70T04018R9DAP2080_A00004.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

A00004

N/A

Jessica Lynn Seay

Please refer to the following pages for details regarding Amendment A00004 to 70T04018R9DAP2080.

TSA

701 S 12th Street Arlington VA 20598

TSA

701 S 12th Street Arlington VA 20598

70T04018R9DAP2080

1 17

10/12/2018

09/07/2018

70T04018R9DAP2080_A00004

As a result of this amendment, the following changes hereby take place:

1. RFP - Section I “Pricing Schedule”:

a. Section 2.1 is hereby replaced with the following:

CLINs 0001 and 0001A: AT/CT systems include the peripheral equipment, Factory Acceptance Test (FAT) / Site Acceptance Test (SAT), configuration management, and the data rights described herein.

b. Section 3 “Schedule of Supplies / Services” is hereby replaced with the following:

CLIN TITLE TYPE UNIT QTY

UNIT

PRICE

EXTENDED

PRICE

00001 AT/CT System

(Ref. SOW Section 4)

FFP EA TBD

See 4.1.1

See 4.1.1

00001A

OPTIONAL: AT/CT

System (Ref. SOW

Section 4)

FFP EA TBD

See 4.1.1

See 4.1.1

00002 Simulator (Ref. SOW

Section 5)

FFP EA 80 $ $

00002A OPTIONAL: Simulator (Ref. SOW Section 5)

FFP EA 125 $ $

00002B Simulator Upgrades (Ref.

SOW Section 6)

FFP EA 2 $ $

00003

Program Management – Year 1

(Ref. SOW Section 7)

FFP MO 12 $ $

00003A

OPTIONAL: Program Management – Year 2

(Ref. SOW Section 7)

FFP MO 12 $ $

00003B

OPTIONAL: Program Management – Year 3

(Ref. SOW Section 7)

FFP MO 12 $ $

00003C

OPTIONAL: Program Management – Year 4

(Ref. SOW Section 7)

FFP MO 12 $ $

00003D

OPTIONAL: Program Management – Year 5

(Ref. SOW Section 7)

FFP MO 12 $ $

00004

Maintenance and Logistics Support Period

– Year 1 (Ref. SOW Section 8)

FFP JB TBD See

4.1.2 See 4.1.2

00004A

OPTIONAL: Extended Maintenance and

Logistics Support Period

– Year 2

(Ref. SOW Section 8)

FFP JB TBD See

4.1.2 See 4.1.2

00004B

OPTIONAL: Extended Maintenance and

Logistics Support Period

– Year 3

(Ref. SOW Section 8)

FFP JB TBD

See

4.1.2 See 4.1.2

00004C

OPTIONAL: Extended Maintenance and

Logistics Support Period

- Year 4

(Ref. SOW Section 8)

FFP JB TBD

See

4.1.2 See 4.1.2

00004D

OPTIONAL: Extended Maintenance and

Logistics Support Period - Year 5

(Ref. SOW Section 8)

FFP JB TBD

See

4.1.2 See 4.1.2

00005

Shipping and Installation

– Eastern Region

(Ref. SOW Section 9)

FFP EA TBD $ $

00005A

OPTIONAL: Shipping and Installation for Optional AT/CT Systems – Eastern

Region

(Ref. SOW Section 9)

FFP EA TBD $ $

00006 Shipping and Installation

– Western Region

FFP EA TBD $ $

(Ref. SOW Section 9)

00006A

OPTIONAL: Shipping and Installation for Optional

AT/CT Systems – Western Region

(Ref. SOW Section 9)

FFP EA TBD $ $

00007

Shipping and Installation

– Central Region

(Ref. SOW Section 9)

FFP EA TBD $ $

00007A

OPTIONAL: Shipping and Installation for Optional AT/CT Systems – Central

Region

(Ref. SOW Section 9)

FFP EA TBD $ $

00008

Shipping and Installation

– OCONUS

(Ref. SOW Section 9)

FFP EA TBD $ $

00008A

OPTIONAL: Shipping and Installation for Optional

AT/CT Systems –

OCONUS

(Ref. SOW Section 9)

FFP EA TBD $ $

00009

Bins – includes 140 bins, 4 bin carts, and 1 rerun bin cart

(Ref. SOW Section 10)

FFP EA TBD $ $

00009A

OPTIONAL: Bins – includes 140 bins, 4 bin carts, and 1 rerun bin cart

(Ref. SOW Section 10)

