B5 Roof Repair SOW.pdf

Scope of Work and Specifications

Building# 5 – Roof Repair

May 2026

Project COR

Name: Michael Barclift Email: Michael.D.Barclift@uscg.mil Facilities Engineering Department

1. Scope:

The Contractor shall provide all necessary transportation, labor, equipment, materials, parts, and supervision to repair wind damaged EPDM roof at the following location:

• Building# 5 - Gymnasium

2. Government Facilities and Utilities:

a. Electrical power is available on the site. The Contractor will be permitted to utilize these utilities in performing the work, provided that the existing systems are not overloaded.

b. Telephone services will not be available for use by the Contractor.

c. Building restroom facilities are not available for use.

d. The Contractor, their employees, and any sub-contractors shall become familiar with and obey all Base regulations. All personnel employed on the project shall keep within the limits of the work area and shall not enter any other area outside of the work site unless to do so in the performance of their duties. Work site and execution must be arranged so as not to disrupt normal operations in this area. There shall be No Smoking in any Coast Guard building. All smoking must be done only in a designated smoking area.

3. Materials and Locations:

a. Materials shall be delivered to the jobsite in their original unopened packages, clearly marked with the manufacturer’s name, brand name, and description of contents. Storage shall be in accordance with manufacturer’s recommendations in a clean, dry, well-ventilated area. Stored materials shall be protected from sunlight and kept away from excessive heat. Insulation board shall not be exposed to flame or other ignition sources. The Contractor shall not store any highly flammable materials in the work area. Sufficient area for staging is available on site; storage areas will be pre-approved by the Contracting Officer’s Representative (COR). Special precautions shall be taken to ensure construction materials and debris does not enter the airfield, runways, or taxiways.

b. Laydown areas will be approved by the COR with coordination from the Base Environmental Compliance Office. Any damage to vegetated areas shall be repaired and reseeded by the Contractor.

4. Labor Laws:

a. The applicable labor for this contract is: Construction Wage Rate Requirements (formally Davis-Bacon Act).

5. Safety:

a. The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the construction area, prevents damage to property, and avoids work interruptions. The Contractor shall provide appropriate safety barricades, signs, signal lights, etc. as well as complying with the requirements of all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series), 29 CFR 1926 (series), State and Local safety laws, rules, and regulations. Any operation defined as “Hot Work” as per OSHA/NFPA requires a permit to be issued by Base Elizabeth City Fire Department. This includes welding, cutting, brazing, grinding or any work that could produce sparks or heat and may initiate a fire.

6. Environmental Compliance:

a. Environmental Discharges

i. The Contractor shall ensure all discharges do not exhibit contaminates contrary to Base Elizabeth City Non-Significant User (Wastewater) Permit. Any flushes, backwashes and or slug loads shall be scheduled and reported to Base Environmental Compliance Office Wastewater Permit Manager at least two weeks in advance.

Wastewater associated with any maintenance or repair shall be quantified in a maintenance schedule. All work will be performed in accordance with the Base Spill Prevention Control and Countermeasures Plan, Clean Water Act and the Base Stormwater Pollution Prevention Plan. All activation flushes of the system shall be captured and disposed of IAW City of Elizabeth City Sewer Use Ordinance and USCG Base Industrial User Wastewater Permit. All storm drains within range of a potential discharge shall be covered/sealed during installation and kept covered until the work has been completed and the system has been deemed fully operational and compliant with all applicable Coast Guard policies/plans/permits/laws/ordinances. All storm drains and waterways within range of a potential discharge shall be covered/sealed or protected by silt fence. Nothing shall be discharged to a storm drain at any time during the project. If an Erosion and Sediment Control Plan is required, then these shall be preapproved by Base Environmental Compliance Office. All spills shall be reported to Base Environmental Compliance Office (Chris Dunn) at (252) 267- 9789 after containing and dialing (252) 335-6257 for Base Spill Response.

