Attachment (1) USCG Fuel Sampling Program SOW r. 7.30.25.docx

PR #: 52000PR250011789

STATEMENT OF WORK

STATEMENT OF WORK (SOW)

FOR

LABORATORY ANALYSIS OF MIDDLE DISTILLATE/DIESEL AND AVIATION FUEL

July 14, 2025 rev. July 30, 2025

1.0 GENERAL

1.1 BACKGROUND

The United States Coast Guard (USCG) requires a Fuel Sampling Program (FSP) to analyze middle distillate/diesel (i.e. marine gas oil (MGO)) and aviation fuel (JP-5) quality. This program has been in place for over 20 years and continues to provide the USCG with both current and historical fuel quality data. Collecting as much fuel quality data as possible from ports all over the world will let the USCG know which ports and suppliers are providing the highest quality fuel, and to confidently avoid taking on lower quality fuel that could be detrimental to the USCG fleet.

1.1.1 GLOSSARY OF TERMS USED IN THIS STATEMENT OF WORK (SOW):

1.2 SCOPE

The Contractor shall provide fuel testing services for USCG vessels during the term of this contract. The Contractor shall be responsible for providing and shipping fuel sample kits worldwide, shipping of fuel samples worldwide to the Contractor’s fuel laboratory, conducting the required fuel sample analysis, assuring quality of fuel analysis results, retention and disposal of fuel samples, and reporting fuel analysis results to the USCG POC.

1.3 OBJECTIVE

The USCG uses the Fuel Sampling Program in several ways, but most importantly to protect their assets from taking on potentially harmful fuel that will be stored in storage tanks and run through diesel engines. This solicitation will extend the Fuel Sampling Program to ensure the USCG keeps receiving pertinent fuel quality information and keeps the fleet running at full capacity.

1.4 APPLICABLE DOCUMENTS

1.4.1 Compliance Documents

The following documents provide specifications, standards, or guidelines that must be complied with in order to meet the requirements of this contract:

· The Contractor’s fuel testing laboratory shall be certified to ISO/IEC 17025:2005 or later. It is acceptable and preferred if the laboratory is also certified to ISO-9001:2000 or later, in addition to the ISO/IEC 17025 requirement.

1.4.2 Reference Documents

The following documents may be helpful to the Contractor in performing the work described in this document:

· ASTM D664

· ASTM D4176

· ASTM D482

· EN 14078

· ASTM D4530

· ASTM D4737

· ASTM D4052

· ASTM D93

· ASTM D6079

· ASTM D5304

· ASTM D97

· ASTM D5453

· ASTM D445

· ISO 4406

· ASTM D6217

· ASTM D2068

· ASTM D6304

· ASTM D1401

· ASTM D2274

· ASTM D5006

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 TASK ONE. MGO FUEL SAMPLE KIT

2.1.1 The Contractor shall provide a fuel sample kit(s) to USCG vessels. The fuel sample kit shall contain the required consumable materials for the collection of five (5) routine in-line fuel samples and/or special diagnostic fuel tank samples, and the shipment of these fuel samples to the Contractor’s laboratory. Each individual fuel sample from a specific bunkering event shall have sufficient fuel volume to perform laboratory Test Slates 1-3, as specified in Attachment A, and possible retesting of one or more fuel properties. The Contractor shall be responsible for ensuring that all packaging meets all IATA, DOT, and other applicable regulations for air and ground shipping MGO fuel samples as non-hazardous material to the Contractor’s fuel laboratory. Each fuel sample kit shall contain the following items for five (5) separate bunkering events:

2.1.1.1 Fuel sample bottles with protective caps able to accommodate at least one serialized seal.

2.1.1.2 Serialized seals that fit the fuel sample container protective caps to prevent tampering with the fuel sample.

2.1.1.3 Self-adhesive fuel sample container labels shall include the following information:

· Vessel Name

· Hull Number

· Date Sampled

· Port Location (City/State/Country)

· Product Name/Designation

· Supplier Name and Address

· Quantity Received (gallons/tons/barrels)

· Sampling Location (in-line fuel sampling flange, fuel tank sample, or other location)

· Ship’s Representative Singature (print and sign name)

· Vessel’s Email Address

· Seal Number(s) (of the specific seal affixed to the container)

2.1.1.4 Ten (10) pre-addressed fuel shipping mailers with applicable pre-paid Courier account numbers; sufficient materials to ship five (5) International (OCONUS) and five (5) Domestic (CONUS) fuel samples.

