70Z04420R20002500 Attachment 1, IDIQ Terms and Conditions.pdf

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INDEX:

SECTION I - SUPPLIES OR SERVICES AND PRICES/COSTS

SECTION II – PERFORMANCE WORK STATEMENT (PWS)

SECTION III – PERFORMANCE

SECTION IV – CONTRACT ADMINISTRATION DATA

SECTION V – SPECIAL CONTRACT REQUIREMENTS

SECTION VI – CONTRACT CLAUSES

All section of this IDIQ flow down to all task orders issued under this IDIQ.

SECTION I-SUPPLIES OR SERVICES AND PRICES/COSTS

CONTRACT TYPE

This procurement is single award Indefinite Delivery, Indefinite Quantity (IDIQ) contract. This IDIQ contract allows for Firm Fixed Price (FFP) task orders to be administered.

MINIMUM GUARANTEE AND MAXIMUM CEILING

The minimum guarantee is $300,000.00 for this IDIQ.

The maximum dollar ceiling for this IDIQ is $4,000,000,00.

TASK ORDER PRICING

All task orders issued under this contract will be determined fair and reasonable in accordance with FAR 16.404. Task Orders shall conform to the pricing submitted at the formation of this contract.

FIXED PRICE TASK ORDERS

Fixed price is defined under Federal Acquisition Regulation (FAR) Subpart 16.2, Fixed-Price Contracts.

LABOR RATE SCHEDULE

The Attachment 1, Labor Rate Schedule, includes all labor categories and corresponding fully burdened (inclusive of profit, overhead, general and administrative expenses, and any other applicable indirect costs) hourly rates for each ordering period of the contract. The hourly rates and labor categories shall be used as a basis to derive the Firm Fixed Price for labor in task orders issued under the contract

SECTION II – PERFORMANCE WORK STATEMENT (PWS)

All section of this PWS flow down to all task orders issued under this IDIQ.

1. GENERAL

1.1. Background: The Coast Guard’s Command, Control and Communications Engineering Center (C3CEN) develops, builds, fields, trains, and supports advanced electronic command, control, and navigation systems. C3CEN develops Government Off- The-Shelf (GOTS) system components using contracted services to fulfill the mission

70Z04420D20002500 Page 2 of 31 requirements for Command, Control, Communications, Computers, Intelligence, Surveillance, & Reconnaissance (C4ISR) capabilities. The purpose of Search and Rescue Optimal Planning System (SAROPS) is the creation of Search and Rescue plans in direct support of the core US Coast Guard mission of Search and Rescue (SAR). SAROPS is used 24/7 in every US Coast Guard Sector and District Command Center.

C3CEN uses a technical approach of leveraging existing GOTS and Commercial-Off-The Shelf (COTS) products with standard technologies and environments (e.g., ArcGIS) to create families of interoperable and compatible systems. C3CEN products adhere to enterprise level direction provided by the United States Coast Guard (USCG), Department of Homeland Security (DHS) and Defense Information Systems Agency (DISA). The SAROPS application is written as a series of extensions to the ArcGIS geographical information system (GIS) from Environmental Systems Research Institute (ESRI). SAROPS is deployed on a pool of servers positioned throughout the Coast Guard Area of Responsibility (AOR). Operators access SAROPS by use of the remote desktop capability of the standard workstation. Current commercial Environmental Data Server (EDS) subscription provides SAROPS with web services technology to obtain the current/wind data which is required to optimally run search object drift simulations. The Search and Rescue (SAR) Controller identifies the Area Of Interest (AOI) and the EDS then provides a set of candidate wind/current data products for that AOI. SAROPS then transmits AOI and product parameters to the EDS provider and receives resultant wind and current data sufficient to run the drift simulation. These communications are temporary, initiated by SAROPS and terminated by SAROPS after receipt of requested information.

The general nature of the work for enhancements under this contract consists of developing capabilities, which are beyond that which are built within existing capabilities.

Examples of enhancement requests may include, but are not limited to new data elements/products, data analytics, additional data aggregation, smart Area of Interest processing, status monitoring web site for EDS health status information, and Web Mapping Services for alternate methods of product viewing.

2. SCOPE OF WORK

2.1. The Contractor shall furnish the personnel, facilities, equipment, and material, except as otherwise provided herein or in individual orders, necessary to perform the following services:

2.1.1. Subscription services for environmental data services.

2.1.2. Future enhancements and USCG directed changes to the EDS services such as refining existing products, vetting available products, and adding new products that will then become part of the EDS subscription.