b. Waste

i. Any waste as a result of the project shall either be recycled in accordance with CIM 16455.10 and the Base Pollution Prevention Plan or be disposed of in accordance with the Resource Conservation and Recovery Act. Any Hazardous Waste shall be manifested off site with Base listed as the generator and signatory. Any hazardous waste shall be analyzed, characterized, stored and disposed of in accordance with the Resource Conservation and Recovery Act and all applicable federal, state and local laws and ordinances.

c. Chemicals

i. All chemicals required for this project shall be preapproved by the

Base Environmental Compliance Office. All applicable Safety Data Sheets shall be provided to both the Base Environmental Compliance Office and Base Safety Officer upon request. Proper storage shall be provided in accordance with 29 CFR 1910.1200. All installation related solid waste shall be removed from the Base after each working day. All extra chemicals and products shall be removed from the site upon work completion, as the Emergency Planning and Community Right-To-Know Act requires Coast Guard to maintain an inventory of all Hazardous Materials located at the site. The Contractor is required to comply with local VOC laws and regulations.

7. Liability of Contractor:

a. Any damage to government property caused by the Contractor shall be repaired or replaced by the Contractor at no cost to the government. The Contractor shall not disconnect any service without approval from the COR.

8. Existing Site Conditions:

a. The Contractor must satisfy themselves with the existing site conditions and the work to be performed. All potential Contractors are strongly encouraged to visit the site to field verify any/all quantities before submitting quotes. All visitors must complete a visitor access request form in accordance with

Base security policy and present a valid Real ID or passport as a method of identification. Visitors with a valid Military ID or RAPIDGate pass will not be required to complete the access form. Interested Contractors shall make arrangements for site visits with the COR. All site visits are to be prearranged a minimum of three (3) days in advance. To arrange a site visit, the following information must be provided: full name, date of birth, and driver’s license number.

b. After award, all Contractors that require Base access will have to be pre-vetted for entry prior to commencement of work. All work that has a period of performance greater than 10 days may be subject to obtaining a RAPIDGate pass as a method of Base entry.

9. Site Restoration & Clean Up:

a. The work site shall be cleaned up at the completion of each workday. The

Contractor shall take special care to contain dust while working. Upon completion of the job, the Contractor shall clean up the job site, returning it to a state of cleanliness equal to or exceeding that in which it was found. The Contractor shall properly dispose of any trash, extra materials, dirt, debris, or other litter that remains. There will be no final acceptance of the contract until the COR approves the appearance of the job site.

10. Contract Timeline:

a. Schedule of Work:

i. A workday is defined as any non-weekend or non-Federal Holiday. The Contractor shall perform all work during normal base work hours. The normal base working hours are 0700 – 1530, Monday through Friday. If the Contractor would like to work outside normal working hours, permission must be obtained from the COR.

ii. The Contractor shall provide all required information and complete this contract within the time schedule below, unless approved by the Contracting Officer.

iii. Provide all required submittals to the Contracting Officer within 10 workdays after contract award.

iv. The COR will have 7 workdays days to review the submittals and respond to the Contractor.

v. The Contractor, upon receiving notification to proceed and acceptance of submittals, must mobilize to the site within 10 workdays.

vi. Completion of work shall be accomplished within 30 workdays from notification to proceed and acceptance of submittals.

vii. The Contractor shall schedule all work with the COR. The Contractor shall understand the importance to schedule and complete all work in a timely fashion.

viii. The Contractor may notify the Contracting Officer of any long lead time equipment or materials and request a modified delivery date of the work.

b. Contract Submittals:

i. The following list of submittals must be submitted on the timeline indicated and define the specific minimum requirements for this contract. The submittal shall contain sufficient information that can be used to determine compliance of the material with these specifications and referenced specifications.