2.1.1.5 Five (5) individual IATA approved shipping boxes to deliver fuel samples to the Contractor’s fuel laboratory as non-hazardous material.

2.1.1.6 Detailed instruction sheets for shipping fuel samples to the Contractor’s fuel laboratory and any additional written documentation to ensure timely and unencumbered delivery of the samples to the Contractor’s fuel laboratory.

2.1.1.7 One (1) hard-copy of the Fuel Sampling Program Instruction Manual (COR shall provide an electronic copy to the Contractor).

2.1.1.8 Five (5) 10-liter fuel sample collection cubitainers and pour boxes with caps (for sample collecting, mixing and pouring into individual fuel sample bottles).

2.1.1.9 Five (5) cubitainer screw caps with puncture seal spout (connects to sampling hose during sampling).

NOTE: All aviation fuel sample kits (NSN 8115-00-717-8572) are supplied by the Government and not included in this contract. Aviation fuel shipping shall be paid separately by the vessel and is not included in this contract.

2.1.2 Additional MGO Fuel Sample Bottles:

2.1.2.1 Five (5) fuel sample bottles with protective caps shall be requested by the COR and sent within one (1) business day of the request to the applicable vessel’s homeport or alternate address. The five (5) additional fuel sample bottles are separately priced and include shipping to a U.S. location.

2.1.3 Additional MGO Fuel Shipping Mailers:

2.1.3.1 Five (5) pre-addressed international or domestic fuel shipping mailers with applicable pre-paid courier account numbers shall be requested by the COR and sent within one (1) business day of the request to the applicable vessel’s homeport or alternate address. The additional shipping mailers are separately priced (U.S. shipping included) and shall come in two (2) separate sets: five (5) International or five (5) Domestic mailers. The COR shall identify which mailers (either international or domestic) in the request.

2.2 TASK TWO. MGO FUEL SAMPLE KIT SHIPPING:

2.2.1 The Contractor shall ship fuel sample kit(s) to a vessel’s U.S. homeport address (or alternate address) as directed by the COR and sent within one (1) business day of the request. The Contractor shall advise the COR of the courier’s tracking number. Fuel sample kit shipping fees shall be included in the price of the fuel sample kit for each geographical region. The Contractor shall submit fixed prices per geographical region in the U.S.(CONUS, Hawaii, Alaska, and Puerto Rico). The contractor shall also submit fixed prices per geographical region outside of the U.S. (Guam, Bahrain, and any other location specified by the Government). The Contractor shall also submit the fixed price for only a fuel sample kit. The Government shall provide to the Contractor a list of vessel names on the FSP and the applicable U.S. homeport or alternate addresses.

2.3 TASK THREE. MGO FUEL SAMPLE SHIPPING:

2.3.1 The Contractor shall have a courier service(s) (FedEx, UPS, or similar) in the locations identified in Attachment B capable of transporting the fuel sample(s) from these geographic regions to the Contractor’s laboratory. For all ports, the courier service shall pick up the fuel sample(s) directly from the USCG vessel’s docked location, from another designated location specified by the vessel, and deliver the fuel sample(s) to the local shipping office for shipment to the Contractor’s fuel laboratory. The Contractor shall be responsible for ensuring that the packaging of the fuel sample meets all IATA, DOT and other applicable regulations for air and ground shipping the MGO fuel sample as non-hazardous material to the Contractor’s fuel laboratory. The Contractor shall resolve any shipping issues with the applicable courier service.

2.3.2 Fixed Price MGO Fuel Sample Shipping:

2.3.2.1 MGO fuel sample shipping from the USCG vessels to the Contractor’s fuel laboratory for routine in-line fuel and/or special diagnostic tank samples shall be paid through fixed prices. This includes the cost of a fuel sample(s) shipped from specified worldwide geographical regions (outlined in Attachment B) to the Contractor’s fuel laboratory. The Contractor shall submit fixed prices per worldwide geographical region (specify whether shipping is for ground or air).