2.2. The Contractor shall have staff available for any emergency after-hours support on a call-in basis.

2.3. The data retention policy is as follows:

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2.3.1. All EDS data will be available on high performance servers/disks for the previous 30 days

2.3.2. All EDS Data will be instantly and seamlessly available for the previous 365 days

– retrieval performance for data requests older than 30 days may be slightly slower

2.3.3. Data requests for data that is older than 1 year will be accessible under a best effort timeline – typically in less than a week.

3. APPLICABLE DOCUMENTS

3.1. Reference Documents: The following documents may be helpful to the Contractor in performing the work described in this document and contract.

3.1.1. National Search and Rescue Manual, U.S. Coast Guard Addendum to the National SAR Supplement (M16130.2D). Available at:

http://www.uscg.mil/hq/cg5/cg534/SAR_Manuals.asp

3.1.2. International Aeronautical and Maritime Search and Rescue Manual. Available at:

(http://www.imo.org/en/OurWork/Safety/RadioCommunicationsAndSearchAndR escue/SearchAndRescue/Pages/IAMSARManual.aspx)

3.1.3. Elements, Modules and Algorithms For Planning Optimal Searches (furnished upon request).

3.1.4. The Theory of Search. Available at:

(http://www.navcen.uscg.gov/pdf/Theory_of_Search.pdf).

3.1.5. SAROPS Job Aid (furnished upon request).

3.1.6. U.S. Coast Guard Cybersecurity Manual, COMDTINST M5500.13 (Series) This document cannot be distributed or disseminated. However, it can be reviewed onsite at C3CEN.

3.1.7. DHS security guidelines for hardening of servers

4. CONTRACTOR PERSONNEL

4.1. Qualified Personnel: The Contractor shall provide qualified personnel to perform all requirements specified in individual task orders within the timeframes specified. All Contractor employees supporting this requirement shall also be citizens of the United States due to Department of Homeland Security information security requirements. Key and non-key Personnel shall be proposed and accepted at the task order level.

4.2. Key Personnel: Key Personnel will be called out in individual Task Orders. Before replacing any individual designated as Key, the Contractor shall notify the Contracting Officer no less than 15 business days in advance and provide the name and qualifications of any proposed substitute(s). All proposed substitutes shall possess qualifications equal to or superior to those of the Key person being replaced, unless otherwise approved by the Contracting Officer. The Contractor shall not replace Key Contractor personnel without approval from the Contracting Officer.

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Contractor Key Personnel do not have to be full-time positions; however, the Contractor Key Personnel are expected to be fully proficient in the performance of their duties. The minimum qualification requirements established for Contractor Key Personnel are referenced below.

4.2.1. The contractor shall assign a Software Engineer (SE) as Key Personnel to represent the Contractor as primary points-of-contact to resolve issues, perform administrative duties, and other functions that may arise relating to this contract and task orders solicited and award. Additional Key Personnel requirements may be designated by the contract officer at the task order level.

The Contractor shall ensure that the Government Contract Officer (CO) has current point-of-contact information for the SE. In the event of a change to Contractor Key Personnel, the Contractor shall notify the Government CO and provide all Point of Contact information for the new Key Personnel within 15 business days of the change.

Software Engineer: Address:

TBD TBD

SOFTWARE ENGINEER (SE)

The Contractor’s corporate management structure shall guarantee senior, high-level, project management of the project, including a SE to represent the company in all software engineering support. The SE duties include, but are not limited to:

1. Providing oversight of all tasks within the PWS, Section II, 4.2.

2. Provide deliverables in accordance with the PWS, Section II.

4.3. Employee Identification: Contractor employees visiting Government facilities shall wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times. Contractor employees working on-site at Government facilities shall wear a Government issued identification badge. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, in e-mail messages, etc.) and display the Government issued badge in plain view above the waist at all times.

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4.4. Employee Conduct: Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Contractor shall ensure employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

4.5. Removing Employees for Misconduct or Security Reasons: The Government may, at its sole discretion (via the Contracting Officer or the Contracting Officer Representative), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

5. OTHER APPLICABLE CONDITIONS

5.1. To be included in applicable task orders.

6. SECURITY

6.1. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination.

6.2. Contractor personnel shall read, complete and sign the Department of Homeland Attachment 6, Security Non-Disclosure Agreement – DHS Form 11000-6 (series). This form will be maintained on file by the Contracting Officer or servicing CG Command Security Officer.

6.3. DHS MD 11055 states that waivers to the U.S. citizen requirement may only granted by the Head of the Component or designee with the concurrence of both the DHS CSO and CIO or their designees.

