AMEND 0006 CGC FIR.docx

FAR 52.212-1 INSTRUCTIONS TO QUOTERS – COMMERCIAL ITEMS (AUG 2025)(DEVIATION 25-21) - ADDENDUM

Submit quotes via email to Ou.T.Saephanh@uscg.mil and Sandra.a.Martinez@uscg.mil no later than 4PM PST on 26 June 2026. The subject line of all email correspondence must state RFQ#70Z08526QIBCT0048. Quotes received after the deadline may not be considered.

Quote Validity: Period for acceptance of offers shall be [120] days.

I. QUOTE PREPARATION

A. These instructions prescribe the format and approach to be used in the development and presentation of quotes. They are designed to ensure the submission of information essential to the quote.

B. Quotes shall be prepared in accordance with these instructions, providing all required information in the specified format. Failure of a quote to show compliance with these instructions may be grounds for exclusion of the quote from further consideration.

C. Quoters are cautioned that the Government intends to evaluate quotations and make award based on the initial quotations received. Therefore, initial quotations should represent the quoter’s best quotation.

D. The quote shall concisely describe the Quoter’s response to the submission instructions of the solicitation. Elaborate artwork, expensive paper or bindings, and expensive visual or other aids are not necessary or encouraged.

E. All pages in the quote shall be numbered and identified with the quote’s name USCGC FIR Dockside Repairs FY26 and insert date of submitted quote. A table of contents should be provided with figures and tables listed separately where necessary. (These pages are excluded from the page count.) Subsequent revisions should be similarly identified to show revision number and date.

F. All pages containing text shall be type written or printed on 8 ½ x 11-inch paper, with at least single spacing. Margins on all four edges of each page will be at least one inch. A page printed on both sides shall be counted as two pages. Quotes shall not be supplemented by a package or reference documents. Pages exceeding the limitations will be removed from the quote by the Contracting Officer and returned to the Quoters to ensure that they are not evaluated.

G. Email submission shall not exceed 10mb per email sent. Quote content relating to Price, Technical Capability, and Past Performance Information should be submitted in separate emails.

II. QUOTE CONTENT

A. Price.

a. The Quoters shall completely fill-out ATTACHMENT (1), Pricing Sheet and insert proposed unit and extended prices into Attachment #1 for each work item listed. Prices shall not be rounded up or down. The extended price for each work item shall be added together to derive the total estimated contract price. A completed and electronically signed copy of the ATTACHMENT 1 in portable document format (pdf) shall be submitted. A completed copy of the Pricing Sheet in digital spreadsheet format shall also be submitted.

b. If there is not adequate price competition, Quoters may be required to submit Information other than cost or pricing data to support a determination of price reasonableness.

c. Necessary fill-ins and certifications in provisions.

B. Technical Capability.

The Government will evaluate the technical capability of the Quoters to perform the requirements within the period of performance based on an assessment of the contractor’s planning documentation.

The Quoter shall provide documentation demonstrating corporate experience. Provide a description of at least three (3) previous or ongoing contracts performed within the last five (5) years that demonstrate experience providing dockside ship repair services of a similar size, scope, and complexity to this requirement. For each contract, include the contract number, dollar value, period of performance, and a brief description of the services provided.

The Quoters shall provide a planning document for the FIR DOCKSIDE FY26 in graphical format (e.g., Gantt Chart, etc.). Each planning document must be legible and have the following characteristics:

a. Shows overall period of performance for each work item provided in ATTACHMENT (2), Work Specifications with start and stop dates of major sub-tasks.

b. Contains due dates for all major sub-tasks required for Critical Inspection Reports (CIR), along with the submission requirement for CIRs.

c. Contains dates for any events requiring Coast Guard Inspector presence.

d. Identifies all work item tasks that require Technical Representative and Certified Coating Inspector assistance.

e. Identifies all work item tasks that require subcontractor assistance.

f. Identifies the critical path(s) for the project. The critical path(s) is defined as the longest path through the project, comprised of tasks that cannot absorb delays without risking delay of the overall project completion as planned. Calculations for critical paths must not include incidental tasks or supporting work items such as Temporary Services, and Fire Protection and Prevention, as applicable.

g. Identifies tasks with float (also known as “slack”). Float is defined as the amount of time a task can be delayed without causing a delay to subsequent tasks (free float) or work item completion (total float). Show the amount of float (in days) for each task as applicable.

h. Shows start/finish or finish/start relationships and dependencies for all tasks that have work constraints or require coordination of work activities.

Quoters shall provide a written narrative of no more than ten (10) pages providing amplifying information regarding the Quoter’s technical capabilities to complete all work within the prescribed performance period. At a minimum the written narrative should explain the following:

• Any performance risks and risk strategies the Quoters will use to meet or overcome schedule constraints.

• How environmental challenges given the geographic location and typical climate during the performance period will be mitigated to ensure work items remain on schedule.

Specifically address precipitation and humidity in consideration of the dock location and typical climate during the performance period. Subsequent to contract award, the Government will require the Quoters to provide the Preservation Plan and Ambient Conditions Control Plan described in SFLC Standard Specification 6310, and the Heavy Weather Plan described in SFLC Standard Specification 0000.

• How the Quoters plans to limit disruptions to cutter services, specifically sewage, grey water, potable water, air conditioning, refrigeration, and electrical power.

• The Quoter’s quality assurance and quality control approach that will be employed to ensure satisfactory and timely completion of all work.

• The Quoter’s surge capacity to absorb additional work and maintain schedule.

