SOW REVISED 2-28-2024.doc

STATEMENT OF WORK (SOW) FOR

Scaffolding and Containment Services 8 January 2024

GENERAL

1.1 BACKGROUND

The U.S. Coast Guard Yard is a full-service Shipyard operated by the U.S. Coast Guard (USCG) to service the needs of the USCG fleet and other customers. To this end, the USCG Yard requires scaffolding and containment services to maintain a constant environment, to contain blast media, dust, paint, overspray as well as protection from weather.

1.2 SCOPE

The contractor must provide all personnel, equipment, tools, supervision, and other items necessary to perform Scaffolding and Containment Services, except for those items specified as government furnished property and services. The contractor must perform to the standards in this order. If there are no specified standards, then standards will be set at the commercial standard.

2.0 SPECIFIC REQUIREMENTS

2.1 PROVISION/SET UP OF SCAFFOLDING & CONTAINMENT

2.1.1 Overall Structure:

2.1.1.1 The contractor must comply with OSHA Shipyard standards contained in 29 CFR 1915 and 29 CFR 1926.451 in the erection, modification, repair, transportation, and disassembly of all scaffolds, ladders and working surfaces while performing at the USCG Yard. Standards can be found at: https://www.osha.gov/laws-regs/regulations.

2.1.1.2 The contractor must be able to provide maintenance/repairs if needed to the structure at no additional cost to the Government. If maintenance or repairs are needed the contractor must be able to be on site within 24 hours to handle the maintenance or repairs.

2.1.1.3 The contractor must provide 100% containment around the sides of the vessel with fireproof shrink wrap material to include all the walls. The roof over the vessel will require fireproof shrink wrap material. The roof seams will have a gutter type of system to ensure no water will enter the enclosure. The floor will consist of a plastic/membrane that will connect to the walls and is not required to be fireproof.

2.1.1.4 The Contractor must supply all supervision, labor, materials to erect scaffolding and containment around the designated Coast Guard Cutter. The scaffolding must be of safe way systems type or compatible.

2.1.1.5 The contractor must provide a scaffolding system that meets OSHA regulation 29 CFR 1915 SUB PART E.

2.1.1.6 The contractor must provide a containment system to maintain a constant environment, contain blast media, dust, paint, overspray, and weather. The structure shall be of sufficient construction to prevent moisture or precipitation intrusion into the structure from surrounding environment.

2.1.1.7 The contractor must provide a staging system to allow complete access to the entire freeboard and superstructure area with 12 inches of clearance from the cutter, so workers can prepare and paint the vessel’s hull. The bow, stern, and small boat area will need staging provided close enough to complete work but not within 12 inches of the hull. Depending upon the hull variation the staging system shall include work platforms with appropriate accesses at the time of construction and the work platform in vicinity of the stern tubes shall be level with the vessel’s docking cradle. The vessels will vary in length and width. The contactor shall also provide work platforms to access the anchor pockets and rudder tube. The outer deck boards shall be installed at six-to-eight-foot intervals. The deck boards shall not be solid so that grit and other particles may fall through.

2.1.1.8 The contractor must secure the structure to the dock floor and/or vessel cradle or another non-destructive method with CG Yard approval. The contractor must secure the structure to the ship lift carts that the craft is on, and they must be inside the enclosure. There shall be no securing or mountings of scaffolding to the ship. If required, the clearance above every deck shall be approximately 8 feet.

2.1.1.9 The contractor must provide four entry points on the enclosure. Two will be located forward and aft at the center of enclosure. The other two entry points will be located at the port and starboard. Port and starboard entry points will vary depending on the vessel. This will be determined prior to the engineer approved drawing. Door opening shall be approx. 8ft by 8ft.

2.1.2 Structure Survivability:

2.1.2.1 The contractor must provide an engineering drawing stamped by a certified Professional Engineer ensuring the containment will be able to sustain wind gusts up to 60MPH and a load of six inches of wet snow (during the assembly, final construction, and entire period of performance). The shrink wrap containment and top shall be constructed to prevent any water intrusion. The water collecting on the bow or other decks will be handled by the Government. The Government will have the deck drains blanked off and all of the bullwork and chalks will be blanked off as well to prevent the water from entering the containment.

