CWMD AAS Pre-Solicitation Conference Slides 27NOV19 Final.pdf

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Pre-Solicitation Conference for Countering Weapons of Mass Destruction (CWMD) Operations Support Directorate (OSD), Policy, Plans, and Analysis (PPA), and Systems Support Directorate (SSD)

Advisory & Assistance Services (A&AS)

Date: Friday, November 8, 2019 Time: 8:00 AM – 3:00 PM

Location: National Association of Homebuilders (NAB) 1201 15th ST NW, Washington DC 20005

CWMD Countering Weapons of Mass Destruction

Advisory & Assistance (A&AS) Pre-Solicitation Conference

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• Presenters David Villalobos, Division Director – Countering Weapons of

Mass Destruction Acquisition Division (CWMDAD) Andrew Scott, Program Manager – Operations Support

Directorate (OSD) Nathaniel Evans, Program Manager – Policy, Plans & Analysis Jamie Nicholas, Program Manager– Systems Support Directorate

(SSD)

Elston Steele, Project Manager– SSD Test and Evaluation

CWMD A&AS – Participants

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• Rules and Regulations:

All information presented today is for informational purposes only and will not be binding on DHS or the U.S. Government.

• Presentation materials will be made available on Beta.Sam.gov which replaces FBO.gov

• Questions and Answers:

All Questions shall be submitted via notecards provided.

Additional questions may be answered if time permits. Responses to additional questions will be made available to the public on Beta.Sam.gov.

The answers posted on Beta.Sam.gov will be considered our final response.

Rules of Engagement

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1. Industry Sign-in and Arrival: 8:00 AM – 9:00 AM

2. Introduction (OPO): 9:00 AM - 9:15 AM

Index cards will be provided

3. Presentation of CWMD A&AS Requirements (CWMD)

-Operations Support Directorate : 9:15 AM – 9:45 AM -Policy, Plans, and Analysis: 9:45 AM – 10:15 AM -Systems Support Directorate : 10:15 AM – 10:45 AM

4. Submission of follow on Comments & Questions (Industry): 10:45 – 11:00 We will collect follow up comments & Questions submitted via index cards.

5. Break: 11:00 AM – 1:00 PM

6. Responses to Industry Comments: 1:00 PM – 3:00 PM

Agenda

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• Contract Vehicles

SSD: Under the GSA Federal Supply Schedule (FSS) Professional Services Schedule (PSS) 00CORP Special Item Numbers (SIN) 871-1 through 871-6 under North American Industry Classification System (NAICS) code 541330 - Engineering Services:

- Systems Support Directorate (SSD) - PSS 00CORP as Total Small Business Set- Aside under NAICS 541330

OSD & PPA: Under the General Services Administration (GSA) One Acquisition Solution for Integrated Services (OASIS) Indefinite Delivery Indefinite Quantity (IDIQ) Contracts:

- Operations Support Directorate (OSD) - OASIS Unrestricted Pool 1 Vendors

- Policy, Plans, and Analysis (PPA) - OASIS Unrestricted Pool 1 Vendors

CWMD A&AS Contract Vehicles Overview

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• Estimated RFP/RFQ Release Date Monday, January 6, 2020

• Estimated Proposal/Quotation Due Date Friday, January 31, 2020

Estimated Milestones – RFP/RFQ

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The limitation of future contracting and organizational conflict of interest clauses will be revised. Vendors will be allowed to compete as a prime and/or sub on all three A&AS efforts (SSD, OSD & PPA). A&AS support task order awardees and their first tier subcontractors will not be allowed to compete for DHS/CWMD requirements to include contracts for detection and/or identification equipment (including supporting operations and maintenance), contracts for operations and/or maintenance support to other CWMD programs (e.g. BioWatch, NBIC, BD21, MDDP, etc.), contracts for support to CWMD’s budget and finance office, and IT support contracts. This restriction will remain during the life of the A&AS task orders. We are currently working on revising the applicable contract clauses. They will be provided with the final RFP/RFQ(s). A first tier subcontract is defined as a subcontract awarded directly by the contractor for the purpose of acquiring supplies or services (including construction) for performance of a prime contract.

Statement on OCI

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• SB goals for PPA and OSD- The offeror shall provide a one page certified statement that the contractor will sub contract 20% of the total proposed value of this Task Order to small business. This will be evaluated on a "pass" or "fail" basis. No evaluations will be completed without this certification. The awardees biannual report will include progress against the Task Order small business goal of at least 20%. The RFP has been revised to provide these clarifications.

• SB requirement for SSD- The SSD requirement is open to 00CORP PSS small business contract holders. In accordance with FAR Part 8, the Government will rely on the small business representations made at the contract level. Recertification at the time of quotation submission will not be required.