6.4. Contractor’s employees shall comply with all applicable government regulations, policies and procedures, e.g., security, safety, sanitation, and environmental protection when visiting or working at government facilities. The contractor shall ensure contractor employees present a professional appearance at all times and that their conduct shall not bring discredit on the United States, the Department of Homeland Security or the U.S.

Coast Guard. The contractor employee shall not release any government personnel

70Z04420D20002500 Page 6 of 31 contact information or information concerning official unit business or operations to unauthorized parties.

6.5. The government may, at its sole discretion, direct the contractor to remove any contractor employee from Coast Guard and Department of Homeland Security facilities for misconduct or security reasons. Removal does not relieve the contractor of the responsibility to continue providing the services required in this contract. The government will provide the contractor with an immediate written explanation of the request to remove the employee through the Coast Guard KO.

6.6. All contractor developed processes and procedures, and other forms of intellectual property developed under this contract shall be considered government property.

6.7. All documents, records, reports and correspondence generated under this contract by the contractor employee are the property of the U.S. government. Any disposal or destruction of such material must be pre-approved by the COR.

6.8. The government is the only source for media release information. The contractor employee shall not provide any government-related information to the media and shall refer all queries to the COR or KO.

7. DATA RIGHTS

7.1. All Contractor developed processes and procedures and other forms of data first developed during this contract shall be Government property. All documents, records, reports and correspondence generated under this contract by the contractor employee are the property of the U.S. government. Any disposal or destruction of such material must be pre-approved by the COR.

8. PROTECTION OF INFORMATION

8.1. Contractor may have access to information protected under the Privacy Act under this PWS. The Contractor shall ensure that all Contractor personnel having access to business or procurement sensitive information sign a non-disclosure agreement (DHS Form 11000-6).

8.2. DHS Enterprise Architecture Compliance: All solutions and services shall meet DHS and USCG Enterprise Architecture policies, standards, and procedures. Specifically, the contractor shall comply with the following Homeland Security Enterprise Architecture (HLS EA) and Coast Guard Enterprise Architecture (CGEA) requirements:

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8.3. All developed solutions and requirements shall be compliant with the HLS EA and

CGEA.

8.4. All IT hardware or software shall be compliant with the HLS EA Technical Reference

Model (TRM) Standards and Products Profile.

8.5. Description information for all data assets, information exchanges and data standards, whether adopted or developed, shall be submitted to the DHS Enterprise Data Management Office (EDMO) for review and insertion into the DHS Data Reference Model and Enterprise Architecture Information Repository.

8.6. Development of data assets, information exchanges and data standards will comply with the DHS Data Management Policy MD 103-01 and all data-related artifacts will be developed and validated according to DHS data management architectural guidelines.

8.7. Applicability of Internet Protocol Version 6 (IPv6) to DHS-related components

(networks, infrastructure, and applications) specific to individual acquisitions shall be in accordance with the DHS Enterprise Architecture (per OMB Memorandum M-05-22, August 2, 2005) regardless of whether the acquisition is for modification, upgrade, or replacement. All EA-related component acquisitions shall be IPv6 compliant as defined in the U.S. Government Version 6 (USGv6) Profile National Institute of Standards and Technology (NIST) Special Publication 500-267) and the corresponding declarations of conformance defined in the USGv6 Test Program.

8.8. DHS Geospatial Information System Compliance: All geospatial implementations shall comply with the policies and requirements set forth for the DHS Geospatial Information Infrastructure (GII). This shall include submission to the Enterprise Architecture Board, or their designee, for review and approval of insertion of hardware, software services, appliances and/or structural metadata into the Homeland Security Enterprise Architecture (HLSEA).

9. HARDWARE & SOFTWARE

9.1. All hardware, software and services provided under this contract must be compliant with DHS 4300A DHS Sensitive System Policy and the DHS 4300A Sensitive Systems Handbook.

10. SECURITY REVIEW

10.1. The Government may elect to conduct periodic reviews to ensure that the security requirements contained in this contract are being implemented and enforced. The Contractor shall afford DHS, including the organization of the DHS Office of the

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Chief Information Officer, the Office of the Inspector General, authorized Contracting Officer’s Technical Representative (COR), and other government oversight organizations, access to the Contractor’s facilities, installations, operations, documentation, databases and personnel used in the performance of this contract. The Contractor will contact the DHS Chief Information Security Officer to coordinate and participate in the review and inspection activity of government oversight organizations external to the DHS. Access shall be provided to the extent necessary for the government to carry out a program of inspection, investigation, and audit to safeguard against threats and hazards to the integrity, availability and confidentiality of DHS data or the function of computer systems operated on behalf of DHS, and to preserve evidence of computer crime.

