AMENDMENT_0002_Solicitation_Revision_AMENDMENT_0002.pdf

AMENDMENT 0002

NOTICE TO OFFERORS

The U.S. Coast Guard, Shore Infrastructure Logistics Center (SILC) will acquire the services outlined in the solicitation utilizing procedures in FAR Part 12, Acquisition of Commercial Items and FAR Subpart 13.5, Simplified Procedures for Certain Commercial Items).

This solicitation is issued as a Partial Set-Aside. The NAICS code is 332313 (Plate Work Manufacturing) and the size standard is 500 employees.

THE FOLLOWING INFORMATION IS HIGHLIGHTED FOR YOUR ATTENTION

1. This cover sheet is not intended to be all-inclusive. Please read the entire solicitation, including any attachments, to ensure completion of all required representations, certifications, and submissions. Acknowledge all Solicitation Amendments (SF-

30) issued by the Government.

2. Your offer shall include ALL of the documents and information listed on pages 65-74 (FAR Provision 52.212-1, (b) Submission of Offers) and your offer shall be received by our office at or before the exact date and time specified on page 1 of the SF-1449, Block 8 to be eligible for award.

3. Submit your offer, with all required documentation to the following address:

1) U.S. Department of Homeland Security United States Coast Guard Shore Infrastructure Logistics Center SILC-COCO-BSS-COB4 Attn: Janet Kodmon, Contractor 300 E. Main Street, Suite 965 Norfolk, VA 23510-9112

4. DO NOT submit removable memory/storage devices or media, such as, flash drives, thumb drives, memory sticks, hard drives, CD, DVD, or any other similar devices. USCG policy prohibits the use of removable memory/storage devices or media on USCG workstations and the USCG network.

5. This solicitation does not obligate the Government to compensate for any costs incurred by the Offeror in the preparation and/or submission of any offer, nor does it obligate the Government to procure for said services or supplies.

6. QUESTIONS/CONCERNS: It shall be the obligation of the offeror to exercise due diligence to discover and to bring to the attention of the Government any ambiguities, inconsistencies, or concerns regarding the information in this solicitation.

All questions/concerns regarding this solicitation shall be submitted in writing (NO phone calls) to the Contract Specialist at janet.m.kodmon2@uscg.mil (contractor) no later than (24 July 2018) 3:00 PM Eastern. Follow-up/additional questions will not be accepted after this date. Offerors shall reference the solicitation number and provide enough information in their e-mail so the Government can easily respond to their questions/concerns. All questions/concerns will be compiled and addressed on an “Amendment of Solicitation” (SF-30) and will be posted on the FedBizOpps website for viewing by all potential offerors.

*Only send questions/concerns to the Contract Specialist listed above or, if not available, to the Primary Contracting Officer listed in this solicitation. DO NOT ask or submit questions/concerns regarding this solicitation to any other USCG or government personnel (e.g., COR, program/project manager, etc.).*

7. INSURANCE – In accordance with FAR Clause 52.228-5, before commencing work under an awarded contract, the awardee shall submit a Certificate of Insurance to the Contracting Officer for at least the kinds and minimum amounts of insurance required by FAR 28.307-2, Liability.

mailto:janet.m.kodmon2@uscg.mil

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program

(CGAP Appendix B-Chapter 3033)

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation.

OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum.

Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or Ombudsman.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests. Under this informal process the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing for urgent and compelling reasons or is determined in writing to be in the best interest of the Government.

The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). . If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted electronically to OPAP@uscg.mil and the Contracting Officer of by hand delivery to the Contracting Officer.

Election of Forum. After an interested party protests a Coast Guard procurement to the Contracting Officer or the Ombudsman, and while the protest is pending, the protester agrees not to file a protest with the GAO or other external forum. If the protest is filed with an external forum, the agency protest will be dismissed.

The Ombudsman Hotline telephone number is (202) 372-3695.

https://www.acquisition.gov/far/index.html https://www.acquisition.gov/far/index.html mailto:OPAP@uscg.mil

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17(a-b), 23, 24, & 30(a-c)

1. REQUISITION NUMBER

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

70Z08418RBHQ00500

6. SOLICITATION

ISSUE DATE

5/30/2018

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Janet M. Kodmon, Contractor

b. TELEPHONE NUMBER (No collect calls)

757-628-4962

8. OFFER DUE DATE/

LOCAL TIME

7/24/2018 03:00 PM, Eastern

9. ISSUED BY CODE 84

U.S. Department of Homeland Security U.S. Coast Guard

SILC-COCO-BSS-COB4

Attn: Janet Kodmon, Contractor 300 East Main Street, Suite 965 Norfolk, VA 23510-9112 Telephone: (757) 628-4962 Fax: (757) 628-4135

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: FOR:

Continued on Page 2

SMALL BUSINESS WOMEN-OWNED SMALL

HUBZONE SMALL BUSINESS (WOSB) ELIGIBLE

BUSINESS UNDER THE WOMEN-OWNED

SERVICE-DISABLED SMALL BUSINESS PROGRAM

VETERAN-OWNED EDWOSB

SMALL BUSINESS 8(A)

NAICS: 332313

SIZE STANDARD: 500 Employees

11. DELIVERY FOR FOB

DESTINATION UNLESS

BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT

TERMS

Net 30

Other: ________________________

13a. THIS CONTRACT IS A

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE

CONTINUED ON PAGE 2

16. ADMINISTERED BY CODE 84

U.S. Coast Guard (USCG)