Statement on Small Business

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Operations Support Directorate (CW-3)

• Purpose and Responsibilities

• Program Support

Securing the Cities and Mobile Detection Deployment Program Chemical Defense Program Biodefense Program Medical Support Food, Agriculture and Veterinary Support

• Current Operations

• Field Operations

• Training and Exercise

Radiological Source Support

• Requirements

• Personnel and Labor Hours

Table of Contents

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CW-3 supports DHS operating components and partner frontline operations, and addresses critical vulnerabilities in preventing, protecting against, responding to, and mitigating nuclear, chemical, radiological, and biological, threats and incidents.

CW-3 Purpose

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• Plan Against Threats: Coordinate with federal, state, local, tribal, and territorial partners to support front line operations.

• Deploy Capability: Provide information, equipment, and expertise to operators who protect the Nation from CBRN and pandemic threats.

DHS Operating Components State and Local Public Safety

• SME Support (CBRN & Medical): Maintain DHS capability and enhance a network of special expertise and capabilities to be available upon request of operators.

Operations Support Directorate- Responsibilities

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Program Support: Develops and implements CBRN threat-related solutions to support operators and enhance prevention, protection, and response capabilities.

• Securing the Cities (STC)- Prevents the successful planning, movement and deployment of radiological and nuclear (R/N) weapons and component materials within the United States and its territories by enhancing the capabilities of federal, state, local, tribal and territorial agencies to defend against a R/N attack.

• Mobile Detection Deployment Program (MDDP)- Provides resources to surge WMD detection assets to federal, state, local, tribal and territorial CWMD mission partners to cover threat pathways during steady-state and threat-based surge operations.

• Chemical Defense- Leads coordination of chemical defense-related activities of DHS Components and provides subject matter expertise and requirements-driven support to authorities at all levels of government.

• Biodefense- enables operation of a nationwide aerosol detection system that assists law enforcement, public health and emergency management communities to prepare for and respond to a biological incident.

• Medical- will provide support to the Chief Medical Officer and Medical Liaison Officers in their advisory functions, including border detainee health; global health security; biodefense activities; and food, agriculture, and veterinary defense activities.

• Food, Agriculture, Veterinary- as needed to support DHS mission and lines of operation.

Operations Support Directorate- Overview

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• Current Operations: Provides a crosscutting and coordinated approach to operational information coordination and integration support across the CWMD mission through the CW-3 OPS Briefing Staff, the CWMD Watch Desk, CWMD Incident Management Capability, CWMD Executive Communications, CW3 Operational Planning, and CWMD Continuity Program.

• Field Operations: Provides CWMD expertise in the field to coordinate CWMD support to operations, identify needs, and seek solutions; provides forward face of CWMD for state & local engagements; and surges equipment augmenting operational partners’ CWMD capability.

• Requirements: Responsible for the generation, validation, verification and development of CWMD requirements; provides requirement coordination with DHS HQ and components.

• Training and Exercise: Provides training and exercise tools, resources, and support to develop, improve, and sustain CWMD capability of operational partners at all levels of government. Coordinates CWMD training curricula for components, state, and local agencies, documents training, establishes CWMD related training capability, represents the department equities in CWMD related exercises, provides programmatic oversight of radioactive materials use in support of training and exercises.

Operations Support Directorate- Overview

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• Government requirement is for a Time and Materials Task Order Contracting for 151,000 hours per year

Surge CLIN NTE 7565 hours per year (5%)

• Labor Categories Labor Categories include experience and education levels specified within the SOW.

Vendors will map their labor categories to the Government provided labor categories.

• Security Classification Majority of work performed is SECRET, however some requires TS/DOE Q clearance.

The pricing matrix includes a breakout of clearance by labor category.

Personnel and Labor Hours

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Policy, Plans, & Analysis Advisory & Assistance Services

Nathaniel Evans 11/8/2019

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• Purpose

• Information Analysis Directorate

National Biosurveillance Information Center

Threat Analysis

Targeting Support

Embedded Analysts

Data Integration

• Strategy, Plans, and Policy Directorate

• Personnel and labor hours

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Purpose

The purpose of this effort is to provide support to developing foundational DHS Level Policies and Planning documents, conducting Biosurveillance, providing targeting technical support, and creating Threat Analysis for decision makers and operational partners.

The work encompasses a full range of program management and technical support services for the Strategy, Plans, and Policy, and Information Analysis Directorates. The Contractor shall furnish the necessary technical personnel, equipment, and materials to provide support for the task areas described in Section 2.

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• Mission: Understand and anticipate Homeland WMD threats and equip DHS Components and domestic first responders (federal, state, local and private sector) with timely and relevant information to maintain detection advantage, mitigate vulnerabilities, respond to and disrupt threats.

Information Analysis Directorate

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• Nation Biosurveillance Information Center: Providing Bio-surveillance Early Warning Analysis and decision support. Identifying and integrating critical partner information/data and develop protocols and processes to store and analyze data holdings

• Threat Analysis: Working collaboratively with all partners, IAD elements conduct rigorous analysis to provide warning, assist in the identification of entities, pathways and vulnerabilities of concern to achieve a thorough understanding and awareness of Homeland WMD and Public Health threats.

