Combined Synopsis Solicitation CGC Switchgear FY27.pdf

Combined Synopsis/Solicitation RFQ ID #70ZH1527QCGA00009

Combined Synopsis/Solicitation

i. This is a Combined Synopsis/Solicitation for services in accordance with the format in

FAR Part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

ii. Solicitation number 70ZH1527QCGA00009 is being issued as a Request for Quote

(RFQ).

iii. This solicitation document and the incorporated provisions and clauses reflect those in effect through Federal Acquisition Regulation (FAR) Revolutionary Overhaul https://www.acquisition.gov/far-overhaul

iv. The North American Industry Classification System (NAICS) number is 238210 and the business size standard is $25.0 million. The proposed acquisition is being conducted as

100% Small Business Set-aside on a restricted basis.

v. Product Service Code PSC is J061 and can be found at:

https://support.outreachsystems.com/resources/tables/pscs/

vi. The Contract Line-Item Number (CLIN) structure shall include a total of eight (8), with anticipated CLIN structure for each ordering period is shown in the table below:

CLIN Description Quantity Unit Unit Price Total

0001 Inspect and Repair of 13.2KV Main Switchgear 01 01 $[ ] $[ ]

Total evaluated price $[ ]

vii. Description of Requirement:

The U.S. Coast Guard Academy requires a qualified, licensed electrical contractor to inspect, repair as necessary, test, and restore Eaton/Cutler-Hammer MVS2 13.2 kV medium-voltage load interrupter switchgear, with primary work focused on Cabinet 5 and the associated 15 kV feeder cable serving Smith Hall. The contractor shall inspect

Cabinet 5 for damage or missing/cannibalized components; remove and replace three

Eaton 15CLE-250E fuses; procure and deliver three additional matching fuses for on-site spares; perform insulation-resistance testing of the feeder cable in accordance with current ANSI/NETA standards; provide certified test and field-service reports; coordinate all required outages and lockout/tagout procedures with the Government; and safely re-https://support.outreachsystems.com/resources/tables/pscs/ energize the cabinet and feeder upon successful completion of repairs and testing. All work shall comply with applicable OSHA, NFPA 70E, federal, state, and local requirements, including proper licensed personnel, arc-flash personal protective equipment, site protection, cleanup, and disposal of waste materials.

viii. Anticipated dates and service period of performance will be outlined in the SOW

ix. Clause at FAR 52.212-4 Contract Terms and Conditions – Commercial Products and

Commercial Services

(Aug 2025) (DEVIATION 25-21) is applicable to this acquisition and additional addenda are contained herein.

x. Additional terms and conditions applicable to this acquisition are contained herein.

xi. The Defense Priorities and Allocations System (DPAS) is not applicable to this acquisition.

xii. It is the offeror’s responsibility to ensure their quote is received and complete by the

QUOTE DUE DATE OF November 12, 2026 by 08:00am Eastern Daylight Time

(EDT). Offerors are hereby notified that if your quote is not received completely by the date, time, and location specified (see below) in this announcement, it may not be considered as compliant to the due date referenced above. Quotes shall be emailed to the following addresses: Jerome.R.Manuel@uscg.mil

xiii. All questions shall be submitted on a PDF or Word document and submitted by email to

Jerome.R.Manuel@uscg.mil no later than November 05, 2026 by 08:00am Eastern

Daylight Time (EDT). Questions received after this deadline may not be addressed.

All questions and corresponding answers will be compiled and issued as an amendment or attachment to this RFQ so that all potential Quoters receive the same information.

Individual responses to questions will not be provided. It is the responsibility of all quoters to monitor for any amendments to this solicitation.

xiv. The Government reserves the right to cancel this notice at any time.

xv. Contract type: Firm Fixed Price (FFP).

xvi. The lowest price technically acceptable (LPTA) approach will be used to determine the Government’s best interests. Award will be made to the responsible offeror whose quote conforms to the solicitation, is determined technically acceptable, and has the lowest evaluated price. Technical acceptability will be evaluated on an acceptable/unacceptable basis. No tradeoff will be conducted.

mailto:Jerome.R.Manuel@uscg.mil mailto:Jerome.R.Manuel@uscg.mil

Offerors understand that their quote is ranked by price and technical acceptance;

however, pursuant to applicable acquisition regulations and/or departmental guidelines, Buyers may use criteria other than price to evaluate offers. Accordingly, please note that, to the extent required by applicable regulations and/or guidelines, award will be made to the offeror responsible whose offer conforming to the combined synopsis/solicitation will be most advantageous to the Buyer and Government on the basis of price, technical capability, delivery.