SILC-COCO-BSS-COB4

CONTINUED ON PAGES 2 & 3

17a. CONTRACTOR/ OFFEROR (NAME / ADDRESS)

DUNS:

TELEPHONE NO:

FAX NO:

18a. PAYMENT WILL BE MADE BY CODE 51800

U.S. Coast Guard Finance Center Chesapeake, VA

CONTINUED ON PAGES 4 & 5

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH

ADDRESS IN OFFER

*Payments will be made by Electronic Funds Transfer (EFT)*

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

SEE ADDENDUM: CONTINUED ON PAGES 4 & 5

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

The USCG has a requirement for Buoy Overhaul/Maintenance Services for USCG Districts 1, 5, 11, 13 and 14 as outlined in the attached Specifications including Attachments and Technical Exhibits for a Base Period beginning 1 Nov 2018 (or date of award) through 31 Oct 2019 and (4) one-year option periods, if exercised by the Government.

25. ACCOUNTING AND APPROPRIATION DATA (FOR GOVT USE ONLY)

26. TOTAL AWARD AMOUNT (FOR GOVT USE ONLY)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1 AND 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE / ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE / ARE NOT ATTACHED.

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND

RETURN ONE (1) COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO

FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE

IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REFERENCE __________________OFFER DATED

_______________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO

ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA – FAR (48 CFR) 53.212

CONTINUATION SHEET FOR:

STANDARD FORM 1449

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

Continuation of SF-1449 Block 10: Deliver To

The following Zones will be Set Aside for Small Businesses:

Zone 1: District 13 (Primary locations include Astoria, OR; Portland, OR; Seattle, WA; and Everett, WA) and Zone 3: District 1 and District 5 (Primary locations include Portsmouth, VA; Baltimore, MD;

IPD South Weymouth, MA and ANT South Portland, ME

The following Zones will be Unrestricted:

Zone 2: District 11 (Primary locations include San Francisco, CA and San Pedro, CA Zone 4: District 14 (Primary location is Guam)

Continuation of SF-1449 Block 15: Deliver To

Deliver To: Various USCG duty locations in U.S. Coast Guard Districts 1, 5, 11, 13 and 14.

Place of Performance: Contractor’s facilities

Continuation of SF-1449 Block 16: Administered By (Contract Management)

Notwithstanding the Contractor’s responsibility for total management during the performance of the contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The individuals listed below will be the Government points of contact during the performance period.

Contract Administration: The Department of Homeland Security, U.S. Coast Guard, SILC- COCO-BSS-COB4, 300 East Main Street, Suite 965, Norfolk, VA 23510-9112 will perform all contract administration. Communications pertaining to contractual administrative matters shall be addressed to one of the Contracting Officers (KO) listed below. Changes in, or deviations from, the statement of work or terms and conditions of the contract shall not be effected without written modification to the contract as executed by a USCG SILC-COCO-BSS-COB4 Contracting Officer.

Contracting Officer: Clenton A. Shanks Telephone #: (757) 628-4115 E-Mail: Clenton.a.shanks@uscg.mil Fax #: (757) 628-4135

Contracting Officer: Catherine Prestipino Telephone #: (757) 628-4116 E-Mail: Catherine.Prestipino@uscg.mil Fax #: (757) 628-4135

Alternate Contracting Officer(s): Any warranted USCG SILC-COCO-BSS-COB4 Contracting Officer mailto:Clenton.a.shanks@uscg.mil mailto:Catherine.Prestipino@uscg.mil

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

Point of Contact (Contract Specialist): Serves as the point of contact between the Contractor and the Contracting Officer(s); however, this person does not have a warrant that provides the authority to contractually commit the Government.

Janet M. Kodmon, Contractor Telephone #: (757) 628-4962 E-Mail: janet.m.kodmon2@uscg.mil Fax #: (757) 628-4135

Non-Disclosure /Confidentiality/Non-Conflict of Interest Agreement(s):

Janet M. Kodmon, a Government Contractor, employed by Infinity Technologies, LLC will provide primary Contract Specialist services for this procurement. Although Mrs. Kodmon is assigned as the primary Contract Specialist, please note that Contract Specialist duties may also be performed by Ms. Victoria Worrell and Ms. Barbara Spruill, also employees of Infinity Technologies, LLC. Non-disclosure agreements between Mrs. Kodmon, Ms. Worrell, Ms.

Spruill, Infinity Technologies, LLC are required in accordance with the Trade Secrets Act as implemented by FAR 9.505-4.

It is the obligation of potential offerors/awardees with concerns of non-disclosure, confidentiality, and conflicts of interest on the part of Infinity Technologies, LLC, Mrs. Kodmon, Ms. Worrell, and/or Ms. Spruill to contact Infinity Technologies, LLC at the below address, telephone number, or e-mail address to enter into a Non-Disclosure/Confidentiality/Non-Conflict of Interest Agreement(s).

Infinity Technologies, LLC 5930 Jones Branch Drive, Suite 800 McLean, VA 22102 POC: Mr. Leroy Burney Telephone Number: (703) 854-1670 lburney@itllc.com

The Contracting Officer’s Representative (COR) is a Government employee designated in writing by the Contracting Officer to act as a technical advisor for the Contracting Officer for services/items within the scope of the contract. The COR performs functions such as review and/or inspection and acceptance of supplies and services and of a technical nature. A designation letter will set forth the name of the COR and the authorities and limitations of the COR under the contract. This person does not have a warrant that provides the authority to contractually commit the Government or to modify any terms and conditions of a contract.