2.4 TASK FOUR. FUEL SAMPLE ANALYSIS SERVICES:

2.4.1 MGO Fuel Sample Receipt:

2.4.1.1 A vessel’s specific bunkering event shall arrive at the Contractor’s fuel laboratory in the fuel sample bottle(s) provided in the Fuel Sample Kit. The Contractor shall maintain an electronic log documenting the date and time the sample was shipped by the vessel, location where the sample was shipped from, when the sample was received by the laboratory, and when the testing was initiated and completed. The Contractor shall assign a unique identification number to each sample and take a photograph of the fuel sample bottle label. The photograph of the fuel sample label shall be sent via email with the Test Slate analysis report to D05-DG-SFLC-ESD-NAME-MainProp-FuelAnalysis@uscg.mil. Similarly, if a special diagnostic tank sample arrives at the laboratory, the above also applies.

2.4.2 Aviation Fuel Sample Receipt:

2.4.2.1 An Air Station or vessel’s fuel sample shall arrive at the Contractor’s fuel laboratory. The Contractor shall maintain an electronic log documenting the date and time the sample was shipped by the vessel, location where the sample was shipped from, when the sample was received by the laboratory, and when the testing was initiated and completed. The Contractor shall assign a unique identification number to each sample.

2.4.3 MGO Fuel Sample Testing:

2.4.3.1 The Contractor shall test each MGO fuel sample in accordance with Test Slates 1, 2 and 3 provided below to the specific fuel parameters for each Test Slate specified in Attachment A. If one fuel sample is sent in two or more containers, the fuel sample bottles shall be homogeneously mixed together in a clean, clear bottle as to not introduce additional contamination to achieve a representative sample of the fuel. The Contractor shall strictly adhere to the specified test method for each analysis. The Contractor shall not process fuel samples that are unlabeled or unidentified, have insufficient fuel sample volume to perform Test Slate 1, or if the fuel sample is greater than three (3) months old. In such cases, the Contractor shall contact the Contracting Officer and COR for further instructions for these samples.

· Test Slate 1: Test Slate 1 analysis shall be conducted for every MGO fuel sample submitted by a USCG vessel. Flash Point (ASTM D93) shall be conducted at a minimum in Test Slate 1.

· Test Slate 2: The Contractor shall perform Test Slate 2 analysis when directed by the COR. If there is insufficient fuel volume to run Test Slate 2, contact the COR for further instructions.

· Test Slate 3: The Contractor shall perform Test Slate 3 analysis when directed by the COR. If there is insufficient fuel volume to run Test Slate 3, contact the COR for further instructions.

2.4.4 Aviation Fuel Sample Testing:

2.4.4.1 The Contractor shall test each aviation fuel sample in accordance with Test Slate 4 to the specific fuel parameters specified in Attachment A. Only Test Slate 4 is for aviation fuel samples.

2.4.4.2 Test Slate 4 – Test Slate 4 analysis shall only be conducted for aviation fuel samples.

2.4.5 Fuel Sample Property Retest:

2.4.5.1 The COR may order retesting of specific MGO fuel properties specified in Attachment A. COR requested retests shall be conducted within one (1) business day of the request. The fuel sample property retest shall not be separately priced. All MGO fuel samples with a flash point of less than 60 degrees Celsius per ASTM D93 shall automatically be retested (not separately priced).

2.4.6 MGO Fuel Sample Retention:

2.4.6.1 The Contractor shall retain MGO fuel samples for a minimum of forty-five (45) calendar days beginning on the day the Test Slate analysis report is distributed via email. After the forty-five (45) calendar days, the Contractor shall dispose of the fuel samples in accordance with applicable federal, state and local environmental regulations. A longer sample retention period may be requested by the COR for specific samples.

2.4.7 Aviation Fuel Sample Retention

2.4.7.1 The Contractor shall retain aviation fuel samples for a minimum of five (5) calendar days beginning on the day the Test Slate analysis report is distributed via email. After the five (5) calendar days, the Contractor shall dispose of the fuel samples in accordance with applicable federal, state and local environmental regulations. A longer sample retention period may be requested by the COR for specific samples.

2.4.8 MGO Fuel Sample Reporting:

2.4.8.1 Test Slate 1, 2, and 3 analysis results shall be reported via a USCG-provided Excel spreadsheet or a lab generated PDF document, and uploaded into the Contractor’s online database (Section 2.4.7). All Test Slates representing a specific fuel sample shall be reported on the same Excel or PDF report. The Contractor shall record the exact information from the fuel sample bottle label onto the Excel spreadsheet. After the Test Slate(s) analyses are complete, the Contractor shall record the data in the Results column for each applicable fuel property. A Laboratory Data Analyst shall review all fuel analysis data for completeness and accuracy prior to transmission to the Government. Completion of the Test Slates is defined to occur when the Excel or PDF report and fuel sample label photograph are sent electronically via email to the COR and D05-DG-SFLC-ESD-NAME-MainProp-FuelAnalysis@uscg.mil, or to any other email address provided by the COR. The email subject line shall include the USCG vessel’s name, refueling date, and port location at a minimum, or other information as directed by the COR.

