RFP 70RFPW23RW9000002 AM0002 rv2.pdf

(x)

70RFPW23RW9000002

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Auburn WA 98001 Attn: Cedric Bedgood

OPO/FPS/WEST CCG/R9

400 15th Street SW Ofc of Procurement Operations - FPS U.S. Dept. of Homeland Security DHS/FPS/West CCG/Region 9

Auburn WA 98001 400 15th Street SW

70RFPW

Federal Protective Service Acq. Division Office of Procurement Operations U.S. Dept. of Homeland Security

FPS WEST CCG (70RFPW)

05/25/20230002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

04/27/2023

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Requisition No: 192123R09NV21P0251

CS: Cedric Bedgood, cedric.bedgood@fps.dhs.gov; 253-876-6829

CO: Paul Metzger, paul.metzger@fps.dhs.gov; 253-876-6842

ARMED PROTECTIVE SECURITY OFFICER (PSO) SERVICES STATE OF NEVADA

1. The purpose of this amendment is to provide answers to questions received in response to the solicitation. The answers are provided for informational purposes and do not amend or change the terms of the solicitation. If there is a conflict between the solicitation and the information provided in the answers to the questions, the solicitation governs.

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Paul Metzger

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

TEL: EMAIL: (253)876-6842 Paul.Metzger@fps.dhs.gov

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 20

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70RFPW23RW9000002/0002

Attachment 1 of this amendment provides responses to all interested parties.

2. Update and replace Post Exhibit Attachment 13 pages 238 and 239 of 525 of the RFP is included as part of this amendment 0002.

3. Update the period of performance on page 3 of the SF1449 to read 03/01/2024 to 02/28/2029 (add the correct POP)

4. Contract Clauses Update Contracting Officer Representative Ericah P. Riojas to Patrick C.

Schmid. Replacing pages 23 of 525 and 26 of 525 of this RFP is included as part of this amendment 0002.

5. Statement of Work (SOW) Security Clearance Requirements 5.8.4(a) prior to submission of proposal or quote is replaced by “clearance is required at the time performance start.”.

Replacement page 96 of 525 of this RFP is included as part of this amendment 0002.

6. Attachment 10 Seniority List is updated.

Replacing page 476 and 477 of 525 of this RFP is included as part of this amendment 0002.

7. The excel format post exhibit for this requirement is posted as separate files with this amendment 0002.

8. Attachment 1, Exhibit 10 Contractor-Provided Equipment page 207 of 525 is updated radios and associated equipment is removed (18 radios, 18 charger rapid rate desktop, charger rapid rate portable, battery rapid rate, standard carrying case, and base station); page 208 of 525 is removed in its entirety in this amendment 0002.

9. Updated Attachment 6 Price Element Breakdown added five one-year ordering periods. Replacement page 466 of 525 of this RFP is included as part of this amendment. Excel spread sheet is attached via AM002. ****Note spread sheet has calculations formulas-built in.**** Attachment 6A provides instructions on how to fill out Attachment 6.

10. CBAs were updated via AM0001. RFP Page 18 of 525 Geographic Area with the CBAs cover will be Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 20

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70RFPW23RW9000002/0002

updated via AM0002. CBA-2023-176 rev 2 and

CBA-2023-177 rev 0, covers Las Vegas and

Henderson, Nevada; CBA-2023-178 rev 0 covers Reno and Elko, Nevada.

11. There are no other changes as a result of this amendment. All other terms and conditions remain the same.

*****OFFERORS ARE ENCOURAGED TO REVIEW THE RFQ

PACKAGE IN ITS ENTIRETY. ANY SUBMISSION WHICH

DOES NOT MEET THE REQURIEMENTS OF THIS RFQ WILL

BE REMOVED FROM AWARD CONSIDERATION. *****

Period of Performance: 03/01/2024 to 02/28/2029

Change Item 0001 to read as follows(amount shown is the obligated amount):

0001 Minimum Guarantee = $100,000.00

Product/Service Code: S206

Product/Service Description: HOUSEKEEPING- GUARD

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Answers Reference

Post ID

End Time Operating Days

1 24:00:00 7 Days

Total Days per Week Annual Hours

7 8760

2 Yes 70RFPW23RW9000002 AM0001 added current CBA-2023- 176 rev 2, CBA-2023-177 rev 0, and CBA- 2023-178 rev 0 dated 03/29/2023.

Signed February 2, 2023. The updated CBAs included wage rates beyond 10/01/2021.

70RFPW23RW9000002 AM0001

3 As verified in Train Academy Management System (TAMS), all incumbent staff are current with their 5-year physicals. In accordance with SOW

5.2.2.1. Incumbent PSOs shall undergo a

medical and physical examination every five (5) years to continue working on any FPS PSO contract.

SOW Paragraph 5.2.2.1 (page 86)

4 Yes, the current weapon in use is the S&W .40 caliber.

Exhibit 10 Page 201 0f 525 see recommended pistols.

para 6.

5 Historically training is provided in both Las Vegas and Reno.

SOW and PM office

6 Clarification was made with the vendor.

Vendor was inquiring about Personal Identification Verification Card (PIV).

Once a PSO is sponsored by HSPD-12, the Contract Manager will receive the attached Scheduling Tool which contains a link to schedule an appointment to be issued a PIV card with any DHS agency that provides this service. The CM/PSO can type in their zip code and the tool will identify what locations are available up to 100 miles away. For example, as per the screenshot, there are 3 locations near Las Vegas that can be utilized:

7 Requirement for 18 radios and associated equipment is removed from Exhibit 10.4 Communications Equipment Requirement, page 207 of 525. Page 208 of 525 is removed.