Continuation of SF-1449 Block 17b: Remittance Address

Payment will be made by Electronic Funds Transfer (EFT) to the financial institution listed in the System for Award Management (SAM).

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

Continuation of SF-1449 Blocks 18a and 18b: Invoice Procedures

Electronic submission of invoices is mandatory for this contract and/or any orders issued in accordance with this contract.

1. Upon completion of each contract requirement (or monthly increment thereof), the Contractor shall prepare and furnish to the COR/Alternate COR for approval a DHS 700-21 Form, Material Inspection and Receiving Report (MIRR). One copy of each DHS 700-21 Form, or approved equivalent, shall be submitted with the invoice. The report shall include:

• Contract Number including Task/Delivery Order Number

• DHS 700-21 Form or equivalent invoice number.

• CLIN Number, CLIN description, quantity, unit price, and extended price.

• Description of any invoice deductions.

• A copy of the Progress Report

Invoices shall not be submitted until the Material Inspection and Receiving Report (DHS 700-21) has been approved by the COR.

2. The Contractor shall submit all invoices for supplies or services via the U.S. Coast Guard Finance Center (FINCEN) website at: www.fincen.uscg.mil

(a) Select “Submitting Invoices” under “Vendors” on the right hand side of the screen.

(b) Select “Coast Guard Vendors”

(c) Select “Coast Guard Award Invoices or Contract/Order Invoice” (‘24’ document)

(d) Select “Online: Coast Guard Award Invoices or Contract/Order Invoices “

(e) Go to Step 3 (if contractor has already created a PDF invoice) to complete the “Contractor Invoice Submission Form”.

3. The electronic submission requires the contractor to:

(a) Complete the Contractor Invoice Submission Form

(b) Select the correct Invoice Routing Code, which is SILC PCB-4 (the Contractor must select the correct Invoice Routing Code for timely invoice processing.)

(c) Attach a single PDF file, which can be no larger than 3 MB, containing the invoice and any necessary supporting documentation. (Grey-scale PDFs and Portfolio PDFs are not compatible.)

(d) If your single PDF file is larger than 3 MB:

• Complete the Contractor Invoice Submission Form via the website and attach the invoice document only, then

• E-mail the invoice and any supporting documentation to janet.m.kodmon2@uscg.mil.

4. The Contractor shall submit a proper invoice as identified in FAR Clause 52.212-4(g) Invoice.

All invoices shall be itemized to correlate to the Schedule of Supplies/Services. All improper invoices will be rejected which could delay payment.

http://www.fincen.uscg.mil/ mailto:janet.m.kodmon2@uscg.mi

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

5. A sample Contractor Invoice Submission Form is provided below. Mandatory information to be completed is highlighted in red on the website.

6. Invoices may be submitted after services are received, inspected, and accepted by the government, as denoted on DHS 700-21 Form, Material Inspection and Receiving Report (MIRR).

Continuation of SF-1449 Blocks 19-24: Schedule of Supplies/Services

Services Required: The U.S. Coast Guard requires the contractor to perform overhaul/repair/maintenance services for Aids to Navigation (ATON) buoys located in U.S.

Coast Guard Districts 1, 5, 11, 13 and 14.

Schedule/Pricing: The contract period of performance is for a base period and four one year option periods, if exercised by the Government. The services will be performed on an as needed basis.

Contract Type/Ordering:

The contract type is Requirements Type Contract(s) with Fixed Unit Prices*. Task Orders will be issued in accordance with the contract when services are required. Task Orders will be issued on an Optional Form 347 (OF-347), “Order for Supplies or Services” (or other equivalent form).

Individual Task Orders will specify the quantity ordered and the required delivery date(s) and locations. Task Orders may be issued orally, by facsimile, by electronic commerce (e.g., e-mail), or by mail.

The Contractor is not authorized to provide services prior to the issuance of a Task Order.

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

Estimated Quantities The quantities of services specified in the “Schedule of Supplies/Services” are estimates only and are not purchased by this contract. The quantities needed may go up or down depending on the needs of the U.S. Coast Guard.

Contract Performance Periods Base Period: 1 NOV 2018 (or date award) – 31 OCT 2019 Option Period One: 1 NOV 2019 – 31 OCT 2020 (If exercised by the Government) Option Period Two: 1 NOV 2020 – 31 OCT 2021 (If exercised by the Government) Option Period Three: 1 NOV 2021 – 31 OCT 2022 (If exercised by the Government) Option Period Four: 1 NOV 2022 – 31 OCT 2023 (If exercised by the Government)

The contract performance period shall not exceed five years if all option periods are unilaterally exercised by the Government in accordance with FAR Clause 52.217-9.

Abbreviations The following abbreviations(s) are used in the “Schedule of Supplies/Services and Unit Prices.”

CLIN: Contract Line Item EST QTY: Estimated Quantity U/I: Unit of Issue SF: Square Foot HR: Hour TRK: Truck Load NTE: Not to Exceed

GENERAL INFORMATION:

1. All prices submitted in response to this solicitation shall be in whole dollar amounts and based on fixed prices. The schedule of Supplies/Services and Unit Price is divided into four (4) ZONES with each ZONE having five (5) CLINS each. The Schedule is broken down into the following geographical locations:

Zone 1 - District 13 (Primary locations include Astoria, OR; Portland, OR; Seattle, WA;

and Everett, WA Zone 2 – District 11 (Primary locations include San Francisco, CA and San Pedro, CA Zone 3 – District 1 and District 5 (Primary locations include Portsmouth, VA; Baltimore, MD; IPD South Weymouth, MA; and ANT South Portland, ME) Zone 4 - District 14 (Primary location is Guam)

2. This solicitation will result in up to four contracts (one for each geographical location or Zone). Offeror(s) have the option to propose on only one Zone, on any two Zones, any three Zones or on all four Zones. Contracts will be awarded to the offeror(s) who offer is most advantageous to the Government, price and other factors considered.

