Attachment I IDIQ Statement of Work.pdf

STATEMENT OF WORK

THE UNITED STATES COAST GUARD (USCG)

FOREIGN MILITARY SALES (FMS)

FOLLOW ON TECHNICAL SUPPORT (FOTS)

Solicitation #70Z02325R92200002 Attachment I – Statement of Work

Follow On Technical Support (FOTS) IDIQ

1 INTRODUCTION

1.1 Scope

The scope of this requirement is to provide a comprehensive FOTS Indefinite-Delivery, Indefinite-Quantity (IDIQ) solution for foreign partners who have received Excess Defense Articles (EDA) or new defense articles from the U.S. Government (USG) through the FMS program. Requirements will be defined at the task/delivery order level and may include the following types of supplies and services:

Technical Support during Dry-dock and Dockside Vessel Maintenance Emergent Services Technical Services Procurement Support of vessel spare parts, outfitting items, and various equipment Shipyard availability support Outside the Continental United States (OCONUS) at a foreign shipyard

1.2 Background

The U.S. Coast Guard (USCG), Office of International Acquisition (CG-922) is the executive agent for the USCG's FMS program in support of the USG Security Assistance Program. The FMS program is part of security assistance authorized by the Arms Export Control Act (AECA). It is a fundamental United States (U.S.) foreign policy tool. Under § 3 of the AECA (classified to 22 U.S.C. § 2753), the U.S. may sell EDA, new military assets, military education, and other defense-related supplies and services to foreign countries and international organizations when the President formally finds that to do so will strengthen the security of the U.S. and promote world peace.

EDA are Department of Defense (DoD) and USCG-owned articles no longer needed and declared excess by the U.S. Armed Forces and are eligible for transfer to foreign countries under § 516 of the Foreign Assistance Act (FAA) of 1961 (classified to 22 U.S.C. § 2321j). Under FMS, the U.S.

government uses DoD and USCG acquisition systems to transfer EDA or procure new defense articles and services on behalf of its foreign partners. The foreign recipient government may request defense articles and services under an FMS Letter of Request (LOR). The U.S. Government then approves said LOR by way of a Letter of Offer and Acceptance (LOA).

Excess or new defense articles may include response boats, cutter boats, patrol boats, cutters, aircraft, and related support equipment and supplies. The materiel standard of the defense articles is established in the LOA. This vehicle is for use when the foreign partner has not requested a sole source designation in the LOA.

Provision of these items will help the foreign partner to maintain and expand capacity to protect territorial waters, enhance maritime domain awareness, and build interoperable regional maritime security between other regional partners and the U.S. Government.

2 GOVERNMENT TERMS, APPLICABLE DOCUMENTS AND APPENDICES

2.1 Government Terms

The following government terms and associated acronyms are common terms and may be used throughout the SOW.

Acronym Term AAR After Action Report ABYC American Boat and Yacht Council ABS American Bureau of Shipping ADP Automatic Data Processing AGM Absorbed Glass Mat AOR Area of Responsibility APACS Aircraft and Personnel Automated Clearance System ARO After Receipt of Order AT Acceptance Trial AWS American Welding Society CBL Commercial Bill of Lading CD Compact Disc CFI/E Contractor Furnished Information/Equipment CLIN Contract Line-Item CODOG Combination Diesel or Gas CONUS Continental United States COR Contracting Officer’s Representative COSAL Consolidated Shipboard Allowance List COTS Commercial-Off-the Shelf DBA Defense Base Act DHS Department of Homeland Security DoD Department of Defense DTC Delivery Term Code DTS Defense Transportation System DVD Digital Video Disc ECL English Comprehension Level EDA Excess Defense Article FAR Federal Acquisition Regulation FCG Foreign Clearance Guide FF Freight Forwarder FFP Firm-Fixed Price FMS Foreign Military Sales F.O.B Free On Board G&A General and Administrative GPS Global Positioning System

