USCG Tailoring Services Question and Answer Spreadsheet.xlsx
XLSX spreadsheet 23 KB Posted
- Attached to
- Tailoring services for accession personnel entering or returning to U. S. Coast Guard military service
- Solicitation number
- 70Z02324-9124-3
About this file
This document is a Question and Answer Spreadsheet related to a Request for Proposal (RFP) for Tailoring Services for the U.S. Coast Guard (USCG) at the Training Center Cape May, New Jersey. The RFP seeks a contractor to provide fitting, alteration/tailoring, and garment pressing services for accession personnel (new recruits and returning service members) entering or returning to USCG military service.
The RFP states the contract will be a 12-month base period with up to four 1-year option periods. The contractor shall provide all materials, equipment, and services necessary to meet the requirements, which include handling up to 5,000 accession personnel annually. The government will provide utilities, but the contractor must supply all expendable supplies. Key personnel requirements, quality control, and handling of damaged or lost uniforms are also addressed. Pricing shall be submitted on a per-unit basis, and the government will negotiate any surge requirements above the estimated annual personnel. The Q&A spreadsheet provides responses to technical and administrative questions from a potential offeror.
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Sheet1 ITEM COMPANY NAME POINT OF CONTACT (Name, email address) PWS TAB or
TYPE OF SERVICE PARAGRAPH
or
| ATTACHMENT | PAGE NUMBER | STATEMENT | QUESTION/COMMENT | RESPONSE | |||
| 1 | Ti2 Solutions LLC | Max Lobeto | |||||
| maxl@intelleket.com | PWS | 3.3.1 Utilities. | 8 | The PWS states that the Government will furnish heat, air conditioning, water, electricity, steam, compressed air, vacuum, sewer and refuse collection, as appropriate, to operate the alteration/tailoring facility area. | Is the alternation facility wired for 110 or 220 volts? If wired only for 110 volts, will the government install 220 volts or allow voltage converter to handle larger appliances? | There is no 220 in the shop. Training Center Cape May Facilities Engineering would have to approve any alterations or additions - they would need full and detailed description of need. | All questions shall be submitted on a PDF or Word document and submitted by |
email to Yvonne.D.Green@uscg.mil and Melony.Y.Suber@uscg.mil no later than 18 September 2024 by 12:00 noon PM Eastern Time. Questions submitted after the specified date run the risk of not being answered.
| 2 | Ti2 Solutions LLC | Max Lobeto | ||||
| maxl@intelleket.com | PWS | 5.3 Expendable Supplies. | 11 | The PWS states that the Contractor shall provide all expendable supplies necessary for the performance of the contract. | Can the government provide the annual expendable supplies on a annual basis? | The government doesn't have that information. |
| 3 | Ti2 Solutions LLC | Max Lobeto | ||||
| maxl@intelleket.com | PWS | 4.0 Contractor Furnished Property | 8 | The PWS states that the Contractor shall furnish all materials, equipment and services necessary to fulfill the requirements of the tasks issued under the contract. | Can the government provide a list of current CFE equipment being used to execute the requirement? | The government doesn't have that information. |
| 4 | Ti2 Solutions LLC | Max Lobeto | ||||
| maxl@intelleket.com | PWS | 1.4 Key Personnel. | 3 | The PWS states that the contractor shall notify the Contracting Officer replacement of Key Personnel. | Can the government provide a list of positions that is designated as Key Personnel? | The lead of the tailor shop personnel shall be the key person. |
| 5 | Ti2 Solutions LLC | Max Lobeto | ||||
| maxl@intelleket.com | PWS | 1.5 Period of Performance. | 3 | The PWS states that the period of performance for this contract will be a 12-month base year and that option years may be added by government | Please confirm the period of performance? Is it the government intent to award an 12-month base plus four-one year option periods? | Yes, that is the intent under discretion of the government. |
| 6 | Ti2 Solutions LLC | Max Lobeto | ||||
| maxl@intelleket.com | PWS | 1.7 Hours of Operation and Tailoring Service Events | 3 | All Contractor employees providing services under the contract shall, at minimum, perform work and services between 0730 hours (7:30 AM) and 1600 hours (4:00 PM), Monday through Friday. | Is there a possibility of surge requirements during the course of the contract? If surge operations is required, how will the government compensate the contractor? What is the average estimate of annual overtime hours? | PWS states that up to 5,000 recruits are covered by this contract. If there is a surge above that in any FY the government would negotiate with vendor. |
| 7 | Ti2 Solutions LLC | Max Lobeto | ||||
| maxl@intelleket.com | Instructions to Offerors | Paragraph - Volume I | 1 | Volume I states the there is a 15 page maximum length. | Is the Cover page and Table of Contents included in the page count? | No |
| 8 | Ti2 Solutions LLC | Max Lobeto | ||||
| maxl@intelleket.com | Instructions to Offerors | Paragraph - Volume II | 1 | Volume II states that bidder should not exceed two pages, excluding PPQs. | Is the Cover page and Table of Contents included in the page count? | No |