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

ESTIMATED QUANTITIES

ZONE 1 SCHEDULE - SEE ATTACHMENT 1

ZONE 2 SCHEDULE - SEE ATTACHMENT 2

ZONE 3 SCHEDULE - SEE ATTACHMENT 3

ZONE 4 SCHEDULE - SEE ATTACHMENT 4

The following abbreviations are used in the price schedule above:

CLIN: Contract Line Item Number QTY: Quantity EA: Each NTE: Not to Exceed

Firm-Fixed Prices shall include all costs to provide the service/supplies, which includes all applicable Federal, State, and local taxes and duties in accordance with FAR Clause 52.212-4(k).

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

Performance Work Statement For

Regional Buoy Overhaul Contract

INDEX FOR PERFORMANCE WORK STATEMENT

SECTION C-1: DEFINITIONS & ACRONYMS

C-1.1 ACRONYMS

C-1.2 STANDARD DEFINITIONS

C-1.3 DEFINITIONS APPLICABLE TO BUOY MAINTENANCE

SECTION C-2: GENERAL

C-2.1 SCOPE OF WORK

C-2.2 OBJECTIVE

C-2.3 PERSONNEL

C-2.4 QUALITY CONTROL REQUIREMENTS

C-2.5 QUALITY ASSURANCE REQUIREMENTS

C-2.6 ENVIRONMENTAL CONTROL

C-2.7 POST AWARD CONFERENCE

C-2.8 DELIVERABLES

SECTION C-3: GOVERNMENT FURNISHED PROPERTY AND SERVICES

C-3.1 GENERAL

C-3.2 FACILITIES

C-3.3 SERVICES

SECTION C-4: CONTRACTOR FURNISHED ITEMS

C-4.1 GENERAL

C-4.2 MATERIALS

SECTION C-5: SPECIFIC TASKS AIDS TO NAVIGATION BUOY MAINTENANCE

C-5.1 GENERAL

C-5.2 BUOY CLASSIFICATION

C-5.3 TASK ORDER

C-5.4 TASK ORDER RECEIPT

C-5.5 OVERHAUL (CLIN X001)

C-5.6 COLOR CHANGE (CLIN X002)

C-5.7 ADDITIONAL WORK ITEMS (CLIN X003)

C-5.8 DISPOSAL (CLIN X004)

C-5.9 TRANSPORTATION OF BUOYS (CLIN X005)

SECTION C-6: APPLICABLE REGULATIONS, MANUALS,

TECHNICAL, ORDERS AND SPECIFICATIONS

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

SECTION C-1

DEFINITIONS & ACRONYMS

C-1.1 ACRONYMS

ALM Asset Line Manager ASNT American Society of Nondestructive Testing ASME American Society of Mechanical Engineers ASTM American Society for Testing Materials ATON Aids to Navigation AWS American Welding Society BSU Base Support Unit CDR Contract Discrepancy Report CFR Code of Federal Regulations CG Coast Guard COMDINST Commandant Instruction COR Contracting Officers Representative DHS Department of Homeland Security D5 5th Coast Guard District D11 11th Coast Guard District D13 13th Coast Guard District DPW Division Prevention Waterways EPA Environmental Protection Agency FAR Federal Acquisition Regulations FCAW Flux Cored Arc Welding FINCEN Finance Center, USCG FY Fiscal Year GFP Government Furnished Property GMAW Gas Metal Arc Welding HAZMAT Hazardous Material HAZWASTE Hazardous Waste IAW In Accordance With KO Contracting Officer KSC USCG Safety Office MILSPEC Military Specification MIL-STD Military Standard MLCPAC Maintenance and Logistics Command Pacific MSDS Material Safety Data Sheet NLT No Later Than NSTM Naval Ships Technical Manual NSN National Stock Number OBM Office of Budget and Management POC Point of Contact PRS Performance Requirements Statement PSI Pounds Per Square Inch PWS Performance Work Statement QAE Quality Assurance Evaluator QASP Quality Assurance Surveillance Plan QCP Quality Control Plan QPL Qualified Products List QTR 1st qtr (Oct, Nov, Dec), 2nd qtr (Jan, Feb, Mar), 3rd qtr (Apr, May, Jun), 4th qtr (Jul, Aug, Sep) RACON Radar Beacon

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

SMAW Shielded Metal Arc Welding SOP Standard Operating Procedure SP Service Provider SPEC Specification SSPC Steel Structures Painting Council STD Standard TE Technical Exhibit USC United States Code USCG United States Coast Guard VOC Volatile Organic Compound

C-1.2 STANDARD DEFINITIONS

C-1.2.1 Waterways Operations Product Line (WOPL). Coast Guard entity providing the engineering, maintenance, and logistics support to the ATON mission.

C-1.2.2 Condition Found Report (CFR). A formal written document used by the Contractor to notify the COR of additional work that has been found during the overhaul process. The work listed on the CFR is in addition to the original Task Order and will need to be approved and added to the request by the COR.