Acronym Term GSA General Services Administration GFI/E/P Government-Furnished Information/Equipment/Property HSAR Homeland Security Acquisition Regulation HAZMAT Hazardous Material HF High Frequency HVAC Heating, Ventilation, and Air Conditioning IDIQ Indefinite-Delivery, Indefinite-Quantity IMO International Maritime Organization IMS Intermediate Maintenance Standards IMSO International Mobile Satellite Organization IRC Invoice Routing Code ITAR International Traffic in Arms KO Contracting Officer KS Contract Specialist LCD Liquid Crystal Display LOA Letter of Offer and Acceptance MIL-SPEC United States Military Standard NTE Not to Exceed MCA Material Condition Assessments MEL Master Equipment List MLB Motor Life Boat MSO Manufacturer’s Statement of Origin MTBF Mean Time Between Failures NIPO Navy International Programs Office NAVYIPOINST Navy International Programs Office Instruction NVG Night Vision Goggles OCONUS Outside the Continental United States OEM Original Equipment Manufacturer PMS Planned Maintenance System POC Point of Contact POD Port of Debarkation POE Port of Embarkation POL Petroleum, Oil, and Lubricants POP Period of Performance PPPM Packing, Packaging, Preservation, and Marking RPM Revolutions Per Minute SAMM Security Assistance Management Manual SDDG Shipper’s Declaration for Dangerous Goods SERE Survival, Evasion, Resistance, and Escape SOW Statement of Work TRS Technical Repair Standards UHF Ultra High Frequency

Acronym Term UPL Ultralight Pole Ladder U.S. United States USCG United States Coast Guard USG United States Government VBSS Visit, Board, Search & Seizure VHF Very High Frequency WHEC High Endurance Cutter (378’ Hamilton, Secretary, or Hero Class) WMEC Medium Endurance Cutter (270’ Reliance and 210’ Famous Class)

2.2 Applicable Documents

The following documents are applicable to this SOW, attached appendices and all orders issued against this contract:

2.2.1 Transportation of the SAMM, § C7 https://samm.dsca.mil/chapter/chapter-7

2.2.2 Material Inspection and Receiving Report, DD Form 250, https://www.esd.whs.mil/Directives/forms/dd0001_0499/DD250/

2.2.3 Material Inspection and Receiving Report – Continuation Sheet, DD Form 250C, https://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd0250c_2020.pdf

2.2.4 Electronic FCG, https://www.fcg.pentagon.mil/fcg.cfm

2.2.5 APACS https://apacs.milcloud.mil/apacs/

2.2.6 U.S. Department of State Office of Allowances, Foreign Per Diem Rate, https://aoprals.state.gov/Web920/per_diem.asp

2.3 Appendices

Any applicable appendices will be incorporated at the order level.

3 GENERAL INFORMATION

3.1 General

The requirements of this contract must be performed in accordance with this SOW, the terms and conditions of this contract, and the requirements established at the order level.

3.2 Period of Performance (POP)

The period of performance of the IDIQ contract is inclusive of a base ordering period of twelve

(12) months and four (4) consecutive ordering periods of twelve (12) months each. Task/delivery orders will have individual periods of performance set forth at the order level. No task/delivery order period of performance will exceed more than twelve (12) months beyond the expiration of this contract.

3.3 Performance Location

The primary place of performance for the parent IDIQ contract will be at the Contractor’s facility. The primary place of performance of each order will be defined at the order level.

3.4 Travel

Travel is anticipated on the orders issued under this contract. All travel required by the Government must be approved in advance and in writing by the COR at the order level. The Contractor is responsible for obtaining COR approval (electronic mail is acceptable) for all reimbursable travel to include a budgeted amount in advance of each travel event (Deliverable).

If travel is authorized and directed by the COR, the Contractor will be reimbursed for direct costs in accordance with FAR 31.205-46 for transportation, lodging, and meal per diem. The USCG will reimburse for personal vehicle mileage to and from the airport at the current rate established by GSA at the time the travel occurred. The Contractor is only allowed to apply indirect cost, such as G&A expenses, to travel, if the Contractor’s accounting system is structured to include direct travel as a component of the G&A base. Upon request, the Contractor must provide documentation (e.g., approved/passing Defense Contract Audit Agency or Defense Contract Management Agency audit results) to provide proof that indirect cost is a part of their accounting practices, and the proposed rate(s) have been audited and approved by DCAA. The USCG will not reimburse other indirect costs such as burdens, or labor costs to and from the travel destination. All labor costs including those incurred because of travel should be accounted for in the Labor Contract Line Item(s) CLIN(s) of the order. The Contractor is responsible for submitting a trip report to document travel days and allowable travel expenses to the COR after completion of each travel event. (Deliverable)

The Contractor’s documentation for the reimbursement of travel costs (e.g., receipts) must be governed as set forth in FAR Subpart 31.2. The Contractor must notify the COR, KS, and KO promptly when the aggregate amount of incurred costs under travel reaches 80% of the NTE value. (Deliverable)