2.4.9 MGO Fuel Sample Turn-around Requirement:

2.4.9.1 Test Slate 1 analysis shall be completed and reported within three (3) business days of sample receipt at the Contractor’s fuel laboratory. Test Slate 2 and 3 analyses shall be completed and reported within one (1) business day of the request from the COR. Samples received at the laboratory each day after 2:00PM on a weekday, weekend, or holiday, shall be considered received on the next normal business day. If extenuating circumstances arise, the Contractor may request an extension to the three (3) business day turn-around requirement for Test Slate 1; however, it must be approved by the Contracting Officer.

2.4.10 Aviation Fuel Sample Reporting

2.4.10.1 Test Slate 4 analysis results shall be reported via a USCG-provided Excel spreadsheet, or as directed by the COR, and uploaded into the Contractor’s online database (Section 3.4.12). A Laboratory Data Analyst shall review all fuel analysis data for completeness and accuracy prior to transmission to the Government. Completion of Test Slate 4 is defined to occur when the Excel report is sent electronically via email to the COR and afsprogram@uscg.mil, or to any other email address directed by the COR. The email subject line shall include the USCG vessel’s name and sample date, at a minimum, or other information as directed by the COR.

2.4.11 Aviation Fuel Sample Turn-around Requirement:

2.4.11.1 Test Slate 4 analysis shall be completed and reported within three (3) business days of sample receipt at the Contractor’s fuel laboratory (the requirements stated in Section 2.4.9 are applicable).

2.4.12 Online Database:

2.4.12.1 During the period of the contract, the Contractor shall provide an online database (with secure login) for the Government to utilize for its data reporting and management needs. The Contractor shall maintain all MGO and aviation fuel analysis results, separated by fuel type, in its online database that will have the capability for multiple USCG personnel to access, provide comments and recommendations, distribute summary reports via email to shipboard and shore side personnel, print reports, download and export data. The database shall maintain all test results as received from the Contractor’s laboratory for the life of the contract. The database may include trending of properties over time/location, trending of failures per vessel or per location/port, and on-specification vs failure rates, etc. The data shall be capable of being exported as a single report or multiple reports in XML and/or CSV format. For contract proposal, the Contractor shall provide detailed information on the capability of the online database to meet the stated requirements above.

3.0 CONTRACTOR PERSONNEL

3.1 QUALIFIED PERSONNEL

The Contractor must provide qualified personnel to perform all requirements specified in this SOW.

3.2 CONTINUITY OF SUPPORT

The Contractor must ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor must ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor must provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor must provide a fully qualified replacement.

3.3 KEY PERSONNEL

Before replacing any individual designated as Key by the Government, the Contractor must notify the Contracting Officer no less than 15 business days in advance, submit written justification for replacement, and provide the name and qualifications of any proposed substitute(s). All proposed substitutes must possess qualifications equal to or superior to those of the Key person being replaced, unless otherwise approved by the Contracting Officer. The Contractor must not replace Key Contractor personnel without approval from the Contracting Officer. The following Contractor personnel are designated as Key for this requirement. Note: The Government may designate additional Contractor personnel as Key at the time of award.

3.3.1 Program Manager

3.3.2 Contractor Key personnel must not be assigned by the Contractor to more than one key position for this requirement.

3.4 PROGRAM MANAGER

The Contractor must provide a Program Manager who must be responsible for all Contractor work performed under this SOW. The Program Manager must be a single point of contact for the Contracting Officer and the COR. The name of the Program Manager, and the name(s) of any alternate(s) who must act for the Contractor in the absence of the Program Manager, must be provided to the Government as part of the Contractor's proposal. The Program Manager is further designated as Key by the Government. During any absence of the Program Manager, only one alternate must have full authority to act for the Contractor on all matters relating to work performed under this contract. The Program Manager and all designated alternates must be able to read, write, speak and understand English. Additionally, the Contractor must not replace the Program Manager without prior approval from the Contracting Officer.

3.4.1 The Project Manager must be available to the COR via telephone between the hours of 0900 and 1600 EST, Monday through Friday, and must respond to a request for discussion or resolution of technical problems within 48 hours of notification.