Submittal Deliverable Required Submittal Timeline

Pre-Quote Site Visit Request Information ☒

In accordance with solicitation posting

Initial Product Data

• EPDM and roof layers

☒ With quote

Past Performance of Related Work ☒ With quote

Final Product Data

• EPDM and roof layers ☒

Within 7 calendar days after Contract Award

Safety Plan ☒ Within 7 calendar days after

Contract Award

Project Schedule ☒ Within 15 calendar days after

Contract Award

Product Warranty Information ☒ Within 15 Workdays after completion of project* Post-Award Site Visit Request

Information ☒ As required

*Final payment will not be made until all deliverables are submitted and accepted.

11. General:

This project has been established to repair a portion of the Building# 5 EPDM roof which has become separated from the membrane. The area to be repaired is approximately 4,000 square feet. The existing curved-roof portion of the building consists of an EPDM system while the flat roof portions are modified bitumen. This EPDM portion has become severely degraded and was recently damaged in a high-wind storm which caused the additional separation from the membrane. This area is required to be repaired to avoid regular water intrusion into the spaces below as that is not conducive to gym and fitness activities. Significant leaking was noted during the latest storm.

12. Detailed Technical Requirements:

The Contractor shall provide all necessary transportation, labor, equipment, materials, parts, and supervision to repair the existing EPDM roof IAW specification provided. Attachments have been provided including map location, floor plan, and photos.

a) The Contractor shall repair/replace approximately 4,000 sq/ft of wind torn

EPDM roofing.

b) The Contractor shall replace ALL layers to include vapor barrier, insulation, cover board, fasteners/tape, EPDM membrane along with any other layers not listed necessary for a waterproof seal. The Contractor shall inspect the roof deck and make all necessary repairs before applying any EPDM layers.

c) The Contractor shall replace any damaged flashing/fasteners ensuring

EPDM is securely fastened in place. Special emphasis shall be placed on securely fastening any loose end along the fascia.

d) The Contractor shall provide a comprehensive EPDM roofing safety plan.

The safety plan shall address fall protection, hazardous adhesive vapors, material handling, personal protective equipment (PPE), ground level perimeters for falling debris, guard rails, warning lines, ladder safety, weather, fire protection, and any other element necessary to provide a safe work environment. The Contractor shall provide the detailed safety plan within seven (7) calendar days after contract award.

e) The Contractor shall follow industry best practices and manufacturer’s written procedures when installing EPDM roofing material.

f) The Contractor shall dispose of all debris in the appropriate manner. The Contractor shall ensure that all items including leftover material are disposed of OFF-SITE.

g) The Contractor shall NOT impede traffic during the roof repair. The

Contractor shall use suitable barricades or markers during the length of the project.

h) It is HIGHLY recommended that the Contractor make a site visit to properly evaluate the existing roof and verify all aspects and/or specifications to the project.

i) Scheduling: The Contractor shall provide a detailed schedule within fifteen (15) calendar days after contract award. The Contractor shall schedule all work with the Contracting Officers Representative (COR).

13. Inspection and Acceptance:

a. The Contractor shall ensure testing and start-up to verify proper operation.

The COR will accomplish inspection and acceptance of work.

b. The Contractor must notify the COR two working days before the performance, inspection and acceptance tests are to be conducted. The tests must be performed in the presence of the COR.

c. Installation, workmanship, fabrication, assembly, erection, examination, inspection, and testing shall be in accordance with appropriate sections of

29 CFR 1910, 1926.

d. The Contractor shall perform all work in accordance with all Federal, EPA, OSHA, and State of North Carolina laws and regulations.

e. New equipment must be installed in accordance with manufacturer instructions, Federal, and State codes.

f. Installation, operation, maintenance manuals and warranty information for the roof shall be turned over to the COR upon project completion. The Contractor shall provide a one-year warranty on all roof materials supplied by the Contractor (including labor) from the installation date for any problems that might occur with the new installation.

14. Reference Documents:

a) Map Location, Floor Plan & Photos