3.4.1 Defense Base Act (DBA) insurance is required for orders issued under this contract that involve travel to a country outside of the U.S. DBA (42 U.S.C. §§ 1651-54) provides workers compensation type insurance coverage for Contractor employees performing under government contracts outside the U.S. It functions as a counterpart to domestic workers compensation coverage provided under the Longshore and Harbor Workers' Compensation Act (classified to 33 U.S.C. §§ 901-50). As such, it serves as the sole recourse for workers who suffer on-the-job injuries or death while engaged in work in foreign locations under Government prime contracts and subcontracts. (Deliverable)

3.4.2 The Contractor is responsible for making all domestic or overseas travel arrangements and obtaining any necessary arrangements for its personnel. This includes, but is not limited to, medical examinations, immunizations, passports, entry and exit visas, and security clearances.

The Contractor must coordinate the DoD-sponsored Contractor Personnel Theater and Country clearance requests in APACS, reference § 2.2.5 of this SOW, through the COR and the USCG Office of International Acquisition Programs. The Contractor must provide APACS-required information to the USCG COR no later than forty (40) calendar days prior to U.S. DoD-sponsored Contractor travel. (Deliverable)

3.4.3 The Electronic FCG, reference § 2.2.4 of this SOW, must be followed for in-country travel.

The USCG will assist the Contractor in accessing all required systems needed to meet these requirements and submit the country clearance requests on the Contractor’s behalf. The Contractor is responsible for obtaining required passports and visas to support foreign travel.

3.4.4 The U.S. Department of State’s Office of Allowances establishes foreign per diem rates as maximum U.S. dollar rates for reimbursement of personnel on official USG business in foreign areas. Foreign per diem rates are updated monthly and are effective the first day of each month (§ 2.2.6). The rates consist of a maximum lodging portion and a maximum meals and incidental expenses (M&IE) portion. The travel location will be determined at the order level.

3.5 Postaward Orientation

The Contractor must attend a Postaward Orientation with the KO and the COR no later than five

(5) business days after the start of the IDIQ POP (Deliverable). The purpose of the Postaward Orientation, chaired by the KO, is to discuss technical and contracting objectives of SOW and, for Postaward Orientations at the order level, to review the Performance Schedule. A formal (Face-to-Face) meeting is not required. At the order level, the KO may elect for a limited meeting which may include a teleconference, videoconference, or phone call or the issuance of a letter. If a formal meeting is required at the order level, it will occur no later than five (5) business days after the start of the order’s POP (Deliverable).

3.6 Order Level Status Meetings

The Contractor’s point of contact must be available to meet with the KO and COR upon request within two (2) business days to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues. (Deliverables as needed)

3.7 Unauthorized Obligations

The KO is the sole Government Personnel authorized to make any changes associated with this SOW, the IDIQ, its terms and conditions, and any subsequent task/delivery orders. The Contractor is not authorized at any time to commence order performance prior to issuance of a signed order, or other written or verbal approval provided by the KO to begin work. The Contractor must not take direction from any representative of the recipient country nor any other USCG personnel that alters the requirements of this SOW, price, delivery date, or any other term and condition of the IDIQ. If the Contractor chooses to take such direction, they do so at their own risk.

3.8 Reserved

3.9 Government Roles and Responsibilities

The following subsections describe the roles and responsibilities of Government individuals and non-Government authorized users who will be the primary points of contact for the Government on matters regarding contract administration as well as other administrative information. The Government reserves the right to unilaterally change any of these individual assignments at any time.

3.9.1 Government Points of Contact

3.9.1.1 IDIQ KO

A KO is a Federal employee with the authority to enter, administer, and terminate contracts; make related determinations and findings; and appoint CORs. This individual is also authorized, by virtue of position or by appointment, to perform the functions defined by the FAR and the HSAR. The KO for this IDIQ is:

Khia Baylor-Davis Email: Khia.E.Baylor-Davis@uscg.mil Phone: (202) 431-2680

3.9.1.2 IDIQ KS

The KS assists the KO by drafting contractual documentation, providing price analysis, and performing pre/post-award functions, but ultimately any decision that makes changes to the contract must come from the KO. The KS for this IDIQ is:

Kerri Dolezal Email: Kerri.L.Dolezal@uscg.mil Phone: (571) 614-0049

3.9.1.3 COR

A COR is a federal employee, designated in writing by the KO to perform technical functions under the contract, including inspection and acceptance of supplies or services.