Exhibit 10.4 Communications Equipment Requirement, page 207 is updated via AM0002..

8 The current PE has been updated to reflect building NV7678 address to be 4220 South Maryland Parkway, Las Vegas.

Please see update Exhibit 13 Spread sheet.

Questions 1 A review of Attachment 13 (Post Exhibit) reveals several potential mis-calculations in the Total Hours

Column. For example, the first entry reads:

An updated Exhibit 13 Post Exhibit is provided with AM0002. Updated Post Exhibit attached. Errors in hours were corrected.

Attachment 13 (Post Exhibit)

Building Number Address City

NV0304 333 LAS VEGAS BLVD

SOUTH

LAS VEGAS

Start Time

Hours Per Day

0:00 24.00

Relief PSO required during breaks

Total Hours per week

Total Days

NO 168.00 365.00

In what city or cities is Exhibit 9 Government Provided Training Conducted?

In what cities are the government issued credentials issued?

Exhibit 10 Communications Equipment (page 207/525) requires the contractor to provide 18 base stations and only 18 radios. Can FPS confirm the requirement for 18 “base stations” and which locations require the installation of these base stations? (There are only 11 locations that have multiple staff on duty at the same time, and only 3 locations with more than 3 radios in use simultaneously.)

Post Exhibit: NV 7678 at 6999 Sierra Center Parkway is listed as being in Las Vegas; Mapquest shows this address in Reno. Please clarify/confirm the city this address is located in?(NV 8000 at the same address is listed in Reno)

If 24 hours a day are required, 7 days a week, should not the total days be 365 and annual hours be 8,760 and not 6,000?

1(a) It appears that this same error was made on all posts with 7 operating days. Are we to rely on the hours per day times operating days in order to make any corrections necessary to the total days and annual hours?

Or will FPS make corrections and repost the Exhibit?

Collective Bargaining Agreement(s) do not list wage rates beyond 10/1/2021. Are there new agreement(s)?

Paragraph 5.2.2.1 (page 86) requires initial pre-employment physicals with follow- up every 5 years.

Are all incumbent staff considered current on their physicals?

The solicitation requires S&W .40 caliber firearms; is this the current firearm being used?

9 A. Information has been updated to reflect the correct total amount of days.

B. The current PE has been updated to reflect building NV7678 adrdress to be 4220 South Maryland Parkway, Las Vegas.

C. Update Post exhibit reflects service agencies.

D. a. Service will start. When performance period begins.

b. Tenant is to be determine.

Please see update Exhibit 13 Spread sheet.

10 The following historical information is provided for informational purposes and is not a representation of any future requirements. Over the past 3 years, the current contract has amassed total 11,187 TAS/ESS hours. The Post Exhibit provides the current known service requirements, but the government may order up to the maximum quantities specified in the 1449 pricing schedule;

see page 15 of the RFP, section 03 Maximum Quantities.

CPARS and FPDS-NG totals verified hours.

11 No, Currently we do

‐ not require the use of a shotgun on any post.

‐ The handgun our officers carry is a Smith & Wesson M&P 40’s.

SOW exhibit 10 page 204 of 525 para 4 recommended weapons Smith & Wesson M&P 40’s.

12 No. The SOW outlined the requirements for PSOs to be armed with .40 S&W

SOW exhibit 10 page 201 of 525 para 6 recommended weapons.

13 No Sow 6.10 Annual IRS Training

14 The Government can’t answer questions in relation to the incumbent contractor’s performance or staffing.

Staffing

15 No, base stations or radio are supplied or maintained by the current contractor.

Requirement is removed from Exhibit

10.4 Communications Equipment

Requirement, page 207 and 208 of 525.

Per exhibit 10 Contractor-Provided Equipment Each PSO will be equipped with one cellular telephone, charger, and holder.

Exhibit 10.4 Communications Equipment Requirements, page 207 of 525 updated and removed radio equipment and removed page 208 of 525 from RFP via AM0002.

16 A. The post exhibit is updated with the building in question attached to

AM0002.

B. See updated Post Exhibit attached to

AM0002.

Please see updated Post Exhibit. (AM0002)

17 Yes. SOW 6.7, 11.4, and 6.7.2 NWDTP Instructors, at the offeror’s discretion to determine how many NWDTP trainers are necessary.

1. Post Exhibit Will FPS please review and clarify the below Post Exhibit items:

A. All posts whose operating days are “7 days” show “250” in the Total Days column. Shouldn’t the Total Days be 365 (every day of the year)?

B. Building NV7678 lists the address as 6999 Sierra Center Parkway Las Vegas. We could not locate this facility’s address in Google Maps. We see there is the same street address for Building NV8000 in Reno.

C. Could FPS provide an updated Post Exhibit that lists the tenant agencies for each of the facilities?

D. NV7796 building states “Potential hours for new facility” at 2324 W. Charleston Place, Las Vegas:

a. When does FPS anticipate service to start at this location?

b. Is this a new tenant in addition to the other posts or is one of the current tenants moving from a facility already listed on the Post Exhibit (possibly the FBI building which also requires TS clearances)?

Staffing We notice the CBA has had significant year-over-year increases and the seniority list reflects a lot of new hires in 2021 and 2022.

Question: Are there staffing or recruitment issues on the current contract that the incoming contractor should be aware of?

Exhibit 10.4 Communications Equipment Requirements, page 207.

A) For the Base Station quantity listed (18); Base Stations provide service for multiple radios – will FPS please confirm the quantity listed in the Exhibit?

B) For the sites where PSOs use radios, do they also need a cell phone; this Exhibit appears to indicate this – please confirm.

