70RFPW26QWA000004 AMD0005.pdf

(x)

70RFPW26QWA000004

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Auburn WA 98001 Attn: Thomas Westlake

OPO/FPS/WEST CCG/R10

1102 15th Street SW, Suite 105 Ofc of Procurement Operations - FPS U.S. Dept. of Homeland Security DHS/FPS/West CCG/Region 10

Auburn WA 98001 1102 15th Street SW, Suite 105

70RFPW

Federal Protective Service Acq. Division Office of Procurement Operations U.S. Dept. of Homeland Security

FPS WEST CCG (70RFPW)

01/21/20260005

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

11/25/2025

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Solicitation # 70RFPW26QWA000004

Federal Protective Service

CS: Thomas Westlake, Thomas.westlake@fps.dhs.gov

CO: Lynn Miller, Lynn.E.Miller@fps.dhs.gov

Installation of Video Surveillance System (VSS)

I. The purpose of this amendment is to provide revised:

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Lynn Ellen Miller

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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A. Statement of Work (SOW), B. Responses to timely questions received.

Questions and answers are provided in a separate document Q A VSS WA7878 USCIS 01212026.

II. As a result of this amendment, the following changes have hereby been made;

1. Section B.2, sub-section B.2.1 added “Renewal or ongoing licensing costs should not be included in the contractor’s quotation.” Please replace

SOW provided with original solicitation documents with the revised SOW provided with AMD0005 and marked AMD0005.

2. Section B.2, sub-section B.2.9.1 added “C.1.2 for cabling requirements.” Please replace SOW provided with original solicitation documents with the revised SOW provided with AMD0005 and marked AMD0005.

3. Section B.2, sub-section B.2.9.2 added “C.1.2 for cabling requirements.” Please replace SOW provided with original solicitation documents with the revised SOW provided with AMD0005 and marked AMD0005.

4. Section B.2, sub-section B.2.9.3 added “C.1.2 for cabling requirements.” Please replace SOW provided with original solicitation documents with the revised SOW provided with AMD0005 and marked AMD0005.

5. Section B.2, sub-section B.2.9.4 added “C.1.2 for cabling requirements” Please replace SOW provided with original solicitation documents with the revised SOW provided with AMD0005 and marked AMD0005.

6. Section B.2, sub-section B.2.9.5 added “C.1.2 for cabling requirements” Please replace SOW provided with original solicitation documents with the revised SOW provided with AMD0005 and marked AMD0005.

7. Section B.2, sub-section B.2.9.6 added “C.1.2 for cabling requirements” Please replace SOW provided with original solicitation documents with the revised SOW provided with AMD0005 and

Continued ...

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Sponsored by GSA

FAR (48 CFR) 53.110

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marked AMD0005.

8. Section B.2, sub-section B.2.9.7 added “C.1.2 for cabling requirements” Please replace SOW provided with original solicitation documents with the revised SOW provided with AMD0005 and marked AMD0005.

9. Section B.2, sub-section B.2.9.8 added “C.1.2 for cabling requirements” Please replace SOW provided with original solicitation documents with the revised SOW provided with AMD0005 and marked AMD0005.

10. Section B.2, sub-section B.2.9.9 added

“C.1.2 for cabling requirements” Please replace SOW provided with original solicitation documents with the revised SOW provided with AMD0005 and marked AMD0005.

11. Section B.2, sub-section B.2.9.10 added

“C.1.2 for cabling requirements” Please replace SOW provided with original solicitation documents with the revised SOW provided with AMD0005 and marked AMD0005.

12. Section B.2, sub-section B.2.9.11 added

“C.1.2 for cabling requirements” Please replace SOW provided with original solicitation documents with the revised SOW provided with AMD0005 and marked AMD0005.

13. Section B.2, sub-section B.2.9.12 added

“C.1.2 for cabling requirements” Please replace SOW provided with original solicitation documents with the revised SOW provided with AMD0005 and marked AMD0005.

14. Section B.2, sub-section B.2.9.13, added paragraph “The Contractor shall return all cameras identified for replacement in the above section (B.2.9) of this SOW to the FPS COR/TPOC.

Please replace SOW provided with original solicitation documents with the revised SOW provided with AMD0005 and marked AMD0005.

15. Section C.1, sub-section C.1.2 revised from, “The Contractor shall be responsible for the removal, inventory, packaging for storage and return of all removed equipment to the FPS Continued ...

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Contracting Officer Representative/Technical

Point of Contact (COR/TPOC). All currently installed wire, cable, and fiber, which are not designated for reuse, shall be completely removed by the Contractor, and properly disposed of." to the following “All cabling for all new and identified replacement cameras must be tested and certified to ANSI/TIA/EIA 568-B standards using a

Fluke DTX 1800 or equivalent, with printed results submitted for approval to the FPS Project

Manager. If the Project Manager determines the cabling is unusable the Contractor must obtain written approval from the FPS Project Manager prior to replacement and submitting a change order. All non-reused wire, cable, and fiber must be removed and disposed of according to regulations. The Contractor is responsible for determining and installing the appropriate type of cable and or POE extenders that is necessary to power and run the new contractor provided cameras according to the manufacture’s specifications. Please replace SOW provided with original solicitation documents with the revised

SOW provided with AMD0005 and marked AMD0005.