The COR will represent the KO in the administration of technical details within the scope of the order. The COR is also responsible for the final inspection and acceptance of all deliverables and reports, and such other responsibilities as may be specified in the individual order. The COR is not otherwise authorized to make any representations or commitments of any kind on behalf of the KO or the Government. The COR does not have the authority to alter the Contractor’s obligations or to change the specifications, price, terms or conditions at the IDIQ or order level. If, as a result of technical exchanges, it is desirable to modify order obligations or the specification, changes will be issued in writing and signed by the KO. All COR responsibilities are outlined in the COR appointment letter; however, some abbreviated duties and restrictions are listed below:

(1) Cannot change the terms and conditions of the contract

(2) Monitors progress and performance

(3) Inspects, accepts, or rejects work

(4) Will not superintend the performance of the contract

The COR (including Alternate CORs) for individual orders will be responsible for the day-to-day coordination of the order. The COR will be determined at the order level.

3.9.1.4 Case Manager

The FMS Case Manager is the focal point for the FMS LOA case activities and manages all aspects of it. The Case Manager coordinates actions required for successful execution of the case and uses established channels to convey information to higher authorities, supporting activities, and the purchaser on how the case is progressing. The Case Manager will be determined at the order level.

3.9.2 In addition to the Government Points of Contact listed above, there are non-Government personnel from outside the agency. Employees of the firm identified below will assist the Government in the administration of this contract and will be authorized access only to the information necessary to enable them to perform their respective duties.

Cherokee Nation Strategic Programs LLC 10838 E Marshall St, Ste 200E Tulsa, OK 74116-5682

Shipping Documentation Copy Only:

Klara Cali (non-Government personnel) Email: Klara.Cali@uscg.mil Phone: (202) 424-0449

Invoice Documentation Copy Only:

Charlotte Brown (non-Government personnel) Email: Charlotte.R.Brown@uscg.mil Phone: (240) 938-6645

3.9.2.1 In accomplishing their duties related to the contract administration, the aforementioned firm may require access to proprietary information contained in the Contractor’s quote and subsequent Contract correspondences and deliverables. Each employee from the listed firm is required to sign Government-provided Conflict of Interest and Non-Disclosure Agreement forms, confirming that any and all information received must neither be used in any way for personal use or gain nor divulged to another party prior to, during or after award of the contract, unless expressly authorized in law and the KO has authorized such disclosure in advance and in writing. The KO must obtain copies of these agreements and ensure that they are properly executed.

3.10 Contractor Personnel Roles and Responsibilities

3.10.1 Contractor’s Primary POC

The Contractor’s Primary POC must act as the central point of contact with the Government for all contract-level program-wide technical issues and will represent the Contractor at all contract-level post-award status meetings. The Contractor’s Primary POC is responsible for all contract-level issue resolution, program management, and other contract support. The Contractor’s Primary POC is responsible for overall contract performance. The individual holding this position may perform under individual orders. However, the individual’s performance of contract-level duties must not be separately billed to the contract or individual orders.

3.10.2 Supervision of Contractor’s Employees

Personal services are not authorized under this contract. The Government will not exercise any supervision or control over the Contractor employees performing services under this contract;

such employees must be accountable not to the Government, but solely to the Contractor who, in turn, are responsible to the Government.

Personnel assigned to render services under this contract must always be employees of the Contractor and under the direction and control of the Contractor. Notwithstanding any other provisions of this contract, the Contractor must always be responsible for the supervision of its employees in the performance of the services required hereunder.

During all times on USG or Foreign Government premises, the Contractor's personnel must comply with the rules and regulations governing conduct of personnel and operation of that facility.

3.10.3 Standards of Conduct at USG and Foreign Government Installations The Contractor’s employees must comply with all applicable USG and Foreign Government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of military uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor must ensure Contractor employees always present a professional appearance and that their conduct must not reflect discredit on the U.S., DHS, or the USCG.

3.10.4 Removing Employees for Misconduct or Security Reasons

The Government may, at its sole discretion, direct the Contractor to remove any Contractor employee from USG or Foreign Government facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under any order awarded within a reasonable timeframe. The KO will provide the Contractor with a written explanation to support any request to remove an employee.

3.10.5 Qualified Personnel

The Contractor must provide qualified personnel to perform all requirements specified in the orders awarded under this IDIQ contract. The Contractor must utilize local resources (e.g.,, personnel, technical services, transportation networks) to the maximum extent possible for economy and efficiency when working in foreign overseas locations. At any time during performance, the Government reserves the right to require the Contractor to provide supporting documentation as proof of all personnel qualifications, including subcontractor employees. The Contractor must provide a list of the OCONUS personnel, including subcontractors and suppliers, to the COR as part of the foreign clearance process noted in § 3.4.2 of this SOW.

