Questions_&_Answers_Set_1.docx

DOCX document 33 KB Posted May 31, 2018

Attached to: PSO Services throughout the state of Michigan
Solicitation number: 70RFP418RE5000005
Issued by: Department of Homeland Security Office of Procurement Operations

About this file

Written by GovTribe AI · Dec 30, 2023

This document contains questions and answers related to a solicitation for armed protective security officer services at various locations throughout the state of Michigan. The solicitation seeks a single-award, firm-fixed price contract for base and option years totaling up to 6.5 years. Services required include management, supervision, staffing, training, equipment, and other support to provide security at multiple guard posts. Offerors must have an active Top Secret facility clearance at time of award. The incumbent contractor utilizes Smith & Wesson M&P40 weapons and holds security officers to prior standards, with re-certification required on all training except the National Weapons Detection Training Program. The solicitation anticipates release on April 15, 2018 on FedBizOpps, with evaluation using Best Value procedures and award as a commercial item contract.

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Q&A Set 1 of 3

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Other files

File	Type	Posted
Amendment_0004.pdf	PDF	Jun 1, 2018
FPS_Michigan_CBA__(Ann_Arbor)(2018-20)_2018-11340.pdf	PDF	May 31, 2018
FPS_Michigan_(Battle_Creek)_CBA_(2018-20)_2018-11339.pdf	PDF	May 31, 2018
FPS_Michigan_(Grand_Rapids)_CBA_(2018-20)_2018-11341.pdf	PDF	May 31, 2018
Attachment_2_Michigan_Post_Exhibit_05.03.2018_.xlsx	XLSX spreadsheet	May 31, 2018
FPS_Michigan_CBA_(Detroit)(2018-20)_2018-11342.pdf	PDF	May 31, 2018
Amendment_0003_70RFP418RE5000005.pdf	PDF	May 31, 2018
Questions_&_Answers_Set_3.docx	DOCX document	May 31, 2018
Questions_&_Answers_Set_2.docx	DOCX document	May 31, 2018
Attachment_8_-_Revised_Field_Level_Supervision_Exhibit.pdf	PDF	May 31, 2018
70RFP418RE5000005_Amendment_002.pdf	PDF	May 24, 2018
Final_Amendment_70RFP418RE5000005.pdf	PDF	May 16, 2018

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Set 1 OF 3

SUBMISSION OF QUESTIONS FOR SOLICITATION NO.: 70RFP418RE5000005

Reference:

Attachment 5 - CBA-2014-7301, CBA-2014-7302, CBA-2014-7300, and CBA-2014-7304

Discussion:

Each of the four (4) CBAs include a modification extending the effective date of each CBA from 1/1/2018 through 3/21/2018.

Question:

· Are there any additional modifications extending the effective date of the CBAs?

· Will the Government confirm the Attachment 5 CBAs should be used for pricing purposes even though it appears they expired on 3/21/2018?

Answer:

All CBA’s provided in the original solicitation package are no longer applicable to the solicitation. New CBAs for Local 206 (Battle Creek), Local 288 (Grand Rapids), Local 275 (Ann Arbor) and Local 289 (Detroit) provided in amendment 0003 are incorporated into the solicitation.

Reference:

Attachment 2 – Post Exhibit and Attachment 5 – CBA-2014-7301, CBA-2014-7302, CBA-2014-7300, and CBA-2014-7304

Discussion:

After reviewing the Post Exhibit and CBA documents, there appear to be a number of buildings/cities that are not included in any of the four (4) CBAs. A list of the buildings/cities is provided below.

· MI1869 – Highland Park, MI – Detroit – Local 289

· MI1877 – Oak Park, MI – Detroit – Local 289

· MI1879 – Redford, MI - Detroit – Local 289

· MI1932 – Adrian, MI – Detroit – Local 289

· MI1941 – Troy, MI - Detroit – Local 289

· MI1947 – Grosse Pointe Woods, MI - Detroit – Local 289

· MI2010 – Dearborn, MI - Detroit – Local 289

· MI2070 – Pontiac, MI - Detroit – Local 289

· MI2100 and MI3050 – Livonia, MI - Detroit – Local 289

· MI2109 – Inkster, MI - Detroit – Local 289

· MI2120 – Monroe, MI - Detroit – Local 289

· MI2187 – Chesterfield, MI - Detroit – Local 289

· MI2197 – Fort Gratiot, MI - Detroit – Local 289

· MI3000 – Farmington Hills, MI - Detroit – Local 289

· MI3039 – Roseville, MI - Detroit – Local 289

· MI3047 – Wyandotte - Detroit – Local 289

· MI3059 – Clawson, MI - Detroit – Local 289

· MI3065 – Sterling Heights - Detroit – Local 289

· 0026MI – Grosse Ile, MI - Detroit – Local 289

Question:

