70Z08426QWOPL0007 - Combined Synopsis - Soliocitation.pdf

COMBINED SYNOPSIS / SOLICITATION

RFQ 70Z08426QWOPL0007

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation Part 12. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

a. This is a Request for Quotes (RFQ) to provide Light Emitting Diode (LED) Standalone and Self- Contained Marine Lanterns for use on Aids to Navigation (ATON). The solicitation number is 70Z08426QWOPL0007. This request is being issued by Contract Office 7008: DHS, USCG Operational Logistics Command (LOG-95), 300 East Main Street, Suite 965, Norfolk, VA 23510.

b. This notice incorporates provisions and clauses in effect through Revolutionary FAR Overhaul.

The full text of FAR Clauses may be accessed electronically at:

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52. The full text of HSAR Clauses may be accessed electronically at: https://www.acquisition.gov/hsar

c. This solicitation is Full and Open Competition. The North American Industry Classification (NAICS) 334511 and the size standard is 1,350 employees.

d. A list of line-item numbers and items, quantities, and units of measure (including options) is found at Attachment 1, Schedule of Supplies/Services. Unit prices for the Option years are subject to the Economic Price Adjustment.

1) The offeror shall complete the Schedule of Supplies/Services (Attachment 1), which includes tabs for each performance period (Base Period – Option Period 4), in the Excel document and submit with their completed offer.

2) The offeror shall provide a “Unit Price” for all items. Although formulas calculate the “Amounts” and the “Grand Totals” in the Excel spreadsheet, please double check that the calculations are correct before you submit your proposal and ensure you are using two decimal places in the unit price to prevent rounding errors.

3) For each CLIN, the offeror shall provide the amount of the portion of the unit price that is subject to the EPA Clause in the columns labeled “Portion of the Unit Price Subject to the EPA”. Standalone and Self-Contained LED Lanterns are subject to the EPA Clause for Fuel. For purposes of submitting a proposal, the “Portion of the Unit Price Subject to the EPA” shall be the same amount for the same item for performance periods Option Period 1 – Option Period 4. There is no EPA applicable in the Base Period.

Example: When an offeror completes the Price Schedule, if the “Portion of the Unit Price Subject to the EPA” for the CLIN 00001AA, Standalone LED Lanterns, is $50 for the Base Period, then it should be $50 for each Option Period CLIN for the same item (CLINs 10001AA – 40001AA) also. (Note: The sample below involves the same item)

CLIN Description of Supplies/Services Portion of the Unit

Price Subject to EPA 0001AA Standalone LED Lanterns N/A 1001AA Standalone LED Lanterns $50.00 2001AA Standalone LED Lanterns $50.00 3001AA Standalone LED Lanterns $50.00 4001AA Standalone LED Lanterns $50.00

4) The completed awarded Schedule of Supplies will be incorporated into Section IV of the contract upon award.

e. This Request for Quotes is issued to establish a single Indefinite Delivery Indefinite Quantity (IDIQ) Contract with Economic Price Adjustments for a period of five years, with Firm-Fixed- Price (FFP) orders solicited under FAR Part 12 to provide Standalone and Self-Contained LED Lanterns to Coast Guard Units in accordance with the attached Specification 506 Rev 7, Light Emitting Diode (LED) Lanterns for Lighted Aids to Navigation.

f. Date and place of delivery: Delivery Locations are FOB Destination. Delivery date for orders is 90 days after receipt of order (ARO). USCG Delivery Locations are identified in Attachment 2 and will be identified on individual delivery orders.

g. FAR Provision 52.212-1, Instruction to Offerors-Commercial, applies to this acquisition and any addenda to the provision (See Attachment 6).

h. FAR Provisions 52.212-2, Evaluation-Commercial, applies to this acquisition with specific evaluation criteria (See Attachment 6).

i. FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition, and any addenda to the clause (See Attachment 6).

j. The acquisition is not rated.

k. Offerors responding to this announcement shall submit their quote via email to

James.C.Kanash@uscg.mil and Arvett.L.Blount@uscg.mil

Quotes must be received by 3:00 PM Eastern, Thursday, May 28, 2026 to be considered for award. Electronic submissions only.

Submissions must contain both Price Section/Volume (Schedule of Prices) and Technical

Section/Volume (Responses to Technical Approach to the Requirement and Quality

Control, page 9-10 of Attachment 6)

l. Contact James Kanash (571) 608-9547 for information regarding the solicitation.