16. Section C.1, sub-section C.1.3 added “to minimize downtime.” Please replace SOW provided with original solicitation documents with the revised SOW provided with AMD0005 and marked

AMD0005.

17. Section C.1, sub-section C.1.7 added

“written.” Please replace SOW provided with original solicitation documents with the revised SOW provided with AMD0005 and marked AMD0005.

18. Section C.2, sub-section C.2.12 added paragraph “The Video Surveillance System (VSS) operates as a standalone network and is not connected to any Government’s enterprise IT network. The Contractor is solely responsible for programming IP addresses, configuring the VSS network, and validating connectivity among all system components. All network configuration, IP address assignment, and connectivity testing are to be performed by the Contractor.” Please replace SOW provided with original solicitation documents with the revised SOW provided with AMD0005 and marked AMD0005.

Continued ...

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19. Section C.3, sub-section C.3.1 revised from, “The contractor is responsible for procuring, installing, and configuring a new NVR that aligns with the specifications outlined in section D.1.

This NVR shall be installed in a new network server rack in the server room at 12500 Tukwila International Blvd. All new equipment shall be fully compatible with the existing American Dynamics Victor Unified Client. Should the integration of the new and existing systems necessitate additional software licenses, Software Support Agreements, software or firmware upgrades, or hardware components, the Contractor shall identify and include all related costs and technical details in their quote submission.” to the following “The contractor is responsible for procuring, installing, and configuring a new NVR that aligns with the specifications outlined in section D.1. This NVR shall be installed within the agency rack located in the server room at 12500 Tukwila International Blvd. The contractor shall coordinate with the agency and FPS Project Management to remove one of the existing UPS batteries and reorganize the rack equipment as required to ensure sufficient space for the installation of the new contractor provided equipment. All new equipment shall be fully compatible with the existing American Dynamics Victor Unified Client. If the integration of the new and existing systems necessitates additional software licenses, Software Support Agreements, software or firmware upgrades, or hardware components, the Contractor shall identify and include all related costs and technical details in their quote submission. Pricing shall only include initial license terms; renewal or ongoing licensing cost shall not be included in the contractor’s quotation.” Please replace SOW provided with original solicitation documents with the revised SOW provided with AMD0005 and marked AMD0005.

20. Section D.2., sub-section D.2.2 added

“(Outdoor Q6075-E PTZ or equal)” Please replace SOW provided with original solicitation documents with the revised SOW provided with AMD0005 and marked AMD0005.

21. Section D.2, sub-section D.2.2. added bullet Continued ...

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“j) PTZ Compatibility Requirement - The Outdoor

360° Panoramic Camera with 4 x 5 MP sensors must be designed for seamless integration and operation with an outdoor-ready PTZ camera with

HDTV 1080p resolution and 40x optical zoom (such as Axis Communication Q6075-E PTZ or equal). SEE

D.2.3 for specification.” Please replace SOW provided with original solicitation documents with the revised SOW provided with AMD0005 and marked AMD0005.

22. Section D.6, sub-section D.6.1 added bullet “g) Rated.” Please replace SOW provided with original solicitation documents with the revised SOW provided with AMD0005 and marked AMD0005.

23. Section F.2, sub-section F.2.3.c) added

“Pricing shall only include initial license terms; renewal or ongoing licensing costs should not be included in the contractor’s quotation.”

Please replace SOW provided with original solicitation documents with the revised SOW provided with AMD0005 and marked AMD0005.

24. Section F.2, sub-section F.2.4.b) added

“Pricing shall only include initial license terms; renewal or ongoing licensing costs should not be included in the contractor’s quotation.”

Please replace SOW provided with original solicitation documents with the revised SOW provided with AMD0005 and marked AMD0005.

25. Section G.6, sub-section G.6.4 is revised from “Regular working hours shall be from 8:00 a.m. – 4:30 p.m. unless otherwise noted and approved. Planned work outside of normal working hours shall be noted in the required project plan and work schedule.” to the following “Regular working hours for common areas are Monday through

Friday, 8:00 a.m. to 4:00 p.m. Areas requiring escort (e.g., back of house, server room, MDF, IDF, IDS rooms) will be accessible Monday through

Friday, 7:00 a.m. to 3:00 p.m. Any planned work outside of these hours must be requested via email at least 48 hours in advance and approved in writing by the FPS Project Manager on a case-by-case basis. Please replace SOW provided with original solicitation documents with the revised SOW provided with AMD0005 and marked AMD0005.

Continued ...

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26. Remove the original Attachment E, Quotation

Checklist for Offerors in its entirety and replace it with the revised, attached Revised

AMD0005 Attachment E, Quotation Checklist for

Offerors.

27. Remove the original Instructions to Offerors in its entirety and replace it with the revised, attached Revised AMD0005 Instructions to Offerors.

28. There are no others changes as a result of this amendment; all other dates, terms and conditions shall remain the same.

Attachments:

Revised SOW

Revised Attachment E, Quotation Checklist for Offerors

Revised Instructions to Offerors.