| 9 | Ti2 Solutions LLC | Max Lobeto | ||||
| maxl@intelleket.com | Instructions to Offerors | Paragraph - Volume III | 1 | The price volume shall not exceed one (1) page-excluding Attachment 7 (Pricing Sheet). | Is the Cover page and Table of Contents included in the page count? | No |
| 10 | Ti2 Solutions LLC | Max Lobeto | ||||
| maxl@intelleket.com | Instructions to Offerors | Paragraph - Volume III | 1 | The price volume shall not exceed one (1) page-excluding | ||
| Attachment 7 – Pricing Sheet. V | Understanding that the Attachment 7 is required to be submitted in Volume III, does the government require the Excel file to be sent in addition to the to the pdf copy? | No | ||||
| 11 | Ti2 Solutions LLC | Max Lobeto | ||||
| maxl@intelleket.com | Tailoring Services | Section 5.1.2 | 9 | Scheduled tailoring service events for recruits and DEPOT personnel are listed. | How should the contractor handle trainees who miss their scheduled tailoring service events due to unforeseen circumstances? Is there a contingency plan for unscheduled or emergency adjustments? | Tailor shop is required to maintain presence during business hours as discussed elsewhere in the PWS and accommodate recruits as needed and required. |
| 12 | Ti2 Solutions LLC | Max Lobeto | ||||
| maxl@intelleket.com | Off-Base Alterations | Section 5.1.5 | 11 | Uniforms may be taken off-base for alterations at contractor expense. | Are there any security protocols or specific requirements for transporting uniforms off-base for alterations? | There are none. Off-base is at vendors discretion and at vendors risk. Time to return requirements must still be met. |
| 13 | Ti2 Solutions LLC | Max Lobeto | ||||
| maxl@intelleket.com | Access to Facilities | Section 1.7 | 4 | Contractor must perform services between 0730-1600, Monday-Friday, but specific training schedules might affect this. | What is the process for scheduling services outside of these hours when needed? How much advance notice is required? | Services will generally not be scheduled outside of these hours. Recruits will NOT be in building outside of these hours. The vendor may work outside these hours. UDC personnel and recruits will NOT be in the building. Vendor assumes risk of pre or post hours work. |
| 14 | Ti2 Solutions LLC | Max Lobeto | ||||
| maxl@intelleket.com | Damaged or Lost Uniforms | Section 5.4 | 12 | The COR will notify the contractor of damaged, lost, or missing uniforms. | How does the COR determine if a uniform is beyond repair? Are there protocols for disposal of uniforms marked with insignia? | The government will make the determination based on USCG QA inspection by the government. Uniforms will be disposed of IAW USCG disposal procedures. |
| 15 | Ti2 Solutions LLC | Max Lobeto | ||||
| maxl@intelleket.com | Key Personnel | Section 1.4 | 3 | Contractor must notify the COR before replacing key personnel. | What is the expected timeline for approval of key personnel replacements, and what additional qualifications are required for substitutions? | Expected timeline for approval of key personnel replacement is within 7 business days. Knowledge of tailoring processes. Knowledge of business operations to include reporting work data and status’ of personnel to COR and contract holder. Ability to identify and plan replenishment of consumables. |
| 16 | Ti2 Solutions LLC | Max Lobeto | ||||
| maxl@intelleket.com | Quality Control | Section 1.13 | 5 | Contractor must develop a QC plan covering all contract services. | What specific quality metrics will be evaluated under the QASP? Are there KPIs that the contractor should be aware of? | The QASP in the solicitation package discusses metrics (performance standards) to be met. |
| 17 | Ti2 Solutions LLC | Max Lobeto | ||||
| maxl@intelleket.com | Garment Identification | Section 5.2 | 12 | Garments must be identified using Coast Guard-provided tags. | What are the protocols for tracking and handling garments that are being altered? How is this managed when a trainee leaves before alterations are complete? | Uniforms are tagged (maniall string tags) by recruits with name and company and company rosters are provided to the tailor shop to track. Items to be altered are generally picked up well after recruits are done fitting. |
| 18 | Ti2 Solutions LLC | Max Lobeto | ||||
| maxl@intelleket.com | Pricing | Attachment 7 | Excel | CLIN | What quantity are we providing a unit price for? Is it monthly or Unit completed? | In Attachment 7, Pricing is a tab called "estimated level of work." It addresses the unit of issue, estimated quantities, and estimated quantities annually. |
| 19 | Ti2 Solutions LLC | Max Lobeto | ||||
| maxl@intelleket.com | Pricing | Attachment 5 | 2 | Attachment 5 states that the offerors shall enter their price for each Contract Line-Item Number (CLIN). | In regard to the estimated level of work, how will the government price surge operations or reduction of accension alterations? | PWS states that up to 5,000 recruits are covered by this contract. If there is a surge above that in any FY the government would negotiate with vendor. The government does not anticipate any reduction in accessions. |
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