FFP EA TBD $ $

00010

3-4 foot Divest and Revest Roller Tables

(Ref. SOW Section 11)

FFP EA TBD $ $

00010A

OPTIONAL: 3-4 foot Divest and Revest Roller

Tables

(Ref. SOW Section 11)

FFP EA TBD $ $

00011 FAT&E Unit FFP EA TBD $ $ Total Amount Obligated: $

Total Value (with Options): $

[CLIN pricing for the contract will be inserted at the time of award]

c. Section 3.1.1 is hereby replaced with the following:

The Offeror shall provide fixed unit prices for CLINs 00001 and 00001A (AT/CT System) to include peripheral equipment, Factory Acceptance Test / Site Acceptance Test, configuration management, data rights, and the upgrade of the units to APSS 6.2 and any subsequent new versions under the APSS contract. However, the pricing for these CLINs depend upon the number of systems ordered. The Offeror shall complete the table below with pricing for each quantity identified. Stepladder pricing does not guarantee ordering quantities. These prices are as follows:

Step-Ladder Pricing Quantities

CLINs Title Type Unit of Issue

Contract Qty Unit Price

00001 and 00001A

AT/CT System FFP EA 1 – 25

26 – 50 51 – 75

76 – 100 101 – 125 126 – 150 151 - 175

176 - 200 201 – 225 226 – 250 251 – 275 276 - 300

d. Section 3.1.2 is hereby replaced with the following:

The Offeror shall provide fixed unit prices for CLINs 0004 – 00004D (Maintenance and Logistics Support). However, the pricing for these CLINs depend upon the number of systems ordered. The Offeror shall complete the table below with pricing for each quantity identified. Stepladder pricing does not guarantee ordering quantities. These prices are as follows:

Step-Ladder Pricing Quantities

CLINs Title Type Unit of Issue

Contract Qty Unit Price

00004 - 00004D

Maintenance and Logistics Support Period

FFP EA 1 – 25

26 – 50 51 – 75

76 – 100 101 – 125 126 – 150 151 - 175

176 - 200 201 – 225 226 – 250 251 - 275 276 - 300

e. Section 4.1.2 is hereby replaced with the following:

4.1.2 The Period of Performance for CLINs 00004 – 00004D “Maintenance and Logistics Support Period” is as follows:

4.1.2.1.1 CLIN 00004: Twelve (12) months from successful completion of SAT performed under CLINs 00001 or 00001A.

4.1.2.1.2 CLIN 00004A: Twelve (12) months from the conclusion of CLIN 00004, if TSA chooses to exercise CLIN 0004A.

4.1.2.1.3 CLIN 00004B: Twelve (12) months from the conclusion of CLIN 00004A, if TSA chooses to exercise CLIN 0004B.

4.1.2.1.4 CLIN 00004C: Twelve (12) months from the conclusion of CLIN 00004B, if TSA chooses to exercise CLIN 0004C.

4.1.2.1.5 CLIN 00004D: Twelve (12) months from the conclusion of CLIN 00004C, if TSA chooses to exercise CLIN 0004D.

2. RFP - Section III.B “Supplemental Clauses / Terms,” Subsection V “Other Terms and Conditions:”

a. Section h of C. “5200.242.003 -- “SUBMISSION OF INVOICES” ALTERNATIVE I (JUN 2017)” is hereby replaced with the following:

(h) Frequency of Invoice Submission. Invoices shall be submitted once a month and in accordance with the following:

1. CLIN 00001 and CLIN 0001A “AT/CT System”:

1.1. The Contractor may invoice thirty percent (30%) of the CLIN 00001 unit price upon successful completion of FAT for each AT/CT system.

1.1.1. The Contractor’s invoice shall include a TSA Form 251, Vendor Shipping and Receiving Report, indicating successful completion of FAT and signed by the COR.

1.1.2. TSA will inspect and accept AT/CT units (to include

transfer of title and risk of loss) after SAT and in accordance with Federal Acquisition Regulation (FAR) 52.246-2.

1.2. The Contractor may invoice fifty percent (50%) of the CLIN 00001 unit price upon successful completion of SAT for each AT/CT

1.2.1. The Contractor’s invoice shall include a TSA Form 251, Vendor Shipping and Receiving Report, indicating successful completion of SAT and signed by the COR.

1.3. TSA will withhold twenty percent (20%) of the CLIN 00001 unit price until the following is completed:

1.3.1. The Contractor may invoice ten (10%) of the CLIN 00001 unit price upon qualification of its system to Accessible Property Screening System 6.2.