11. GOVERNMENT TERMS & DEFINITIONS

11.1. AOI – Area of Interest, the area bounding a SAR Case being planned

11.2. ArcGIS – COTS GIS product developed and distributed by ESRI

11.3. C3CEN – Command, Control, and Communications Engineering Center

11.4. C4ISR – Command, Control, Communications, Computers, Intelligence, Surveillance, and Reconnaissance

11.5. COR – Contracting Officer’s Representative

11.6. COTS – Commercial Off-The-Shelf

11.7. DHS – Department of Homeland Security

11.8. EDS – Environmental Data Server

11.9. ESRI – Environmental Services Research Institute

11.10. GIS – Geographical Information System, product for displaying/managing geographic data on computer

11.11. GOTS – Government Off-The-Shelf

11.12. PWS – Performance Work Statement

11.13. SAR – Search and Rescue

11.14. SAROPS – Search and Rescue Optimal Planning System, used by the Coast Guard to conduct Search Planning

12. GOVERNMENT FURNISHED RESOURCES

12.1. The Government will not furnish any resources to the Contractor in support of this contract.

13. CONTRACTOR FURNISHED PROPERTY

13.1. The Contractor shall furnish all facilities, materials, equipment to include personal computer laptops and cellular phones and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in this PWS.

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14. GOVERNMENT ACCEPTANCE PERIOD

14.1. The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for any non-acceptance.

14.2. The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection.

14.3. The COR will have 15 business days to review deliverables and make comments. The

Contractor shall have 15 business days to make corrections and redeliver.

14.4. All other review times and schedules for deliverables shall be agreed upon by the parties based on the final approved Project Plan. The Contractor shall be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The Contractor shall work with personnel reviewing the deliverables to assure that the established schedule is maintained.

15. PHASE IN/PHASE OUT

15.1. The services covered under this contract are vital to the USCG mission and must be maintained without interruption, both at the commencement and the expiration of this contract. Keeping SAROPS operational is a critical concern during all times including the transition of activities from an incumbent staff to the succeeding Contractor. The Contractor recognizes that the services prescribed under any resulting contract are vital to the Government and must be continued without interruption and that, upon contract expiration, a successor, either the Government or another contractor, may continue to provide these services. To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have fully qualified personnel on board, during the phase in and phase out periods. During the phase in period, the Contractor shall cement familiarity and understanding with performance requirements in order to commence full performance of services on the contract start date.

15.2. Phase-In. At the phase-in of this contract, the Contractor shall cooperate with the incumbent Contractor to ensure a smooth transition. The period may overlap for no more than 90 days to allow for orderly and systematic transfer of equipment and maintenance data.

15.3. Phase-Out. At the phase-out of this contract, the Contractor shall cooperate with the follow-on Contractor to ensure a smooth transition to replacement services when the contract ends. The contract period will overlap for no more than 90 days to allow for orderly and systematic transfer of equipment and maintenance data. The Contractor

70Z04420D20002500 Page 10 of 31 shall develop and prepare documentation to transfer GFE and property to the follow-on Contractor as defined in the Task Order.

15.4. Transition Activities: The Contractor shall turn over all documentation, records, and electronic files required for continuation of support and maintenance services. No documentation shall be discarded or destroyed without written authorization from the KO. The Incumbent shall coordinate with the follow-on Contractor and designated Government representative to accomplish a joint inventory of all documentation and material being transferred or returned to the Government.

16. POST AWARD CONFERENCE

16.1. The individual task orders will specify details for the Post Award Conference.

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SECTION III – PERFORMANCE

PERIOD OF PERFORMANCE

The period of performance for this IDIQ contract is a ten (10) month base period, followed by 4 one (1) year ordering periods.

PLACE OF PERFORMANCE

Places of performance will be at the Contractor’s facility or otherwise required per task order.

HOURS OF OPERATIONS

Contractor employees shall perform work in accordance with working hours at the sites where work is to be performed, generally 0900-1500, local time, Monday through Friday. However, there may be occasions when Contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements in Section II or as stated at the task order level.

PLACE OF DELIVERY

The place of delivery will be specified at the CLIN and task order level.

SECTION IV – CONTRACT ADMINISTRATION DATA

BACKGROUND

This section provides roles, responsibilities, and contract administration requirements for this contract and each task orders placed under this contract. Clauses and other requirements regarding contract administration may be designated by the contract officer at the task order level.