• Embedded Analysts: IAD will deploy multiple embedded analysts to integrate within the analytical elements of specific DHS Components and inter-agency mission partners for the purpose of facilitating a common threat understanding and enabling operations.

• Targeting Support: As a component of CBP’s National Targeting Center, IAD’s Targeting Support Branch will operate to conduct detection investigation and focused WMD entity analysis to improve cargo and passenger targeting algorithms for anomaly identification.

• Data Integration: Working collaboratively with all partners, IAD will develop applications to integrate multiple data streams into a single, unified view for analysis and anomaly detection.

Information Analysis Directorate

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• The Strategy, Plans, and Policy Directorate (SPP) leads the development and coordination of strategies, plans, and policy on behalf of the Department of Homeland Security on WMD, technical nuclear forensics, health security, and related matters.

Strategy, Plans, And Policy

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• Government requirement is for a Time and Materials Task Order Contracting for 86,400 hours per year

Surge CLIN NTE 7680 hours per year

Additional optional tasks for 94,080 hours per year

⁺ The pricing matrix includes optional tasks by LCAT for each of the periods of performance.

⁺ The SOW labels the work that will be covered by Optional Task labor

• Labor Categories Labor Categories include experience and education levels specified within the SOW.

Vendors will map their labor categories to the Government provided labor categories.

• Security Classification Majority of work performed requires TS/SCI.

The pricing matrix includes a breakout of clearance by labor category.

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CWMD Systems Support Directorate Advisory & Assistance Services

Presenters: Jamie Nicholas (Program) and Elston Steele (Data Collection System Briefing)

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Purpose

The purpose of this effort is to provide administrative, programmatic, systems engineering, research analysis, test management and scientific support services to the Countering Weapons of Mass Destruction (CWMD) Systems Support Directorate (SSD) and Front Office in its effort to combat the catastrophic use of a weapon of mass destruction within the United States and its territories.

This support includes the assistance required by the federal staff to effectively administer and manage programs and projects as well as to contribute to scientific and engineering assessments of existing and evolving counter-WMD technologies.

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• Functional Areas/Supported Offices

• Research and Development

• Acquisition

• Rapid Capabilities Office

• Test and Evaluation

• Program Integration and Mission Support Office

• Front Office

• Personnel and Labor Hours

• Government Furnished Information (GFI)

• Knowledge Management

• Risk Management

• Data Collection System (DCS)

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Functional Areas

• Research and Development

• CWMD conducts, supports, and coordinates an aggressive research and development program to address significant architectural and technical challenges unresolved by current capability on the near horizon.

• Includes the development of break-through technologies that will have a clear and demonstrable positive impact on the ability to detect WMD threats as well as enhance the forensic examination of pre-detonation materials.

• Acquisition

• CWMD Acquisition Division and Acquisition Program Management, following established DHS Acquisition and Systems Engineering Lifecycle (SELC) policies, procedures, and frameworks.

• Develop, acquire, and deploy counter-WMD detection systems to our Federal, State, Local, and Tribal operational partners.

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• Rapid Capabilities

• The Rapid Capability Division executes rapid and/or sensitive procurement activities in response to emerging operational needs and requirements.

• Pursue technology innovations in an agile fashion to create prototypes designed to be leave-behind capabilities, or first increments of fielded capabilities. Rapid capability solutions are executed with the goal of fielding a capability on a small scale within six months to a year.

• Test and Evaluation

• CWMD’s research, development, and acquisition process is anchored by rigorous assessments of mission-related technologies as they are developed and deployed.

• Characterize, verify, and validate technical performance and assess the operational effectiveness and suitability of technologies under development, as well as that of commercially available systems prior to deployment.

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• Program Integration and Mission Support

• The PIMSO manages CWMD-wide acquisition program policy, governance, and oversight.

• Responsible for defining, developing, maintaining, and ensuring compliance with CWMD acquisition lifecycle management and acquisition program management policy, procedures, guidance, and processes.

• Front Office

• The front office supports the day-to-day management and execution of the functions of the CWMD front office in compliance with DHS/CWMD policies and in support of the Assistant Secretary’s strategic vision.

• Supports coordination of both CWMD issues and matters and then executes and completes assigned tasks.

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Government requirement is for a Time and Materials Task Order Contracting for approximately 240,000 hours in a 12 month year

Labor Categories Labor categories come from the U.S. Bureau of Labor Statistics, 2018

Standard Occupational Classification (SOC) Manual which will be provided as a reference document.

Experience and education levels will be specified in the SOW. Vendors shall map their PSS Schedule Labor categories to the Government labor categories in the SOW.

Contractors offsite facility must be no further than 50 miles from CWMD’s current address of 1120 Vermont Ave, Washington DC 20005

Travel will be OCONUS and CONUS

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Onsite Versus Offsite Contractor will be offsite however certain people will be brought onsite as deemed necessary by Government program managers.

Pricing table will identify which hours under various labor categories the

Government initially plans to have onsite versus offsite. This mix may change during execution of the contract.