No further questions will be answered

***OFFERORS ARE ENCOURAGED TO REVIEW THE REQUEST

FOR QUOTES (RFQ) PACKAGE IN ITS ENTIRETY. ANY

SUBMISSION WHICH DOES NOT MEET THE REQUIREMENTS

OF THIS RFQ WILL BE REMOVED FROM AWARD

CONSIDERATION.****

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

FOR OFFICIAL USE ONLY (FOUO)

For Official Use Only (FOUO)

Federal Protective Service U.S. Department of Homeland Security

STATEMENT OF WORK

for

Camera & Storage Addition to Existing Video Surveillance System (VSS)

January 20, 2026, AMD0005

WA7878 USCIS Camera & Server Addition

US Citizenship & Immigration Services (CIS) 12500 Tukwila International Blvd Tukwila, WA, 98168-2506

AMD0005

STATEMENT OF WORK

TABLE OF CONTENTS

A. BACKGROUND

B. PURPOSE

B.1 DESCRIPTION OF EXISTING SYSTEM

B.2 ADDITION OF A NEW NETWORK VIDEO RECORDER AND IP CAMERAS

B.3 CONTRACTOR FURNISHED EQUIPMENT

C. SCOPE

C.1 GENERAL

C.2 INSTALLATION REQUIREMENTS

C.3 NETWORK VIDEO RECORDER REQUIREMENTS (NVR) AND MS WINDOWS CONFIGURATION

C.4 NETWORKING EQUIPMENT

C.5 UNINTERRUPTED POWER SUPPLY (UPS) REQUIREMENTS

C.6 OPERATING SYSTEMS UPDATES, SERVICE PACKS, AND FIRMWARE

D. SYSTEM/EQUIPMENT SALIENT CHARACTERISTICS & REQUIREMENTS

D.1 NETWORK VIDEO RECORDER

D.2 DESCRIPTION OF CAMERAS AND SPECIFICATIONS FOR MINIMUM REQUIREMENTS

D.3 NETWORK SWITCH REQUIREMENTS

D.4 UNINTERRUPTED POWER SUPPLY (UPS)

D.5 RACK FOR SWITCH AND UPS

D. 6 CAMERA POLE

E. ADDITIONAL PROJECT REQUIREMENTS

E.1 DESIGN STANDARDS

E.2 MATERIALS AND EQUIPMENT

E.3 ELECTRICAL AND CABLING REQUIREMENTS

E.4 FINAL INSPECTION AND ACCEPTANCE

E.5 CLEANLINESS, PROTECTION, AND PATCHING

E.6 WARRANTY AND MAINTENANCE

E.7 SAFETY AND HEALTH

E.8 QUALITY CONTROL PLAN

E.9 TRAINING

E.10 CONFIGURATION MANAGEMENT

E.11 COMPONENT/DEVICE CONFIGURATIONS

E.12 NETWORK SETTINGS

E.13 AUDIT AND ACCOUNTABILITY

E.14 IDENTIFICATION AND AUTHENTICATION/ACCESS CONTROL

E.15 DATA PROTECTION

E.16 USER ACCOUNTS

E.17 INCIDENT MANAGEMENT AND DISASTER RECOVERY

E.18 SOFTWARE MAINTENANCE

E.19 ENTERPRISE ARCHITECTURE

F. DELIVERABLES

F.1 GENERAL

F.2 REQUEST FOR QUOTATION (RFQ)

F.3 PRE-INSTALLATION DELIVERABLES

F.4 POST-INSTALLATION DELIVERABLES

G. PROJECT ADMINISTRATION

G.1 WORK AUTHORIZATION

G.2 PERIOD OF PERFORMANCE

G.3 PLACE(S) OF PERFORMANCE

G.4 CONTACTS

G.5 SPECIAL SCHEDULING REQUIREMENTS

G.6 CONTRACTOR ACCESS AND USE OF PREMISES

G.7 SECURITY REQUIREMENTS

G.8 CONTRACTOR SUITABILITY REQUIREMENTS

G.9 CONTRACTOR EMPLOYEE ACCESS REQUIREMENTS

G.10 GOVERNMENT ACCEPTANCE PERIOD

H. APPLICABLE STANDARDS

H.1 GENERAL

H.2 ACCESSIBILITY REQUIREMENTS (SECTION 508)

SECTION 508 REQUIREMENTS (INCLUDE IN THE SOW, PWS, OR SOO)

H.2.2 SECTION 508 REQUIREMENTS FOR TECHNOLOGY PRODUCTS

H.2.3 SECTION 508 REQUIREMENTS FOR TECHNOLOGY PRODUCTS

H.2.4 SECTION 508 REQUIREMENTS FOR TECHNOLOGY PRODUCTS

H.2.5 SECTION 508 REQUIREMENTS FOR TECHNOLOGY PRODUCTS

SECTION 508 APPLICABILITY TO INFORMATION AND COMMUNICATIONS TECHNOLOGY (ICT): CAMERAS

H.2.6 SECTION 508 DELIVERABLES

H.3 HISTORIC PRESERVATION REQUIREMENTS

I ACCOUNTABLE PROPERTY

I.1 DEFINITIONS

I.2 DELIVERABLES

I.3 PROPERTY ACCOUNTABILITY

I.4 PHYSICAL INVENTORY

I.5 PROPERTY DISPOSAL

I.6 LOST, STOLEN, DAMAGED OR DESTROYED (LDD) PROPERTY

J. INFORMATION TECHNOLOGY SECURITY

J.1 SECURITY CERTIFICATION/ACCREDITATION (IF APPLICABLE)

J.2 SECURITY REVIEW AND REPORTING

J.4 NOTIFICATION & CREDIT MONITORING REQUIREMENTS FOR PERSONALLY IDENTIFIABLE INFORMATION INCIDENTS (JULY

2023) HSAR 3052.204-73

J.5 CONTRACTOR EMPLOYEE ACCESS SEE CLAUSE 3052.204.71

J.6 PHOTOS AND MAPS WITH PROPOSED CAMERA LOCATIONS

For Official Use Only (FOUO) 3

A. BACKGROUND

A.1 The Federal Protective Service (FPS) is the federal law enforcement agency responsible for the protection and security of federal facilities, employees, and visitors. FPS actively works to reduce security vulnerabilities of federal facilities from criminal, terrorist, accidental, and natural disaster threats to ensure properties remain safe, secure, and available to the American public and employees of the Federal Government.

