(4) Atch 4 Instructions to Offerors.pdf

70US0924R70094491

NCFI Class Kits (Brand Name or Equal)

Instructions to Offerors (Addendum to FAR 52.212-1):

The Offerors proposal shall contain the following information:

(a) Paragraphs (b)(1) – (b)(10) in FAR 52.212-1, Instructions to Offerors. Paragraph (b)(4) shall be included in the Technical Volume and the remaining paragraphs shall be included in the Business Volume of the proposal.

(b) All Provisions contained within RFP Attachment 2, that require fill-in, shall be provided. This section shall be contained in the Business Volume of the Proposal.

(c) Fill In FAR 52.209-5, 52.209-7, 52.209-11 to support the government’s responsibility evaluation. This section shall be contained in the Business Volume of the Proposal.

(d) Proposal format shall be no smaller than 10-point times new roman font, margins no smaller than 0.5.

(e) All page limitations that apply are denoted in the table below.

(f) Offerors shall provide separate Technical and Business Volumes, price shall not be mentioned anywhere within the technical volume.

Technical Acceptability Evaluation

Factor Number

Factor Name Instructions to Offerors Addendum to FAR 52.212-1

Evaluation Criteria Addendum to FAR 52.212-2

Proposal Requirements (Format, Page Count)

1 Kit

Components & Suppliers

(a) Offerors shall provide a bill of material for each class kit to demonstrate their ability to acquire and deliver each component (brand name or equal) for each kit.

(b) If substitutes (or equals) are offered, the contractor shall also provide manufacturer specification sheet(s) for government evaluation the “or equal” offered is equivalent to the brand name items.

(c) The proposal shall also include a list of supplier(s) the Offeror intends to utilize to acquire each component.

(a) Offerors shall provide sufficient information for the government to determine on an acceptable / unacceptable basis if the vendor can effectively deliver an assembled kit complete with each brand name or equivalent equal component listed within SOW Paragraph 3, Requirements:

Products/Services.

(b) Offerors shall demonstrate a full and effective supplier base to acquire kit components. This will be evaluated on an acceptable / unacceptable basis.

Technical Proposal Volume, Part A:

Offeror Format Authorized (Unlimited Page Count)

2 Support Services

(a) The Offeror’s proposal shall include support processes to include items such as hours of availability, reporting of kit issues, and rapid resolution of said issues.

The Offeror shall include sufficient information for the Government to confirm

(a) The Offeror’s support process shall meet the parameters contained within SOW Paragraph 4.6. The Government will evaluate this factor on an acceptable/ unacceptable basis.

Technical Proposal Volume, Part A:

Offeror Format Authorized (Page Limit 3) the Offeror is able to perform support as required by SOW Paragraph 4.6.

3 Past Performance

(a) The Offeror’s written proposal submission shall include recent and relevant contracts of a similar nature (similar in scope and magnitude) to this effort to facilitate the government’s evaluation of Past Performance to determine the Offeror has the requisite experience to perform the tasks (providing products/ services) in SOW Paragraphs 2, 3, 4.1, 4.2, 4.3, 5.3 and 5.4.

(1) Offerors must include three examples of their own past performance as a prime contractor within the last five (5) years (of the solicitation release date) The Offeror shall provide two recent and relevant past performance experiences for all subcontractors, if utilized. Each experience shall be no more than 1 page in length. It shall include the Offerors (and their subcontractors) ability to execute the following:

(a) Prompt Delivery Capability: The Offeror’s past performance experiences shall include sufficient information for the Government to confirm the vendor has a proven track record delivering products and services (SOW Paragraphs 2, 3, 4.1, 4.2, 4.3, 5.3 and 5.43.1 – 3.8) within the delivery parameters contained within SOW Paragraphs 5.3 and 5.4.

(b) Support Services: The Offeror’s past performance experiences shall include sufficient information for the Government to confirm the Offeror is able to perform support as defined in SOW Paragraph 4.6.

(a) The Government will evaluate the Offeror’s past performance (inclusive of prime and subcontractor experience) in performing the tasks (providing products/ services) in SOW Paragraphs 2, 3, 4.1, 4.2, 4.3, 5.3 and 5.4. The Government will evaluate this factor on an acceptable/unacceptable basis.

(a)(1) Prompt Delivery Capability: The Offeror shall demonstrate the ability to deliver a complement of kits every 90 days with on-time delivery as defined in SOW Paragraphs 4.1, 4.2, 4.3, 5.3 and 5.4. The Government will evaluate this factor on an acceptable/unacceptable basis.

(a)(2) Support Services: The Offeror shall demonstrate the ability to provide support as defined in SOW Paragraph 4.6. The Government will evaluate this factor on an acceptable/unacceptable basis.

(b) In conducting this evaluation, the Government reserves the right to also utilize CPARS and other government databases to source past performance information. Offerors will have opportunity to address any adverse information, should it be uncovered.

Technical Proposal Volume, Part B:

• Submit 3 examples (Prime experiences)

• Submit 2 examples (Subcontractor experiences, if applicable).

• Each experience shall be no more than 1 page in length, no smaller than 10-point times new roman font, margins no smaller than 0.5.

(2) The prime contractor’s corporate experience shall pertain to the prime offeror’s own experience or their key personnel’s own experience in managing a contract of similar scope and magnitude.