Addenda

Addenda to FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial

Services (Aug 2025) (DEVIATION 25-21) and FAR 52.212-2 Evaluation—Commercial

Products and Commercial Services (Aug 2025) (DEVIATION 25-21).

The Government intends to award without discussions. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

A cover sheet (not to exceed one (1) page) shall be included for all submissions. The cover letter shall be included on Volume I and include the quoter’s name and address; U.S. Coast Guard solicitation number; Unique Entity Identifier (UEI); CAGE number; quoter’s point of contact including their phone number and e-mail address, and the date the quoter’s submission expires.

Minimum acceptable font size is no smaller than eleven (11) point and no smaller than ten (10) point for tables, charts, or graphs.

It is the quoter’s responsibility to ensure sufficient time is provided for electronic submissions to be processed through the Government’s electronic point-of-entry. The quoter shall acknowledge the solicitation and all amendments thereto.

Site visit information: Not required to quote.

If you would like to visit the site contact Technical Rep to schedule a date/time.

Weston.L.Avery@uscg.mil

Access to the Facility: Personnel are required to have “real” ID (Driver’s License) with the star.

Evaluation Criteria

Basis of Award

The Government intends to award one order resulting from this solicitation to the proposer responsible whose offer conforming to the solicitation represents the Lowest Price Technically

Acceptable LPTA.

Technical Acceptance:

Technical acceptance will occur when the contractor has: (1) completed a thorough inspection of

Cabinet 5 and identified any damaged, missing, or nonfunctional components; (2) removed and replaced three Eaton 15CLE-250E fuses with new, unused, OEM or approved equivalent fuses;

(3) delivered three additional new Eaton 15CLE-250E fuses to the designated Government point of contact as on-site spares; (4) completed insulation-resistance testing of the 15 kV feeder cable between Cabinet 5 and Smith Hall in accordance with applicable ANSI/NETA ATS/MTS standards and provided certified test results showing acceptable readings; (5) completed any

Government-authorized repairs and provided documentation identifying parts installed and work performed; (6) safely re-energized Cabinet 5 and the Smith Hall feeder after completion of approved testing and repairs; and (7) submitted an acceptable field service report and NETA test report. All work must be completed in compliance with NFPA 70E, OSHA, applicable federal, state, and local requirements, approved outage procedures, and facility lockout/tagout requirements. The Government reserves the right to reject work, materials, reports, or deliverables that do not meet the contract requirements; the contractor shall correct deficiencies at no additional cost to the Government. Failure to provide the requested information or demonstrate compliance with any material SOW requirement may result in the quotation being found technically unacceptable.

Lowest price.

Note: ALL QUOTES SHALL BE COMPLIANT TO THE SCOPE OF WORK

- Offerors understand that their quote is ranked by price and technical acceptance.

However, pursuant to applicable acquisition regulations and/or departmental guidelines, Buyers may use criteria other than price to evaluate offers. Accordingly, please note that, to the extent required by applicable regulations and/or guidelines, award will be made to the offeror responsible whose offer conforming to the solicitation will be most mailto:Weston.L.Avery@uscg.mil advantageous to the Buyer on the basis of price, technical capability, delivery, compatibility to meet the specification within the SOW.