ORDERING AGENCIES

a. The following Government agencies are authorized to issue orders under this contract:

The Department of Homeland Security (DHS), United States Coast Guard (USCG), Command, Control, Communications, Computers and Information Technology Service Center (C4IT SC), C4IT Service Center Acquisition Office, Command, Control, and Communication Engineering Center (C3CEN), 4000 Coast Guard Blvd., Portsmouth, VA 23703.

b. Payments will be made by the agency indicated on each individual task order.

c. The United States Coast Guard (USCG) may modify this contract with a unilateral modification authorizing additional ordering agencies.

GOVERNMENT ROLES AND RESPONSIBILITIES

The following Government personnel are responsible for overseeing and coordinating surveillance activities:

a. Contracting Officer (KO) - The KO is responsible for ensuring performance of all necessary actions for effective contracting, ensuring compliance with the contract terms, and safeguarding the interests of the United States in the contractual relationship. The KO is responsible for

70Z04420D20002500 Page 12 of 31 ensuring that the Contractor receives impartial, fair, and equitable treatment under this order. The KO is ultimately responsible for the final determination of the adequacy of the Contractor’s performance.

Contracting Specialist: Address:

Name: Mrs. Allyson N. Jones C4IT/C3CEN Organization: C4IT SC 4000 Coast Guard Blvd.

Email: Allyson.N.Jones@uscg.mil Portsmouth, VA 23703-2199 Office Phone: (757) 686-4213

Contracting Officer: Address:

Name: Mrs. Heather M. Wastella C4IT/C3CEN Organization: C4IT SC 4000 Coast Guard Blvd.

Email: Heather.M.Wastella@uscg.mil Portsmouth, VA 23703-2199 Office Phone: (757) 686-6822

b. Contracting Officer’s Representative (COR) - The COR is responsible for technical administration of the order and is responsible for ensuring proper Government surveillance of the Contractor’s performance. The COR is responsible for keeping a quality assurance file and at the conclusion of the order, or when requested by the KO, providing corresponding documentation to the KO. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The Contractor shall refer any changes they deem may affect contract price, terms, or conditions to the KO for action.

Contracting Officer’s Representative (COR): Address:

Name: Ms. Julie Haug C3CEN Organization: C4IT/C3CEN 4000 Coast Guard Blvd.

Email: Julie.A.Haug@uscg.mil Portsmouth, VA 23703-2199 Office Phone: (757) 686-4158

ADDRESS OF CORRESPONDENCE

All correspondence except as otherwise specified shall be directed to the Contracting Specialist:

Mrs. Allyson N. Jones Allyson.N.Jones@uscg.mil Office Phone: (757) 686-4213

INVOICING AND PAYMENT INFORMATION FOR CONTRACTORS INVOICING

PROCEDURES

(a) The Contractor shall prepare a proper invoice IAW FAR clause 52.212-4, and in addition to the information required by FAR 52.212-4(g) as cited in the contract. All invoices shall be itemized to correlate to the Schedule of Supplies/Services. Invoices will be submitted on a monthly basis. All information must be included in an invoice for it to constitute a proper invoice. All improper invoices will be rejected, which could delay payment.

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(b) Each invoice shall contain the following information:

Name and address of the Contractor (the name on the invoice must match the name listed on the Order)

Invoice date and number Contract number, Order number, and Contract Line Item Numbers (CLINs) Period of Performance covered by the invoice Terms of any discount for prompt payment offered Name and address of official to whom payment is to be sent Name, title, phone number, and e-mail address of person to notify in event of defective invoice Taxpayer Identification Number (TIN) and DUNS Number Travel receipts for reimbursement, if applicable Invoice Routing Code (IRC) provided in paragraph c below.

Annotate on the invoice indicating that the contractor represents a Small Business for accelerated payment purposes

(c) The Coast Guard unique Invoice Routing Code (IRC) for this contract or delivery/task order is:

C3CEN

(d) The Contractor shall forward invoices via e-mail to the Contracting Officer’s Representative (COR) and to the Alternate Contracting Officer’s Representative

(ACOR).

(d) Each invoice must be submitted to the designated billing office via one of the following modes listed in descending order of preference:

(1) FINCEN Website invoice receipt form:

http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm

(2) Fax: (757-523-6900)

(3) Mailed to: Commercial Invoices

U.S. Coast Guard Finance Center 1430A Kristina Way Chesapeake, VA 23326

(e) To facilitate processing, all proper invoices and any supporting information submitted electronically using the FINCEN web based invoice submission capability must be submitted as a single Adobe .pdf formatted file, or as otherwise specified in the contract.