3.11 Contract Pricing

All orders will be issued on a Firm-Fixed Price (FFP) basis and will be subject to FFP labor rates set forth in this contract. The labor rates will reflect fully burdened hourly rates for each labor category and will apply to all direct labor hours. The fully burdened labor rates include all direct labor and indirect costs applicable to that direct labor (such as fringe benefits, overhead, G&A), and profit.

4 REQUIREMENTS

Defense articles purchased or transferred to foreign nations require follow-on logistics, management, and technical support. This support may include dry-docking and dockside availabilities, overhauls, combat system support, communication and navigations systems support, follow-on technical support, provisioning, outfitting, life-cycle logistics support and assistance with procurement, warehousing, and transportation of commercial and stocked items for outfitting and repair parts. The degree of support required will be based upon commitments made by the USG as part of the LOA.

The Contractor is responsible for executing all requirements included in orders awarded under this contract. Those requirements that may be awarded are organized into the following major and subordinate task areas.

4.1 Technical Support During Dry Dock, Dockside, and Maintenance Availabilities Availabilities are a scheduled assignment of a ship for the purpose of accomplishing repairs, inspections, reactivations, alterations, maintenance, and modernization. In the event a ship transfer is occurring OCONUS, this contract vehicle can also be used for shipyard availability at an OCONUS foreign shipyard.

Availability support services include the following tasks and tasks of a similar nature:

• Availability Sourcing, Execution, Oversight

• Engineering Services Support

• Technical Services Support

• Subcontractor Coordination Support

• Quality Assurance and Management Support

• Contract Management

• Cost Estimating and Analysis Support

• Test and Evaluation Support / Trials Support

• Configuration Management

• Upgrades/Alterations

• Installation & Integration Services

• MCA

• Logistics Support

• Provisioning Support

• Systems Integration Planning/Execution

• Systems Upgrade Planning/Execution

• Certification and Permits

• Shipping and Export Support Services

Management, administration management, and supervision over the availability include the following tasks and tasks of a similar nature:

• Project Management to include critical path analysis and schedule management

• Quality Assurance Process

• Cost Management

• Risk Identification and Mitigation Plans

• Acquisition Support

• Warehousing

• GFE/CFE Oversight

• Inventory Control

Crew support services include coordinating and providing the following, and those of a similar nature:

• Messing Facilities

• Berthing Facilities

• Offices

• Storage Facilities

• High-Speed Internet Access

• Cell Phones

• ADP Equipment Required to Support Normal Foreign Client Crew/Staff

Administrative Functions

• IMSO Services

4.2 Technical Services

4.2.1 Technical Support Services

Technical support services are worldwide, wide-ranging services to include commercial, technical, and logistic support and maintenance services for platforms, equipment, machinery, weapons/sensors including, logistic development, repair/spares support, life extension programs management, and obsolescence management. Technical support services may include the following services and services of a similar nature:

• Technical Assistance Teams

• Contract Field Services

• Technical Assistance Field Teams

• Naval Architects

• Original Equipment Manufacturer

• Industry Support

• Quality Assurance and Quality Control Teams

4.2.2 Material Condition Assessments (MCA)

MCA of the ship and systems are used to help manage maintenance. The assessment must outline key vessel components, interior spaces, and all exterior areas. The primary goal is to provide an overview of the vessel’s condition and to provide input for maintenance planning.

Once concluded, the Contractor must draft and submit the documented assessment.

MCAs may be conducted on ship hulls and structures, radar systems, fire control systems, gun systems, missile launching systems, electronic warfare and countermeasures systems, communication systems, navigation systems, propulsion systems (e.g., diesel, gas turbine, CODOG, diesel electric), power generation and distribution systems, HVAC systems, personnel support systems (i.e. messing, berthing, laundry, non-tactical ADP, office equipage) and force protection systems.

