70RWMD22R0000008 Attachment 6 OBAA Topic Solicitation No. 12 - Economy Act IAA SOW Template.doc

Attachment 6

Inter-Agency Agreement (IAA) Between DHS Countering Weapons of Mass Destruction Office (CWMD) and the <Insert Name of Servicing Agency>, [IANumber ______________/Amendment Number] Under the Economy Act

Statement of Work (SOW) Template

INSTRUCTIONS – Sections in “red Italics” provide specific instruction, guidance or examples to assist in the completion of this SOW and should be deleted once that section is completed. Section wording in <Red> must be completed prior to submission of the SOW.

INSTRUCTIONS – Note that if any of the provisions below, including milestones, deliverables, and amounts funded or unfunded, of this SOW change subsequent to the issuance of this IAA, the DHS program office must ensure that the SOW and IAA of which it is a part are formally updated to reflect the pertinent changes when they occur.

I.

Introduction

1. Purpose This Statement of Work (SOW) provides specific information regarding the requirements of the Department of Homeland Security, Countering Weapons of Mass Destruction Office, Requesting Agency, hereinafter referred to as DHS CWMD, sufficient to enable the <Insert Name of Servicing Agency>, Servicing Agency, hereinafter referred to as <Insert Acronym for Servicing Agency>, to perform services under an Economy Act inter-agency agreement.

The Federal Acquisition Regulation (FAR) at Subpart 2.101 defines an “Assisted Acquisition” as

“a type of interagency acquisition where a servicing agency performs acquisition activities on a requesting agency’s behalf, such as awarding and administering a contract, task order, or delivery order.” If this IAA is for an Assisted Acquisition, meaning the servicing agency will be performing acquisition activities on behalf of CWMD (e.g., soliciting, awarding, and administering a contract, task order, or delivery order), then this SOW must address the responsibilities of the parties, and briefly describe what specific acquisition activity tasks will be performed by the servicing agency on behalf of CWMD, and what CWMD’s responsibilities will be in the acquisition.

2. Authority DHS’s authority to enter into this IAA is the Economy Act, codified at 31 U.S.C. 1535-1536, as implemented in subpart 17.5 of the Federal Acquisition Regulations (FAR).

3. General Terms & Conditions

Activities undertaken pursuant to this document are subject to the general Terms and Conditions hereby attached between the DHS CWMD and <Insert Acronym for Servicing Agency>.

4. Project Title

<Insert Project Title>-- Example “Analysis Modeling, and Experimentation, to develop container scanning technologies to assist DHS Customs and Border Protection (CBP) in meeting the congressional container screening/scanning mandates.”

5. Description of Products or Services / Bona Fide Need Succinctly describe the product or services being requested of the Servicing Agency, what bona fide need of the DHS CWMD will be satisfied through the product or services, and how the latter will satisfy this need.

II.

Background This section should contain a Background section which provides brief introductory information regarding the nature, purpose, and objectives of the particular project or task(s) to be performed under the IAA and the parties involved in the effort described in the IAA. This section should also identify whether the IA is a new IA or an amendment of an existing IAA. If this is an amendment, please provide the number of the existing IAA.

The purpose of this action is to <Insert “establish a new” or “amend”> an IAA with<Insert Acronym for Servicing Agency>, for the tasking described in Section V of this Statement of Work (SOW).

III.

Scope This portion should contain the Scope of the effort or requirement(s) which clearly describes the technical requirements and work desired by DHS delineated in consecutive numerical and detailed narrative for the tasks to be performed by the Servicing Agency under the IA. The DHS Component Program Manager should identify specify objectives in as detailed manner as possible. NOTE: If the program manager is amending an existing SOW, then it should only include the revised information under Scope, identifying the exact location of the change in the original SOW, as well as clearly specifying what SOW provisions have changed and how they have changed.

Example format.

Phase/Year/or other designation if appropriate

TASK(s):

1. TASK NAME / DESCRIPTION

1.1. Sub Task Name

1.2. Continue as needed.

2. TASK NAME / DESCRIPTION

2.1. Sub Task Name

2.2. Continue as needed.

3. TASK NAME / DESCRIPTION

3.1. Sub Task Name

3.2 Continue as needed

IV.

Key Milestones and Deliverables The Table similar to the one below should be completed matching / linking task(s) with due dates. If all tasks identified are not fully funded and an incremental funding approach is taken then each task should be labeled as either “funded by this action” or “partially funded by this action” or “not funded by this action”.

Table 1 Task/Subtask Number and Name

(F) Funded (P) Partially funded (U) Unfunded

1.0 Task Name

1.2 Task Name

1.3 Task Name

1.4 Task Name

1.5 Task Name

1.6 Task Name

1.7 Task Name

1.8 Task Name

1.9 Task Name

1.10 Task Name

1.11 Task Name

1.12 Task Name

Task/Subtask Number and Name

(F) Funded (P) Partially funded (U) Unfunded

1.0 Task Name

2.0 Task Name

3.0 Task Name

V. Project Timeline Below is a summary of the tasking timeline for this effort:

Table 2

Indicate Month Deliverable is due after Award or Services are to be completed

Phase/Year/or other designation if appropriate

1.0 Task Name

1.1 Sub-Task Name

1.2 Sub-Task Name

2.0 Task Name

2.1 Sub-Task Name

2.2 Sub Task Name

3.0 Continue as needed

VI. Other IAA Details

A. Period of Performance. The period of performance (POP) for this SOW is from the effective date (see box 25c of face page) of the IA through _______________________.