Likewise, the subcontractors and experience shall pertain to their own experience in performing work of the same scope and magnitude as this effort.

(b) The past performance information provided should be listed in chronological order, beginning with the most recent project, and shall include the following information:

• Project title

• Description of services or scope of work provided

• Major accomplishments

• Contract type

• Contract number

• Government COR or CO: Name, email and phone number

• Period of performance

• Total dollar value

Business and Price Evaluation

The Business and Price Volume shall contain the following, as listed in FAR 52.212-1, and the items noted in the evaluation table below:

(a) FAR 52.212-1, paragraphs (b)(1) – (b)(3), (b)(5) – (b)(11), and paragraph (c).

(b) Fill in and submit all Provisions contained within Attachment 2 that require fill-in.

(c) Fill In FAR 52.209-5, 52.209-7, 52.209-11 to support the government’s responsibility evaluation.

(d) Fill in and submit the pricing sheet (Solicitation Attachment 3)

4 Business and Responsibility

Matters

(a) Offeror shall fill-in and provide all Provisions contained within Attachment 2 of the solicitation that require fill-in.

(b) Offeror shall fill-in and provide the following Provisions contained within

(a) IAW FAR 9.104, the Government will evaluate all business matters, to include SAM registration, to determine if the Offeror is eligible to receive a federal government contract of this nature.

Business and Price Volume (shall be submitted separately from the Technical Volume):

Submit all Provisions contained within Attachment 2 of the solicitation that require fill-in.

Attachment 2 of the solicitation: 52.209-5, 52.209-7, and 52.209-11.

(b) The Government will make a determination of responsibility or non-responsibility IAW FAR 9.104-1.

5 Price (a) CLINs are grouped by Group A, B and

C. Group A is traditional forensic kits.

Group B is vehicle forensic kits and Group C represents internet related kits.

(a)(1) Offerors may provide pricing for one or more Groups of Kits, by providing their unit price in RFP Attachment 3, Pricing Sheet, Column G for Tabs Year 1 through Year 5. If bidding on a Group, all line items within that group must be priced to be considered for award for that Group of line items.

(a)(2) Except for Column G on each tab, the remaining cells within Attachment 3 are “locked” to preserve the structure and formulas. Offerors may not revise this sheet in any manner other than to fill in their Column G unit pricing.

Offerors who do not utilize Attachment 3 to submit their pricing and/or Offerors who revise the sheet in anyway other than to fill in Column G in Tabs Year 1 through Year 5, will be eliminated from the competition. The tabs titled “FAR 52.217-9” and “TEP and Ceiling” will auto-populate, no vendor fill-in required on these two tabs.

(b) The minimum and maximum ordering requirements are contained in Attachment 2 of the RFP, Section I. 2 CONTRACT MINIMUM AND MAXIMUM (Ordering Procedures) and FAR 52.216-19, Order Limitations (Oct 1995).

(a) The Government will conduct a price proposal evaluation is to assess the reasonableness of the proposed pricing over the 5-year ordering period.

(b) The price evaluation team will utilize one or more price analysis techniques, as identified in FAR 15.104, to assess the price fair and reasonableness of the Total Evaluated Price (TEP’s) defined in paragraphs (c) and (c)(1) – (c)(4) directly below.

(c)The government reserves the right to award one or more IDIQ contracts. The government will make this determination by comparing each offerors’ TEP to determine which combination of TEP’s is most financially advantageous to the government. The TEPs that will be compared are as follows:

(c)(1) The overall contract TEP contained in Attachment 3, TEP Tab, Column G, row

16. This is inclusive of all line items across the five-year contract term.

(c)(2) The TEP for Group A line items, across the five-year contract term, is denoted in Attachment 3, TEP Tab, Column D, row 16.

(c)(3) The TEP for Group B line items, across the five-year contract term, is denoted in Attachment 3, TEP Tab, Column E, row 16.

Business and Price Volume: Submit filled in RFP Attachment 3, Pricing Sheet.

(c) The overarching (or overall contract) Total Evaluated Price (TEP) is the summation of each year’s line-item pricing calculated by multiplying Column E (projected quantity) times Column G (unit price). See Attachment 3, TEP Tab, Column G, Row 16

(c)(1) The TEP for Group A line items is the summation of eight line items (Column C, Rows 1-8 within Tabs Year 1 – Year 5 and FAR 52.217-9. This total is denoted in Attachment 3, TEP Tab, Column D, row 16.

(c)(2) The TEP for Group B line items is the summation of three line items (Column C, Rows 9-11 within Tabs Year 1 – Year 5 and FAR 52.217-9. This total is denoted in Attachment 3, TEP Tab, Column E, row 16.

(c)(3) The TEP for Group C line items is the summation of eight line items (Column C, Rows 12-14 within Tabs Year 1 – Year 5 and FAR 52.217-9. This total is denoted in Attachment 3, TEP Tab, Column F, row 16.

(d) The Offeror’s Attachment 3, will be placed within the resulting contract and operate as an approved pricing table to be utilized when placing orders.

(c)(4) The TEP for Group C line items, across the five-year contract term, is denoted in Attachment 3, TEP Tab, Column F, row 16.

(d) The CO has determined there is a high probability of adequate price competition in this acquisition. If adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the CO determines that adequate price competition no longer exists; Offerors may be required to submit information to the extent necessary for the CO to determine price reasonableness.