Amendment 2 Attachment VI Sample Grounds Maintenance Plan.docx
DOCX document 43 KB Posted
- Attached to
- Grounds Maintenance Base Elizabeth City Federal contract opportunity
- Solicitation number
- 70Z08425QDL950026
About this file
This document is an Amendment 2 Attachment VI Sample Grounds Maintenance Plan for the U.S. Coast Guard Base in Elizabeth City, North Carolina. The comprehensive plan outlines detailed strategies for maintaining grounds at multiple locations, including Brick House Point and the HMF parking lot, with specific requirements for mowing, edging, trimming, pruning, weed control, and seasonal landscaping tasks. The plan provides a sample annual maintenance schedule from December 2025 to November 2026, detailing monthly tasks for both Level 1 and Level 2 areas, including frequency of mowing, fertilization, seeding, and leaf removal.
The maintenance plan is tied to a federal solicitation (70Z08425QDL950026) issued by the Department of Homeland Security's U.S. Coast Guard for grounds maintenance services. Key logistics include a site visit scheduled for Monday, July 14, 2025, at 9am, and an extended response date per Amendment 0002 on September 8, 2025. The plan emphasizes compliance with performance work statement requirements, prioritizing safety, environmental responsibility, and customer service, with tasks subject to approval by the Contracting Officer's Representative (COR) and Base Environmental Branch.
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Text version
Grounds Maintenance Plan: USCG Base Elizabeth City, NC
1.0 Summary
This Grounds Maintenance Plan outlines the strategies, procedures, and schedules to provide comprehensive grounds maintenance services for USCG Base Elizabeth City, Brick House Point, and the HMF parking lot. This plan is designed to meet the requirements of the PWS, ensuring a safe, clean, healthy, and aesthetically pleasing environment for all personnel and visitors. This plan prioritizes compliance, safety, environmental responsibility, and superior customer service.
2.0 Annual Grounds Maintenance Plan (Example - Adjust for Elizabeth City Climate) The Annual Grounds Maintenance Plan shall be tailored to the local climate and the specific needs of the base. It shall demonstrate the offeror’s ability to meet the following specifications:
· Mowing Heights: Level 1: 3-4 inches; Level 2: 5 inches.
· Edging: Along all paved surfaces, gardens, and beds.
· Trimming: Around trees, shrubs, fences, poles, etc. within 3 days of mowing.
· Pruning: As needed to maintain health, appearance, and safety.
· Weed Control: Prevent encroachment in all areas; hand-pulling or EPA-approved chemicals. Aquatic-safe herbicides will be used along the rip-rap.
· Annual Color Flowers: Planted in May (specific species to be approved by the COR).
· Leaf Removal: Ongoing during fall and winter.
· Fertilization & Soil Additives: Level 1 areas in April (materials to be approved by COR and Base Environmental Branch).
· Seeding & Over Seeding: Level 1 areas in September.
An example Annual Grounds Maintenance plan is included below:
Sample Annual Grounds Maintenance Plan: December 2025 - November 2026
| Month |
| Level 1 Area Tasks |
| Level 1 Areas Frequency |
| Level 2 Area Tasks |
| Level 2 Areas Frequency |
| Dec-25 |
| Leaf Removal, Tree/shrub Pruning (as needed) |
Leaf Removal (ongoing)
| Jan-26 |
| Tree/Shrub Pruning (as needed), Leaf Removal (ongoing) |
Leaf Removal (ongoing)
| Feb-26 |
| Tree/Shrub Pruning (as needed), Weed Control (pre-emergent) |
Weed control (pre-emergent)
| Mar-26 |
| Mowing, Edging, Trimming, Weed Control |
Mowing, Weed Control
| Apr-26 |
| Mowing, Edging, Trimming, Weed Control, Fertilization |
Mowing, Weed Control
| May-26 |
| Mowing, Edging, Trimming, Weed Control, Annual Color Planting |
Mowing, Weed Control
| Jun-26 |
| Mowing, Edging, Trimming, Weed Control |
Mowing, Weed Control
| Jul-26 |
| Mowing, Edging, Trimming, Weed Control |
Mowing, Weed Control
| Aug-26 |
| Mowing, Edging, Trimming, Weed Control |
Mowing, Weed Control
| Sep-26 |
| Mowing, Edging, Trimming, Weed Control, Seeding |
Mowing, Weed Control
| Oct-26 |
| Mowing, Edging, Trimming, Weed Control, Leaf Removal |
Mowing, Leaf Removal
| Nov-26 |
| Leaf Removal, Tree/shrub Pruning (as needed) |
Leaf Removal
3.0 Monthly Work Completion Schedule
Approved Monthly Work Completion Schedules shall include:
· A detailed schedule submitted to the COR by the 15th of the preceding month.
· The schedule will include: date, task, contract reference, and location.
· A foul-weather plan will be included to address delays.
· Any changes to the schedule will be submitted in writing to the COR for approval at least 2 working days in advance.
An example Monthly Work Completion Schedule for the month of April 2026 is provided here:
Sample Monthly Work Completion Schedule: April 2026
| Area |
| Task |
| Frequency |
| PWS Ref. |
| PWS Instructions |
| Estimated Hours |
| Personnel Assigned |
| Level 1 Areas |
| Mowing |
| 6.1.a |
| Maintain grass heigh at 3-4 inches. Ensure clean lines along sidewalks and curbs. Sweep or blow clippings from paved surfaces. |
| Level 1 Areas |
| Edging |
| 6.2.a |
| Edge along sidewalks, curbs, and planting beds. Remove all vegetation within 1/2 inch of paved surfaces. |
| Level 1 Areas |
| Trimming |
| 6.3.a |
| Trim around trees, shrubs, fences, and other obstacles to match surrounding vegetation height. |
| Level 1 Areas |
| Weed Control |
| 6.6 |
| Spot treat weeds in planting beds, along sidewalks, and in cracks/joints in paved areas. Use EPA-approved herbicides as needed |
| Level 1 Areas |
| Fertilization |
| 6.10 |
| Apply fertilizer to all designated Level 1 areas, in accordance with manufacturers' recommendations. Fertilizer must be pre-approved by the COR and Base Environmental Branch |
| Level 2 Areas |
| Mowing |
| 6.1.b |
| Maintain grass height at 5 inches. Mow in a pattern that avoids rutting or scalping. Blow grass clippings from sidewalks |
| Level 2 Areas |
| Weed Control |
| 6.6 |
| Spot treat weeds along fence lines and in cracks in parking areas. Eliminate weeds in asphalt cracks. Inspect riprap and waterfront at Brick House Point for vegetation control. Use EPA approved herbicides and aquatic approved herbicides as needed |
4.0 Conclusion
This Grounds Maintenance Plan provides a framework for delivering high-quality services to USCG Base Elizabeth City. [Contractor Name] is committed to meeting all requirements of the PWS, ensuring a safe, clean, and aesthetically pleasing environment for all. This plan will be reviewed and updated regularly to ensure its effectiveness and to adapt to changing needs.
File details come from the government source that posted it. Updated .