3.4.2 The Program Manager shall have a minimum of a Bachelor of Science or Bachelor of Arts degree and five (5) years of experience in managing a fuel testing laboratory or fuel programs.

3.5 OTHER PERSONNEL

3.5.1 Senior Laboratory Data Analyst. Senior Laboratory Data Analyst shall have a minimum of four (4) years of experience in a fuel testing laboratory.

3.5.2 Laboratory Data Analyst. Laboratory Data Analysts shall have a minimum of two (2) years of experience in a fuel testing laboratory.

3.5.3 Other Personnel may be substituted if the minimum qualifications as stated in Section 3.5 are met and resumes are submitted ten (10) days in advance of substitution, subject to Contracting Officer review and approval.

4.0 OTHER APPLICABLE CONDITIONS

4.1 TECHNICAL PERFORMANCE REQUIREMENTS

The Contractor shall perform testing, analysis, and data review of fuel samples provided by the USCG. The Contractor shall ensure that test result data is verified to be accurate and provide complete and timely results. The Contractor shall have the capacity to process a minimum of ten (10) fuel samples per day. The normal volume of samples is estimated to be five (5) MGO samples per week.

4.2 PARTICIPATION IN A FUEL PROFICIANCY TESTING PROGRAM

The Contractor shall, at Contractor expense, be an active participant in an industry standard fuel proficiency testing program (i.e. ASTM) for distillate/diesel fuel samples. The program shall provide statistical quality assurance which enables the laboratory to compare, improve, and maintain a high level of performance with other laboratories worldwide. The Contractor shall provide a copy of the Fuel Proficiency Testing Program report from the last six (6) months.

The USCG may submit blind fuel samples to the Contractor’s fuel laboratory to confirm result accuracy and confidence in laboratory results obtained. This will be limited to a maximum of one blind sample per quarter. This sample shall be analyzed and reported following the same procedures used to process routine fuel samples received from USCG vessels.

4.3 QUALITY ASSURANCE/QUALITY CONTROL PLAN

The Contractor shall provide the Government with a Quality Assurance/Quality Control (QA/QC) Plan to maintain the quality standards for all services. The QA/QC Plan shall be incorporated into the Contractor’s proposal and shall provide for appropriate measures to be taken by the Contractor for assuring that the quality and integrity of the fuel samples remain intact throughout the receipt, analysis, and storage of the samples and that accurate, reliable and repeatable analytical results are being obtained and reported. This QA/QC Plan shall be implemented upon contract award. The Contractor is responsible for conforming to its QA/QC Plan and processes to ensure proper performance and to correct any deficiencies that may occur.

The QA/QC Plan shall address the following, at a minimum:

· Calibration program on all applicable test equipment conforming to the current test method and standard requirement.

· Procedures for receipt, logging in and maintaining inventory of samples.

· Size and location of fuel storage facilities and storage conditions of the samples.

· Sample containers that will be used for fuel samples, if necessary, to transfer samples from their original fuel shipping bottles/containers.

· Preparation of samples for analysis.

· All samples shall be permitted to warm to room temperature, if necessary, and shall be shaken with an electric-powered container shaker (or otherwise adequately agitated so as to provide a homogeneous fuel sample) prior to the removal of aliquots for analysis.

· Procedures for record keeping and reporting of analytical results.

· Procedure shall include steps to be taken to ensure typographical and grammatical errors are found and corrected prior to releasing analysis data reports to the Government.

· Procedures to provide assurance for the timeliness of sample shipping, sample analyses and reporting.

· Procedures to provide assurance that all technicians analyzing routine fuel samples have been trained in the ASTM/EN/ISO test methods and that only the most current versions of the test methods are being employed.

· The in-house use of blind, duplicate and spiked samples or other approaches in order to verify the accuracy of the analytical results being obtained and reported.

· Laboratory monitoring and supervision.

4.4 LICENSES, PERMITS, and PRECAUTIONS

The Contractor shall, at Contractor expense, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable laws, codes, and regulations, in connection with the performance of work. The Contractor shall comply with all federal, state and local regulations for the proper handling and disposal of fuel oil samples, hazardous materials, and other testing materials. Further, the Contractor is responsible to ensure that proper safety and health precautions are taken to protect the work, workers, public, and property of others.