2. The following Attachments apply:

Attachment 1 Price Schedule (.xlsx format) Note: Vendor shall enter unit price, cells for total price cells contain formulas and will calculate automatically. Also, enter unit price for EPA for Options 1 and 2, cumulative totals not required for these columns.

Attachment 2 Specification 506 Rev 7.

Light Emitting Diode (LED) Marine Lanterns for Lighted Aids to Navigation

Attachment 3 DHS Form 700-21 Material Inspection and Receiving Report Attachment 4 Past Performance Questionnaire (PPQ) Attachment 5 Special Packaging for SFLC Warehouse Attachment 6 Clauses and Provisions Attachment 7 SF-1449 (optional, for award only)

3. This requirement consists of a Base Year and 4 Option Years Anticipated Contract Performance Periods (dates may change based on contract award date) Base Period: 15 June 2026 (or date award) – 14 May 2027 Option Period One: 15 June 2027 – 14 June 2028 (If exercised by the Government) Option Period Two: 15 June 2028 – 14 June 2029 (If exercised by the Government)

Option Period Three: 15 June 2029 – 14 June 2030 (If exercised by the Government) Option Period Four: 15 June 2030 – 14 June 2031 (If exercised by the Government)

4. Schedule of Supplies is provided as Attachment 1. All prices submitted in response to this solicitation shall be in whole dollar amounts and based on fixed prices. The Government will evaluate offers for award purposes by adding the total prices for all options to the total price for the basic requirements. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

Fixed Unit Prices shall include all costs to provide the supplies, which includes, but is not limited to, all applicable Federal, State, and local taxes and duties in accordance with FAR Clause 52.212-4(k), Taxes and all FOB destination, delivery, and shipping charges. Note: FAR Clause 52.212-4(x), Economic Price Adjustment (EPA) – Fuels, is only applicable to the cost of transportation.

Minimum Guarantee: The Government guarantees an award amount of $5,000 as a result of this solicitation over the full term of the contract.

5. Any award resulting from this solicitation will be issued on Standard Form (SF) 1449.

6. Payment will be made by Electronic Funds Transfer (EFT) to the financial institution listed in the System for Award Management (SAM) (See FAR Clause 52.232-33). Electronic submission of invoices is mandatory for this contract and/or any orders issued in accordance with this contract.

7. It shall be the obligation of the offeror to exercise due diligence to discover and to bring to the attention of the Government any ambiguities, inconsistencies, or concerns regarding the information in this solicitation. All questions/concerns regarding this solicitation shall be submitted via email to the Contract Specialist at James.C.,Kanash@uscg.mil and Arvett.L.Blount@uscg.mil no later than 10 days prior to the due date for receipt of proposal. Follow-up/additional questions will not be accepted after this date, unless the date for receipt of proposal is extended an “Amendment of Solicitation” (SF- 30), which will be posted on the beta.SAM.gov website for viewing by all potential offerors.

8. Place of Performance: Principal place of performance will be at the Contractor’s Facility with delivery to various USCG locations.

9. Please ensure that all Attachments are reviewed and completed as indicated. Your form for input of the Unit Price amounts is found in Attachment 1 and Technical Factors are found in Attachment 6, Clauses and

Provisions and both must be returned with your proposal along with any Solicitation Amendments, if issued.

10. Administered By (Contract Management)

Notwithstanding the Contractor’s responsibility for total management during the performance of the contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The individuals listed below will be the Government points of contact during the performance period.

Contract Administration: The U.S. Department of Homeland Security, USCG, Director of Operational Logistics (LOG-9), 300 East Main Street, Suite 900, Norfolk, VA 23510- will perform all contract administration. Communications pertaining to contractual administrative matters shall be addressed to one of the Contracting Officers (KO) listed below. Changes in, or deviations from, the statement of work or terms and conditions of the contract shall not be effected without written modification to the contract as executed by a USCG LOG-9 Contracting Officer.

Contracting Officer: Jeff Haycox Teams Phone #: (206) 820-0095

Email: Jeffrey.D.Haycox@uscg.mil

Alternate Contracting Officer(s): Any warranted USCG LOG-9 Contracting Officer.

Point of Contact: Serves as the point of contact between the Contractor and the Contracting Officer(s);

however, this person does not have a warrant that provides the authority to contractually commit the Government or to modify any terms and conditions of a contract.