Security Classification Majority of work performed is SECRET, however some TS personnel are needed. Pricing table will have breakout of TS and SECRET by labor category.

Only position that will be designated “key personnel” will be the contract PM.

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GFI

• Knowledge Management (KM) System.

• Currently the Acquisition and PIMSO division utilizes a Share-point based system for creating, reviewing, routing and storing acquisition documentation.

• A data description document for KM will be provided in the RFQ.

• Government anticipates that vendors will continue to utilize and maintain the current KM system.

• Risk Management Database

• Currently the Acquisition and PIMSO division utilizes a risk management database built in Microsoft Access.

• This is a straight-forward Access database and so a data description document for risk management will not be provided in the RFQ.

• Government anticipate that vendors will continue to utilize and maintain the current risk management database.

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GFI DCS

• Data Collection System (DCS)

• The Contractor shall provide government approved data management and data collection services.

• Must demonstrate the ability to collect data, per a government Technical Demonstration Plan, within 60 days of contract award by using either the Government’s data collection system or by using their own data collection system

• A data description document for the Government’s data collection system will be included in the SOW

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CWMD Data Collection System (DCS)

• Automated data collection, organization, and reporting application

• Built with configurability in mind: web application, infrastructure, and methodologies

• Customizable deployed closed network

• Role based user accounts

• Collected data is paired with variables and configurations in which the data was collected for

• Test Observation Reporting and Lessons Observed

• Reporting capabilities

• Near real-time data analysis

• Agile Development, Guided by CCB’s and TPWG’s

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Testing Environments

• Supported Multiple Testing Environments

• Labs with no accessible internet access

• Labs with no wireless access

• Offshore locations

• Docked ships

• Grounded and airborne helicopters and airplanes

• Mass transit vehicles

• Checkpoints

• Desert locations

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CWMD DCS Attributes

• Interoperable

• Works on any computer with modern internet browser and a connection to the server!

• Data Availability

• Easy navigation and organization of datasets to provide near real-time analysis of collected data

• Use of filters that an analyst can use to query for targeted datasets, without having to understand the structure of the database

• Multiple Hardware Configurations

• Installed network, deployed network, or light-weight deployed network

• Each configuration can be customized with added features

• Security

• Controlled, role-based user access

• Low On-Site Support Requirement

• One person on-site has been sufficient for deployed test/data collection events

• Deployed system could be maintained remotely with sufficient network access

• Administrative capabilities reduce need for developers for system customization

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CWMD DCS Features

• CWMD DCS 1.0 Current Features

• Dashboard Widgets

• Data Ingestion

• Data Collection Forms & Surveys

• Test Observation Reporting

• Requirements Traceability

• Automated Quality Control

• Scheduling

• Near Real-Time Analysis

• Reporting

• Administration

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Dashboard and Widgets

• Customizable interface

• Widgets

• Overall test information at a glance

• Personalized information at a glance

• Notifications

• Search Bar

• Page Guide

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Dashboard and Widgets

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Interactive User Guide

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Daily Run Sheet

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Data Ingestion, Organization, Viewing

• Multiple ways to ingest data into CWMD DCS

• Directly through the web application (small # of files)

• External file uploader (large # of files)

• Data can be viewed through our Collect/Review screen which shows all information pertaining to the selected configuration and associated dataset

• Data can also be viewed in more of a customizable flat file interface through our Analysis section

• Datasets organized by Configuration and Run Group

• Can be tailored to the users preference by hiding unwanted columns from the dataset

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Bulk File Download / Upload

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Collect and Review

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Dataset Viewer

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Data Collection & Survey Forms

• Can be used for

• data entry

• digital certification verification

• digital checklists

• 3 ways to enter data

• Through CWMD DCS

• Windows Computer

• Windows Tablet

• Can take photos and create or update test configuration setup information

• Automatically synced with CWMD

DCS and selected Test Entity

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Test Observation Report (TOR)

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Scheduling

• Interface for scheduling configurations and runs

• Drag and drop, coloring, time scaling

• Month, Week, Day, List views

• Micro view for a more granular view of what is scheduled for a smaller time frame

• Macro view for a general overview of the proposed and in process schedule

Micro View

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Scheduling

Macro View

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Requirements Traceability

• RTM is ingested to provide visual crosswalk for each requirement and see how the collected data relates to the requirements in real-time

• Users can see lineage of requirements to

• Each system under test (SUT)

• Each data element used as a part of a response to each requirement

• Response to the requirements measures of threshold and objective (per SUT) once data has been collected

• Storing requirements provides a knowledge base that can be used to assist in future requirements development with systems that have like attributes.