Exhibit 10.6 PTS Equipment (cont.), page 211.

A) There are (3) buildings on the list for PTS devices that are not on the #13 Post Exhibit; will FPS please clarify:

• NV6709

• NV5463

• NV7612

B) The NV7796 (2324 W. Charleston Place, Las Vegas) is not on the list for PTS; will FPS please provide the number of tablets required?

SOW 6.7.2 NWDTP Instructors Is there an NWDTP certified Instructor on the contract?

TAS and ESS For informational purposes, what has been the annual TAS and ESS usage for the past 3 years?

SOW Exhibit 10.2 Firearms, General Questions A) Is a shotgun required at any of the facilities?

B) What handgun make, model, caliber is used by the incumbent officers?

4. SOW Exhibit 10.2 Firearms; checked box for Caliber 40 S&W During the past several years, most law enforcement and large security organizations have been transitioning from the 40 S&W platform as the duty weapon of choice for many practical reasons including ammunition cost and availability. They have determined the 9mm platform provides many practical officer benefits, readily available ammunition, and significant cost savings/avoidance. Also, they have seen a significant improvement in proficiency and commitment to train off duty. Question: Would the government consider allowing the use of the caliber 9mm platform?

Sow 6.10 Annual IRS Training Is this training applicable to any of the locations on this solicitation?

18 Yes, Incumbent PSOs currently standing post are fully qualified to stand post on the incumbent effort; however, if any training expires between now and when the new contract starts performance, there may be circumstances where the PSO is not fully qualified to stand post.

It will be the awardee’s responsibility to ensure PSOs are fully qualified to stand post on the new contract.

Section 6.0 Training page 98 of 525

19 See answer to question 11. Also, the reference in column 3

20 Yes TAMS is fully implemented in the current contract.

Section 7.4.1 Training Academy Management System (TAMS) page 113 of 525

21 Yes PTS is fully implemented on the current contract.

Section 9.5 Post Tracking System page 121 of 525

22 See answer to question 21.” Also, column 3.

Section 9.5 Post Tracking System page 121 of 525

23 Yes, the transition is a maximum of 120 days. In accordance with section 2.1 of the SOW phase-in is a maximum of 120 days, which was selected from the drop down.

Statement of Work / 2.1 Phase In page 76 of 525

24 Yes, See answer to question 20. Also column 3.

Section 7.4.1 Training Academy Management System (TAMS) page 113 of 525

25 See question 11. Also column 3.

26 The number of post hours on the incumbent contract is not relevant to the instant requirement, which is a new and separate requirement. The Post Exhibit provides the current, known service requirements, but the government may order up to the maximum quantities specified in the 1449 pricing schedule;

see page 15 of the RFP, section 03 Maximum Quantities and pages 20-21,

04. Prices, E. Definitions.

Please see attached post exhibit 13 update spread sheet attached to AM0002.

27 See Attachment 10, Seniority List See Attachment 10, Seniority List

28 No. FAR 52.216-4, FAR 52.216-5, and FAR 16.203-4 will not be included in the current requirement. See Price Proposal Instructions on page 466, thru 468 of 525 the solicitation. See Attachments 6 and 6a, Price Element.

Breakdown and Price Element Breakdown Instructions. it is each vendor's responsibility to examine the requirement and include all costs within the hourly bill rates.

FAR 52.222-43 and Attachment 6 and 6a.

29 No. See Clause for type of contract and FAR 52.222-43 for annual wage increase.

30 The current Contract award amount was $43,387,445.36. Please note that this contract value differs from other historic contracts. Hours were lost due to COVID 19 Outbreak.

Contract number is

70RFPW18DW9000002.

70RFPW18DW9000002

31 See response to question 26 above. Please see attached post exhibit 13 update spread sheet attached via AM0002.

32 Information is not available but TAS/ESS data over that last three years is provided in response to question 10, see response to question 10.

CPARS and FPDS-NG totals verified hours.

33 The applicable CBAs do not include wage rates or coverage for supervisory positions. RFP pages 16-17, 04. Prices, B. Contingency Pricing, Note.

SPFPA local 725 (Las Vegas) dated 02/02/2023 and SPFPA Local 725 (Reno & Elko) dated 03/14/2023.

Is the incumbent workforce trained to the standards outlined in Section 6.0?

If the government is unwilling to include FAR 52.216-4 or -5 in the contract, would the Contracting Officer consider separating the direct labor rate from materials and other ODCs and including the materials and other ODCs on a separate cost- reimbursement CLIN?

Can the government confirm the last Contract Award amount and/ or provide the contract number?

Can the Government confirm that this is the same level of effort of the last/current contract?

Are TAMS currently implemented on the incumbent contract?

What is the make and model of the weapon on the current contract?

How do the post hours on this subject RFP compare to the incumbent contract?

Is the contract currently fully staffed?

Considering the economic uncertainty and inflation present in the labor market and material supply chain today there is serious doubt concerning price stability during the extended period of contract performance. The uncertainty is industry-wide and outside the contractor's control. The solicitation pricing instructions require the contractor to include both labor and associated material and other costs into one firm fixed labor rate, which increases the economic risk to the contractor even further. The market variables for labor and materials are too unstable to permit a reasonable division of risk between the Government and the contractor. Under the current economic circumstances, would the Contracting Officer consider including the clause at FAR 52.216-4, Economic Price Adjustment-Labor and Material, or the clause at FAR 52.216-5, Price Redetermination-Prospective, or an agency- prescribed clause as authorized in paragraph (a)(2) of FAR 16.203-4?

What handgun make, model, caliber, platform and brand is used by the incumbent PSOs?