Point of Contact:

James Kanash, Contract Specialist Contractor Teams Phone #: (571) 608-9547 E-Mail: James.C.kanash@uscg.mil

Arvett Blount, Contract Specialist Contractor Teams Phone #: (571) 613-7975 E-Mail: Arvett.L.Blount@uscg.mil

Kirsten Johnson, Contract Specialist Contractor Teams Phone #: (206) 815-0664 E-Mail: Kirsten.I.Johnson@uscg.mil

Non-Disclosure Statement /Confidentiality Statement/Certification of Non-Conflict of Interest Statement: James Kanash, a Government Contractor, employed by Chenega Enterprise Systems and Solutions, LLC will provide primary Contract Specialist services for this procurement. Although Mr.

Kanash is assigned as the primary Contract Specialist, please note that Contract Specialist duties may also be performed by Ms. Kirsten Johnson, and Ms. Arvett Blount, both employees Chenega Enterprise Systems and Solutions, LLC. Non-disclosure agreements between Mr. Kanash, Ms. Johnson and Ms.

Blount, and Chenega Enterprise Systems and Solutions, LLC are required in accordance with the Trade Secrets Act as implemented by FAR 9.505-4.

It is the obligation of offerors/awardees with concerns of non-disclosure, confidentiality, or conflicts of interest on the part of Chenega Enterprise Systems and Solutions, LLC, Mr. Kanash, Ms. Johnson and Ms. Blount to contact Chenega Enterprise Systems and Solutions, LLC at the below address, telephone number, or e-mail address to enter into a Non-Disclosure Statement / Confidentiality Statement / Certification of Non-Conflict of Interest Statement. POC Chenega Enterprise System Systems and Solutions, LLC, 609 Independence Parkway, Suite 210, Chesapeake, VA 23320-5209, POC: Mr. Robert Neild, Program Manager, Email: Robert.Neild@chenegaess.com / Telephone Number: (860) 235-9100

The Contracting Officer’s Representative (COR) is a Government employee designated in writing by the Contracting Officer to act as a technical advisor for the Contracting Officer for services/items within the scope of the contract. The COR performs functions such as review and/or inspection and acceptance of supplies and services and of a technical nature. A designation letter will set forth the name of the COR and the authorities and limitations of the COR under the contract. This person does not have a warrant that provides the authority to contractually commit the Government or to modify any terms and conditions of a contract.

PROCEDURES FOR ISSUING DELIVERY ORDERS

Delivery Orders under this contract shall be prepared by a LOG-95 Contract Specialist and signed by a warranted LOG-95 Contracting Officer, on an OF-347 (or other equivalent form), and shall contain the following information:

(a) Date of Order

(b) Contract number and Delivery Order number

(c) Procurement Request (PR) document number (i.e., 16-digit number)

(d) Consignee (i.e., place of delivery)

(e) Accounting and appropriation data

(f) F.O.B. Point

(g) Delivery date

(h) CLIN, description of supply, quantity ordered, unit, unit price and amount

(i) Delivery order grand total

(j) Packaging, packing, and shipping instructions if any

(k) Any other pertinent information

Delivery Orders shall be in accordance with FAR Clause 52.216-18. An emergency order will be confirmed with a Form OF-347 written and signed order from the Contracting Officer within three (3) workdays after a call is placed.

EMAIL ADDRESS FOR DELIVERY ORDERS

Contractors shall indicate email addresses below where delivery orders shall be sent:

E-mail:

E-mail:

Electronic submission of invoices is mandatory for this contract and/or any orders issued in accordance with this contract.

1. Upon completion of each contract requirement (or monthly increment thereof), the Contractor shall prepare and furnish to the COR/Alternate COR for approval a DHS 700-21 Form, Material Inspection and Receiving Report (Attachment 3). One copy of each DHS 700-21 Form, or approved equivalent, shall be submitted with the invoice. The report shall include:

Contract number.

DHS 700-21 Form or equivalent invoice number.

CLIN Number, CLIN description, quantity, unit price, and extended price.

Description of any invoice deductions.

A copy of the Progress Report

Invoices shall not be submitted until the Material Inspection and Receiving Report (DHS 700-21) has been approved by the COR.