B. Travel. Travel <will/will not> be required in the performance of the duties listed herein. If travel is required, it is anticipated that travel will be limited to <Insert “CONUS” or “both CONUS and OCONUS” or provide the location(s).>. Foreign travel shall require the Servicing Agency to obtain DHS CWMD Technical Representative approval 30 days in advance of the travel and provide an approved DHS CWMD Foreign Travel Report.

C. DHS-Furnished Information and Property The Government will provide the following information, data and documents to the Contractor for work required under this contract: data sets including various sensor data types and descriptions of each data set.

Non-operational data sets will be available for download. Operational data sets will reside within the DHS cloud unless otherwise agreed upon.

The Government will provide to the contractor access to computing resources on a DHS-managed cloud for the purpose of accessing sensitive operational data sets.

D. Place(s) of Performance. <Insert Acronym for Servicing Agency>, will perform the work under this SOW at <Identify specific location(s) where the services are to be performed>.

E. Program Status Report. <Insert Acronym for Servicing Agency>,shall deliver a monthly status report to the CWMD Technical Representative and the CWMD Resource Manager by <insert date of month, example 15th of the month> which includes a measureable index to indicate the level of accomplishments as related to the schedule, cost, and scope given in the project plan.

F. Deliverables. <Insert Acronym for Servicing Agency>, will provide all deliverables identified in this SOW to the DHS CWMD Technical Representative with a copy of the transmittal letter to the CWMD and <Insert Acronym for Servicing Agency>, Contracting Officers.

G. Billing Information. <Insert Acronym for Servicing Agency>, will submit Intra-governmental Payment and Collection (IPAC) on a monthly basis according to the “Billing and Payment Instructions” provided in the Terms and Conditions attached.

H. Security Requirements. All work performed under this SOW is unclassified unless otherwise noted below: <specify which work is classified or sensitive but unclassified by task/sub-task> Performance of work under the IA may require access to information that is sensitive but unclassified, e.g., Official Use Only or other designations that can qualify as Freedom Of Information Act exemptions and/or classified (e.g., Confidential, Secret, or Top Secret, and if classified, at categories of National Security Information, Restricted Data, or Formerly Restricted Data). If sensitive but unclassified or classified work is required under the IA, DHS will provide specific guidance to <Insert Acronym for Servicing Agency> as to which work will be subject to treatment as sensitive but unclassified and/or classified and at which classification level. If DHS guidance appears to conflict with <Insert Acronym for Servicing Agency> or other applicable Government guidelines, DHS and <Insert Acronym for Servicing Agency>will negotiate the treatment of the data in a manner that best satisfies the requirements of both agencies.

Performance of work under the IA requires access to Sensitive But Unclassified (SBU) data, also known as For Official Use Only (FOUO) data, will be required under this SOW. Operational sensor data to be furnished by DHS is FOUO. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with DHS MD 11042.1, Safeguarding Sensitive But Unclassified (For Official Use Only) Information. Contractor employees shall submit DHS Form 11000-6, Sensitive But Unclassified Information Non-Disclosure Agreement (NDA), as a condition of access to such information or products derived from this information. Furthermore, contractor employees intending to access SBU data on the DHS CWMD cloud must have a DHS background check to establish their suitability.

I. Funding Requirements. DHS will provide funding to <Insert Acronym for Servicing Agency>, in accordance with DHS’s appropriations and available funds.

Table 3

<Insert FYxx If multiple FYs, insert table for each FY, even if future years are TBD>

*Describe specific costs included in this column.

J. Special Requirements:

[Include here any special or unique requirements that bear mentioning as important terms and conditions for the performer’s successful conduct and completion of this work for DHS. In particular, are there any unusual places of performance, unusual DHS-furnished information, or property, costly property to acquire, specific acceptance criteria for deliverables, or unusual security requirements? If so, describe. If not, state “None” here.] VII. Points of Contact

<Insert Acronym for Servicing Agency > Points of Contact (POCs) are as follows:

Technical POC <Provide name, address, email, and phone number>

Financial POC <Provide name, address, email, and phone number> The DHS POCs are as follows:

DHS CWMD Technical Representative

<Provide name, address, email, and phone number> DHS CWMD Resource Manager <Provide name, address, email, and phone number> VIII. Applicable Documents <List any additional Attachment(s) (e.g., DHS Furnished Property Listing) that are applicable to this SOW.>

IX. Changes to this SOW

Changes to this SOW shall be made in accordance with “AMENDMENTS” section of the attached Standard Terms and Conditions.

X. Limitations All activities and projects initiated as a result of this agreement are subject to the availability of appropriated funds, and no provision herein shall be interpreted to require obligation or payment of funds in violation of the Anti-Deficiency Act, 31 U.S.C. ξ 1341.

Distribution is authorized to U.S. government agencies only. Contains information that may be exempt from public release under the Freedom of Information Act. Before this SOW is released to the public, approval is required by the Department of Homeland Security Countering Weapons of Mass Destruction Office.