2.1.2.2 Grit blasting will occur inside the enclosure; grit shall remain dry as possible for timely vacuum removal. Painting will also be occurring inside the enclosure; therefore paint overspray will occur. The contract must provide a structure designed to sustain and contain the byproducts of these processes without repair or modification.

2.1.2.3 The government shall provide locations and connection collars to the contractor on the shrink wrap enclosure to run temporary service ducts such as dust collection hoses, air conditioning hoses, water, sewage, power, etc.

2.1.3 Structure Inspection:

2.1.3.1 The contractor shall ensure that the containment is constructed in accordance with the engineer stamped plans for each individual construction effort.

2.1.3.2 The Contractor must provide a safety inspection in accordance with OSHA (29 CFR 126.451) standards after the scaffolding is erected and make any repairs if needed, at no additional cost to the government. This inspection will be performed by a “Competent Person” which is defined within the OSHA 29 CFR 126.451 regulation. The Government will perform the periodic inspections thereafter in accordance with OSHA 29 CFR 126.451 and will report any discrepancies to the contractor.

2.1.4 Structure Access:

2.1.4.1 The structure must contain ladders on all four corners and at the mid ships of the enclosure. The entrance shall also have a clearance of 8 feet off the gangway. Final positioning of the doors will be determined by the government in the Task Order due to various hull designs. The bow and stern doors shall be in the middle of the enclosure. The contractor shall provide openings for at least one gangway and a minimum of one additional egress route as designated by Government representative. Exit placards shall be hung above each door or egress route.

2.1.5 Build Plan:

2.1.5.1 The Government will continue to have access to the ship during building and removal of the structure unless requested by the contractor and approved by the government.

2.1.6 Lighting:

2.1.6.1 Lights will be provided and mounted by the Government to the scaffolding.

2.2 REMOVAL OF SCAFFOLDING & CONTAINMENT

2.2.1 Completion of Work

2.2.1.1 The contractor must disassemble and remove the entire enclosure as specified within the period of performance.

2.2.2 Structure Disassembly:

2.2.2.1 The contractor will be held liable for any damages to government property caused during disassembly of the structure.

2.2.3 Disposal and Removal:

2.2.3.1 The Contractor is responsible for removal of all equipment and debris (including all scaffolding and plastic sheeting) generated under this contract.

2.3 Storage/Lay-up Vessel Shrink Wrapped

2.3.1 The contractor will shrink wrap vessels that will be put into storage or laid up for a period of time.

2.3.2 Contractor will use fire rated shrink wrap to enclose the vessel from the top of the superstructure down onto the freeboard to protect the vessel from weather and other elements.

2.3.3 The shrink-wrapped vessel will need one enter point to allow personnel to get inside the cutter. This entry point will also be weather tight to keep weather and elements out.

2.4 Kick Off Meeting

2.4.1 The Contractor must attend a Kickoff Meeting with the Contracting Officer and/or the COR, no later than 5 business days upon Task Order being assigned. The purpose of the Kickoff Meeting, which will be chaired by the Contracting Officer and/or the COR, is to discuss technical and contracting objectives of this contract and provide a draft quality assurance plan.

2.4.2 During the kickoff meeting contractor will be provided with ship drawings with desired door placement.

2.4.3 The Kick Off Meeting will be held at Coast Guard Yard Baltimore MD or via teleconference. The Government has the option to waive Kick Off Meeting with mutual agreement.

2.5 Quality Assurance Plan

2.5.1 The Contractor must provide a draft Quality Assurance Plan at the Kickoff Meeting for Government review and comment. The Quality Assurance Plan shall detail schedules, procedures, record keeping forms, and distribution protocols related to quality management activities including inspections, tests, audits, and monitoring to ensure services meet contract requirements. A final plan shall be required following Government review.

2.5.2 The Contractor must establish and maintain a quality assurance program to ensure that all tasks are completed in accordance with the Statement of Work. The COR will have oversight of the quality assurance plan.

2.5.3 The government will review the content and format of the deliverables in their entirety prior to issuing approval. Approval will be given by the COR after consulting the engineering dept.