Is TAMS implemented on the current contract? If no, when does the government anticipates the implementation of the TAMS?

Is the Post Tracking System (PTS) implemented on the current contract? If no, when does the government anticipates the implementation of the PTS?

Is the Post Tracking System currently implemented on the incumbent contract?

Please confirm the transition is a maximum of 120 days. The drop-down is still present in the SOW.

Can the Government confirm on average, historically, how much TAS they used annually over the past contract term of five years?

Can the Government confirm if there is a CBA(s) in place for any of the Supervisory positions?

If so can we obtain a copy of it?

34 Spreadsheet will be added via AM0002. Updated via RFP AM0002.

35 Updated Exhibit 13 with column to associate CBA with post incorporated via AM0002.

See updated Exhibit 13 attached to AM0002.

36 An updated seniority listing with applicable CBA is included as part of AM0002. No full or part time information regarding PSO employees is available. In addition, full or part time status is subject to change depending on service demands.

Seniority list attached as part of AM0002.

37 Period of performance is 03/01/2024 – 02/28/2029. See correction to page 3 of RFP in Amendment 0002.

Please refer to Page 3 of the RFP Period of Performance 03/01/2024 thru 02/28/2029.

Updated attachment 6 to include the five individual ordering periods. The resulting contract will not have ‘Option Periods’. However, each year wage adjustments will be conducted.

Please refer to page 22 of 525 09. Deliveries or performance Term of Contract. Also see Pricing Schedule for ordering periods breakdowns. Revision to RFP via AM0002.

39 Whether an incumbent requires new physical or medical examinations is dependent on how long ago their current was issued. In accordance with SOW 5.2.2.1, Incumbent PSOs shall undergo a medical and physical examination every five (5) years to continue working on any FPS PSO contract.

SOW Section 5.2.2

40 The required clearance is required to be obtained prior to beginning of performance on the resulting contract, not at the time of proposal submission.

see Amendment 0002 which updates SOW section 5.8.4(a).

No font smaller than font 11 will be accepted.

42 The government cannot guarantee it will take 21 calendar or business days to process a PSO security adjudication. There exists a myriad of variables that may reduce or increase the process. Two years ago, the process was taking several months to complete due to Personnel Security Division (PSD) consolidating personnel and addressing regional backlogs. Since then, PSD has reduced the backlog and streamlined processes and procedures so 21 days to process a clearance is a reasonable goal, but it should not be misconstrued as a guarantee that the government can complete the process in that timeframe.

See answer to question 20. Also see column 3.

Post Tracking System (PTS) Will be active on the start of the period of performance.

45 The FBI will review the Visitor Access Request (VAR) and conduct a cursory name check on everyone submitted to ensure no derogatory information exists.

but they do not perform a complete/ in-depth investigation.

46 See response to Question 1 above.

47 See response to Question 18 above. Staffing

On Page 2 of the RFP the period of performance is Period of Performance: 03/01/2024 to 02/28/2029 (The Pricing Schedule matches the 03/01/2024 to 02/28/2029 date range) but on page 3 it shows Period of Performance: 10/01/2023 to 09/30/2028 as the period of performance. Can the Government please advise on which POP we should use?

Attachment 06 only has the Base Period and no Option Periods listed. Is the Government only asking for a breakdown of pricing for the Base Period?

Will new medicals be required for all incumbents during transition?

According to section 5.8.4(a) of the solicitation's Security Clearance Requirements, "The Contractor shall possess a facility clearance that is equal to level for work on this contract as specified in Section

5.7.2 prior to submission of proposal or quote." (RFP 96 / 525). Would the Government confirm that proof of a TS FCL should be provided with the submission?

SOW section 5.7.2 page 96 of 525. Updated to time performance start.

We request if we can obtain the Exhibit 13 – Post Exhibit in an Excel spreadsheet?

We request that the CBA associated with the Post be added as a column to the Exhibit 13 – Post Exhibit?

We request that on the seniority list the corresponding CBA be identified as well as if the employee is full time or part time?

The specified font size is 11pt. Would the Government please allow smaller fonts for graphics and in tables as long as the content is legible?

Page 481 of 525 Font size.

The Statement of Work in Section 5.3.5 states: “Once a completed personnel security package has been received, the standard processing time is generally up to twenty‐one (21) calendar days, so long as there are no derogatory issues.” For planning purposes, what is the true average processing time for clearances in the last 12 months? If processing time consistently exceeds 60 days, will the Government consider allowing entry on duty with Quick-Checks?

Section 5.3.5 page 92 of 525.

Is the Training Academy Management System active on the

When does the Government anticipate the new Post Tracking System (PTS) will become active on this contract?

SOW 9.5, Post Tracking System (PTS) Page 121 of 525

Do any of the tenant agencies conduct their own clearance/ suitability determination separate or in addition to FPS?

Exhibit 15 page 244 of 525

The number of days reflected on the post exhibit does not appear to be correct. A 24/7 post is listed as operating 250 days instead of 365 days.

Would the Government provide a corrected Exhibit 13 with updated annual hours?

Please see attached post exhibit 13 update spread sheet attached via AM0002.

Are all of the current PSO's qualified to perform on the new contract?

48 The Government can’t answer questions in relation to the incumbent contractor’s performance or staffing.

Staffing

49 No. There are no Supervisors Post.

However, Supervisors should be qualified to stand post in an emergency but are not designated/assigned to posts in the Post Exhibit. The number of supervisory staff should be addressed in the vendor’s management approach.

See Post Exhibit

50 No, Relief is not necessary of Post NV8210. See revised Post Exhibit

Please see Amendment 0002 attached exhibit 13 updated spread sheet attached.