4.2.3 Publication Support

Publication Support is focused on ensuring the Foreign Government has up to date publications that are current and in the correct language. This may require the identification, analysis, update, delivery, or accurate translation of a wide range of printed material or other media such as CD/DVD, digital download, etc. This includes the following publications and publications of a similar nature:

• Blueprints

• Technical Manuals/Orders and Specifications, Associated Changes, and Indexes

• Ship’s Drawings, Installation Drawing Packages, Indexes

• Military And Commercial Standards

• Computer Software

• Operator and Maintenance Manuals for Commercial Equipment/Systems

• PMS

• TRS

• IMS

• General Technology Process and Procedure

• Equipment Component List

• Decals

• Forms

• Audiovisual Products

• Provisioning Data

• Administrative Publications

4.2.4 Integrated Logistics Support (ILS) Systems

The Contractor must provide operations and maintenance support of shipboard ILS systems, tailor existing ILS systems to the needs of specific foreign clients and upgrade existing ILS systems. (e.g., asset maintenance tracker)

4.3 Emergent Services

4.3.1 Casualties and Emergent Repairs

Casualty and emergent repairs services require the rapid and efficient worldwide on-demand response to a marine casualty or accident that involves significant harm to the environment pursuant to 46 C.F.R. § 4.03-65, or material damage affecting the seaworthiness or efficiency of the vessel. These items include a diverse degree of personnel, expertise, and equipment (e.g., engineers, naval architects, original equipment manufacturer, commercial divers, test equipment and special tools, supplies) and may be a result of the following incidents and incidents of a similar nature:

• Grounding

• Stranding

• Foundering

• Flooding

• Collision

• Explosion

• Fire

• Reduction or loss of a vessel's electrical power, propulsion, or steering capabilities

• Failures or occurrences, regardless of cause, which impair any aspect of a vessel's operation, components, or cargo

• Any other circumstance that might affect or impair a vessel's seaworthiness, efficiency, or fitness for service or route

• Any incident involving significant harm to the environment

4.4 Procurement Support of Vessel Spare Parts, Outfitting items, and Various Equipment

4.4.1 Supply Support and Ship Outfitting Support

Supply support and ship outfitting support consists of the logistics, management, procedures and techniques necessary to acquire, document, procure, receive, store, and ship equipment and supplies. Supply support and ship outfitting support includes provisioning for initial support, as well as acquiring, distributing, and replenishing inventories. Supply support and ship outfitting support may include transportation and logistics services and solutions for obsolescence, diminishing manufacturing sources, and material shortages. The equipment and supplies may fall into the following categories and categories of a similar nature:

• Spare and Repair Parts

• Battle Spare Systems and Components

• Damage Control Equipment and Supplies

• Navigation and Communication Equipment

• Force Protection Equipment (including VBSS)

• Optics and NVG – only COTS solutions below the ITAR Threshold

• Alteration Installation Support Material

• Operating Space Items

• Galley Equipment and Supplies

• Survival Equipment and Rafts

• Small Arms and Accessories (up to and including .50caliber)

• Ammunition (7.62mm to 76mm)

• Tools and Maintenance Equipage

• Personnel Support Equipment and Items

• System and Equipment Upgrade Components Material and Support Items

• Special Purpose and General-Purpose Test Equipment and Accessories

• Consumables to Support Operations and Maintenance

• Engineering Equipment

• Shipboard Equipment and Supplies

• Administrative Equipment and Supplies

• HAZMAT

4.4.2 Warehousing and Logistics Services

Warehousing services include the safe and secure warehousing for the efficient storage and handling of goods and materials. This service includes the planning, organization, management, and implementation of items for receipt, identification, inspection, verification, short and long-term storage, shipping, and tracking. Storage must be sufficient for the following items: repair parts, maintenance devices, training devices, ammunition, documentation, tools, boat and other support equipment.

4.5 Reserved

4.6 Reserved

4.7 Reserved

4.8 Equipment Substitution

If any parts, components, or equipment as required by the SOW can no longer be obtained after contract award, the Contractor must bear all costs associated with recommending and offering substitutions. The substituted part must be a form, fit, and function replacement for the originally proposed component. The Contractor must provide within fifteen (15) calendar days’ notice, from date of order award, of any item substitution (Deliverable). The Contractor must submit written documentation demonstrating form, fit, and function to the KO. The KO will approve all equipment substitutions.

4.9 Inspection and Acceptance

Inspection and Acceptance must be conducted at the location specified at the order level unless otherwise mutually agreed upon by the Contractor and the USCG. The Contractor must perform the inspection and acceptance and document the results on a DD Form 250 (§ 2.2.2). If additional space is needed, the DD Form 250C Continuation Sheet (§ 2.2.3) can also be used to accompany the main DD Form 250 (§ 2.2.2). A COR or Government Representative may be onsite to witness the inspection. Deficiencies disclosed during inspection must be documented on the DD Form 250. The Government’s approval of the DD Form 250, acknowledging the formal acceptance of supplies and services provided, must occur prior to shipping arrangements. The basis for acceptance will be established at the order level. Acceptance may occur at one of the following events:

F.O.B. Origin and upon the transfer of custody to the DTS Shipper F.O.B. Origin and upon the transfer of custody to the FMS FF Shipper or F.O.B. Destination

4.9.1 Additional Order Level Inspection Requirements. The Contractor must conduct an inspection that consists of a physical examination of the supplies and services as specified at the order level for compliance with this SOW, the task/delivery order, all SOW § 2.3 Appendices incorporated at the order level, and all other terms and conditions of this contract.