2. In conjunction with the subject award, proper invoices will be submitted through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

1. The first email will have the IPP Logon ID and a link to the IPP application.

2. A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete the registration process. Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

Vendor training materials, including a first time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

Toll-free number: 866-973-3131 Email address: IPPCustomerSupport@fiscal.treasury.gov Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm ET

3. Invoices shall only be submitted after the supplies are received, inspected, and accepted by the government.

Schedule of Supplies/Services: (See Attachment 1)

Contract Type/Ordering: The contract type is an Indefinite Delivery / Indefinite Quantity (IDIQ) Contract with Fixed Unit Prices* (base period with four option periods) with annual adjustments made for economic price adjustments for Diesel Fuel. Delivery Orders will be issued in accordance with the contract when supplies are required by the Governments. Delivery Orders will be issued on an Optional Form 347 (OF-347), “Order for Supplies or Services” (or other equivalent form). Individual Delivery Orders will specify the quantity ordered and the required delivery date(s) and locations. Delivery Orders may be issued orally, by facsimile, by electronic commerce (e.g., e-mail), or by mail. The Contractor is not authorized to provide supplies prior to the issuance of a Delivery Order.

*Fixed Unit Prices shall include all costs (direct and indirect labor, overhead, general and administrative expenses and profit) to provide and deliver the supplies, which includes, but are not limited to, all applicable Federal, State, and local taxes and duties in accordance with FAR Clause 52.212-4(k), Taxes and all FOB destination, delivery and shipping charges. Note: FAR Clause 52.212-4(w), Economic Price Adjustment (EPA) – Diesel Fuel, is only applicable to the cost of diesel fuel.

Estimated Quantities

The quantities of supplies specified in the “Schedule of Supplies” are estimates only and are not purchased by this contract. The quantities needed may increase or decrease based on the needs of the U.S.

Coast Guard.

Contract Performance Periods:

Base Period: 15 June 2026 (or date of award) – 14 June 2027 Option Period 1: 15 June 2027 – 14 June 2028 Option Period 2: 15 June 2028 – 14 June 2029 Option Period 3: 15 June 2029 – 14 June 2030 Option Period 4: 15 June 2039 – 14 June 2031

The contract performance period shall not exceed five years if all option periods are unilaterally exercised by the Government in accordance with FAR Clause 52.217-9.

Abbreviations:

The following abbreviation(s) are used in the “Schedule of Supplies/Services and Unit Prices.”

CLIN: Contract Line Item Number

EA: Each

GENERAL INFORMATION FOR COMPLETING SCHEDULE OF SUPPLIES/SERVICES

Schedule of Supplies is provided as Attachment 1. All prices submitted in response to this solicitation shall be in whole dollar amounts and based on fixed prices. The Government will evaluate offers for award purposes by adding the total prices for all options to the total price for the basic requirements. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

A list of Contract Line-Item Numbers (CLINs) and items, quantities, and units of measure (including options) is found at Attachment 1, Schedule of Prices. Unit prices for the Option years are subject to an Economic Price Adjustment. The offeror shall complete the Price Schedule (Attachment 1), which includes tabs for each performance period (Base Period through Option Period 4), in the Excel document sheet and submit with their completed offer.

1) The offeror shall provide a “Unit Price” for all items. Although formulas calculate the “Amounts” and the “Grand Totals” in the Excel spreadsheet, please double check that the calculations are correct before you submit your proposal and ensure you are using two decimal places in the unit price to prevent rounding errors.

2) For each CLIN in the option years, the offeror shall provide the amount of the portion of the unit price that is subject to the EPA Clause in the columns labeled “Portion of the Unit Price Subject to the EPA”. Lanterns are subject to the EPA Clause for #2 Diesel Fuel. For purposes of submitting a proposal, the “Portion of the Unit Price Subject to the EPA” should be the same amount for the same item for performance periods Option Period 1 – Option Period 4. There is no EPA applicable in the Base Period.

Example: When an offeror completes the Price Schedule (Attachment 1 under Section J), if the “Portion of the Unit Price Subject to the EPA” for CLIN 1001AA, Standalone LED Lantern is $32 for the Option Period 1, then it should be $32 for each Option Period CLIN for the same item (CLINs 2001AA – 4001AA) also. (Note: The below sample involves the same item.)

CLIN Description of Supplies/Services

Portion of Unit Price Subject to EPA

0001AA Standalone LED Lantern N/A

1001AA Standalone LED Lantern $32.00

2001AA Standalone LED Lantern $32.00

3001AA Standalone LED Lantern $32.00

4001AA Standalone LED Lantern $32.00

3) The completed award price schedule will be incorporated into Section IV of the contract upon award.