A.2 The following Statement of Work (SOW) and guidelines have been developed by the Department of Homeland Security (DHS), Federal Protective Service (FPS) to mitigate threats and vulnerabilities pertaining to federal buildings and Government leased spaces. The SOW and regulations were developed with the notion that the security posture of each federally owned building or Government leased space is unique.

B. PURPOSE

B.1 Description of Existing System

The Video Surveillance System (VSS) consists of 30 total Axis Communication cameras, as listed below.

Camera List:

1) 3rd Floor IT Room

2) 3rd Floor Lan/ Security

3) 3rd Floor SE Entry

4) 3rd Floor SW Entry

5) ASC-01

6) ASC-02

7) Building Front Entry Door 180-1

8) Cashier T166

9) Ceremony Room

10) East/Entry Door 114

11) Entry Northwest

12) Entry Southwest

13) Exterior North Circle (PTZ19)

14) Exterior Roof NE

15) Exterior Roof SE

16) Exterior South Gate

17) Fingerprint

18) Fingerprint wash T145

19) Fingerprint Area T165

20) Interior Front Entrance103

21) Loading Dock

DRAFT For Official Use Only (FOUO) 4

22) Loading Dock P3

23) Parking South

24) Security Screening Entrance T174

25) South Exit/ Entry Door

26) Stair 108

27) Triage 103

28) Visitor Waiting T201

29) Visitor Waiting T291

30) Waiting T165B

The cameras are connected to a workstation with three DELL monitors located in Security Control Room and cameras are monitored by a PSO during business hours. The VSS is also equipped with an American Dynamics Video Edge Network Video Recorder (NVR) with Victor Unified Video Management System (VMS). The NVR records at 15 frames per second, and stores video for approximately 60 days. The NVR is in the server room.

The VSS is connected to an APC Smart-UPS X and UXABP48 batteries for emergency backup power. The VSS is maintained and repaired by Convergint, and it is periodically tested. There is a maintenance program in place and if any critical components become inoperable, they are replaced or repaired within 72 Hours. There are no additional UPS requirements needed for the existing and new contractor provided server.

B.2 Addition of a new Network Video Recorder and IP Cameras

B.2.1 The Contractor shall purchase, install, and configure a new Network Video Recorder solution that meets the salient characteristics outlined in Section D.1. This NVR shall be installed in the U.S. Citizenship and Immigration Services (USCIS) server room and interconnected with the existing agency system infrastructure. All equipment provided by the Contractor must be fully compatible with the current agency American Dynamics Video Edge NVR and the Victor Unified Video Management System (VMS).

The Contractor-furnished NVR shall be used to support additional video storage capacity for nine newly installed IP cameras and the replacement of three existing units, for a total of twelve IP cameras. Of these, seven cameras shall be multisensor camera with pan-tilt-zoom (PTZ) capabilities and five shall be fixed-position cameras.

Should the integration of the new and existing systems necessitate additional software licenses, Software Support Agreements, software or firmware upgrades, or hardware components, the Contractor shall identify and include all related costs and technical details in their quote submission. Renewal or ongoing licensing costs should not be included in the contractor’s quotation.

The existing system retains video footage for up to 60 days at a recording rate of 15 frames per second (fps) and maximum resolution. The Contractor shall assess and provide the necessary additional storage capacity to support a minimum of 40 days of footage retention for all newly installed cameras. Each camera must record at 15 fps, utilizing maximum resolution and

DRAFT For Official Use Only (FOUO) 5 minimum compression settings. Storage calculations must be based on per-device requirements (i.e., individual camera storage, not aggregate system capacity). As part of the quotation, the Contractor shall submit detailed storage estimates and documentation demonstrating compliance with these specifications.

B.2.2 The contractor shall install the new contractor-provided NVR within the agency rack located in the server room. The contractor shall coordinate with the agency and FPS Project Management to remove one of the existing UPS batteries and reorganize the rack equipment as required to ensure sufficient space for the installation of the new contractor-provided equipment.

B.2.3 Additionally, a Power over Ethernet (PoE) network switch and UPS will be added. The Contractor to determine the appropriate size switch needed. The PoE budget for the cameras and PoE powered devices connected to the switch shall not exceed 70% of the PoE budget of the switch. Contractor shall provide load calculations with their quotation showing this.