5 PACKAGING, SHIPPING, AND DELIVERY

5.1 Handling and Storage

The Contractor must establish, maintain, control and be responsible for the handling, storage, preservation, and management of pre-positioned items in a secure location to prevent damage from loss, deterioration, degradation, or substitution of products for the materials listed at the order level. The Contractor must maintain accountability of all items until an inspection is conducted by a Government Representative and acceptance of all items is complete.

5.2 Packing, Packaging Preservation and Marking

The Contractor must prepare all material for shipment in accordance with SAMM, § C7.8 Packaging and Marking.

5.2.1 The Contractor must preserve, pack and package all items in such a way as to ensure complete delivery at a destination without damage or deterioration of the supplies due to the hazards of shipping, handling, or storage. Packaging, packing, and preservation of all assets must enable shipment to destination and transshipment without repackaging or incurring damage during shipment and handling. This level of packaging is designed to protect material against physical damage and deterioration during favorable conditions of shipment, handling, and storage in warehouse conditions for a minimum of eighteen (18) months.

5.2.2 The Contractor must divide and package deliverables into batches as necessary to ensure safe transit. Packaging and batches must be clearly identified and marked, including the description and quantity of the contents as well as the name of the intended destination clearly visible on the exterior of each shipping package. Shipping containers must contain a packing slip with each individual shipping container.

5.2.3 Item labeling must include the appropriate part number, nomenclature, quantity, and CLIN (if applicable). Any HAZMAT/Dangerous Goods being shipped must be marked appropriately according to all local, state, and Federal Government law.

5.2.4 The Contractor must procure all materials and provide all labor necessary to complete each of the pre-shipment service tasks below.

Ref # Pre-Shipment Service

1 Disconnect any batteries from electrical systems 2 Secure loose gear to prevent shifting during shipment 3 Secure equipment (e.g., motors, spotlight, spare parts, etc.) as necessary to prevent movement during shipment 4 Remove flammable liquids if required to comply with ocean transportation requirements 5 Shrink wrap and secure for movement

5.3 Marking

The Contractor must mark all shipments under this contract in accordance with SAMM, § C7.8.2 in addition to the following with the following information:

Contract No. <TBD at IDIQ award>

Foreign Military Sales (FMS) Case Designator <TBD at order award>

<Shipment method TBD at order award> For DTS shipments, “This shipment is authorized for export pursuant to 22 C.F.R. § 126.6(a), under FMS case <TBD at order award>.

<Shipment method TBD at order award> For Freight Forwarder shipments, “This shipment is authorized for export pursuant to 22 C.F.R. § 126.6(c), under FMS case <TBD at order award>.

The U.S. Government point is:

Primary Point of Contact <TBD at order award> Email: <TBD at order award> Phone: <TBD at order award>

Alternate Point of Contact Klara Cali (non-Government personnel) Email: Klara.Cali@uscg.mil Phone: (202) 424-0449

5.4 Place of Delivery

Delivery Location: To be provided prior to shipment

Delivery POC: To be provided prior to shipment

5.4.1 Failure to mark all packages, boxes, etc. as indicated above, may result in return of the shipment at the Contractor’s expense. Any failure in the packing and shipping process can result in problems for the carrier, the freight forwarder, and the customer. Failures can also prevent prompt processing of claims or prevent U.S. customs clearance.

5.5 Shipping Documentation

5.5.1 All commercial freight shipment tracking information and shipping documents must be provided to the Government Points of Contact (§ 3.9.1), for forwarding to the DTS or FF shipper and shipping coordinator. These documents must include, as applicable, DD Form 250, packing slip, customs clearance paperwork, HAZMAT documentation, commercial invoices, and documents of a similar nature. (Deliverable)

5.5.2 The Contractor must prepare and document any hazardous cargo, if applicable, in accordance with reference 2.2.1 of this SOW. Hazardous cargo is defined as a hazardous substance or material including a hazardous substance, which has been determined by the U.S.