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(f) Supporting documentation along with a courtesy copy of the invoice shall also be e-mailed to the Contracting Officer, and Contracting Officer Representative (COR) at the addresses cited below:

Allyson.N.Jones@uscg.mil, Contracting Specialist Virgil.A.Moreno@uscg.mil, Contracting Officer’s Representative (COR)

(g) In accordance with the Prompt Payment Act, for the purposes of determining a payment due date and the date on which interest will begin to accrue if a payment is late, a proper invoice shall be deemed to have been received:

(1) On the later of:

(i) For invoices that are mailed or transmitted via facsimile, the date a proper invoice is actually received by the designated billing office and annotates the invoice with date of receipt at the time of receipt.

(ii) For invoices electronically transmitted by the contractor via web based submission, the date a transmission is received by the designated billing office, and receipt confirmation is provided to the designated recipient; or

(ii) The seventh day after the date on which the property is actually delivered or performance of the services is actually completed; unless—

a) The agency has actually accepted the property or services before the seventh day in which case the acceptance date shall substitute for the seventh day after the delivery date; or

b) A longer acceptance period is specified in the contract, in which case the date of actual acceptance or the date on which such longer acceptance period ends shall substitute for the seventh day after the delivery date;

(2) On the date placed on the invoice by the contractor, when the agency fails to annotate the invoice with date of receipt of the invoice at the time of receipt (such invoice must be a proper invoice); or

(3) On the date of delivery, when the contract specifies that the delivery ticket may serve as an invoice.

(4) Web-based submission by the contractor and receipt confirmation does not reflect Government review or acceptance of the invoice.

(5) Payment inquiries and status may be obtained – at the following website: -https://www.fincen.uscg.mil/secure/payment.htm

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Contractor Invoice Submission Form Directions: Please complete as much information as possible. All blocks in red text are required entries.

Note: Web-Invoices are accepted only for Coast Guard Contracts over the Simplified Acquisition Threshold (Document Type 24).

THIS WEB FORM IS NOT AN OFFICIAL INVOICE. THE OFFICIAL INVOICE MUST BE ATTACHED

Invoice Information Invoice Routing Code:

C3CEN

(help)

Invoice Number: (help)

Contract Number: (help) Invoice Date:

MM/DD/YY

(help)

BPA Number: (help) Invoice Amount:

0.00

(help)

Delivery/Task Order Number: (help) Discount Terms:

00.000

Discount Days:

Net Days:

(help)

Company Information Attachment of Official Invoice

Company Name: (help)

DUNS: Plus 4: (help)

Point of Contact Name: (help)

Point of Contact Email: (help)

Phone: (help) Fax: (help)

Please verify your entry on the next page. Attach invoice and any supporting documentation after verification.

Attachment must be a single PDF file no larger than 3 MB.

Grey-scale PDFs are not compatible. This will be our official invoice. Supporting documentation must be combined in the single PDF file or submitted to your contracting office separately via email.

Need help creating a PDF file? Click here for instructions.

Verify

Reset

SAMPLE INVOICE SUBMISSION FORM

Contractor Invoice Submission Form Directions: Please complete as much information as possible. All blocks in red text are required entries.

Note: Web-Invoices are accepted only for Coast Guard Contracts over the Simplified Acquisition Threshold (Document Type 24).

THIS WEB FORM IS NOT AN OFFICIAL INVOICE. THE OFFICIAL INVOICE MUST BE ATTACHED

Invoice Information Invoice Routing Code:

C3CEN

(help)

Invoice Number: (help)

Contract Number: (help) Invoice Date:

MM/DD/YY

(help)

BPA Number: (help) Invoice Amount:

0.00

(help)

Delivery/Task Order Number: (help) Discount Terms:

00.000

Discount Days:

Net Days:

(help)

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SECTION V – SPECIAL CONTRACT REQUIREMENTS

ORDERING PROCEDURES

a. The Contractor shall incur costs under this contract only in the performance of task orders and modifications to task orders issued by the Contracting Officer in accordance with this procedure.