51 No, rifles or shotguns are required. SOW exhibit 10 page 204 of 525 para 4 recommended weapons Smith & Wesson M&P 40’s.

52 See the revised post exhibit provided with Amendment 0002 which adds the agencies.

Revised post exhibit in Amendment 0002 which includes updated pages 238 and 239 of the solicitation.

53 Exhibit 10 table type of equipment states the PSOs should have one Cellular Telephone, one cellular telephone charger and one cellular telephone holder (1 each per PSO). Current posts do not have radios and will be removed from RFP via AM0002. All post will have PSOs with cellular phone.

Exhibit 10, page 207 of 525, 54 There is a column added to the post exhibit 13 that includes the CBA that corrosponds to each post.

Please see revised Exhibit 13 attached to Amendment 0002. Excel spread sheet attached via AM0002.

55 See Item 39 above. Attachment 1 Exhibit 12 Medical Examination. SOW 5.2.2.1

56 Yes, PSOs can take their assigned weapons to their home.

SOW 4.3.2 attachment 1 page 84 of 525, SOW 14.4.1, 14.4.2 and Smartbook 2.1.3. WEAPONS AND EQUIPMENT and 2.1.4. FIREARM

ACCOUNTABILITY.

57 See answer to question 11. SOW exhibit 10 page 204 of 525 para 4 recommended weapons Smith & Wesson M&P 40’s.

58 See response to Question 1 above. Also see Column 3.

Updated Exhibit 13 Post Exhibit is provided with

AM0002.

59 See Attachment 10, Seniority List.

Specific information pertaining to the exact number of PSOs and supervisors working on the contract is part of the vendor’s staffing approach and considered non-releasable. The Government can’t answer questions in relation to the incumbent contractor’s performance or staffing

60 Column N of the Post Exhibit is titled Screener. If “N/A” is entered, it is not a screening post. If non-X-Ray is entered, that means it is a screening post, but no X-Ray equipment is used. Screening consists of using a hand wand metal detector on personnel and 8 hours of NWDTP training is required to stand this post. If X-Ray is entered, it means that in addition to hand wand techniques, the PSO must be trained on X-Ray detection capabilities for bags and packages. 16 hours of NWDTP training is required to stand this post. Both X-Ray and Non-X- Ray screening posts are required to receive On the Job Training (OJTs) by their company’s NWDTP Instructor every 60 days to maintain their certification.

SOW 6.7.4, 6.7.4.1.1, 6.7.4.1.6, and 6.7.4.1.7, Column N of Post Exhibit Identifies post the require NWDTP training.

Can the Government please confirm if Post 1 for NV8210 has relief?

Please confirm no rifles or shotguns are required on this contract, small arms only?

Will the government list the agencies for each post site?

Will the government please confirm that one cell phone is needed for each PSO, in addition to radios for each post?

Does the current vendor have sufficient personnel in place to properly staff the hours identified on the post exhibit?

Can the Government please confirm none of the posts included in this section are supervisory posts?

What is the current staffing level of the incumbent workforce? Are there any staffing shortages vendors need to be prepared to address if awarded the contract?

Please confirm which posts are subject to NWDTP standards, if any.

Will the government please confirm which Las Vegas and Henderson CBA applies to each post?

Will the medical exams for any PSO incumbents that are not over 3 years old transfer to a new contractor, or will a new contractor be required to treat all employees as "new hires" and provide medical exams to all?

This paragraph implies the PSO work force transports weapons to and from home. Is this the current practice for the PSO to transport weapon in this manner?

What is the make and model of the current firearm used by the incumbent personnel?

Is the Post Exhibit as listed in the Modification 1 the final/corrected post?

Or is there a new document forthcoming as mentioned by the original Post Exhibit in the RFP?

61 There are no supervisory posts on the post exhibit; supervision is at the offeror’s discretion and in accordance with offeror’s unique management approach.

Exhibit 13 Post Exhibit, SOW 12.2.5.1. and pages 485- 488, Management Approach.

62 Please refer RFP, page 47 of 525 FAR 52.222-42 Statement of Equivalent rates for federal Hires (May 2014). Holidays are listed.

FAR 52.222-42 Statement of Equivalent rates for federal Hires (May 2014).

63 See Answer to question 10 above. Also see column 3.

CPARS and FPDS-NG totals verified hours.

64 An on-site Contract manager is not required by the SOW and location of the Contract manager is at the offeror’s discretion. Office space for the Contract Manager will not be provided by the Government and should be factored into the offeror’s hourly rate build-up.

None

65 Specific information regarding a vendor’s management approach is non-releasable.

None

66 Yes, At vehicle screening posts NV8210 Post (3), equipment for screening will be provided by the government. The vehicle screening equipment is located at the guard screening post.

Updated Post Exhibit, Smart Book Paragraph 5.1.1 attachment 1 page 287 of 525 RFP attached to AM0002. Post Orders will have additional details.

67 Yes, Post Tracking System (PTS) is currently active on current contract at all buildings. PTS will be required on the resulting contract at start of contract performance.

SOW 9.5, Post Tracking System (PTS) Page 121 of

68 See response to question 26 above. Please see attached post exhibit 13 update spread sheet attached via AM0002.

69 The Government can’t answer questions in relation to the incumbent contractor’s performance or staffing.

None.

70 See response to Question 17 above. Also see column 3.

SOW 6.7, 11.4, and 6.7.2 NWDTP Instructors, at the offeror’s discretion to determine how many NWDTP trainers are necessary.

71 YES, Although not all PSOs require NWDTP certified, any PSO who is assigned to, or may be assigned on a temporary basis (including supervisors) to a screening post must possess a current certification for that type of screening post.