1.3.2. The Contractor may invoice five (5%) of CLIN 00001 unit price once it successfully upgrades fifty percent (50%) of the AT/CT fleet to include Accessible Property Screening System 6.2 and any subsequent new versions.

1.3.3. The Contractor may invoice for the remaining five

percent (5%) of the CLIN 00001 extended price once it upgrades the remaining fifty percent (50%) of the AT/CT fleet to include Accessible Property Screening System 6.2 and any subsequent new versions.

1.3.4. The Contractor shall not receive any portion of the

twenty percent (20%) if it fails to meet Accessible Property Screening System 6.2.

1.4. For CLIN 0001A, if the units have already been upgraded to Accessible Property Screening System 6.2 and any subsequent new versions:

1.4.1. The Contractor may invoice twenty-five percent (25%)

of the CLIN 00001A extended unit price upon successful completion of FAT for each AT/CT system.

1.4.2. The Contractor may invoice seventy-five percent (75%)

of the CLIN 00001A extended unit price upon successful completion of SAT for each AT/CT system.

2. CLINs 00002 and 00002A “Simulator”

2.1. The Contractor may invoice 100% of the CLIN value upon

delivery of the simulators.

3. CLIN 00002B “Simulator Upgrades”

3.1. The Contractor may invoice 100% of the CLIN value upon

successful completion of the simulator upgrade.

4. CLINs 00003 through 00003D “Program Management”

4.1. The Contractor may invoice monthly.

5. CLINs 00004 through 00004D “Maintenance and Logistics Support Period”

5.1. The Contractor may invoice for these services upon the exercise of the CLIN. The Contractor shall include the applicable serial number(s) with the start and end date of any applicable unit warranty on the submitted invoice.

5.2. SLA Performance Requirement Penalty

5.2.1.1. The Service Level Agreement (SLA) Operational

Availability (Ao) requirements shall be measured at the airport level as outlined in Section 8.4 of Attachment 14 “AT/CT Statement of Work,” and will be assessed on a national average of the individual airport performances.

5.2.1.2. Performance data analysis for application of the penalty shall begin on the first day of the seventh month after the first AT/CT unit passes Site Acceptance Test (SAT) and shall include all fielded AT/CT units under warranty in the metrics calculation.

5.2.1.2.1. For example, if the first AT/CT is SAT’d

on February 15, 2019, the SLA Performance Requirement period shall begin September 1, 2019).

5.2.1.3. If the Contractor fails to meet the identified SLA Ao metric in a given month TSA will extend Maintenance and Logistics Support services for one (1) month for all AT/CT systems provided under the contract at no additional cost to the Government.

5.2.1.3.1. The Contractor shall provide no more

than six (6) months of Maintenance and Logistics Support services at no additional cost to the Government should the Contractor fail to meet the identified SLA Ao metrics for more than six (6) months (consecutive or nonconsecutive).

6. CLINs 00005 through 00008A “Shipping and Installation”:

6.1. Contractor may invoice 100% of shipping and installation costs upon completion of each shipping/installation action.

6.1.1. The Contractor’s invoice shall indicate the

shipping/installation location and corresponding price for each location.

6.1.2. The Contractor may submit one (1) shipping/installation invoice per month that is inclusive of all shipping/installation actions for the respective month.

6.1.2.1. The invoice shall clearly identify the specific unit and shipping / installation location.

7. CLINs 00009 “Bins” through 00010A “Divest and Revest Roller Tables”

7.1. The Contractor may invoice monthly for bins and / or divest and revest roller tables delivered the month prior.

7.2. The invoice shall clearly identify the specific shipping location and quantity of units shipped.

8. CLIN 00011 “FAT&E Unit”

8.1. The Contractor may invoice 100% of the CLIN value upon

delivery of the FAT&E Unit.

3. RFP – Section V.A “Instructions, Conditions and Notice to Offerors”

a. Section 7.2 is hereby replaced with the following:

Offerors shall submit proposals via email (not to exceed 10 MB in a single transmission) to Siobhan.Mullen@tsa.dhs.gov no later than 11AM EST on October 18, 2018.

mailto:Siobhan.Mullen@tsa.dhs.gov

b. Section 8.7.1.1 is hereby replaced with the following:

8.7.1.1. Offeror’s shall provide a separate breakdown of CLINs 00001 and 00001A pricing which breaks out the price as follows:

• The AT/CT system

• Peripheral equipment

• FAT

• SAT

• Training materials

• Configuration management

• Data rights and

• Upgradability to the current APSS 6.2 standards and any subsequent new versions under the APSS contract.