4.5 PHASE-IN AND PHASE-OUT SERVICES

4.5.1 Phase-In Services

Post Award Conference – See section 4.11 for more details.

4.5.2 Phase-Out Services

Prior to the end of this contract, the Contractor shall use reasonable effort to facilitate a successful transition of services should a new fuel laboratory be chosen under a subsequent contract for the same or similar requirement. The Contractor shall develop, with Government input, a plan of action to ensure a smooth transition of services to the incoming Contractor with no degradation of services and minimal impact to USCG vessels, in accordance with the below statement:

· The Contractor shall develop a plan of action to facilitate transition of services to the incoming Contractor. The Contractor shall submit the Phase-Out Services Report no later than sixty (60) days after contract award. The Government will review the Report and provide comments or approval to the Contractor. If revisions are required, the Contractor shall submit the updated Report fifteen (15) business days after Government comments are received.

After completion of the contract, the Contractor shall be provided with the necessary paid shipping labels or shipping account information to send any misdirected fuel samples to the Government or to the follow-on Contractor. If paid shipping labels are not provided, the Contractor will not be responsible for forwarding the misdirected fuel samples.

4.6 EQUIPMENT

The Contractor shall have the required equipment to run all the ASTM/EN/ISO test methods and shall be capable of performing the tests and analyses specified in Attachment A prior to contract award. The Contractor shall include Attachment C as part of the contract proposal which specifies the ASTM/EN/ISO test methods performed for each fuel property, the fuel volume required for each test method, type and number of test equipment in the laboratory, and total capacity per day for testing.

4.7 SECURITY

Contractor access to classified information is not currently required under this SOW. However, the Government at a later date may require all Contractor personnel to have Secret clearances. Accordingly, all Contractor employees provided for this requirement must be eligible for a Secret Clearance.

4.8 PERIOD OF PERFORMANCE

The period of performance for this contract is a one-year base period with four one-year option periods as follows:

4.9 PLACE OF PERFORMANCE

The Contractor shall provide a CONUS fuel testing laboratory in which all fuel samples shall be shipped to and tested at this facility. Only one CONUS testing facility shall be utilized during the performance of this contract. It is preferred, not required, that the contractor be able to test fuel samples at a sister laboratory only upon request. An altered test slate may be constructed for the tests a sister lab is able to perform. The preferred location for a sister lab would be in or around the Pacific Ocean Island countries (Australia, New Zealand, etc.).

4.10 HOURS OF OPERATION

Contractor employees shall perform all work in accordance with company policy for hours of operation.

4.11 TRAVEL

Contractor travel must not be required for this requirement.

4.12 BUSINESS MEETINGS

The Contractor and Government shall have semi-annual meetings at a location and time agreed to by the USCG and the Contractor. These meetings can be over teleconference if agreed upon by both parties. The meetings allow time to review contract performance and to discuss Contractor findings and recommendations regarding the fuel testing program. Meetings will be documented by the Contractor per the below:

· Contractor-submitted meeting minutes shall provide documentation of technical information and data required to record joint Contractor/Government action items, decisions and agreements reached during conferences, meetings, formal reviews, and/or presentations.

· Minutes shall include the following information: type/title of meeting and meeting date; purpose; location; list of attendees; summary of the discussions, decisions, agreements, and directions; and copies of action item sheets for any actions identified during the meeting.

· Draft meeting minutes are due no later than five (5) business days after each meeting. The Government will review the minutes and provide comments or approval to the Contractor. If revisions are required, the Contractor shall submit the updated minutes three (3) business days after Government comments are received.

4.13 POST AWARD CONFERENCE

The Contractor must attend a Post Award Conference with the Contracting Officer and the COR no later than 15 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss the contract and review requirements for full operation and to ensure a smooth transition.

4.14 PROJECT PLAN

The Contractor must provide a draft Project Plan at the Post Award Conference for Government review and comment. The plan, at a minimum, must include: (a) list of work to be performed;(b) project schedule; (c) description of intended results; (d) role of key personnel, if applicable and (e) how quality of service (project) will be maintained throughout life of contract. The Contractor must provide a final Project Plan to the COR not later than 10 business days after the Post Award Conference.

4.15 PROGRESS REPORTS

The Project Manager must provide a quarterly progress report to the Contracting Officer and COR via electronic mail. This report must include a summary of all Contractor work performed, including a breakdown of labor hours by labor category, all direct costs by line item, an assessment of technical progress, schedule status, any travel conducted and any Contractor concerns or recommendations for the previous reporting period.