SOW6.7.4, Attachment 1 Master Certification List (MCL) and Post Exhibit.

72 No. There are no additional stakeholder agency specific clearance or training/ orientation requirements that are not noted in the solicitation.

None

73 See response to Question 30 above. 70RFPW18DW9000002

74 Required state licenses are required by the start of Period of Performance of the resulting contract.

SOW 4.2 State and Local Requirements. 4.2.1

75 See answer to question 74 SOW 4.2 State and Local Requirements. 4.2.1

Will the Government confirm if there are Supervisor specific posts, or if the management structure and hours is up to contractor discretion?

Please confirm which holidays are excluded for posts noted as "Monday- Friday, excluding Holidays".

'Would the government provide the number of TAS and ESS hours performed in each of the last 3 years?

'Would the government confirm the last Contract Award amount and/or provide the contract number?

Please confirm whether the Prime has to have their NV state security license at the time of proposal submission or at the time of award of contract.

'Please confirm whether the Prime and subcontractor must have the NV state security license at time award.

Is the level of effort reflected on the Post Exhibit the same level of effort that is currently being performed by the incumbent guard force?

Are current contractor employees fully qualified in terms of training completion?

Is there an NWDTP certified Instructor on the contract?

'Are the current PSOs and Supervisors trained to the NWDTP standards in the solicitation?

'Will the Government please clarify if there are any additional stakeholder agency specific clearance or training/orientation requirements that are not noted in the solicitation?

'Is an on-site Contract Manager required for this contract, and is office space provided?

Is the incumbents Program Management Office onsite?

Is vehicle screening required at any of the access control posts? If so, is the vehicle screening equipment provided by the government?

'Is the Post Tracking System (PTS) currently in use at all buildings? If not, when does the Government anticipate the new Post Tracking System (PTS) will become active on this contract?

January 2023 Version direct requirements identified by the post exhibit and will not be billable to the Government. Further, the work to be performed at each post involves similar effort, responsibilities, and duties, all falling within the scope of the standard armed PSO position. FPS is not purchasing any services outside the scope of Standard Armed PSO services at any location or post. Therefore, post specific wage and fringe benefit rates identified in a CBA based wage determination represent compensation for a level of service outside the scope of what FPS is purchasing under this contract. Therefore, post specific premiums will not create a right to a price adjustment.

NOTE: Nothing in this section prevents the contractor from paying standard armed PSOs more than the Standard Armed PSO rate. However, because the government is purchasing only Standard Armed PSO services no other rates will be incorporated into the contract as required minimum wages or fringe benefits. Therefore, no other rates will give rise to a price adjustment.

Notwithstanding the foregoing, FPS is purchasing the services of Top Secret (TS) cleared armed guards. The contractor will be eligible for an SCA price adjustment in accordance with FAR 52.222-43 for rates specific to TS guards contained in a Wage Determinations based on a CBA.

Notwithstanding the foregoing, this contract will be for Standard Armed PSO services at more than one geographic location. The geographic locations coved by this contract are

Geographic Area Applicable Wage Determination Clark, NV (SPFPA) Local Vegas and Henderson, NV Global Security Corporation Vegas and Henderson, NV (SPFPA) Local

WD-CBA-2023-178 Rev 0 WD-CBA-2023-176Rev 2 WD-CBA-2023-177 Rev 0

The applicable Standard Armed PSO rates for each geographic area identified in the table above shall be the lowest wage and fringe benefit rates (when combined) identified for the armed PSO position in the corresponding wage determination as identified above.

(End Add-In)

C. Service Contract Act (SCA) Base Year Wage Adjustments

1. FAR 22.1012 specifies the applicability of revised wage determinations to solicitations, contracts, and modification. If the Government incorporates a new wage determination(s) into the solicitation/contract that is applicable to the base year services after the date stated in the solicitation for submittal of proposals, the awardee/contractor is permitted to submit a request for a price adjustment to reflect increases to the minimum wages or benefits for SCA covered employees caused by the incorporation of the new

Page 18 of 525RFP 70RFPW23RW9000002, AM002, PSO Services for Nevada

10. CONTRACT ADMINISTRATION DATA

A. Invoicing. After award of this contract, but prior to performance, the Contractor shall meet with the Contracting Officer and Contracting Officer’s Representative upon request to discuss proper invoice preparation and submission. The Contractor and Government shall agree on a standardized invoice format to be used for submission of all invoices under this contract that meets the requirements of FAR 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services, Paragraph (g) “Invoice.”

Use of a standardized invoice format will facilitate timely invoice reviews and approvals.

Failure to use the agreed standardized invoice format shall result in rejection of invoices.

B. Invoices shall be submitted for payment within 30 days after completion of the prior month’s services. Invoices shall not contain any employee Personally Identifiable Information (PII). Invoices shall be submitted via one of the following two methods:

1. By mail: FPS-Region 9

DHS, FPS

Financial Operations-Burlington P.O. Box 1279 Williston, VT 05495-1279 Attn: FPS Region 9 Invoice

2. By e-mail: FPSInvoice.Consolidation@ice.dhs.gov The invoice number and FPS Region 9 shall be annotated in the subject line of the e-mail. Only (1) invoice shall be submitted per e-mail message.

The invoice attached to the e-mail shall be in Portable Document Format

(PDF)

Invoices submitted by other than these two methods will not be processed and will be returned.

C. Contractors shall provide an informational copy of each invoice to the Contracting Officer at Kelly M. Minturn at Kelly.m.minturn@fps.dhs.gov and the Contracting Officer’s Representative patrick.c.schmid.fps.dhs.gov concurrent with submission to the designated billing office referenced above.