B.2.4 The contractor shall purchase and install a total of 13 new IP cameras as specified below:

1. P1 vehicle entry - fixed, pole-mounted

2. P1 vehicle exit - fixed

3. P3 vehicle entry - multisensor camera with PTZ

4. P3 vehicle exit - fixed

5. Northeast corridor man door - fixed

6. Southeast corridor man door - fixed

7. North end roof top parking PTZ – PTZ

8. North end roof top parking - fixed

9. Main entry right - multisensor camera with PTZ

10. Main entry left – multisensor camera with PTZ

11. South end - multisensor camera with PTZ, pole-mounted

12. East entry/Sally Port - multisensor with PTZ

13. East parking lot - multisensor camera with PTZ, pole-mounted

The contractor shall also purchase and provide pole, camera mounts, camera licenses, and any other necessary appurtenances for a fully functional IP Video Surveillance System (VSS). The contractor is required to collaborate with the FPS Project Manager for final camera placement prior to mounting to ensure the correct view is obtained. Refer to section J.6 for photos of all equipment and camera locations.

B.2.5 The contractor is responsible for determining if a lift is needed for certain camera locations. If needed, it shall be included as a separate line item in their proposal. The contractor shall notify the FPS PM 24 hours in advance of the lift's arrival. The government is not responsible for the lift while on-site. The contractor is responsible for scheduling, delivery, and removal of the lift.

If a lift is later determined to be needed but was not included in the proposal, it will be at the contractor's expense. The contractor shall follow OSHA guidelines and provide their own safety equipment. There is no place to store a lift overnight.

DRAFT For Official Use Only (FOUO) 6

B.2.6 For the Government to maintain the full-Service Maintenance Agreement (SMA) for the VMS, servicing contractor must be currently certified in the American Dynamics Victor Unified VMS and Axis Communication cameras. Any Contractor personnel working on the server shall be at a minimum VideoEdge and Victor Unified Level 2 certified. The contractor shall provide and submit with their quote their current certification that they are trained in.

B.2.7 There is an existing UPS for the current server, and the new contractor-provided external storage does not require a UPS for backup power. However, the new contractor provided PoE switch, and all cameras connected to it will require an UPS that provides a minimum of four hours back-up power. The Contractor shall include load calculations for the new UPS and connection drawings showing what is powered by the newly installed UPS

B.2.8 All equipment that is proposed by the contractor shall be in compliance with Section 889 of the 2019 John S. McCain NDAA.

B.2.9 Cameras to be installed are as follows:

1. A new exterior IP fixed camera will be installed to monitor the P1 vehicle entrance roll-up door.

The new camera shall be mounted on a new contractor provided 10-foot pole, which will replace the existing pole currently supporting other devices (e.g., card reader). The contractor is responsible for removing the existing pole, installing the new pole, new camera and mount, and ensuring all devices originally mounted on the old pole are properly reinstalled on the new one and are fully functional. The contractor along with the FPS PM shall perform a functionality test on the reader to ensure its fully functional and operating to manufactures specifications. The contractor’s quotation shall include the proposed pole type and detailed mounting solutions for the pole, camera, and all transferred devices. (See section F.2.9 of this SOW). The Contractor shall verify camera placement and view with the FPS PM prior to installation. Refer to Section D.2 for camera specifications, C.1.2 for cabling requirements, and Section J.6 for the designated camera location.

2. A new IP fixed camera shall be installed (interior) to view the P1 vehicle exit roll-up door. The contractor shall verify camera placement and view with the FPS PM prior to installation. Refer to Section D.2 for camera specifications, C.1.2 for cabling requirements, and Section J.6 for the proposed camera location.

3. A new IP fixed camera shall be installed (interior) to view the P3 vehicle exit roll-up door. The contractor shall verify camera placement and view with the FPS PM prior to installation. Refer to Section D.2 for camera specifications, C.1.2 for cabling requirements, and Section J.6 for the proposed camera location.

4. A new IP multisensor camera with PTZ shall be installed on the exterior of the P3 vehicle entry to capture views of a) the drive up to the entrance, b) the man door, c) the loading dock area, and d) an overview of the parking area. The contractor shall verify camera placement and view with the FPS PM prior to installation. Refer to Section D.2 for camera specifications, C.1.2 for cabling requirements, and Section J.6 for the proposed camera location.

DRAFT For Official Use Only (FOUO) 7

5. A new IP fixed camera shall be installed (interior) to view the northeast parking lot’s emergency exit door corridor. The contractor shall verify camera placement and view with the FPS PM prior to installation. Refer to Section D.2 for camera specifications, C.1.2 for cabling requirements, and Section J.6 for the proposed camera location.

6. A new IP fixed camera shall be installed (interior) to view the southeast parking lot’s emergency exit door corridor. The contractor shall verify camera placement and view with the FPS PM prior to installation. Refer to Section D.2 for camera specifications, C.1.2 for cabling requirements, and Section J.6 for the proposed camera location.

7. A new exterior IP PTZ camera and an IP fixed camera shall be installed at the north end rooftop, replacing the existing PTZ unit. The installation is intended to provide coverage of the parking lot and deliver a full 360-degree view of the parking area. The contractor shall remove the existing mount and furnish a new mount designed to accommodate both the PTZ and fixed cameras. The contractor shall use the existing mounting holes for the mount, which may require a custom mount.

The contractor’s quotation must include the proposed mount along with all detailed mounting solutions required for proper installation. Refer to Section D.2 for camera specifications, C.1.2 for cabling requirements, and Section J.6 for the designated camera location.