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Automated Quality Control

• Allows V&V team to focus more attention of the validation of data

• Allows analysts and scientists to spot issues early on in the process and possibly reduce test execution timelines

• Allows test team the possibility to re-run test configurations where anomaly's occur

• Allows analyst the capability to being preparing test reports on QC’ed data right at the test site

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Automated Quality Control

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Near Real-Time Analysis

• Currently based on formulas provided in the Analysis Plan for each test event

• Each formula is added to the CWMD DCS formula tool set for use on future tests

• Analysis process can begin as soon as data is uploaded into CWMD DCS

• Dataset views can be customized within CWMD DCS and exported for further analysis using the analysis tools of your choice

• Created Application Programming Interfaces (APIs) for external application interaction with the CWMD DCS

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• Allows analysts and scientists to spot issues early on in the process and possibly reduce test execution timelines

• Allows test team the possibility to re-run test configurations where anomaly's occur

• Allows analyst the capability to being preparing test reports on V&V’ed data right at the test site

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• Probability Statistics

• SUT Coverage Statistics

• Macro/Micro Dataset Views

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Reporting

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Administration

• Full data collection system administration built in

• Configuration scheduling

• User security

• Personnel management

• Search indexing

• Instrument and SUT information

• Test Variable information

• File management

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BREAK

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Responses

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• Will CWMD provide a reading room of CWMD- generated reference documents?

No everything required will be listed in the RFP/RFQ. Beta.sam.gov is going to be the focal point for future documents and as a search option.

• If contractors are currently supporting DHS, are they OCI’ed out of bidding OSD, PPA, and or SSD?

No, unless their contract contains its own limitations. Those with Government contracts, including with CWMD should check with your Contracting Officer to see what your limitations to future contracting/OCI clause states. If you are currently engaged in Advisory and Assistance work, you are welcome to bid. If you are performing Operations, Training, Maintenance, you may be excluded from this work.

• What changes have or will be made in OCI RFP now that Jim McDonnel is gone?

None anticipated. We are moving forward. The requirements are in place and we need them to be filled.

General Q&A

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• Why don’t you release the RFP’s in mid-November, so you can take away all the holidays? Ba

Humbug!

If our milestones slip again, we do not intend to drop or release an RFP until January. We have endeavored to work with everyone in sharing information. We understand your concerns which is why we have built in time to take into account the holiday period. This is an important requirement for us, and for that reason we cannot postpone it till January.

• As a reminder, still looking for the answer and legal reference to the JV questions about PSS schedule -> If a small business that has a GSA PSS schedule formed a JV with a large business, we understand that JV is a separate legal entity. As such, can the government please confirm that unless a separate GSA PSS schedule was awarded to the JV, the small business is ineligible for responding as a JV to the DHS CWMD SSD RFQ.

Correct. In order to make an award to a joint venture, the joint venture would need its own PSS contract.

• When will this be released?

January 6, 2020

General Q&A (Cont.)

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• What work is a small business set aside?

SSD

• What contract vehicle will DHS be using to procure the small business work?

GSA Federal Supply Schedule (FSS) Professional Services Schedule (PSS) 00CORP Special

Item Numbers (SIN) 871-1 through 871-6 under North American Industry Classification System (NAICS) code 541330.

• Are the draft RFP/will the RFP materials only be available to specified contract holders (PSS small business, OASIS pool 1 unrestricted), or will they be published elsewhere for potential teaming partners to view?

RFP/RFQ materials will be posted on beta.sam.gov. For OSD and PPA, proposals will only be accepted from OASIS Pool 1 unrestricted vendors. For SSD, quotations will only be accepted from GSA Federal Supply Schedule (FSS) Professional Services Schedule (PSS) 00CORP Special Item Numbers (SIN) 871-1 through 871-6 under North American Industry Classification System (NAICS) code 541330 contract holders.

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• In accordance with section B.2.5 of the OASIS master contract, “The contractor may provide separate and and/or blended loaded hourly labor rates for prime contractor labor, each subcontractor and/or CAD division, subdivision or affiliate…” Will the Government please amend the pricing matrix to include a column to identify which company each rate applies to? (Separate rate tables from each of the first year subs and the prime, or are you looking for one rate for each labor category)?

We are looking for one rate.

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• The OCI clarification addresses what A&AS awardees can and cannot compete for after an A&AS contract award. Isn’t there also an OCI if the awardee already has one of the CWMD contracts cited in the OPO response?

Yes there is. We ask that you look at the language in your contract for limitation of future contracting and the OCI clauses which identify those areas. If you are currently supporting operations and maintenance, the answer is yes, there is OCI.

• Is there a restriction on second tier subcontractors (subs to subs)?

Assuming this is pertaining to OCI, we will research and gain clarification on this. At the moment, we are reviewing the limitation of future contracting clause to ascertain if it extends beyond first tier subcontractors to all contracts. Outside of OCI, there are no restrictions on second tier subcontractors.

• Please clarify the ability to propose labor categories that are not on a prime’s GSA schedule (not under a CTA), can a prime map labor categories and rates under a sub’s schedule contract under a standard prime/sub relationship?

No, must be CTA or prime’s labor categories.