3.0 GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services:

3.1.1 The Contractor can request crane or forklift services help from the Government to install roof components or other components (if required) of the containment structure, with the understanding that the Government may not be able to provide these services due to production or schedule. This will require the contractor to provide their own crane or forklift services. The Contractor must provide 24-hour notice to the Government to request all crane or forklift services

3.2 Utilities:

3.2.1 The Government will provide water, compressed air, and electricity for the Contractor as defined herein based on the availability and location within the Coast Guard Yard. The Contractor’s PM must instruct employees in utilities conservation practices. The Contractor will be responsible for operating in such a manner that precludes the waste of utilities, for example turning off the water faucets or valves after using the required amount to accomplish assigned work. If Government cannot provide these services, it will be the responsibility of the contractors to provide them.

3.3 Compressed Air:

3.3.1 The Government will provide a source of compressed air (max 90psi) for Contractor machinery based on the physical location and availability within the Coast Guard Yard. The Contractor must be responsible for ensuring that their compressed air hookup connections are compatible with the Yard’s compressed air sources. If Government cannot provide these services, it will be the responsibility of the contractors to provide them.

3.4 Electricity:

3.4.1 The Government will provide up to 200 amps and up to 480 volts of electrical services.

3.5 Smoking Area:

3.5.1 The Government will designate a smoking area if requested by contractor. Smoking is not permitted in the ship handling area, onboard any vessels, in any buildings, or outside of any designated smoking area.

4.0 CONTRACTOR FURNISHED ITEMS, SERVICES AND RESPONSIBILITIES:

4.1 General:

4.1.1 The Contractor must furnish all equipment and services required to perform work under this Performance Work Statement, other than those explicitly addressed in government furnished services.

4.2 Services:

4.2.1 The Contractor must provide material handling services to load and unload Contractor machinery and for the setup of equipment (forklift, manlift, etc).

5.0 PERIOD OF PERFORMANCE

5.1 Commencement of Work

5.1.1 Upon receiving the Task Order; the Contractor must provide Scaffolding/Containment Services as required under the Period of Performance (POP).

5.1.2. The contractor shall provide services on an intermittent, as-needed basis according to fluctuating Coast Guard Yard production schedules over the period of performance. The government reserves the right to require services in varying quantities and at irregular intervals based on operational needs.

5.2 Performance Dates:

5.2.1 The period of performance for most Task Orders will be approximately 90 days with the possibility to extend in 30 day increments due to potential growth work as authorized by the contracting officer. Within the 90-day period of performance, the contractor must mobilize and construct the scaffolding and enclosure within 15 days. Additionally, the contractor must disassemble and remove all scaffolding and containment materials within 7 calendar days.

6.0 EQUIPMENT

6.1 The Contractor must, throughout the performance of this contract, be in possession of fully functioning equipment and tools to complete assigned work.

Safety Equipment

6.1.2 Safety: The area where this work taking place requires hard hats, safety harnesses and safety glasses at all times. The Contractor shall follow all applicable OSHA guidelines and regulations. It is also required that all COVID safety practices are followed.

6.1.3 USCG Yard Quality Management System: The U.S. Coast Guard Yard follows

ISO 9001 Quality Management system and ISO 14001 Environmental Management System requirements. The Contractor may be periodically audited to ensure conformity to these standards. Any deficiencies identified via audit shall be rectified by the contractor at no additional cost.

6.1.4 Fall Protection Plan: The contractor must submit a Fall Protection Plan to all parties for review at the kickoff meeting.

7.0 EMPLOYEE CONDUCT

7.1 Contractor’s employees must comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor must ensure Contractor employees present a professional appearance at all times and that their conduct must not reflect discredit on the United States, Department of Homeland Security, or the U.S. Coast Guard. The Project Manager must ensure Contractor employees understand and abide by Department of Homeland Security and U.S. Coast Guard established rules, regulations and policies concerning safety and security.

8.0 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

8.1 The Government Facility Commander shall have the right to remove any Contractor employee from USCG facilities and bar that employee’s re-entry for misconduct or security reasons. The Contracting Officer reserves the right to recommend that the Contractor remove any Contractor Employee for performance reasons, when a Contractor Employee is not performing to the requirements of this contract. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee for performance reasons.

9.0 SECURITY REQUIREMENTS

9.1 RAPIDGate SECURITY REQUIREMENTS: Effective September 1, 2016, all contractors and subcontractors performing on this contract/purchase order/task order must utilize the RAPIDGate Program and/or Transportation Worker Identification Credentials (TWIC) if repeat access to the CG Yard is required for seven (7) or more days annually. RAPIDGate manages the non-Common Access Credential (CAC) eligible vendor/contractor companies and their employees who require access to Coast Guard Yard, Baltimore. Vendor/contractor CAC eligibility has been restricted to only those who require physical access to Coast Guard Yard AND logical access to a DoD or DHS network or system.