D. In addition to the information required for a proper invoice as identified in FAR 52.212-4 (g)(1), Contract Terms and Conditions – Commercial Products and Commercial Services, (DEC 2022) the Contractor shall include the following information:

1. Annotate “FPS Region 9 on the face of each invoice

Page 23 of 525RFP 70RFPW23RW9000002 AM0002, PSO Services Nevada

B. Contractor Use of DHS Form 139, or Approved Alternate

If the contract requires use of the DHS Form 139 (Record of Time of Arrival/Departure from Facility) the Contractor will retrieve the forms from each post and submit the reports for the previous week to the COR every Monday by 10:00 am or as otherwise directed by the COR. The Contractor shall incorporate and certify that the data contained on the approved sign-in form is accurate, complete and in agreement with the hours presented on their invoice. (Facsimile copies of completed DHS Form 139’s may not be used for this purpose.)

11. THE ROLE OF GOVERNMENT PERSONNEL AND RESPONSIBILITY FOR

CONTRACT ADMINISTRATION

A. Contracting Officer (CO)

1. The CO for this RFP is Paul Metzger, paul.metzger@fps.dhs.gov and resultant award is Kelly M. Minturn, Kelly.m.minturn@fps.dhs.gov.

2. Administrative Contracting Officer(s) may be assigned after award.

3. The CO has the overall responsibility for the administration of the contract. The CO alone is authorized to take action on behalf of the Government to amend, modify or deviate from the contract’s terms and conditions; make final decisions on unsatisfactory performance; terminate the contract or task order for convenience or cause; and issue final decisions regarding questions or matters under dispute. The CO may delegate certain other responsibilities to an authorized representative.

B. Contracting Officer's Representative (COR)

1. The COR for the order is: Patrick C. Schmid, patrick.c.schmid@fps.dhs.gov.

2. The COR is designated to assist the CO in the discharge of his or her responsibilities when he or she is unable to be directly in touch with the task order work.

In the event that the COR is absent or unavailable, an Alternate COR will be designated.

The responsibilities of the COR and his/her alternate include, but are not limited to:

determining the adequacy of performance by the Contractor in accordance with the terms and conditions of the contract, acting as the Government's representative in charge of work at the site(s); ensuring compliance with the contract requirements insofar as the actual performance is concerned; advising the Contractor of proposed deductions for non-performance or unsatisfactory performance; and advising the CO of any factors which may cause delay in the performance of work.

3. After award of the contract or task order, the CO will issue a written Delegation of Authority memorandum to the COR that details the scope of duties the COR is authorized to perform and manage. The COR shall not make any decisions regarding the

Page 26 of 525RFP 70RFPW23RW9000002 AM0002, PSO Services Nevada

FOR OFFICIAL USE ONLY (FOUO)

5.8 Security Clearance Requirements

5.8.1 The Contractor shall abide by requirements set forth in the DD Form 254, NISPOM, and as directed by DSS, for the protection of classified information, if the contract requires access to classified information. The National Regulatory Commission has been identified as agencies which require the PSOs to have Top Secret Clearances, unless otherwise noted.

5.8.1.1 The Federal Bureau of Investigation (FBI) has developed the FBI Security Addendum (Exhibit 15) to outline the security eligibility for their locations. The FBI does not accept Interim Secret Clearances.

5.8.2 The Contractor and all applicable Contractor Employees shall receive clearances pursuant to Defense Industrial Security Regulations or other applicable regulations.

5.8.3 A Contractor Employee may not work at a classified post until a Visit Authorization Request Letter(s) (VAR) or a final clearance is received.

5.8.4 The Contractor shall comply with applicable subsections below as identified by the CO;

5.8.4(a) The Contractor shall possess a facility clearance that is equal to level for work on this contract as specified in Section 5.7.2 clearance is required at the time performance start.

5.8.4(b) The Government will sponsor the Contractor for a facility clearance, if contract performance requires access to classified information and the Contractor selected for award does not possess a facility security clearance that is equal to level for work on this contract as specified in Section 5.7.2.

5.9 Security Clearance Determinations

5.9.1 A security clearance determination is a process, separate and distinct from a fitness determination.

Personnel security clearances applications, SF Form 86, Questionnaire for National Security Positions, are available through the OPM e‐QIP system.

5.9.2 The minimum investigative standards for access to Secret classified information shall be a National Agency Check with Law and Credit (NACLC).2

5.9.3 The minimum investigative standard for access to Top Secret classified information shall bea Single Scope Background Investigation (SSBI).

5.9.4 The Contractor shall only submit security packages on prospective employees whose integrity, credit, and character shall meet fitness and security requirements of this contract.

2 While DISCO facilitates adjudication of the NACLC, the FPS personnel security office will concurrently schedule and adjudicate a Minimum Background Investigation to make a Moderate Risk Position fitness determination.

ATTACHMENT 1 SOW

Page 96 of 525RFP 70RFPW23RW9000002 AM0002, PSO Services Nevada

Exhibit 10

Contractor-Provided Equipment

4. Communications Equipment Requirement.

The Contractor shall provide, maintain, and supplement, as may be necessary at the site identified above, the following number(s) of radios/cellular phones and described associated equipment/ to equip each security officer on post a method to communicate with FPS.

Type of Equipment Qty.

Licenses and Frequencies: The Contractor shall apply for an FCC license and authorization to operate in frequencies specified by the Government. Where necessary, the COR shall issue a letter of authorization, identifying the Contractor as having a need to communicate over a frequency or frequencies assigned to an agency of the Federal Government.