C-1.2.3 Contract Discrepancy Report (CDR) a formal written document of SP nonconformance or lack of performance. The CDR is prepared by the COR, or an authorized representative, and forwarded to the SP by the KO whenever performance as determined by the COR or designated representative is unsatisfactory.

The SP completes and returns the report to the KO within five working days of issuance of COR.

C-1.2.4 Contracting Officer (KO) A Government employee responsible for the issuance of task orders, Optional Form 347, to the Contractor.

C-1.2.5 Contracting Officer's Representative (COR). A Government employee responsible for coordination of technical aspects of the contract.

C-1.2.6 Defective Service. A unit of service which fails to conform with specified requirements.

C-1.2.7 District. USCG Command Element responsible for a geographical area in the USCG.

C-1.2.8 Finance Center (FINCEN). Coast Guard center for issuing payment of invoices. Located in Chesapeake, VA

C-1.2.9 Fiscal Year (FY). The Federal Government’s fiscal year is from 1 October through the following 30 September

C-1.2.10 Government Furnished Property (GFP). Government furnished property are those provide to the SP for overhaul and outfitting of buoys.

C-1.2.11 Hazardous Materials (HAZMAT). Materials that are toxic, poisonous, corrosive, irritating, sensitizing, radioactive, biologically infectious, explosive or flammable, and present a hazard to human health, safety and or the environment. Special handling procedures and facilities are required for their disposal in compliance with Federal, State, and local regulations.

C-1.2.12 Hazardous Waste (HAZWASTE). Any waste that can be classified as solid waste (i.e. a solid, liquid, or contained gaseous material that is no longer being used and is recycled, disposed of, or stored until enough is collected to treat or dispose) and: is listed as a hazardous waste in the Federal Resource Conservation and Recovery Act or exhibits one of the four defined hazardous waste characteristics (ignitability, corrosiveness, reactivity, toxicity).

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C-1.2.13 Lot. The total number of service outputs in a surveillance period.

C-1.2.14 Manufacturer's Specifications. Technical information provided by the manufacturer specifying equipment operating parameters and recommended maintenance procedures.

C-1.2.15 Maximum Allowable Deviation. The maximum level of acceptable defects for services provided to the Government by the SP. The standard used to determine if SP work deficiencies are within acceptable variances.

C-1.2.16 MILSPEC. Military Specifications for various processes.

C-1.2.17 Optional Form 347. Government form used to order Supplies or Services from a Contractor.

C-1.2.18 Performance Requirements Summary (PRS). A document which identifies the key service outputs of the contract that will be evaluated by the Government to ensure contract performance standards are met by the Contractor.

C-1.2.19 Performance Work Statement (PWS). A document which identifies the specific tasks needed to be accomplished in completion of the contract.

C-1.2.20 Quality Assurance. Those actions taken by the Government to ensure services provided meet the requirements of the Performance Work Statement.

C-1.2.21 Quality Assurance Evaluator (QAE). A Government person responsible for surveillance of Contractor performance.

C-1.2.22 Quality Assurance Inspection Form (QAIF). A form used to document the inspections and tests performed on every buoy throughout its overhaul process. The form shall be typewritten on standard (i.e., 8½x11 inch) white paper. Inspection results may be handwritten on the form. The form shall be prepared in the facility’s format and shall be legible, in English, and suitable for reproduction. QAIF shall be submitted via CFR.

C-1.2.23 Quality Assurance Surveillance Plan (QASP). An organized written document used for quality assurance surveillance. The document contains specific methods to perform surveillance of the Contractor.

C-1.2.24 Quality Control (QC). Those actions taken by a Contractor to control the performance of services so that they meet the requirements of the Performance Work Statement.

C-1.2.25 USCG District 1. The First Coast Guard District provides critical maritime services with the Northeast; including Massachusetts, New York, Maine, New Hampshire, New Jersey, Connecticut, Rhode Island, and Vermont. District 1 headquarters is located in Boston, Massachusetts.

C-1.2.26 USCG District 5. The Fifth Coast Guard District is responsible for 156,000 square miles of ocean, bays, and rivers throughout six states; including North Carolina, Virginia, Maryland, Delaware, Pennsylvania, and New Jersey. District 5 headquarters is located in Portsmouth, Virginia.

C-1.2.27 USCG District 11. The Eleventh Coast Guard District provides critical maritime services within the Pacific Southwest; including California, Arizona, Nevada, Utah, and the offshore waters of Mexico and Central America down to South America. District 11 headquarters is located on Coast Guard Island in Alameda, California.

C-1.2.28 USCG District 13. The Thirteenth Coast Guard District provides critical maritime services within the Pacific Northwest; including Oregon and Washington. District 13 headquarters is located in Seattle, Washington.

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C-1.2.29 Random Sample. A sampling method where each service output in a lot has an equal chance of being selected.

C-1.2.30 Sample. One or more service outputs drawn from a lot. The number of outputs in the sample is the sample size.

C-1.2.31 Sampling Guide. The part of the surveillance plan which contains all the information needed to perform a random sample.

C-1.2.32 Service Provider (SP) The organization performing the work detailed in the PWS including any individual and/or subcontractor retained to perform such work.

C-1.3 DEFINITIONS APPLICABLE TO BUOY MAINTENANCE.

C-1.3.1 Aid to Navigation (ATON). Any signal device external to a vessel or aircraft specifically intended to assist a navigator to determine position or safe course, or to warn of dangers or obstructions to navigation.

