70Z03823RH0000001 - Question and Answers (A0003).pdf

70Z03823RH0000001

The deadline for submissions will be updated to October 16 at 4:00PM EST.

A0001 – Posted on September 18, 2023

1. How often does the paint request occur?

a. Section 5.0 of the Statement of Work (SOW) covers Paint and Section 5.10 covers

Delivery Schedule. This outlines what a request would look like from a time perspective.

On the schedule, there is an estimated quantity of four (4) each for De-Paint and Paint.

Each aircraft will receive a De-Paint and Paint. Each aircraft will go to the paint facility twice, once for De-Paint and once again for Paint.

2. Who are the authorized paint vendors?

a. As long as the Contractor/Subcontractor and their facility meet all of the requirements listed in section 5.0 of the SOW they are authorized.

3. We would like to confirm if the Government will accept past performance information from

Offeror’s subcontractors as well. If so, could you please clarify the number of relevant contracts (references) required/allowed from both the Prime Offeror and Subcontractor?

a. The Government will not accept past performance information from the Offeror’s

Subcontractors. In accordance with Attachment 1 – Terms and Conditions, Instructions to Offerors – Commercial Products and Commercial Services, Section ii Past

Performance, Offeror’s shall provide completed Past Performance Questionnaires

(Attachment 7) for three (3) relevant contracts (references) completed within the preceding five (5) year period.

4. Who covers the cost of transport of the aircraft to paint locations?

a. The USCG covers the cost of transport of the aircraft. This has been added to Section 5.0 of the SOW. Change is highlighted.

5. Isn’t Juneteenth now a federal holiday? Will you not be honoring that holiday?

a. Juneteenth is a federal holiday and is honored by the USCG. IAW SOW Section 13.4

Federal Holidays, Juneteenth is listed as one (1) of the eleven (11) federal holidays.

6. Will submission of the completed and approved DD2345 for both the Prime and the

Subcontractor satisfy the requirement?

a. The submission of the DLA’s Joint Certification Program is the DD2345. Only the DD2345 for the Prime is needed. We have amended the Terms and Conditions to include that the Government needs proof of the DD2345 at time of proposal. Change is highlighted.

7. (Reference Attachment 2 – Schedule of Services) For row 35 (Aircraft Mech II Sheet Metal) and row 104 (Supply Technician 2nd Shift) the hours in column D (1912) do not match the FTE calculation of column F (0). Should the FTE calculation for these two rows, be equal to “1”?

a. FTE calculations have been updated on the schedule. Changes are highlighted.

8. (Reference SOW 1.2.2) These labor hour estimates do not strictly match the labor hour estimates in Attachment 2 – Schedule of Services. Which estimate should the pricing and management approach be based off of?

a. Pricing and management approach should match what was originally on the Schedule of

Services. Changes to the SOW have been made and are highlighted.

9. (Reference SOW 5.0) What is meant by co-located? Can the sub-contractors facility be in another state or does it have to be within a certain number of air miles from the Aviation

Logistics Center?

a. The paint facility must be co-located with a qualified airport, either at the contractor facility or a subcontractor facility in the Continental US. This does not have to be located within a certain number of miles from ALC.

10. (Reference FA 52.212-1) Are the Past Performance Questionnaires (Attachment 7) to be sent to the vendors contract site for review and comments or only to be placed in the Past

Performance Volume?

a. Past performance information shall be provided using the attached past performance questionnaire (Attachment 7).

b. IAW the Terms and Conditions

i. “Files should be named as follows:

1. 70Z03823RH0000001 – Company Name – Technical Approach

2. 70Z03823RH0000001 – Company Name – Price Proposal

3. 70Z03823RH0000001 – Company Name – Past Performance

Questionnaire”

c. Questionnaires should be turned in as a separate attachment.

A0002 – Posted on September 18, 2023 (Upload SOW)

A0003 – Posted on September 21, 2023

11. Does the government require six (6) resume letters with proposals?

a. Yes. Section 52.212-1 will be updated to include the number of resumes needed for each Key Personnel position. Changes are highlighted.

12. Why can’t resumes be provided after award?

a. IAW 52.212-1, Instruction to Offerors, providing resumes is a part of Factor B – Staffing

Approach as a part of the Technical Approach to show Technical Acceptability.

13. Do you need a contingency letter if the employee works for you currently?

a. As long as we are provided with a signed resume that proves the person would be on board, that will suffice. Section 52.212-1 has been updated to state “Signed resumes”.

Change is highlighted.

14. Just to confirm. One (1) resume for On-Site Supervisor, one (1) resume for Aircraft Mechanic

III, and one (1) resumes for Structural Specialist.

a. Incorrect. We will need a resume for all the FTEs of each position. Factor B – Staffing

Approach of 52.212-1, Instruction to Offerors, has been updated to reflect the number of FTEs for each position. Changes are highlighted.

15. Do resumes count in the technical page count of 40?

a. No, they do not. Proposal Submission Instructions in the Terms and Conditions have been updated to show what is not included in the page count. Changes are highlighted.

16. Do Table of Contents and Cover Letter count in the technical page count of 40?

a. The Table of Contents does not count in the page count, but the Cover Letter does count. Proposal Submission Instructions in the Terms and Conditions have been updated to reflect what will not be counted. Changes are highlighted.

17. Please clarify per Sam.gov this effort is restricted to small business set-aside.

a. Correct. 52.219-6, Notice of Small Business Set-Aside is checked in the Terms and

Conditions.

18. Para 9.1, “All contractor industrial time shall be entered in th4e USCG’s current timekeeping system. This system will be maintained on a USCG server located aboard ALC.” Please clarify what is the current system and where will personnel interface to enter date? More importantly who enters and validates the data?

a. The Data Entry Clerks will be responsible for entering all industrial time into the Asset

Maintenance Management Information System (AMMIS), which is the current timekeeping system. The Date Entry Clerks will be provided the training and given access to interface with this system. Timekeeping systems are subject to change throughout the life of the contract. If this occurs, the contractor will be notified in advance and proper training would be given.

19. Para 3.2.2.1, “All new employees will receive the standard required training, as part of their onboarding process. If training for any equipment is required for position, the On-Site

Supervisor will contact the COR for approval and will coordinate scheduling the training.”

Please confirm is this at company expense?

a. If additional standard equipment requirements are added this will be performed on an as is needed basis, on the job training, and will be coordinated to not interrupt workflow.

b. However, for 3.2.2, yes, the Contractor shall provide training and licensing per

Occupational Safety and Health Administration (OSHA) requirements at Contractor company expense, and follow all USCG, ALC policy and regulations on equipment in

3.2.2. This equipment/training requires higher level training qualifications, certifications, licensing, etc.

20. Para 4.13, “The Aircraft Painter tasks included, but are not limited to:” However it only indicates 1912 hrs x 2 – Please clarify that this position is not part of the aircraft depaint/paint function per para 5.0, but in addition to?

a. Correct. Some components of the C-130 are painted in house at the ALC Heavy

Maintenance Facility (HMF) and will require Aircraft Painter skillsets to accomplish. This position will be fulltime, onsite, and permanently attached to the ALC facility as the worksite, not any paint facility.