8. A new IP multisensor with PTZ camera shall replace the existing main entry right PTZ. The contractor shall provide a proposed mounting solution with their quotation. Refer to Section D.2 for camera specifications, C.1.2 for cabling requirements, and Section J.6 for the proposed camera location.

9. A new IP multisensor with PTZ camera shall replace the existing main entry left PTZ. The contractor shall verify camera placement and view with the FPS PM prior to installation. Refer to Section D.2 for camera specifications, C.1.2 for cabling requirements, and Section J.6 for the proposed camera location.

10. A new IP multisensor camera with PTZ shall be installed on the south end of the building. The contractor shall verify camera placement and view with the FPS PM prior to installation. Refer to Section D.2 for camera specifications, C.1.2 for cabling requirements, and Section J.6 for the proposed camera location.

11. A new IP multisensor camera with PTZ shall be installed on the east end entrance of the building.

The contractor shall verify camera placement and view with the FPS PM prior to installation.

Refer to Section D.2 for camera specifications, C.1.2 for cabling requirements, and Section J.6 for the proposed camera location.

12. A new IP multisensor with PTZ shall replace the existing camera on the light pole on the east end parking lot. The contractor shall verify camera placement and view with the FPS PM prior to installation. Refer to Section D.2 for camera specifications, C.1.2 for cabling requirements, and Section J.6 for the proposed camera location.

13. The Contractor shall return all cameras identified for replacement in the above section (B.2.9) of this SOW to the FPS COR/TPOC.

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B.2.10 Contractor shall purchase and install a PoE network switch. The contractor is responsible for determining the installation location of the switch. The Contractor shall provide load calculations for the switch shall be provided, along with a drawing that identifies which cameras are connected to the switch. See section F.2.6.

B.2.11 The Contractor is responsible for determining the installation location of the PoE network switch and UPS. Both the POE network switch and UPS shall be rack-mounted in a suitably sized rack that can support the total weight of all equipment being installed.

B.2.12 The Contractor is responsible for determining all required cabling necessary for the cameras and switches. Patch panels are not authorized and will run directly to a switch.

B.2.13 All IP cameras shall be powered via PoE switch with at least four (4) hour runtime on UPS.

All camera cabling shall be connected to the switch. See sections D.3 & D.4. requirements

B.3 Contractor Furnished Equipment

BASE ITEMS QUANTITY UNIT

Network Video Recorder (NVR) 1 EA Fixed IP Dome Cameras 6 EA Multisensor camera with PTZ 6 EA

PTZ 1 EA

Additional Camera Licenses (Include in quote if required) Contractor to Determine EA Software Support Agreement (SSA) (Include in quote if required) Contractor to Determine EA Camera Mounting Hardware Contractor to Determine EA 10 Foot Pole (See B.2.9 #1) 1 EA Uninterrupted Power Supply 1 EA PoE Network Switch 1 EA Lockable Vented Rack Enclosure for PoE Network Switch 1 EA POE Extenders Contractor to Determine EA Custom Mount (See B.2.10 #7) Contractor to Determine EA

C. SCOPE

C.1 General

C.1.1 As part of the pre-bid process, FPS may have a one-time only site visit, and all interested Contractors are invited to attend. The purpose of the site visit is for Contractors to survey the site and review the requirements of this SOW. A site visit will be scheduled by the Contracting Officer (CO). All questions relevant to this SOW shall be submitted in writing to the CS.

The Contractor shall not make or assume any changes to this SOW without written approval from the FPS CO.

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C.1.2 All cabling for all new and identified replacement cameras must be tested and certified to ANSI/TIA/EIA 568-B standards using a Fluke DTX 1800 or equivalent, with printed results submitted for a determination of reusability to the FPS Project Manager. If the FPS Project Manager determines the cabling is unusable the Contractor must obtain written approval from the FPS Project Manager prior to replacement and submitting a change order. All non-reused wire, cable, and fiber must be removed and disposed of according to regulations. The Contractor is responsible for determining and installing the appropriate type of cable and or POE extenders that is necessary to power and run the new contractor provided cameras according to the manufacture’s specifications.

C.1.3 The existing video system shall remain fully functional and operational to the greatest extent possible to minimize the down time during the installation of the additional new Network Video Recorder and cameras. The Contractor shall submit a system integration plan in accordance with Section F Deliverables. The FPS COR/TPOC shall review and approve the cutover plan in writing.

C.1.4 The Contractor shall provide, install, and configure the system as described and/or shown herein.

The new system shall include all equipment, cabling, connectors, adapters, terminators, and appurtenances to interconnect all equipment installed in accordance with the requirements of this

SOW.

C.1.5 The Contractor shall follow all applicable codes in Section H while carrying out the work outlined in this SOW.

C.1.6 The Contractor shall furnish all tools and equipment necessary to complete all work outlined in this SOW. The Contractor is NOT authorized to use Government-owned property, tools or equipment to complete work in accordance with this SOW, unless otherwise specified.

C.1.7 In the event any operational system or utility (e.g., fire, IDS, HVAC) is required to be disabled or turned off, a forty-eight (48) hour written notice shall be required and approved by the GSA Building Manager, FPS Inspector, and/or FPS COR/TPOC prior to deactivation.

a) The Contractor, prior to departing for the day, shall ensure all system(s) previously disabled or turned off are functioning properly. A basic functional test shall be required to determine proper functionality of the system(s) and should be reported to the FPS COR/TPOC.

b) In the event a system is non-functional once enabled or turned on, it shall be the responsibility of the Contractor, at no additional cost to the Government, to restore the system(s) prior to departure from the site.

c) If the Contractor fails to restore all system(s) before departing, they shall be liable for all costs incurred by the Government to restore system(s) functionality.