4. Attachment 14 “Statement of Work,” Section 4.1 “Checkpoint Systems” is hereby replaced with the following:

4.1. Checkpoint Systems (CLINs 00001, 00001A and 00011)

4.1.1. AT/CT Checkpoint System

4.1.1.1. The Contractor shall deliver TSA qualified, fully functional AT/CT systems as submitted as part of the QPL process, inclusive of all TSA critical mandated fixes.

4.1.1.1.1. Systems shall include the scanner and all peripheral equipment required to complete a checkpoint screening lane as defined in Attachment 19, the Checkpoint Design Guide CDG) Version 6.1.

4.1.1.1.2. No later than 60 calendar days after award, the

Contractor shall deliver a FAT&E unit, which includes all TSA critical mandated fixes, to the Transportation Security Integration Facility (TSIF) for final approval. However, the Contractor may propose an alternate delivery date.

4.1.1.1.2.1. Thirty (30) AT/CT systems shall be deployed no

later than 30 calendar days after successful completion of FAT&E, and 30 systems per month following the first delivery.

However, the Contractor may propose an alternate deployment schedule.

4.1.1.2. Prior to the cessation of warranty services and in accordance with Other Transaction Agreement 70T04019T9DAPM204, the Contractor shall negotiate, in good faith, and enter into any necessary agreements with TSA’s third-party service providers to provide any Original Equipment Manufacturer

(OEM)-certified repair parts, consumables, tools and test equipment, technical documentation, technician training and certification, and labor as required to requesting Maintenance Service Providers to enable effective and affordable maintenance services for AT/CT systems.

4.1.1.2.1. The Contractor shall provide documentation to TSA, no later than sixty (60) business days prior to the expiration of this contract, to confirm that there is an agreement in place with the third-party service provider(s) to provide any Original Equipment Manufacturer (OEM)-certified repair parts, consumables, tools and test equipment, technical documentation, technician training and certification, and labor as required to requesting Maintenance Service Providers to enable effective and affordable maintenance services for AT/CT systems with the third-party service provider(s).

4.1.1.2.2. The Contractor shall maintain an Excel spreadsheet with AT/CT system warranty period dates for all deployed systems.

4.1.1.2.2.1. The spreadsheet shall be submitted to the COR

no later than three days after SAT of the first systems and updated monthly thereafter.

4.1.1.3. The Contractor shall include all necessary hardware and software with the AT/CT systems to meet all AT/CT Operational Requirements Document V 4.0 and Functional Requirements Document V 1.6 requirements.

4.1.1.4. The Contractor shall ensure the final AT/CT systems are AT Tier II certified and are configured in accordance with the configuration items and configuration management documents as seen in section 4.4, inclusive of any approved Change Requests (CRs).

4.1.1.5. The Contractor shall ensure all AT/CT systems are upgraded to Accessible Property Screening System 6.2 and any subsequent new versions and inclusive of any data rights provided during the development of these algorithms.

4.1.1.6. The Contractor shall provide data rights that include a license to use “final images” as displayed on the operator control panel that enables TSA to identify threat items as follows:

4.1.1.6.1. The Government rights in production data, result data, and log files compiled during testing are determined under FAR 52.227-17 “Special Works.” All Contractor developed processes, procedures or configuration works first produced under this procurement and recorded or uploaded into or installed upon any Government system (including development, test, production, and failover environments) under this or any related or predecessor contract, is deemed to have been delivered to the Government. All rights of the parties in these technical data deliverables other than those previously identified (production data, result data, and log files compiled during testing) shall be determined under FAR 52.227-14 “Rights in Data – General.”

4.1.1.6.2. FAR 52.227-1 “Authorization and Consent (DEC

2007)” shall apply only to modifications to proprietary hardware or software as directed and produced under this contract. FAR 52.227-3 “Patent Indemnity (APR 1984)” shall apply to all other proprietary and/or pre-existing software and hardware, Commercial Off-the-Shelf (COTS) or otherwise utilized or delivered by Contractor in fulfillment of its obligation under this contract. FAR 52.227-1 applies to any development effort to the commercial item. FAR 52.227-3 applies to the commercial item.

4.1.1.6.3. The Contractor shall make all data described in

the Functional Requirements Document (FRD) available to TSA as defined in Reference 5, AT/CT Functional Requirement Document Version 1.6, Requirements 21-23.