C-1.3.2 ATON Cover Plate. A blank steel cover plate used on 9x35 whistles buoys when no whistle is installed.

C-1.3.3 Battery Pocket Closure. The flange, cover and gasket arrangement used to seal the battery pockets on lighted buoys. These closures are normally bolted flange type or swing bolt flange type. There are two styles, one is the knife edge type closures and the other a flat flange type closures.

C-1.3.4 Battery Pocket Cover. A metal plate that attaches to the battery pocket flange using bolts or swing bolts.

C-1.3.5 Battery Pocket Gasket. A rubber seal used on battery pocket closures to form a watertight seal.

There are two styles, one for the knife edge type closures and the other for the flange type closures.

C-1.3.6 Bell. A copper-silicon alloy instrument with a flared opening that emits a metallic tone when struck. Bells are designated by weight: 85 lbs. and 225 lbs.

C-1.3.7 Bell Buoy. A buoy equipped with a bell as a sound signal.

C-1.3.8 Bell Stand. A stanchion bolted to the buoy bell stand plate to support the bell. Bells stands are designated by size of bell it supports.

C-1.3.9 Bell Stand Support Plate. A flange on a short standoff used to bolt bell, gong or external battery boxes too.

C-1.3.10 Bolted Flange. A type of battery pocket closure that uses bolts to obtain the seal.

C-1.3.11 Buoy. A buoyant object that supports signals and is itself a signal when moored to the bottom of a waterway.

C-1.3.12 Buoy Body. The enclosed portion of the buoy, i.e., the portion that provides the buoyancy including counterweight tube.

C-1.3.13 Buoy Cage or Buoy Tower. The skeleton framework and lantern ring supporting the buoy lantern and containing the radar reflector and day mark area.

C-1.3.14 Buoy Class. Division by size of unlighted buoys (can or nun) into groups. The largest buoy class is first class, and the smallest, sixth class.

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C-1.3.15 Buoy Pocket. A cylindrical confined interior section of a buoy body for containing a rack of batteries. Pockets are fitted with watertight covers and air vents.

C-1.3.16 Can Buoy. An unlighted buoy having a cylindrically shaped portion above the water line.

C-1.3.17 Chafing Blocks. Wood attached to the counterweight tube on some lighted buoys to prevent the mooring chain from chafing on the tube.

C-1.3.18 Counterweight. A heavy weight, usually metal, fastened to the lower portion of a buoy to increase its stability. The counterweight may be internal to the buoy body.

C-1.3.19 Counterweight Tube. The pipe that protrudes from the bottom of the buoy body on some lighted buoys to which the counterweight is attached. The tubes may be either sealed or open.

C-1.3.20 Crossover Tube. A tube running between the base of the battery pockets on two pocket buoys.

This facilitates the flow of air between pockets.

C-1.3.21 External Battery Box. A watertight steel box with a slide tray for holding batteries external of the battery pockets. When used it is bolted to the “bell stand”. Boxes are fitted with watertight covers and an air vent.

C-1.3.22 Gong. A copper-silicon alloy disk that produces a sonorous tone when struck. When used on buoys they are grouped in arrays of three or four different weights each producing different tones.

C-1.3.23 Gong Buoy. A buoy equipped with a gong as a sound signal.

C-1.3.24 Gong Stand. A stanchion bolted to the buoy body to support the gongs.

C-1.3.25 Guano Bar. A small strip of steel mounted to the top horizontal radar reflector plate to prevent bird guano from running down the vertical face of the reflector.

C-1.3.26 Horn. An electronic sound producing device used as a sound signal on buoys.

C-1.3.27 Lantern. The enclosure for the illuminating apparatus on lighted buoys.

C-1.3.28 Lantern Ring. A metal ring at the top of the buoy cage that protects the lantern from damage during servicing.

C-1.3.29 Lifting Eye. An eye by which the buoy is lifted.

C-1.3.30 Lighted Buoy. A buoy that exhibits a light.

C-1.3.31 Mooring Arm. A long metal bar mounted on the side of some buoys for attachment of the mooring. These arms are hinged at the buoy body to allow them to swing freely in one plane. These are used on 3.5x8LR, 5x11LR and 7x17LR buoys.

C-1.3.32 Mooring Eye. The eye to which the mooring is attached to the buoy.

C-1.3.33 Mooring Pins. Replaceable pins used at the mooring attachment point on some buoys.

C-1.3.34 Nun Buoy. An unlighted buoy having a conically shaped portion above the water line.

C-1.3.35 Odd Bale. The lifting eye used by buoy tenders to haul a buoy out of the water. The “off centered” eye.

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C-1.3.36 Packing Flax. A specially treated material wrapped around the whistle valve to prevent air escaping between the whistle valve and the whistle housing.

C-1.3.37 RACON. An electronic radar transponder that is sometimes mounted on buoys.

C-1.3.38 Radar Reflector. A physical arrangement of material to reflect to an ordinary radar most of the energy that strikes its surface. On lighted buoys the radar reflector is incorporated into the cage portion of the buoy. It is normally composed of large steel or aluminum plates intersecting at 90 degree angles. On unlighted buoys the radar reflector is normally incorporated into the upper part of the buoy body and configured to give the buoy its characteristic shape (can or nun).

C-1.3.39 Sound Buoy. A buoy that is outfitted with a bell, gong, whistle or electronic horn.

C-1.3.40 Stuffing Tube. A threaded plastic plug with rubber seal inserted in the buoy battery pocket through which an electrical cable passes.