Clauses

52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

(End of clause)

Source

Clause

Number

Clause Title

Date

FAR 52.202-1 Definitions JUN 2020

FAR

FAR

52.203-5

52.203-6

Covenant Against Contingent Fees

Restrictions on Subcontractor Sales to the Government

MAY 2014

JUN 2020

FAR

FAR

52.203-7

52.203-17

Anti-Kickback Procedures

Contractor Employee Whistleblower Rights

JUN 2020

NOV 2023

Prohibition on Requiring Certain Internal Confidentiality

FAR 52.204-12 Unique Entity Identifier Maintenance OCT 2016

FAR 52.204-13 System for Award Management Maintenance OCT 2013

FAR 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020

FAR

52.204-19

52.204-23

52.204-25

52.211-5

Incorporation by Reference of Representations and

Certifications

Prohibition on Contracting for Hardware, Software, and

Services Developed or Provided by Kaspersky Lab

Covered Entities

Prohibition on Contracting for Certain

Telecommunications and Video Surveillance Services or

Equipment

Material Requirements

DEC 2014

NOV 2021

AUG 2000

52.212-4

52.222-19

52.222-50

52.226-8

Contract Terms and Conditions—Commercial Products and Commercial Services

Child Labor-Cooperation with Authorities and Remedies

Combatting Trafficking in Persons

Encouraging Contractor Policies to Ban Text Messaging

While Driving

AUG 2025

APR 2026

NOV 2021

MAR 2024

FAR

FAR

52.232-1

52.232-33

Payments

Payment by Electronic Funds Transfer-System for Award

Management

APR 1984

OCT 2018

52.232-39

52.232-40

Unenforceability of Unauthorized Obligations

Providing Accelerated Payments to Small Business

Subcontractors

JUN 2013

MAR 2023

52.233-3

52.233-4

Protest After Award

Applicable Law for Breach of Contract Claim

AUG 1996

OCT 2004

FAR 52.244-6 Subcontracts for Commercial Products and Commercial

Services

APR 2026

FAR

FAR

52.246-2

52.247-34

Inspection of Supplies-Fixed-Price

F.O.B. Destination

AUG 1996

JAN 1991

HSAR 3052.205-70 Advertisements, Publicizing Awards, and Releases SEP 2012

Invoicing Instruction Addenda 52.212-4, Contract Terms and Conditions—Commercial

Products and Commercial Services (Aug 2025) (DEVIATION 25-21)

Payment Info: Electronic Submission of Payment Requests:

(a) Definitions. As used in these instructions –

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must: comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract. In addition, discount offerings and small business status if available shall be stated. If travel was allowable and approved, components in accordance with

FAR 31.205-46 shall be provided.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site. Combined Synopsis/Solicitation RFQ ID 70ZH1527QCGA00009.

(c) The Contractor may submit payment requests using a method other than IPP only when the

Contracting Officer authorizes alternate procedures in writing in accordance with Coast Guard procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the

Contracting Officer's written authorization with each payment request.

(e) IPP enrollment information is at https://www.uscg.mil/fincen/IPP/.

52.203-17 Contractor Employee Whistleblower Rights (April 2024) (DHS-USCG

DEVIATION 14-01, Revision 1)

(a) This contract and employees working on this contract will be subject to the whistleblower rights and remedies established at 10 U.S.C. 4701 and Homeland Security Acquisition

Regulation (HSAR) 3.900 (DEVIATION) through 3.905 (DEVIATION).

https://www.uscg.mil/fincen/IPP/

(b) The Contractor shall inform its employees in writing, in the predominant language of the workforce, of employee whistleblower rights and protections under 10 U.S.C. 4701, as described in HSAR 3.900 (DEVIATION) through 3.905 (DEVIATION).

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts.

Provisions

52.252-1 Provisions Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

(End of provision)

Source Provision

Number

Provision Title Date

FAR 52.204-6 Unique Entity Identifier AUG 2025

FAR 52.204-7 System for Award Management AUG 2025

FAR 52.204-16 Commercial and Government Entity Reporting AUG 2025

FAR

FAR

52.212-3

52.225-18

Commercial and Government Entity Code Reporting

Place of Manufacturer

AUG 2025

AUG 2018

FAR 52.237-1 Site Visit APR 1984

NOTE: Some provisions contain disclosures that must be completed and returned with

Offeror’s response.

52.233-2 Service of Protest (AUG 2025) (DEVIATION 25-25)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government

Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from IAW Cover Sheet Notice for

Filing Agency Protests.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of provision)