4.1.1.7. The Contractor shall provide the COR with an electronic copy of all training material within twenty (20) business days after award.

4.1.1.7.1. This material shall reflect the latest, updated

5. Attachment 14 “Statement of Work,” Section 8.4 “Logistics Support Service Level

Requirements” is hereby replaced with the following:

8.4. Logistics Support Service Level Requirements (CLINs 00004 – 00004D)

8.4.1. The Operational Availability (Ao) of Transportation Security Equipment (TSE) is critical to TSA. Performance penalties shall be enforced to ensure the Contractor meets the Service Level Agreement (SLA) Ao metrics set forth in this section.

8.4.2. The Service Level Agreement requirements specified in this section are Contract requirements. The Contractor shall calculate Ao for each airport on a monthly basis, and this calculation will be used as the basis for the Contract performance requirement.

Section III.B, C. 5200.242.003(h) of the Request for Proposal outlines the penalties for months when Ao falls below Contract requirements.

8.4.3. The Contractor shall provide the calculations and raw data on a monthly basis to TSA. The Ao metrics will be calculated as applicable in accordance with Attachment 18, TSE Terms and Definitions and RMA Metrics utilizing Airport Operational hours.

8.4.4. For systems under warranty, the Contractor shall provide logistics support services for fielded TSE and network systems (servers, software and hardware components) to meet Operational Availability Service Level Agreement (SLA) requirements as follows:

Values Operational Availability

During Airport Operating Hours SLA Required Ao

Fleet Level SLA1 98% Table 2: Ao Requirements

8.4.4.1. TSA will apply the SLA requirements to the total number of units deployed nationwide.

8.4.4.2. TSA will count any failure inherent to the AT/CT system that is a component of the AT/CT system and maintained by the AT/CT OEM toward Ao.

8.4.5. The Contractor shall only include installed systems that have passed SAT in its Ao calculations.

6. Attachment 14 “Statement of Work,” Section 8.5 “Preventative Maintenance” is hereby replaced with the following:

8.5. Preventive Maintenance (CLINs 00004 - 00004D)

8.5.1. The two (2) levels of preventive maintenance are as follows:

8.5.1.1. Level I – TSA primarily performs preventive maintenance every shift on a daily (one (1) to three (3) times) and weekly basis. TSA performs Level I without the need to open the AT/CT system.

8.5.1.2. Level II – the Contractor primarily performs preventive maintenance monthly, quarterly, and/or annually, as defined in OEM maintenance manual.

These activities are included under this logistics support SLA.

8.5.1.2.1. In providing Level II preventive maintenance, the

Contractor shall comply with the following:

8.5.1.2.1.1. Coordinate all Level II preventive maintenance

scheduling with local TSA staff.

8.5.1.2.1.2. Provide the next month’s preventive

maintenance notifications to each location’s POC no later than seven (7) calendar days prior to the end of the current month.

8.5.1.2.1.2.1. The Contractor shall ensure

notifications specify airport code, airport name, manufacturer, model, serial number (SN), barcode, preventive maintenance due date, and the week preventive maintenance is scheduled to be performed.

8.5.1.2.1.3. Send a summary level file (airport code, airport name, manufacturer, model, SN, barcode, preventive maintenance due date, and the intended week for preventive maintenance) of all preventive maintenance actions scheduled for the month to the COR on the first day of that month.

8.5.1.2.1.3.1. Make every effort to schedule

preventive maintenance actions during non-operational hours or non-peak operational hours with approval of local TSA officials.

8.5.1.2.1.4. The Contractor shall schedule preventive

maintenance actions during non-peak operational hours or during hours that both the Contractor and local TSA officials agree upon. If local TSA officials have approved preventive maintenance actions during times other than non-peak hours, then the Contractor shall submit a list to the COR that identifies the location and the TSA official(s).

8.5.1.2.1.5. The Contractor shall coordinate with local TSA

staff the week prior to the scheduled week.

8.5.1.2.1.6. The Contractor shall notify local TSA staff if the scheduled week slips and shall coordinate a new week within the required periodicity.

8.5.1.2.1.7. The Contractor shall provide all required

consumables (cleaning supplies, filters, etc.).

8.5.1.2.1.7.1. The Contractor is responsible for the

storage of all spare parts, consumables, hardware and software necessary to fulfill the requirements of this contract.

8.5.1.2.2. The Contractor may contact local TSA to conduct the preventive maintenance on an earlier date than scheduled; however, if the earlier date is not convenient for local TSA this shall not be reflected as a lack of access to the facility and the Contractor shall adhere to the original schedule to perform the preventive maintenance.