C.1.8 All personnel engaged in installation activities pursuant to this SOW shall be licensed by the state, local authority, and/or the city local authority in the required trades or professions that require

DRAFT For Official Use Only (FOUO) 10 licensing by such jurisdictions. The type and level of license shall be consistent with requirements of the jurisdictions and work to be performed by this SOW.

C.1.9 The contractor shall provide and submit with their quotation documentation from the manufacturer that they are trained, certified, and authorized to install, integrate, test, and commission the system.

C.1.10 It shall be the sole responsibility of the contractor to employ personnel licensed and qualified to carry out all tasks outlined in this SOW. At no time during the installation shall the contractor require Government personnel to complete tasks required to be completed by the contractor as covered by this SOW.

C.1.11 The Contractor shall be solely responsible for ensuring their employees and subcontractors abide by all requirements of the contract. At all times while work is being performed in accordance with this contract, the Contractor shall have a supervisory representative available to answer questions, resolve issues, supervise company employee(s), and subcontractor(s).

C.1.12 The Contractor shall provide a daily access schedule to coordinate installation activities. The schedule shall be submitted with their quote documentation.

C.1.13 The Contractor shall maintain a separate set of drawings, schematics, and wiring diagrams of the VSS to be used for creating as-built drawings. This set shall be accurately kept up to date by the Contractor, noting all changes and additions to the VSS and shall be available for the final inspection walkthrough.

C.1.14 The Contractor may be required to attend installation construction meetings.

C.2 Installation Requirements

C.2.1 Installers shall be trained, certified, and authorized by the current NVR Manufacturer to install, integrate, test, and commission the system. The newly installed cameras and switch(es) shall be programmed to the existing NVR. The contractor shall provide and submit with their quotation documentation from the manufacture that they are trained, certified, and authorized by the Manufacturer to install, integrate, test, and commission the system. See section F.2.8. Any Contractor personnel working on the server shall have at a minimum, VideoEdge and Victor Unified Level 2 certification. The contractor shall provide current certifications with their quotation.

C.2.2 Post Award Deliverable: FPS PM will verify prior to logging into existing NVR server that Contractor personnel working on the server are currently VideoEdge and Victor Unified Level 2 certified. Log-in information shall not be provided to personnel, not VideoEdge and Victor Unified Level 2 certified.

C.2.3 The Contractor, shall install all system components and appurtenances in accordance with manufacturer’s instructions following all applicable local, state and federal codes and policies. All appurtenances, such as, but not limited to connectors, terminators, and mounting hardware shall

DRAFT For Official Use Only (FOUO) 11 be supplied by the Contractor, as well as all adjustments, alignments, programming, and configuration required for a complete and operational VSS operating system

C.2.4 The Contractor shall be responsible for all equipment/device(s) requiring licensing and shall purchase/install license(s) as required by the manufacturer. All licensing fees shall be nonrecurring.

C.2.5 The Contractor shall be responsible to provide the necessary equipment and tools to access all equipment which is not accessible by ladder. The contractor is accountable for all tools and equipment used during installation; potentially dangerous items must always remain under the physical control of the installer. All tools and equipment to include electronic equipment and computers are subject to inspection by FPS.

C.2.6 All measurements and equipment locations are approximate and shall be verified by the Contractor for accuracy and installation feasibility. The Government shall not be held responsible for any error or variation in any measurements or other data listed, nor shall the Contractor, because of an error or variation in any measurement listed, be relieved of the responsibility to carry out the requirements in accordance with the true intent and meaning of the specifications without additional cost to the Government.

C.2.7 All ceiling tiles removed to accommodate installation shall be returned at the end of the workday.

Any ceiling tiles damaged from the contractor shall be replaced with like type.

C.2.8 The Contractor shall remove and haul debris off the site property daily and disposed of in accordance with all federal, state, local laws, and regulations. Debris created from this project shall NOT be placed and/or disposed of in Government dumpsters on Government property.

C.2.9 The Contractor shall install and configure cameras in accordance with manufacturer’s recommendations and industry best practices for optimal live view and recording.

C.2.10 The Contractor shall verify all camera installation locations and views with the FPS COR/TPOC prior to installation.

C.2.11 The Contractor, when removing the existing cameras, cabling, and appurtenances in accordance with this SOW, shall ensure all openings or penetrations are sealed and/or patched accordingly to protect against weather exposure. All openings or penetrations that are designated for reuse shall be sealed and/or patched accordingly to protect against weather exposure at the completion of installation. All penetrations that become exposed to weather during installation shall be protected from exposure throughout the installation period.

C.2.12 The Video Surveillance System (VSS) operates as a standalone network and is not connected to any Government’s enterprise IT network. The Contractor is solely responsible for programming IP addresses, configuring the VSS network, and validating connectivity among all system components. All network configuration, IP address assignment, and connectivity testing are to be performed by the Contractor.