• The Quoter’s terms and conditions of their best commercial warranty that they offer to customers for services and products delivered and will be incorporated into this contract.

• The Quoters shall submit all certifications, licenses, and personnel qualifications required by the Statement of Work (SOW) with their initial quote submission.

• Proof of insurance (Statement of coverage from current insurance carrier);

• List of ALL subcontractors that the Quoters anticipates subcontracting to. The list shall include the subcontractor’s name, address, point of contract and phone number; the work item listed in the Pricing Schedule the subcontractor will perform work under; and the percentage of work the subcontractor will perform. If a work item requires a Certified Technical Representative or Qualified Technical Representative, the Quoters shall confirm in writing the subcontractor meets the stated requirement. Technical Representatives include Certified Coating Inspectors, Certified Non-Destructive Test Inspectors, Weld Examination Inspectors, and Marine Chemists.

• This solicitation may contain welding line items. The quoter's quote shall provide the necessary welding certifications and qualifications as required by the specification for the applicable work item(s) per SFLC Standard Specification 0740. Subsequent to contract award, the Government will require the Contractor to submit applicable certifications and qualifications to the COR for any welding to be performed on any additional work.

• Include all required information, EXCLUDING any reference to price. Each technical quote must be sufficiently specific, detailed and complete to clearly and fully demonstrate to the government that the Quoters has a thorough knowledge and understanding of the technical requirements. Previously submitted data will not be used in the evaluation of quotes.

C. Past Performance Information.

a. The Quoters shall identify at least three (3) relevant (similar in nature, scope, and complexity to the work items provided in ATTACHMENT (2), Work Specifications and recent (completed within the last (3) three years) federal, state, or local government, or private contracts performed by the Quoters as the prime contractor. Each contract shall be identified using ATTACHMENT (3), Past Performance Information Form. The Government will consider the past performance information submitted by the quoters in response to this solicitation.

b . Quoters are cautioned to submit sufficient information to allow the government to identify past performance information sources to evaluate the quoter’s past performance.

52.212-2: EVALUATION-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (Aug 2025) (DEVIATION 25-21) - TAILORED

A. Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

*A quotation rated Unacceptable is ineligible for award.

B. A quotation must receive an Acceptable rating for all non-price factors to be eligible for award. Among all acceptable quotations, award will be made to the responsible vendor submitting the lowest evaluated price.

C. It is anticipated that a written notice of award or acceptance of a quote will be emailed or otherwise furnished to the successful quoter within the time for acceptance specified in the quote and shall result in a binding contract without further action by either party. Before the quoter’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

D. The Government reserves the right to award a contract on the basis of evaluation of the original submission.

Factor 1 – Technical Capability (Pass/Fail)

The Government will evaluate the quotation to determine whether the vendor demonstrates the ability to perform all requirements identified in the Performance Work Statements (PWS).

Acceptable

• The quotation submitted by the vendor demonstrates an understanding of the work statement requirements as outlined in section 52.212-1 Instruction to Quoters of solicitation.

• The quotation meets all statements of work/specifications requirements of the solicitation.

• The vendor provides adequate documentation to demonstrate capability and corporate experience to perform the required services. The documentation requirements are outlined in section 52.212-1 Instruction to Quoters of solicitation.

Unacceptable

• The quotation submitted by the vendor fails to demonstrate an understanding of the work statement requirements as outlined in section 52.212-1 Instruction to Quoters of solicitation.

• The quotation fails to meet all statements of work/specifications requirements of the solicitation.

• The vendor fails to provide adequate documentation to demonstrate capability and corporate experience to perform the required services. The documentation requirements are outlined in section 52.212-1 Instruction to Quoters of solicitation.

Factor 2 – Past Performance (Pass/Fail)

The Government will evaluate recent (completed within the last (3) three years) and relevant (similar in nature, scope, and complexity to the work items provided in ATTACHMENT (2) to assess the vendor’s likelihood of successful performance. The Government will consider the past performance information submitted by the quoters in response to this solicitation.

Acceptable

· Past performance submissions demonstrate a final rating of “Satisfactory” or higher performance of similar work. Quoters without recent or relevant past performance will be assessed with a “Neutral” and considered acceptable for award.

Unacceptable

• Past performance submissions demonstrate a final rating of “Marginal” or below performance of similar work.

Factor 3 – Price

The Government will evaluate Total Evaluated Price which will be evaluated for reasonableness and completeness in accordance with FAR part 12 procedures.

A. Price will be evaluated on the total price for the completion of the work items. The quantities provided are estimates for evaluation purposes only. The Quoter’s completed Attachment 1 shall represent the best price in response to the solicitation. The price shall be evaluated to determine fair and reasonable pricing in accordance with FAR Part 12 procedures as determined by the Contracting Officer.

B. The Government will evaluate the stated lay day rate and the hourly composite rate in the ATTACHMENT (1), Pricing Sheet. The daily lay day rate and the hourly composite rate will be evaluated to determine fairness and reasonable pricing in accordance with FAR Part 12 procedures as determined by the Contracting Officer.

The pricing provided under the ATTACHMENT (1), Pricing Sheet will be incorporated into the contract at time of award to place task orders against. The Government is not obligated to order the estimated amount specified in the schedules. The estimates provided do not establish any minimum purchase limit for which the Government is obligated. The hourly composite rate in the Pricing Sheet must be used as the maximum rates for purposes of preparing quotes for individual task orders, which are anticipated to be awarded on a firm fixed price basis, throughout the entire contract period.

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