Vendor/contractor companies that require repeat (7 or more days annually) access to the CG Yard, pay an annual company enrollment subscription to participate in the RAPIDGate Program and an annual employee registration subscription for each employee to participate in the program. The company enrollment fee is waived for sole proprietors. Vendor/contractor companies must be approved by a Government sponsor at each DoD and DHS installation where their employees require access. Vendor/contractor employees who are registered, undergo initial and regular vetting and are issued a single credential, which is valid for perimeter access to those DoD and DHS installations where access privileges have been granted. All company enrollments are submitted via the web at www.rapidgate.com and managed by phone or email. Initial employee registrations take place at a Program Registration Kiosk, typically located at participating DoD and DHS Installation Pass & ID Offices. The CG Yard’s Registration Kiosk is located at 2401 Hawkins Point Road, Baltimore, MD 21226, BLDG. 144, Security [brick building adjacent to the main gate]. Credentials will be available for pick-up at BLDG. 144 fourteen (14) days after the employee’s initial registration. Costs incurred for delays at the gate due to the contractor’s failure to comply with this requirement or to provide qualified, authorized personnel will not be reimbursed by the Government. Additionally, consideration may be negotiated for performance delays caused by the contractor’s failure to comply with RAPIDGate requirements, or for delays caused by the disqualification of contractor employees. Your tenant sponsor is, Harold W. Patrick, email: Harold.W.Patrick2@uscg.mil the Contracting Officer's Representative. This sponsor will need a list of individual employee names and DOB’s with your quotation. Any RAPIDGate program questions should be directed to: 1-877-727-4342

10. HOURS OF OPERATION

10.1 USCG Yard Hours

10.1.1 The U.S. Coast Guard Yard normal working hours for 1st shift are from 7:00 A.M. to 2:30 P.M.; for 2nd shift are 3:00 P.M to 11:30 P.M.; and, for 3rd shift are 11:00 P.M. to 7:30 A.M. These operating hours apply Monday thru Friday, except Federal holidays or when the Government facility is closed, due to local or national emergencies, inclement weather, administrative closings or similar Government directed facility closings. During the months of June thru August the Coast Guard Yard switches to summer working hours which are for 1st shift 6:00 A.M. to 2:30 P.M; for 2nd shift are 3:00 P.M. to 11:00 P.M; and, for 3rd shift are 11:00 P.M. to 7:00 A.M., Monday thru Friday.

10.2 Work Requirements:

10.2.1 The Contractor shall be required to work outside of the normal working hours, days and possibly on weekends on an as-needed basis to fulfill fluctuating operational requirements. 24 hour written notice of schedule deviations when feasible, the Contractor is expected to maintain flexibility to respond to emergent out-of-hours work direction when necessary.

10.3 Inclement Weather Policy:

10.3.1 On days of inclement weather the Contractor must call the U.S. Coast Guard Yard inclement weather hotline at (410) 636-7910, option #1 for that day’s status. If the U.S. Coast Guard Yard is closed the contract employees should not report for that day. If there is a delayed opening the contract employees should report at that time specified in the announcement message.

11. PLACE OF PERFORMANCE

11.1 The work to be performed under this contract will be performed at the U.S. Coast Guard Yard, Curtis Bay Baltimore, MD 21226.

12.0 OPTIONAL EXTENSION

12.1 Monthly options shall be priced for a partial take down and/or retention of containment for additional months.

13.0 CONTRACT CLOSEOUT

13.1 Upon completion of the work as specified in the task order, the Contractor shall coordinate with the Contracting Officer Representative to conduct a final inspection. The purpose will be to validate completion of required services scope for the task order, ensure areas are left without damage, and process service completion paperwork.

13.1.2 Additionally, the Contractor shall notify the Contracting Officer that performance is complete so invoicing and inspection documentation can be processed for the administrative close of that performance period and task order.

14.0 DELIVERABLES

14.1 SCHEDULE OF EVENTS AND/OR DELIVERABLES

Table 1: Deliverables