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C.3 Network Video Recorder Requirements (NVR) and MS Windows Configuration

C.3.1 The contractor is responsible for procuring, installing, and configuring a new NVR that aligns with the specifications outlined in section D.1. This NVR shall be installed within the agency rack located in the server room at 12500 Tukwila International Blvd. The contractor shall coordinate with the agency and FPS Project Management to remove one of the existing UPS batteries and reorganize the rack equipment as required to ensure sufficient space for the installation of the new contractor-provided equipment. All new equipment shall be fully compatible with the existing American Dynamics Victor Unified Client. If the integration of the new and existing systems necessitates additional software licenses, Software Support Agreements, software or firmware upgrades, or hardware components, the Contractor shall identify and include all related costs and technical details in their quote submission. Pricing shall only include initial license terms; renewal or ongoing licensing cost shall not be included in the contractor’s quotation.

C.3.2 The Contractor shall calculate the storage capacity required to retain a minimum of 40 days of recorded video footage for new cameras being installed. Each camera must record at 15 fps, utilizing maximum resolution and minimum compression settings. Storage calculations must be based on per-device requirements (i.e., individual camera storage, not aggregate system capacity). As part of the quotation, the Contractor shall submit detailed storage estimates and documentation demonstrating compliance with these specifications.

C.3.4 See D.1 for minimum Network Video Recorder specifications and for minimum VMS specifications.

C.3.5 All individual components of the system shall be 100% compatible with and integrateable with any future additions/upgrades to system. Commercially manufactured end products shall remain unaltered and not tailored to fit end use.

C.3.6 In order for the Government to maintain the full-service Maintenance Agreement (SMA) for the VMS this requires the servicing contractor to be certified in the American Dynamics Victor Unified VMS. Any Contractor personnel working on the server shall be at a minimum VideoEdge and Victor Unified Level 2 certified. Certifications shall be provided and submitted with Contractor’s quotation

C.3.7 The Contractor shall ensure all system devices are configured appropriately for time synchronization. All devices shall be configured for time synchronization with the NVMS Server.

C.3.8 The Contractor shall demonstrate to the COR/FPS PM that the completed installation complies with the contract requirements. Using an approved test procedure, all physical and functional requirements of the project shall be demonstrated and shown. The test procedure shall include techniques and requirements for validating all significant system functions. The Contractor shall provide all test equipment and personnel required for final testing.

C.4 Networking Equipment

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C.4.1 As required per this SOW, the contractor shall purchase, install, and configure all equipment, components, and necessary appurtenances for a complete and appropriately configured Ethernet network connecting all devices of the NVMS.

C.4.2 The Contractor shall configure installed switch(es) for Trunk line communication between the switch(es).

C.4.3 All equipment shall be rack mountable, if possible. All equipment that is not rack mountable shall be installed on the wall. An appropriately sized piece of ¾” plywood shall be mounted on the wall, painted with fire retardant paint, and all equipment mounted on the plywood. Final mounting location shall be approved by the FPS PM.

C.4.4 The Contractor shall ensure that all installed switch(es) outside the server room shall be connected to a contractor provided UPS.

C.4.5 All wiring shall be neat and properly labeled at the existing NVR and all switch(es).

Labels shall include camera name and IP address information.

C.5 Uninterrupted Power Supply (UPS) Requirements

C.5.1 There is an existing UPS for the current server, and the new contractor-provided external storage does not require a UPS for backup power, nor does the contractor need to verify if the extra load is acceptable. The contractor does not need to provide an additional UPS for the new contractor provided storage server. The new contractor provided PoE switch, and all cameras connected to it will require a UPS that provides four hours of back-up power. The Contractor shall include load calculations for the new UPS and drawings showing what is powered by the newly installed UPS.

C.6 Operating Systems Updates, Service Packs, and Firmware

C.6.1 Operating systems and software applications shall be capable of being updated/patched after delivery. The Contractor shall ensure that all installed server(s) and client workstation(s) Operating System Software (OS), at the time of installation, are current with all security updates/patches, service packs, revisions, and shall be provided through the warranty period. The External Storage and all other installed software shall be the current version with all applicable updates and installed in accordance with manufacturers’ recommendations.

C.6.2 The Contractor shall provide notification of patches affecting security within the warranty period as identified in the patch management process.

C.6.3 The Contractor shall, for software products procured under this Contract, provide all OEM software updates and patches to correct defects. Software updates and patches shall be either: made available to the government, or installed until End of Support (EoS) is reached, unless formally waived (in writing) by the DHS Contracting Officer.

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a) Pre-Contract Award. The Contractor shall provide details on their patch management and update process. Responsibility for installation and update of patches shall be identified in your Submittal.

b) Post-Contract Award. The Contractor shall provide notification of known vulnerabilities affecting Contractor-supplied or required OS, application, and third-party software within 30 days after public disclosure.

C.6.4 The Contractor shall ensure that all VSS components have the latest manufacturer approved firmware version installed. Firmware version is to be documented on the device inventory.

C.6.5 All equipment shall be National Defense Authorization Act (NDAA) and Trade Agreement Act (TAA) compliant. See Section E.2.6.

D. SYSTEM/EQUIPMENT SALIENT CHARACTERISTICS & REQUIREMENTS

D.1 Network Video Recorder

D1.1 American Dynamics/VideoEdge or Equal) - verify the NVR is compatible with the existing video management system software to ensure full functionality.

a) Camera Type - IP

b) Shall be compatible with existing NVR & VMS

c) All manufactured…