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• Are primes and/or their subs able to either team or develop a JV as solution providers on the CWMD BSTC? (please clarify) We do not know what “BSTC” stands for, however, Subcontractor Contractor Teaming

Arrangements (CTA) and Joint Ventures are acceptable for SSD. For SSD, assuming that the original vendor (small business) has a PSS Schedule contract, if this company formed a separate joint venture with another company they would need to have a separate PSS contract awarded to the joint venture in order to award to the joint venture. In order for award to be made to a joint venture, the joint venture would need its own PSS contract.

• Can current CWMD performers, e.g. BD21 still prime CWMD OSD/PPA ? Can you clarify the OCI restrictions for vendors currently working on programs listed? (i.e. bio watch, BD21, etc.

If you are currently providing operations, equipment, maintenance or training, you will be conflicted out. Those providing advisory and assistance services will be able to compete.

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• Out of concern to industry, and to ensure the best quality of submissions, will the Government respectfully consider releasing the final RFP’s on January 2, 2020?

The date is set for January 6th

• Is the contractor supporting CWMD in the NTC now OCI’d out of these solicitations?

If you are currently providing operations, equipment, maintenance or training, you will be conflicted out. Those providing advisory and assistance services will be able to compete.

• For OCI, if you are supporting bio watch or NBC at HQ now, is that considered O&M?

This has been addressed previously. What you are doing specific to bio watch, i.e., advisory and assistance, or maintenance, training, equipment, operations must be considered.

• Will the Government provide a list of industry day attendees and their POC information?

Yes it will be posted unless you opt out.

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• With the new release and due dates, it will significantly impact available contractor resources due to the Christmas and New Year holiday, would consideration please be given to shifting the schedule to release later in December or early January to allow for contractor personnel to spend holiday time with their family?

Please refer to a previously covered question pertaining to this subject.

• Can you delay release of the RFP’s till January?

Please refer to a previously covered question pertaining to this subject.

• Why are you ruining the holidays for everyone?

Please refer to a previously covered question pertaining to this subject.

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• Will the Government provide an update on other relevant procurements at the CWMD office, for example, there had been other needs previously advertised for MDDP and training and exercises . Any details regarding the intent of these procurements/needs and whether they present an OCI with the procurements discussed today would be appreciated.

MDDP questions should be emailed to the CWMD Director for links to the Acquisition

Planning Forecast System (APFS) which provides access to posted information required.

You may first perform a search In the APFS Portal on all things Countering Weapons of Mass Destruction (CWMD) to access the potential planned activities for FY20.

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• GSA’s consolidation of all GSA schedules presents the Government with a unique opportunity to consider having multiple applicable SINS for the SSD work combining acquisition, consulting, and engineering-based knowledge. Would the Government require offerors to have both 874-6 and 871-1? This would ensure offerors are appropriately qualified in both acquisition support and technical knowledge, and expand the possible labor categories available to use.

We feel comfortable with the market research conducted to date and have no plans at this time to include additional SINS.

• Are embedded analysts different from liaisons?

This question has been answered on another slide.

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• Would the Government confirm that operations in this context should be interpreted as maintenance and in-service support related to the equipment itself and not interpreted as providing operations and associated training for first responders, e.g., MDDU tailgate training?

The Government is working to further clarify any potential OCIs in this area.

• Would the Government confirm the phrase ”contracts for operations and/or maintenance support to other programs (e.g. bio watch, NBIC, BD21, MDDP, etc.,)” should be interpreted to mean that an offeror could not be a vendor to provide the MDDP, NBIC, etc. equipment but would be eligible to provide overall SETA-type support to these programs in the future?

Yes

Countering Weapons of Mass Destruction 71

• Are you still pursuing a “Securing the pathways“ strategy?

Yes, embedded under STC; securing cities; regions and pathways.

• Would CWMD consider excluding program and contract management from the hours estimate? GSA schedule notes expressly prohibit incorporating these activities as overhead and cannot recover those costs in approved labor notes.

We will not exclude the hours. Requirements for one dedicated contract/program manager will be included in the final RFPs/RFQ for the OSD, PPA, and SSD task orders.

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• Please confirm that the OCI referenced for contracts for O&M support to other CWMD programs (e.g. biotech, NBIC, BDZI, MDDP) refer to doing development, testing, O&M, work as a performer on those programs and not overall program SETA or A&AS support?

As a bidder, you would conflict out.

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• As a follow-up to the MDDU OCI question, can you clarify if that applies to first tier subs?

Yes, it applies to first tier subs.

• The slides indicate that there will be a requirement to demo the DCS system 60 days after award. Will there be a requirement to address the DCS system in the proposal submission? If so, will the Government release more information about the current DCS?

Yes, the Government will release more information about the current DCS system and there will be a requirement to address the proposed system in the proposal submission.

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• Is the DCS system going to be included as part of the evaluation criteria.

The Government will be evaluating the proposed approach for providing data management and automated data collection services. We will not be evaluating the physical DCS system itself, but the approach in which the proposed DCS system will provide automated data collection services.