C-1.3.41 Swing Bolt. A stainless steel eyebolt used on swing bolt flanges. The swing bolt can be rotated away from the battery pocket cover once loosened.

C-1.3.42 Swing Bolt Flange. A type of battery pocket closure using swing bolts to secure the battery pocket cover.

C-1.3.43 Tapper. A freely swinging pendulum-like hammer actuated by the wave-induced motion of the buoy to strike the bell or gong and produce sound. Identified as one of the following types: Long or short with a large or small ball.

C-1.3.44 Tapper Cushion. A piece of cushion material installed on buoy cage when buoy is outfitted with tappers functions as a cushioned stop for arch of tapper.

C-1.3.45 Topmark. A spherical mark mounted on a stand above the light on certain lighted buoys to identify it.

C-1.3.46 Unlighted Buoy. A buoy that does not exhibit a light. This term usually refers to can and nun buoys, but in special situations may be a buoy that could have a light but for operational reasons does not.

C-1.3.47 Vent Line. A conduit, open to the atmosphere, which is connected to the battery pocket. The vent allows air to flow through the buoy pocket to vent off gases and/or to provide fresh air to the battery.

C-1.3.48 Vent Valve. A device installed on the ends of buoy vent lines to seal the vent line in case the buoy submerges or rolls over more than a set amount.

C-1.3.49 Whistle. A device attached to some buoys that produces a whistling sound using air forced through the device by the vertical motion of the buoy in the waves.

C-1.3.50 Whistle Ball. The ball used in a whistle valve to control the flow of air into the whistle tube.

C-1.3.51 Whistle Buoy. A buoy equipped with a whistle as a sound signal.

C-1.3.52 Whistle Tube. A long open-ended tube which runs through the center of the buoy body and through which air is pushed by the vertical motion of the buoy to blow the whistle or spin a wave turbine.

C-1.3.53 Whistle Valve. A valve using rubber-coated balls that control the flow of air into the whistle tube. This valve is mounted below the whistle.

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SECTION C-2

GENERAL

C-2.1 SCOPE OF WORK. The Contractor shall provide all necessary management, supervision, personnel, labor, materials, transportation, general and specialized equipment (except for Government Furnished Property (GFP) identified in Technical Exhibit Two (TE-2), required to perform the overhaul, outfitting, and transportation of U.S. Coast Guard owned Aids to Navigation (ATON) buoys. Performance shall be according to standards contained herein.

C-2.2 OBJECTIVE. The U.S. Coast Guard, Waterways Operations Product Line requires the Contractor(s) to perform overhaul/repair services for ATON buoys. The USCG has a need for four independent contract(s) to overhaul/ repair buoys located within four established zones. These zones have been determined by current USCG District maps.

Zone 1 – Northwest U.S. (USCG District 13): Primary locations include; Astoria, OR; Portland, OR;

Seattle, WA; and Everett, WA.

Zone 2 – Southwest U.S. (USCG District 11): Primary locations include; San Francisco, CA and San Pedro, CA.

Zone 3 – Eastern U.S. (USCG District 1 and District 5): Primary locations include; Portsmouth, VA, Baltimore, MD, IPD South Weymouth, MA and ANT South Portland, ME.

Zone 4 – Guam (USCG District 14): Primary location is Guam.

C-2.3 PERSONNEL. The Contractor shall provide qualified personnel to perform all requirements specified in this PWS.

C-2.3.1 BUOY MANAGER. The Contractor shall designate a Buoy Manager who will be available for routine work between 8:00 AM and 4:00 PM local time Monday through Friday excluding federal holidays.

This Buoy Manger shall also be made available 24 hours per day, 7 days a week for emergency services.

The Buoy Manager shall be responsible for management and coordination of the contract and shall be the point of contact with government representatives and shall be able to read, write, speak and understand English. Contractor shall notify the Contracting Officer no less than 15 business days in advance, submit written justification for replacement, and provide the name of any proposed substitute(s). All proposed substitutes shall be able to read, write, speak and understand English.

C-2.3.2 WELDER(s). Welder(s) shall be qualified so to meet the requirements referenced in SILC-WOPL Specification 507. Contractor shall identify those welder(s) that will be performing work on the contract.

Names and certifications shall be provided with proposals and when a change occurs.

C-2.3.3 WELD INSPECTOR(s). Weld inspector(s) shall be qualified so to meet the requirements referenced in SILC-WOPL Specification 507. Contractor shall identify those weld inspector(s) that will be performing work on the contract. Names and certifications shall be provided with proposals and when a change occurs.

C-2.3.4 PAINTER(s). The Contractor shall identify those painter(s) that will be applying the coating systems in conjunction with the contract. Contractor to provide documentation for painter(s) that show any formal and/or informal training and experience in the application of industrial marine coating systems with proposals and when a change occurs.

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C-2.3.5 CONTRACTOR IDENTIFICATION. All Contractor employees visiting Government facilities shall wear an identification badge which shall be Contractor furnished and shall include as a minimum, the Contractor company name, the employee’s name and photo, and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

C-2.3.6 EMPLOYEE CONDUCT. Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Buoy Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

C-2.4 CONTRACTOR QUALITY CONTROL (QC) REQUIREMENTS.

C-2.4.1 Contractor Quality Control Plan (QCP): The Contractor shall develop, and maintain a Quality Control Program delineating the Contractor’s QCP and inspection system to monitor and control their performance of services. A written QCP for this PWS shall be submitted to the Contracting Officer within 10 calendar days after contract award for approval. This written QCP shall be updated as changes occur.