Statement of Work. The Contractor shall manufacture and deliver Standalone LED Lanterns and Self- Contained LED Lanterns for USCG Waterway Operations Product Line (WOPL) used by Aids to Navigation (ATON) units across the U. S. Coast Guard that meet the requirements identified in the Specification for Fabrication of Light Emitting Diode (LED) Marine Lanterns; Specification No. 506, Rev 7, dated November 12, 2025. These specifications include certain measurements, optical performance, power and control systems, service life and maintenance, sizes, and mass, mounting provisions, and environmental conditions requirements. The Contractor shall furnish all necessary material, labor (direct and indirect), equipment, transportation, facilities and supervision to manufacture, fabricate and ship the LED Marine Lanterns. The Contractor shall provide the necessary program management oversight to assure that all delivery schedules are met and the subcontracted parts and services, if any, meet all requirements of this contract.

Program Management. Meetings may be held regularly to ensure effective program management and efficient and effective resolution of problems throughout the life of the contract. At least ten (10) working days before any meeting, unless otherwise stated, the party requesting or hosting the meeting (Contractor or Government) shall notify the other party (Contractor or Government) of the time, date, location, and proposed agenda of the meeting. The types and frequency of these meetings shall include, as a minimum, those described as follows:

Post-Award Conference: A post-award conference shall be required prior to the commencement of any work under this contract. The post-award conference shall be conducted via teleconference call.

Program Overview Meeting (POM): POM shall be held, if requested, by the Government or Contractor.

The Contractor shall conduct the POM at the Contractor’s facility, a Government facility, or a subcontractor’s facility, as appropriate for the major topics of discussion. The purpose of POMs shall be to surface, discuss, and resolve or assign responsibility for resolving through mutual agreement, technical, schedule and programmatic issues associated with this contract. The Contracting Officer’s Representative (COR) or Contracting Officer may also require a POM if the COR or Contracting Officer believes there are technical problems, schedule risks, or issues that require Government attention. The party requesting the POM (Contractor of Government) shall prepare and submit an agenda for review by the other party at least ten (10) calendar days prior to each POM. Either party may request additional items to be added to the agenda. The Government will publish the final agenda prior to the POM. The Government will also prepare and distribute minutes for all POMs. The minutes shall include a narrative summation of each issue discussed at the POM, a list of attendees, list of action items, if any, and a schedule of planned activities.

Access to Contractor Facilities. The Contractor shall allow the Contracting Officer or his/her authorized designee to enter the Contractor or Subcontractor(s) facility for the purpose of observation, inspection, or consultation during all phases of fabrication, if requested.

Transportation: All delivery/transportation cost shall be included in the fixed price for associated CLIN(s). Fixed Unit Prices shall include all costs to provide the supplies, which includes, but is not limited to, all applicable Federal, State, and local taxes and duties in accordance with FAR Clause 52.212- 4(k), Taxes and all FOB destination, delivery, and shipping charges. Note: FAR Clause 52.212-4(x), Economic Price Adjustment (EPA) – #2 Diesel Fuel, is only applicable to the cost of fuel.

Deliveries: All deliveries will be made no later than the date specified on the delivery order, unless otherwise discussed and approved by the Contracting Officer. All deliveries shall be made Monday through Friday between the hours of 10:00 am and 3:00 pm, local time of the destination. No deliveries shall be scheduled or made on federally observed holidays. Requests to deliver later than the date specified on the delivery order must be approved by the Contracting Officer. The Coast Guard reserves the right prior to agreeing to a delivery date to declare a date as a non-delivery date. Expenses incurred by the contractor due to failure to make delivery on a mutually agreed upon delivery date shall be the responsibility of the contractor.

Deliver To: Required delivery address and POC will be listed on individual delivery orders. FOB Destination to various locations in the USA and its associated territories.

Place of Acceptance on behalf of the Government: The Place(s) of Acceptance will be the delivery location(s) identified on the individual delivery orders.

Delivery Date: Any single order of combination of multiple orders totaling up to 250 lanterns issued within the same 60 day period is 90 Calendar Days from receipt of a delivery order.

Any order or combination of multiple orders exceeding 250 lanterns issued within the same 60 day period is 90 Calendar Days from the receipt of a delivery order or delivery orders, with an additional 30 Calendar Days added to any subsequent order beyond the 250 lanterns, currently in production for the 90 Calendar Day delivery requirement for a total not to exceed 120 Calander Days from receipt of a delivery order.

Notice Regarding Late Delivery. The Contractor shall notify the Government in writing as soon as it becomes apparent to the Contractor, that the scheduled delivery will be late. Such notification in no way limits any Government contractual rights or remedies including but not limited to termination.