Normal, Emergency and Continuous Communications: All two-way portable radio units must have the capability of transmitting and receiving clear and concise vocal transmissions between the security officer, supervisory personnel and the Contractor's base station.

The cellular phones must have a telephone number with the local area code of the location of the post. The cellular phone shall have the capability to receive and make calls without restrictions for having the capability for two-way communications between FPS, the Contractor, and the security officer personnel assigned to this Contract.

The Contractor shall provide a listing of radio(s) and associated equipment used on this Contract to the COR prior to standing post. The Contractor shall provide a listing of cellular telephone numbers and the associated posts used on this Contract to the COR prior to standing post.

1 per PSO

1 per PSO 1 per PSO

ATTACHMENT 1 EXHIBITS

RFP 70RFPW23RW9000002, PSO Services for Nevada Page 207 of 525

Cellular telephone Cellular telephone charger

Cellular telephone holder

1. The COR will provide a detailed Post Exhibit; the version below is only a representation, not meant to be an all‐inclusive list of information used in reflecting current recurring coverage of PSO Services.

CONTRACT

TASK ORDER:

Building Number Address City Post ID Start Time End Time Hours Per Day

Operating Days

Relief PSO required during breaks

Total Hours per week

Total Days per Week Total Days

Annual Hours Screener Clearance

Customer Agency CBA

NV0304 333 LAS VEGAS BLVD SOUTH LAS VEGAS 1 00:00 24:00 24.00 7 Days NO 168.00 7 365 8760.00 N/A HSPD12 Multiple

SPFPA local 725 (Las Vegas) dated 02/02/2023

NV0304 333 LAS VEGAS BLVD SOUTH LAS VEGAS 2 13:00 21:00 8.00 M‐F, ‐H YES 40.00 5 250 2000.00 N/A HSPD12 Multiple

SPFPA local 725 (Las Vegas) dated 02/02/2024

NV0304 333 LAS VEGAS BLVD SOUTH LAS VEGAS 3 08:00 16:00 8.00 Sa, S, +H YES 16.00 2 114 912.00 N/A HSPD12 Multiple

SPFPA local 725 (Las Vegas) dated 02/02/2025

NV0304 333 LAS VEGAS BLVD SOUTH LAS VEGAS 4 15:45 24:00 8.25 M‐F, ‐H YES 41.25 5 250 2062.50 N/A HSPD12 Multiple

SPFPA local 725 (Las Vegas) dated 02/02/2026

NV0294 400 SOUTH VIRGINIA ST RENO 1 00:00 24:00 24.00 7 Days YES 168.00 7 365 8760.00 N/A HSPD12 Multiple

SPFPA Local 725 (Reno & Elko) dated 03/14/2023.

NV8144 5650 BADURA AVE LAS VEGAS 1 06:00 16:45 10.75 M‐F, ‐H NO 53.75 5 250 2687.50 Non XRay HSPD12 USCIS

SPFPA local 725 (Las Vegas) dated 02/02/2026

NV8144 5650 BADURA AVE LAS VEGAS 2 06:00 16:45 10.75 M‐F, ‐H NO 53.75 5 250 2687.50 Non XRay HSPD12 USCIS

SPFPA local 725 (Las Vegas) dated 02/02/2027

NV8144 5650 BADURA AVE LAS VEGAS 3 07:45 17:00 9.25 M‐F, ‐H NO 46.25 5 250 2312.50 XRay HSPD12 USCIS

SPFPA local 725 (Las Vegas) dated 02/02/2028

NV7516 110 NORTH CITY PARKWAY LAS VEGAS 1 08:30 18:00 9.50 M‐F, ‐H NO 47.50 5 250 2375.00 XRay HSPD12 IRS

SPFPA local 725 (Las Vegas) dated 02/02/2029

NV7516 110 NORTH CITY PARKWAY LAS VEGAS 2 06:00 16:30 10.50 M‐F, ‐H NO 52.50 5 250 2625.00 Non XRay HSPD12 Multiple

SPFPA local 725 (Las Vegas) dated 02/02/2030

NV7516 110 NORTH CITY PARKWAY LAS VEGAS 3 07:00 16:00 9.00 M‐F, ‐H NO 45.00 5 250 2250.00 Non XRay HSPD12 Multiple

SPFPA local 725 (Las Vegas) dated 02/02/2031

NV7516 110 NORTH CITY PARKWAY LAS VEGAS 4 07:30 17:00 9.50 M‐F, ‐H NO 47.50 5 250 2375.00 N/A HSPD12 EOIR

SPFPA local 725 (Las Vegas) dated 02/02/2032

NV7516 110 NORTH CITY PARKWAY LAS VEGAS 5 07:00 16:00 9.00 M‐F, ‐H NO 45.00 5 250 2250.00 N/A HSPD12 Multiple

SPFPA local 725 (Las Vegas) dated 02/02/2033

NV0012 300 BOOTH ST RENO 1 00:00 24:00 24.00 7 Days NO 168.00 7 365 8760.00 N/A HSPD12 Multiple

SPFPA Local 725 (Reno & Elko) dated 03/14/2023.

NV7360 1787 WEST LAKE MEAD BLVD LAS VEGAS 1 00:00 24:00 24.00 7 Days NO 168.00 7 365 8760.00 N/A TS FBI

SPFPA local 725 (Las Vegas) dated 02/02/2033

ATTACHMENT 1

EXHIBIT 13

POST EXHIBIT

TBA

TBA

PERFORMANCE START DATE:

PERFORMANCE END DATE:

3/1/2024

2/28/2029

RFP 70RFPW23RW9000002 AM0002, PSO SERVICES NEVADA

NV7360…