4.16 PROGRESS MEETINGS

The Project Manager must be responsible for keeping the COR informed about Contractor progress throughout the performance period of this contract, and ensure Contractor activities are aligned with DHS objectives. At a minimum, the Project Manager must review the status and results of Contractor performance with the COR on an annual basis via teleconference.

4.17 GENERAL REPORT REQUIREMENTS

The Contractor must provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Microsoft Office Applications).

4.18 PROTECTION OF INFORMATION

Contractor access to proprietary information is required under this SOW. Contractor employees must safeguard this information against unauthorized disclosure or dissemination in accordance with the law and Government policy and regulation.

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor must furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

7.2 The COR will have 5 (five) business days to review deliverables and make comments. The Contractor must have 3 (three) business days to make corrections and redeliver.

7.3 All other review times and schedules for deliverables must be agreed upon by the parties based on the final approved Project Plan. The Contractor must be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The Contractor must work with personnel reviewing the deliverables to assure that the established schedule is maintained.

8.0 MONTHLY INVOICES

The Contractor shall submit a monthly invoice itemizing the following information and costs per contract line item number (CLIN). Invoices shall be prepared for USCG fuel samples, and at a minimum shall include:

· Total number of fuel samples received at the Contractor’s fuel laboratory (include vessel name and sample numbers)

· Shipping breakdown per geographical region for each fuel sample

· Number of fuel samples analyzed per test slate

· Number of fuel samples not analyzed (includes reason for no analysis)

· Total number of fuel sample property retests

· Total number of Test Slate 1 fuel samples not processed within the three (3) business day requirement

· Total number of fuel sample kits shipped (include vessel name(s))

9.0 DELIVERABLES

The Contractor must consider items in BOLD as having mandatory due dates. Items in italics are deliverables or events that must be reviewed and/or approved by the COR prior to proceeding to next deliverable or event in this SOW.

DISTRIBUTION

N/A

ATTACHMENT A: TEST SLATES AND SPECIFICATIONS

The Contractor shall perform the following routine test slates using the test methods outlined below and in accordance with Section 2.4.

Test Slate 1:

Test Slate 2:

Test Slate 3:

Test Slate 4:

NOTES:

(1) Report of distillation temperatures as included in ASTM 4737 (90% recovery temperature, °C).

(2) All temperatures shall be reported in degrees Celsius (°C).

(3) Fuel may be dyed in accordance with government regulations. For dyed fuel, report color of fuel only (red, blue, green, etc.). An ASTM test method is not needed.

(4) Filtration time is included in ASTM D5452 test method for Particulate Matter. Filtration time shall be reported separately.

ATTACHMENT B: WORLDWIDE GEOGRAPHIC REGIONS/PORTS

Region Key:

North America - Alaska

USA

Adak, AK; Anchorage, AK; Cordova, AK; Dutch Harbor, AK; Homer, AK; Ketchikan, AK; Petersburg, AK; Juneau, AK; Kodiak, AK; Valdez, AK; Nome, AK; Seward, AK

North America - Mexico

Mexico Acapulco; Cozumel; Manzanillo; Mazatlan; Puerto Chiapas; Puerto Vallarta; Cabo San Lucas; Veracruz; Cancun; Lazaro Cardenas; Huatulco; Ensenada

Greater Antilles

Lesser Antilles

Central America

South America

Europe

Middle East, Africa, Atlantic/Pacific Ocean Area

South Pacific

Palau

Koror

ATTACHMENT C: TEST METHOD, EQUIPMENT, AND CAPACITY

The Contractor shall complete Attachment C and submit with the contract proposal.

Test Slate 1:

Acid Number

Appearance (number rating and qualitative) @25°C

Ash

Biodiesel

Carbon Residue (10% Bottoms) MCRT

Cetane Index (4 variable)

Density @15°C

Flash Point

Lubricity, HFRR

Storage Stability

Pour Point

Sulfur

Viscosity @40°C

Test Slate 2:

Particle Count

Particulate Contamination

Filter Blocking Tendency

Water

Test Slate 3:

Demulsification @25°C

Oxidation Stability

Test Slate 4:

Appearance (number rating and qualitative) @25°C

Density @15°C (also report in API Gravity)

Flash Point

Filtration Time

Fuel System Icing Inhibitor

Particulate Matter

LAST UPDATED: 06/18/2025 PAGE 8/17