No other costs are authorized without the express written consent of the Contracting Officer.

b. Task Orders will be issued by the Contracting Officer to the Contractor incorporating (i) the task to be performed to include deliverables; (ii) the required task dates or overall period of performance; and, (iii) any Government-furnished property.

c. Task Orders will be issued on Firm-Fixed-Price (FFP) order basis with a specified period of performance on a DD Form 1449 Order for Supplies or Services. Task Orders will incorporate the Performance Work Statement (PWS) provided by the Government. A revision to a Task Order will be issued on a Standard Form 30 Amendment of Solicitation/Modification of Contract and may incorporate revisions to Task PWS that will clearly indicate the revisions.

d. In accordance with FAR 16.504 (Indefinite Quantity Contracts), the stated minimum guarantee dollar value for this contract will be set forth on the 1st individual task order issued under this contract.

e. No protest under FAR Subpart 33.1 is authorized in connection with the issuance or proposed issuance of a Task Order, except on the grounds that the order increases the scope or maximum value of the contract in total (not necessarily each contract period).

f. When the Government has a requirement for services to be performed under this IDIQ contract, the Contracting Officer will issue a Task Order Request for Proposals (TORFPs). Upon receipt of a TORFP, the Contractor shall acknowledge receipt of the TORFP and furnish a cost proposal as required in the TORFP, within ten (10) working days. The ten (10) day response period may be lengthened or shortened by the Contracting Officer as determined by the urgency or complexity of the requirement. Options included in any order resulting from a TORFP will be evaluated in accordance with FAR 52.217-5, Evaluation of Options (JUL 1990).

Company Information Attachment of Official Invoice

Company Name: (help)

DUNS: Plus 4: (help)

Point of Contact Name: (help)

Point of Contact Email: (help)

Phone: (help) Fax: (help)

Please verify your entry on the next page. Attach invoice and any supporting documentation after verification.

Attachment must be a single PDF file no larger than 3 MB.

Grey-scale PDFs are not compatible. This will be our official invoice. Supporting documentation must be combined in the single PDF file or submitted to your contracting office separately via email.

Need help creating a PDF file? Click here for instructions.

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g. The Contractor shall submit to the Contracting Officer a Task Proposal within thirty (30) calendar days after receiving a draft of the task PWS and written notification from the Contracting Officer that a Task Proposal is required. The Task Proposal shall provide the Contractor’s detailed approach to accomplishing the requirements of the task and will identify the Contractor’s overall estimate for completing the task.

h. The Contractor shall initiate task performance promptly upon receipt of a fully executed Task Order that has been signed by the Contracting Officer. The signed Task Order will incorporate all items agreed upon during cost proposal discussions.

i. It is the Government’s intent to fully fund each Task Order when issued; however, it may be necessary to incrementally fund some Task Orders.

j. The “Limitations of Funds” clause contained in Section I herein will be applicable to all funding actions (whether or not they are incremental or full funding type actions).

k. This ordering procedure is of a lesser order of precedence than the “Limitation of Funds” clauses of the contract. The Contractor is not authorized to incur costs on Task Orders which are not in compliance with the terms of the ordering procedures.

l. Where the parties are unable to agree upon terms (including estimated cost and fee) specific to a particular Task Order, the parties agree that the Contracting Officer may unilaterally definitize the Task Order. The Contractor shall immediately begin performance, but may appeal the definitization through the Disputes clause, starting with a claim to the Contracting Officer.

TECHNICAL INSTRUCTIONS BY THE COR

(a) Performance of the work hereunder may be subject to written technical instructions signed (email is sufficient) by the Contracting Officer’s Representative (COR). As used herein, technical instructions are defined to include the following:

(1) Direction to the Contractor which direct pursuit of certain lines of inquiry, shift work emphasis, fill in details, or otherwise serve to accomplish the contractual performance work statement.

(2) Guidelines to the Contractor which assist in the interpretation of drawings, specifications, or technical portions of work description as long as no change to scope occurs.

(b) Technical instructions must be within the general scope of work stated in the contract and instruction may not be used to:

(1) Assign additional work under the contract

(2) Direct a change as defined in the “CHANGES” clause of the contract

(3) Increase or decrease the contract price or estimated contract amount (including fee), as applicable, the level of effort, or the time required for contract performance

(4) Change any of the terms, conditions or specifications of the contract.

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(c) If, in the opinion of the Contractor, any technical instructions call for effort outside the scope of the contract or is inconsistent with the requirement, the Contractor shall notify the Contracting Officer in writing within five (5) working days after the receipt of any such instruction. The Contractor shall not proceed with the work affected by the technical instruction unless and until the Contractor is notified by the Contracting Officer that the technical instruction is with the scope of the contract.

(d) Nothing in the foregoing paragraph shall be construed to excuse the Contractor form performing that portion of the contractual work statement, which is not affected by the disputed technical instruction.

(e) A Contracting Officer’s Representative (COR) Appointment Letter will be sent to the Contractor describing the COR’s duties and responsibilities.