• What happens if a system is selected during evaluation and then the system does not work within the sixty-day period following award.

What will be the remediation process if the system does not function that way it was expected to?

We will not be evaluating the physical DCS system itself, but the approach in which the proposed DCS system will provide automated data collection services. If the proposed physical DCS system does not work within the sixty-day period following award, typical remediation options will be considered/utilized to ensure contract compliance.

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• As a follow-up to the question regarding the RFP materials being available to specific contract holders, where will the draft RFP materials be located?

The Government will post the draft RFP on beta.sam.gov.

• As a follow-up to the pricing matrix question, is the Government looking for a separate rate table from the Prime and each of the subs or are you looking for one?

The Government is looking for one rate table.

• Some small businesses do not have some of the labor categories that map to the Government requested labor categories, so they use their teaming partners labor categories. Can they use a team mates labor category that maps on PSS?

Contractor teaming arrangements allow you to do that. The labor categories have to be the Prime’s or from a Contractor teaming arrangement. It cannot be a sub. The Government will follow-up on this.

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• Is there an incumbent or is this considered a new requirement?

Currently there are five (5) A&AS contracts that provide the support that will be provided in these three (3) task orders.

• Is there an incumbent for each of the three task orders?

Currently there are five (5) A&AS contracts that provide the support that will be provided in these three (3) task orders.

• In reference to PPA, there are some companies doing intelligence work that are prohibited from using their past performance for national security reasons. Are there other ways to reflect that past performance without violating the national security restrictions?

Members of the Source Selection Team are cleared to TS/SCI. Classified past performance information can be sent via Joint Worldwide Intelligence Communications System (JWICS) if permitted by IC agency.

If no past performance is submitted due to classification issues, then the offerors will receive a neutral rating.

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• There is requirement for the contractor to have an office within 50 miles. Will that office need to have TS security clearance?

No. The Government has a requirement for Top Secret-cleared personnel. No Top Secret work will be performed at the contractors offsite facilities for any of the three (3) task orders.

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• As a follow-up, does the facility have to be a holding facility where the facility must be secured? Will top secret work have to be performed at that facility?

No Top Secret work will be performed at the Contractors' offsite facilities for any of the three (3) task orders.

• If a SCIF is required, it would greatly impact vendors ability to bid this.

We will not require offsite TS/SCI work to be performed offsite.

• As a follow-up to the question on incumbent, who were the four incumbents that are currently working on the contracts?

SAIC (formerly Engility), Gryphon (formerly Schafer), Cadmus (formerly Obsidian), and The Hassett Willis Company. Booz Allen Hamilton is also doing some of the work that will be moving over to the PPA task order.

• Follow-up OCI question on MDDU requirements in SOW.

We will review OSD SOW to determine if MDDU requirements pertain to A&AS. The Government is working to further clarify any potential OCIs in this area.

• Regarding past performance for SSD, you are requiring up to three past performance from the Prime and subs. Will that be required for specific A&AS work?

The Government requires recent and relevant past performance.

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• Regarding the page count on the technical volume, the technical volume will include both a technical approach and management approach. This is a lot of information to include in 25 pages. Is it possible that the technical and management approach be split out? Will the Government reconsider the total page count or consider page limitations for both the technical approach and management approach?

The government will update the page count to 35 pages for Volume I (Technical and management approach) for SSD and 30 pages for PPA and OSD.

• Recommend that MDDP not be included in the list of future contracts that have been determined to have OCI relative to the SSD, PPA or OSD & A&AS solicitations.

The Government is working to further clarify any potential OCIs in this area.

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• Will the 20% SB goals have a further requirement specifying socio-economic breakdowns?

No

• The OCI language specifically states “compete”. Will that exclude a company from ‘performing’ more than one contract, if awarded?

Contractors may compete for and perform on more than one of the A&AS contracts, subject to OCI limitations stipulated under current contracts and/or agreements

• Is the Nuclear Forensics work included in any of the solicitations?

Yes, all solicitations contain elements of nuclear forensics work.

• Will additional contracts be awarded in the future on this task order, or is it just the one contract?

Just the one task order per A&AS RFP/RFQ.

OSD Q&A

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• Why is DHS duplicating skills and resources already provided by the National Guard, CST’s, DCERFS, etc?

The requirements of these A&AS efforts are consistent with CWMD authorities provided by congress.

• Can you please clarify who has the lead for JRIMS in CWMD?

Requirements Division, within OSD

• Can CWMD expedite suitability?

CWMD does what it can to expedite the suitability process.

• Does CWMD recognize other Fed component suitability No, DHS does not.

• Is current DHS suitability going to be an evaluation criteria?

No

OSD Q&A (Cont.)

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• (OSD) Are you able to provide the list of KPs that will be required in the final RFP?