Secretary of Transportation or IMO to be capable of posing an unreasonable risk to health, safety, and property when transported. For purposes of applying hazardous surcharges or the use of hazardous commodity rates, hazardous cargo must be stowed on deck per U.S. Coast Guard regulations. A Contractor HAZMAT-certified representative must inspect and certify hazardous cargo and the container in which it is shipped. A SDDG must be completed for the HAZMAT.

5.6 Transportation

5.6.1 The DTC required on the LOA is either: four (4), five (5), seven (7) or nine (9), which will be determined by the Government at the order level. The DTC requires the shipment to be picked up from the Contractor’s facility by a DTS shipper, picked up from the Contractor’s facility by an FF shipper, or shipped by the Contractor to the final country designated in the SOW.

The Contractor must prepare the items in accordance with the policies, regulations, and procedures enumerated in the SAMM, § C7 (Transportation). FMS orders may remain at the Contractor’s facility for an extended period pending full receipt of the items list.

5.6.2 The following is applicable for F.O.B. Destination orders where the Contractor is responsible for shipping to the final destination:

The Contractor must provide transportation services from the point of manufacture F.O.B. Origin to the final in country destination. As necessary, the Contractor is required to obtain export licenses, customs documents, environmental and hazardous export control, etc.

The Contractor is responsible for all costs associated with shipping, handling, import, export, and customs.

5.6.3 The following is applicable for F.O.B. Origin orders where the shipping to the final destination will be by DTS, or FF pick up from the Contractor’s facility:

The Contractor must receive, consolidate, stage, package items, and provide necessary characteristics (e.g., weight, dimensions, digital pictures) on items/shipment as required by the USG to arrange for shipping. The Contractor is responsible for loading all items onto the shipping vehicles. The USG will coordinate the arrangement for onward movement to the final destination.

The Contractor is not responsible for customs clearance, nor any fees associated with the process. The Contractor will be provided with in-country POC and shipping address.

The Contractor must be present during the DTS or FF pick up and transfer of custody. A copy of the DD Form 250 must be included with the packaging list.

6 WARRANTY AND DOCUMENTATION

6.1 Warranty

For all items purchased at the order level, the Contractor must provide with the items, any commercially available manufacturing documentation and warranties in the English language.

(Deliverable)

6.1.1 The warranty must allow the Government of the requesting country to submit claims to the applicable OEMs. The requesting country will contact the applicable OEM vendor directly for warranty claims or service. All warranty coverage must be applicable for use of the items OCONUS by a foreign military.

6.1.2 For all warrantable items, the Contractor must provide a verified list of POCs at the delivery of the warrantable items (Deliverable). If there are no POCs for the OEMs within the recipient country, the Contractor must provide the closest verified POC information with whom the recipient country can obtain warranty support for that OEM. The recipient country must be supplied with all pertinent, verified information to submit warranty claims directly to the relevant OEMs.

6.1.3 The Contractor must assist the recipient country with warranty claims with the OEMs should there be a need. The KO will resolve any disputes.

7 DATA DELIVERABLES SCHEDULE

7.1 The following is a consolidated list of the contract deliverables.

Data Deliverable

SOW

Section

IDIQ or Order

Item Schedule Delivery Method

POC

3.4 Order Travel request

including budget

In advance of travel Email KS and COR

3.4 Order Trip report After completion of each

travel event

Email KS and COR

3.4 Order Notification of 80% of

Incurred Travel Costs ceiling

When the aggregate amount of incurred travel costs reaches 80% of the NTE value

Email KO, KS, and

COR

3.4.1 Order DBA Insurance Submit with Quote Email KO & KS

3.4.2 Order Submit clearance

requests in APACS

No later than forty (40) calendar days prior to U.S. DoD-sponsored Contractor travel

Email COR

3.5 IDIQ Postaward Orientation Within five (5) business

days of IDIQ POP start

Phone Con KO, KS, and

COR

3.5 Order Postaward Orientation, if necessary

Within five (5) business days of order POP start

Phone Con KO, KS, and

COR

3.6 Order Status Meeting, as

needed deliverables

Within two (2) business days of Government request

Phone Con KO, KS, and

COR

4.8 Order Equipment

Substitution, if necessary

Within fifteen (15) calendar days’ notice from date of order award

Email KO, KS, and

COR

5.5.1 Order Shipping

Documentation

Upon Government Request

Email KO, KS, Case Manager, and

COR

6.1 Order Warranty Upon Delivery Email KS and COR

6.1.2 Order Verified List of OEM

Warranty POCs

Upon Delivery Email KS and COR

(End of SOW)