OBSERVANCE OF FEDERAL HOLIDAYS

The Contractor shall observe Federal holidays and other days identified in this section unless otherwise indicated in individual task orders. The Government observes the following days as holidays:

1. New Year’s Day

2. Birthday of Martin Luther King Jr. Day

3. Washington’s Birthday

4. Memorial Day

5. Independence Day

6. Labor Day

7. Columbus Day

8. Veterans Day

9. Thanksgiving Day, and

10. Christmas Day

In addition to the days designated as holidays, the Government may also observe the following days:

1. Any day designated by Federal Statute; Executive Order; or President’s Proclamation

Notwithstanding holidays and Government closures, the Contractor shall perform in accordance with the terms established in the contract and associated task orders.

SECTION VI – CONTRACT CLAUSES

All contract clause flow down from the IDIQ to all issues task orders:

52.204-13, System for Award Management Maintenance (Oct 2018) 52.204-18, Commercial and Government Entity Code Maintenance (Jul 2016) 52.212-4, Contract Terms and Conditions – Commercial Items (Oct 2018) 52.222-49, Service Contract Labor Standards-Place of Performance Unknown (May 2014) FILL-IN: San Mateo, CA

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Houston, TX FILL-IN: Interested offerors shall request wage determinations via e-mail to Allyson.N.Jones@uscg.mil no later than 10 January 2020 4:00 PM Eastern. The Government will amend the solicitation to include all requested wage determinations and will post the solicitation amendment to FedBizOpps.

52.227-14, Rights of Data - General (May 2014) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors(Dec 2013) 52.247-34, F.O.B. Destination (Nov 1991)

52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (Sept 2013) (DHS-USCG DEVIATION 14-01)

(a) This contract and employees working on this contract will be subject to the whistleblower rights and remedies in the enhancement of whistleblower protections for Contractor employees established at 10 U.S.C. 2409 by section 827 of the NDAA for FY 2013 (Pub. L. 112-239) and

FAR 3.908.

(b) The Contractor shall inform its employees in writing, in the predominant language of the workforce, of employee whistleblower rights and protections under 10 U.S.C. 2409, as described in section 3.908 of the FAR.

(c) The Contractor shall insert the substance of this clause, including this paragraph ( c ), in all subcontracts over the simplified acquisition threshold.

(End of clause)

52.204-1, Approval of Contract (Dec 1989) This contract is subject to the written approval of C4IT Contracting Officer, Pamela Boscovich and shall not be binding until so approved.

(End of Clause)

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (AUG 2019)

(a) Definitions. As used in this clause-- Covered foreign country means The People's Republic of China.

Covered telecommunications equipment or services means--

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or

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(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

Critical technology means--

(1) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations;

(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled--

(i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or

(ii) For reasons relating to regional stability or surreptitious listening;

(3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities);

(4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to export and import of nuclear equipment and material);

(5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or

(6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform Act of 2018 (50 U.S.C. 4817). Substantial or essential component means any component necessary for the proper function or performance of a piece of equipment, system, or service.

(b) Prohibition. Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. The Contractor is prohibited from providing to the Government any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in Federal Acquisition Regulation 4.2104.

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(c) Exceptions. This clause does not prohibit contractors from providing--

(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(d) Reporting requirement. (1) In the event the Contractor identifies covered telecommunications equipment or services used as a substantial or essential component of any system, or as critical technology as part of any system, during contract performance, or the Contractor is notified of such by a subcontractor at any tier or by any other source, the Contractor shall report the information in paragraph (d)(2) of this clause to the Contracting Officer, unless elsewhere in this contract are established procedures for reporting the information; in the case of the Department of Defense, the Contractor shall report to the website at https://dibnet.dod.mil. For indefinite delivery contracts, the Contractor shall report to the Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) for any affected order or, in the case of the Department of Defense, identify both the indefinite delivery contract and any affected orders in the report provided at https://dibnet.dod.mil.

(2) The Contractor shall report the following information pursuant to paragraph (d)(1) of this clause:

(i) Within one business day from the date of such identification or notification: The contract number; the order number(s), if applicable; supplier name; supplier unique entity identifier (if known); supplier Commercial and Government Entity (CAGE) code (if known); brand; model number (original equipment manufacturer number, manufacturer part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended.

(ii) Within 10 business days of submitting the information in paragraph (d)(2)(i) of this clause:

Any further available information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook to prevent use or submission of covered telecommunications equipment or services, and any additional efforts that will be incorporated to prevent future use or submission of covered telecommunications equipment or services.

(e) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (e), in all subcontracts and other contractual instruments, including subcontracts for the acquisition of commercial items.

52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Jan 2019)

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(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115- 91).

(3) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(4) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(5) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77, 108-78 (19 U.S.C. 3805 note

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

_X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the…