Updates shall be submitted to the Contracting Officer for acceptance. The QCP shall include, but not be limited to, the following:

C-2.4.2 Quality Control Program/Inspection System

a. The QC system shall encompass all functions of the contract. It must specify areas to be inspected on either a scheduled or unscheduled basis with the title(s) of the individual(s) conducting the inspection.

b. The Contractor shall develop and implement quality control procedures addressing the areas identified in the PWS herein and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

c. The QC program/inspection system shall be designed to keep the Contractor’s management and the Coast Guard informed of all issues affecting quality to include timely and effective corrective actions.

d. The QC records shall, in part, consist of checklists of inspections and shall indicate the nature, frequency and number of observations made, the number and type of deficiencies found, and the nature of corrective action taken as appropriate.

C-2.4.3 Contents of the QCP/Inspection System shall include, but are not limited to, the following:

a. Introduction to the Quality Control System:

i. Background and rationale for the system

ii. Objectives in using quality control

iii. Successes with and updates for the system

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b. Quality Control Process for the Various Tasks

i. Steps and flow diagrams (includes a checklist used in inspecting contract performance during regularly scheduled/unscheduled inspections/testing; method of documenting and enforcing quality control operations.

ii. Inspection procedure (to include checklists used by the Contractor,) identifying the items, frequency, conformance indicators and actions taken if nonconformance to all the service requirements of this contract are found.

iii. Means of identifying and resolving problems

iv. Roles and responsibilities

c. Specific Quality Control Functions

i. Supervision of services covering all the service requirements of this contract (to include schedules for all necessary assignments by dates and areas for each area/building;

submissions and completions reports, availability of project manager/supervisor/shift leader and any substitute/alternates with the flexibility to realign staff for certain events.

ii. One year cycle involving process for initial application

iii. Ordering, receipt, storage, and retrieval of products, supplies, materials and equipment to be used.

iv. Accounting and billing practices

d. Contingencies

i. Special Events or Emergency Situations

ii. Procedures to be used

iii. Obtaining additional employees

e. Strike Contingency Plan

C-2.4.4 Performance Requirements Summary (PRS).

Performance Requirements Completion

Management/Supervisor 100%

QCP 100%

Ensure buoys are overhauled in accordance with specifications provided herein. 100%

Provide accurate and timely invoices after repaired buoys are accepted by the Government. 100%

C-2.4.5 Performance Evaluation Meetings. The Contractor's Project Manager shall be available to meet with the COR to discuss contract requirements, performance standards, etc. Meetings with the COR, and other authorized representatives of the COR may be scheduled every six months or upon request of the Contractor. Meetings may take place via telephone, Contractor’s facility, or Coast Guard installation.

C-2.5 GOVERNMENT QUALITY ASSURANCE (QA) REQUIREMENTS

C-2.5.1 Fundamental Government Responsibilities: The Contracting Officers Representative (COR) is responsible for representing the Contracting Officer in all facets of quality for the services required. The designated personnel will carry out inspections, reviews, and approvals deficiencies; and, ultimately accept on behalf of the Contracting Officer. The functions of the COR are identified in the paragraphs below.

Government personnel, other than the Contracting Officer and the COR, from time to time, may observe the Contractor’s operation. However, these personnel may not interfere with Contractor performance

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except in such situations as a safety violation is observed. The Government reserves the right to conduct period inspections at the Contractor’s facility.

C.2.5.2 General Quality Assurance Functions: To facilitate the surveillance of the Contractor’s quality program by the Government, the COR will verify Contractor compliance with designated performance requirements. In addition, for noncompliance and/or untimely corrective action to deficiencies of specific tasks, the Contractor is subject to re-performance. With this intent, the surveillance approach may not be one that stays the same throughout the duration of the contract. The COR will periodically update the surveillance approach when the need arises. The COR will inspect the Contractor’s QCP regularly for compliance with the requirements herein.

C.2.5.3 Specific Quality Assurance Functions: The COR will establish an Inspection Schedule using the Quality Checklist from the Contractors QC Program. The COR will perform the following qualitative and evaluative functions, which comprise the Government Quality Assurance Surveillance Plan (QASP):

a. Carry out periodic inspections using the Quality Checklist.

b. Report any findings resulting from these inspections to the Contractor and Contracting

Officer.

c. If discrepancies are discovered as a result of the periodic inspections, or any other means, use

Contract Discrepancy Report (CDR) to communicate them to the Contractor and follow up to ensure nonconformance is corrected.

d. Meet with the Contractor’s Project Manager as agreed to or as often as necessary. The

Contractor and COR will sign the written minutes of these meetings, prepared by the COR.

Any area(s) of non-concurrence by the Contractor with the minutes must be specified in writing to the COR within five calendar days of receipt of the signed minutes.

e. Task appropriate actions based on health, safety, environmental and any other inspection result.

f. Perform annual and final Performance Evaluations

C-2.6 ENVIRONMENTAL CONTROL.

C-2.6.1 Volatile Organic Compounds Compliance Plan. The Contractor is required to comply with local

Volatile Organic Compounds (VOC) laws and regulations and shall have an acceptable VOC compliance plan. The plan shall demonstrate that the use of paints, solvents, adhesives, and cleaners comply with local VOC laws and regulations governing VOC materials, and that all required permits have been obtained or will be obtained prior to starting work involving VOCs, in the air district in which the work will be performed.