the proposal submitted by the Offeror. Each area of the evaluation criteria must be addressed in detail in the proposal.

14. Offeror may take exception and/or propose additional language to the Standard Terms and Conditions that have been attached to this RFP.

15. The issuing procurement unit may not accept a proposal after the time for submission of a proposal has expired.

16. Responses should be concise, straightforward and prepared simply and economically.

17. Proposals must be submitted electronically, through SciQuest.

Buyer Attachments

1. Attachment A - State of Utah Terms and Conditions

2. Attachment B - Scope of Work

3. Attachment C - Cost Sheet

4. Attachment D - Score Sheet

5. Attachment E - Equipment Receipt Agreement

6. Attachment F - Standard Regional Solicitation Map

7. Claim of Business Confidentiality Form

8. Changing your Time Zone

Questions Required Questions

Group 1: Acceptance of Prerequisites

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1.1 Is Offeror presently or has Offeror ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local?

1.2

Offeror acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into.

Licenses must be maintained throughout the entire contract period.

Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code.

NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing: www.commerce.utah.gov.

1.3

Offeror acknowledges that it has uploaded a document providing a point-by-point response to the following prerequisites: the mandatory minimum requirements prerequisite, the technical requirements prerequisite, and any other prerequisite that required a document to be uploaded.

1.4

In the event that an Offeror offers pricing discounts for educational entities that (1) are applicable to this solicitation and (2) result in lower pricing than what is generally offered to other governmental entities, please attach a separate cost proposal labeled “Educational Pricing” to your proposal. This cost proposal for Educational Pricing is to be submitted in addition to the original Cost Proposal Form and will only be available to authorized end users. The Educational Pricing will not be used to evaluate costs.

Offeror acknowledges that it has read and understands this question.

1.5 Does Offeror have an outstanding tax lien in the State of Utah? If yes, Offeror must provide a statement regarding its debarment or suspension.

1.6 Is Offeror an employee of the State of Utah? If yes, then Offeror must submit an external employment form signed by Offeror's manager at the State of Utah.

Group 2: Vendor Information

2.1 Please provide your firm's legal company name.

2.2 Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

2.3 Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4 Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5 Please provide your firm's State of Utah Sales Tax ID Number.

If you do not have a State of Utah Sales Tax ID Number, please write "N/A".

2.6 Identify your firm's type of business.

2.7 Select the regions in the State of Utah that Offeror shall provide the Services listed in the Scope of Work.

2.8 Upload resumes and current copies of the certification for each mobility specialist employed by the Offeror.

2.9 Upload a list and address of all locations in the State of Utah including locations of sample inventory.

2.10 Upload a list of health insurance providers accepted by Offeror.

2.11 Can Offeror invoice third party insurance companies?

Group 3: Mandatory Minimum Requirements

3.1 Offeror must certify that they have at least one (1) store front location in Utah.

3.2 Offeror must certify that they have an inventory available for testing at the store front location.

3.3 Offeror must certify that they, or an employee, is certified as a qualified seating mobility specialist Assistive Technology Professional (ATP) certified by Rehabilitation Engineering and Assistive Technology Society of North America (RESNA).

3.4 Offeror must certify that they can meet or exceed the requirements listed in Attachment B - Scope of Work.

3.5 Offeror must upload a completed Attachment C - Cost Sheet.

Group 4: Technical Submission

4.1 Offeror must upload a response addressing all technical criteria listed with the the technical evaluation section for the Score Sheet. Please upload a point by point response here.

Group 5: Vendor's Submission

5.1

Vendor understands and acknowledges that its response, including all uploaded documents, will not be considered received by the State of Utah unless the Vendor clicks submit. Even if Vendor uploads all required documents and responds to all required questions its response will not be considered if it does not click submit. Offeror acknowledges that after completing the solicitation it must click on the link in the left hand menu bar labeled “Review & Submit”, then check the box under the “Certification” heading to certify their bid. Then click the blue box labeled “Submit Response” in order to submit their bid. Once the response has been submitted, Vendor will receive a confirmation that the response was successfully submitted.

Vendors who fail to submit their response will not have their response reviewed and will be ineligible for further consideration under this solicitation.

Product Line Items Product Line Items

There are no Items added to this event.

Service Line Items Service Line Items

There are no Items added to this event.