3.3.1 MANAGEMENT ANALYST-3 (Med Ops)

3.3.2 One of the two MANAGEMENT ANALYST-3 (Current Ops) positions

3.3.3 PUBLIC HEALTH EPIDEMIOLOGY SPECIALIST (BD)

3.3.4 MANAGEMENT ANALYST-4 (T&Ex)

3.3.5 One of the two SENIOR MANAGEMENT ANALYST (STC) positions

3.3.6 LEAD MANAGEMENT ANALYST (CDP)

3.3.7 SENIOR PROGRAM DEVELOPMENT ANALYST (MDDP)

3.3.8 MANAGER- ALL OTHERS (Req)

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• The OSD presentation mentioned the government will identify clearance requirements by labor category. Clearances should be based on roles. Assigning clearances to labor categories would limit proposers’ flexibility in mapping people to labor categories. Would you consider assigning clearances to SOW tasks instead of LCATs?

The final RFP will include a pricing matrix that has been updated to include the clearance level required per task, per LCAT.

• (OSD) In the past, some exercise support required TS/SCI access. Will that need carry into this contract?

Yes

• Will DHS/CWMD identify positions required to have SCI and issue appropriate billets?

Yes, it will be specified in the updated pricing matrix in the final RFP.

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• Is this funded?

Yes

• What are the resume requirements for the proposal submission?

Key personnel resumes will be submitted with the RFP and will not count toward the maximum page count (make sure you refer to the proposal instructions).

• Will the current Biowatch contract efforts (for SETA and Tech) be rolled into the OSD contract, or will it continue to be a separate contract?

Biowatch SETA is rolled into the OSD A&AS contract; assuming tech means equipment, it will remain sperate.

• (OSD) Are you still pursuing the “Securing the pathways” strategy?

Yes, embedded under STC; securing cities, regions and pathways.

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• Are Embedded Analysts different from Liaisons?

Yes, Embedded Analysts are Intel Analysts that would be working in locations where

Federal Liaisons are located.

• Is the contractor supporting/preforming nuclear forensics OCI’ed out of supporting the PPA A&AS opportunity?

Check the OCI language in contract or agreements supporting current work; will not be precluded under the A&AS OCI language.

• For requirements development, would this be classified as acquisition support or engineering?

Both; primarily acquisitions process support with some engineering support.

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• (OSD) What is the breakdown of the on-site/off-site by Division for the 151,000 hours?

The precise breakdown will be provided in the updated pricing matrix in the final

RFP. Of the 78.8 FTEs, 20 will be off-site (16 Biowatch Jurisdictional Coordinators, 2 supporting STC and 2 supporting CDP).

• Regarding GFI, is there a GFI and/or requirement for the Requirements Data archiving and management?

Not at this time, and there is no intent to pursue it in the future.

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• PPA is a focused-scope solicitation and there are a number of small businesses with significant presence in the CWMD mission area, and with particular expertise in agency-embedded mission and management analysis. Was there any consideration given to the structuring PPA as a small business set aside (for which is seemed uniquely fit)?

Market research was completed including review of responses via FBO RFI’s informed the decision to go OASIS unrestricted. Subcontracting team opportunities with OASIS pool 1 vendors should be considered

PPA Q&A (Cont.)

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• Does the threat analysis group feed information into NBIC which in turn is the point of dissemination of information to partners? Or is it different?

NBIC and Threat Analysis work together on reporting. NBIC reports out unclassified biosurveillance heath reporting related to CBRN issues. Threat analysis reports intelligence community reporting at the TS/SCI level.

Countering Weapons of Mass Destruction 89

• The Q/A references updated clearance information. Can CWMD proved the new staffing spreadsheet?

The RFQ pricing matrix will include hours per LCAT at each clearance level

• Can CWMD clarify the definition of a proposed “major subcontractor?”

A major subcontractor is defined as a subcontractor that will perform 15% or more of the hours for this effort.

• Can CWMD clarify how many past performances will be required from proposed prime & Sub contractors?

Up to 3 past performances may be provided from each Prime and Tier 1 subs

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• Will we be required to write to the PPA optional Tasks?

Yes, the optional tasks will also be proposed for future execution.

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• Could you share how DHS-CWMD decided that SSD was going small business when it is the most technically rigorous: Explain please:

The rational based on the technical merit, and not that sufficient small responded to the solicitation posted this summer.

The Government conducted market research and determined a number of small businesses to be capable.

SSD Q&A

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• The scale of SSD seems to be too big for a small business set aside. Won’t this turn the awarded small into a large business?

The Government conducted market research and determined a number of small businesses to be capable.

• Is there a surge CLIN for SSD?

Yes, there is a T&M CLIN for surge.

SSD Q&A (Cont.)

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• Q&A indicates significant changes for the past performance instructions to come.

• How many references will be required for prime?

Up to three

• How many for subcontractors?

Up to three

• Is there workshare requirement for subcontractor to use a past performance Please clarify the question and the definition of workshare requirements.

• Page limit for each reference?

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• What will be the page count limitation for technical volume?

35 Pages

Countering Weapons of Mass Destruction 95

• Given that support will be primarily off-site, with “some” on-site requirements.