8.5.1.2.3. The Contractor shall record PM actions in local maintenance logbooks provided by local TSA and in the Contractor’s database.

8.5.1.2.3.1. If there is no logbook available at the location, the Contractor shall notify local TSA at the location. If a logbook is not provided by TSA, the Contractor is not required to wait for the logbook.

If the logbooks are not available and local TSA is not present, then the Contractor will continue with his or her scheduled work. In both cases, the Contractor will note the non-availability of the logbook in the remarks section of the PM ticket.

8.5.1.2.3.2. If there is no local maintenance logbook available, the Contractor shall record this in the database along with date the PM was conducted. Entering the date conducted indicates that the Contractor completed the PM in full on that date according to the applicable OEM checklist.

8.5.2. The Contractor shall perform preventive maintenance as part of the PMP, and ensure it is performed no greater than seven (7) calendar days past the recommended period.

8.5.2.1. The Government reserves the right to consideration if the Contractor fails to perform the Level II Preventative Maintenance requirements as outlined in this Section.

8.5.3. The Contractor shall provide a copy of the radiation survey report for each system to the local TSA POC, TSA COR, and be able to provide a copy to additional designated Government personnel upon request after the Contractor completes the annual survey.

8.5.3.1. The Contractor shall ensure the emission limit set in the performance standard identified in 21 Code of Federal Regulations (CFR) Part 1020.40 is not exceeded.

8.5.3.2. The Contractor shall perform radiation surveys at least annually or after any maintenance that affects the radiation shielding or x-ray production components, after system relocation, and after any incident that may have damaged the system such that unintended radiation emission could occur.

8.5.3.2.1. The Contractor is responsible for investigating and recording all unusually high emission readings identified on the survey and correcting any conditions on the system which caused the elevated readings as applicable.

8.5.3.2.1.1. If the Contractor makes repairs to address the

elevated readings, then the Contractor shall perform a follow up survey to verify effectiveness of corrective action.

8.5.3.2.2. The Contractor’s Radiation Survey Officer or qualified individual shall review each radiation survey, perform a quality check, and sign the form confirming it has been completed correctly.

8.5.3.2.2.1. If TSA or the Contractor identifies an error and the COR returns the survey to the Contractor to correct, the Contractor shall make all corrections and resubmit the corrected survey to the COR within seven (7) calendar days of identification and notification.

8.5.3.3. The Contractor shall immediately notify the COR and local TSA if there is an emission level confirmed above the 21 CFR 1020.40 emission limit.

8.5.3.3.1. The Contractor shall adhere to the electronic product radiation control provisions 21 CFR 1002.20 and/or 21 CFR 1003.10 as applicable if a radiation survey reading is confirmed to have exceeded the emission limit.

8.5.3.3.2. The Contractor shall document radiation readings

before and after any service call that is related to suspected and unplanned radiation exposure and document the incident in the TSE database.

8.5.3.3.3. The Contractor shall provide the COR with, but not limited to, the system SN, system location, and explanation of why the radiation reading is high, a pre radiation survey documenting the high radiation reading, action to resolve the issue, and a completed radiation survey when the issue is resolved.

8.5.3.4. Local TSA officials will ensure the equipment is removed from service (i.e. not used for security screening) until the Contractor repairs the system and verifies repairs are within the 21 CFR 1020.40 performance standard limits if there is an emission level confirmed above the 21 CFR 1020.40 emission limit.

8.5.3.5. The Contractor shall mount a radiation survey sticker to the AT/CT system upon completion of the survey. The label will include the following:

performed by, date of survey, next radiation survey due, and System Meets Food and Drug Administration Requirements of 21 CFR 1020.40.

8.5.3.5.1. The Contractor shall provide a copy of the radiation survey report for each AT/CT unit to the local TSA POC (reference Attachment D-2).

8.5.3.6. The Contractor shall prepare the Radiation Survey Reports in accordance with Attachment 9, Radiation Survey Submittal.

7. Attachment 14 “Statement of Work”

a. All CLIN references under Section 8 are hereby updated as follows:

FROM:

CLINs 00004-00004B, as well as Warranty under CLINs 00001 and 00001A

TO:

CLINs 00004-00004D

8. Attachment 16 “Pricing Spreadsheet” is hereby replaced with the attached version.

9. All other terms and conditions are in full force and effect and remain unchanged.

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