Please clarify which CBA or Wage Determination applies to each of the buildings listed in the discussion above.

Answer

See above for specific CBA.

Reference:

Attachment 2 – Post Exhibit

Discussion:

The days per year listed on the post exhibit appear to be for a partial year.

Question:

Please confirm the days per year are for a partial period and provide the POP for that period (i.e. 1/1/19 – 9/30/19).

Answer

Attachment 2 - Post Exhibit has been updated to reflect a full contract year. See Amendment 0003.

Reference:

Exhibit 10 – Contractor Provided Equipment

Discussion:

On the Exhibit 10, the Caliber .40 S&W is bold and underline; however, the box next to this weapons is not checked.

Question:

Will the Government confirm the Caliber .40 S&W is the weapon required for this effort?

Answer

Yes, the Caliber .40 S&W is the required weapon.

Reference:

Exhibit 10 – Contractor Provided Equipment and Exhibit 11 – Government Provided Equipment

Discussion:

Exhibit 10 states that contractors are to provide the following items “as required” or “as needed”

· Charger, Rapid Rate, Desktop

· Battery, Rapid Rate

· Shoulder Microphones for Motorola NMN6193C

· Vehicle Inspection Mirrors

· Radio Battery – 4150 mAh Lithium Ion Impres Batteries (NNTN6034B) Exhibit 11 states the Government will provide the following items

· 26 – Motorola Handheld Radios – Already on post and will remain

· 25 – Motorola Handheld Radio Chargers - Already on post and will remain

· 40 - Radio Batteries for Motorola (contractor will replace as batteries wear out and cease working)- Already on post and will remain

· 19 – Mics for Motorola Radio - Already on post and will remain

Question:

· Will the Government provide the age or remaining life expectancy for each of the 40 government provided batteries?

· Since Chargers are Government provided, should they be removed from the contractor provided requirement?

· Since Shoulder Mics are Government provided, should they be removed from the contractor provided equipment?

· Will the Government confirm the number of buildings/posts requiring vehicle inspection mirrors?

Answer

· The batteries are in various states of life. Vendor should expect to replace about 25% per year.

· Chargers provided will remain, however future replacements or requirements will be vendor responsibility.

· The Government mics will remain on post. If a mic breaks or if the contractor deems it necessary to provide a mic to a post that doesn’t have one, the contractor will be responsible to purchase that mic. This is on an as-required basis, however based on durability of this equipment, expect very few per year.

· Buildings have mirrors, this applies to replacement mirrors when one breaks…historically less than 10 per year.

Reference:

General

Discussion:

There did not appear to be a frequently asked question attachment with this solicitation.

Question:

· What weapons is the incumbent contractor currently using?

· Are the incumbent PSOs certified to the training requirements on the new contract?

· Are the incumbent PSOs NWDTP certified?

· Do all incumbent PSOs require a new medical exam and drug screen?

Answer

· Smith & Wesson M&P40

· The PSOs on contract have been held to the 2016 version 3 SOW standards. PSOs have to be re-certified on all training except NWDTP. If a PSO has an existing NWDTP certification, it remains in effect.

· Yes

Reference:

Attachment 2 – Post Exhibit

Discussion:

Building MI2215, Post 86D is listed as a Supervisor Post. This is the only supervisor post listed on the post exhibit.

Question:

· Will the Government confirm the post is truly a supervisor post?

· Should the supervisor post be included in productive hours and priced as part of the model for price realism tab on Attachment 6 or should it be included on the Non-PSO Positions tab?

Answer

· Post 86D has been removed from the Post Exhibit per Amendment 0003, however it is a supervisory post (please refer to Exhibit 8)

· Yes, Field Level Supervisors are non- PSO positions.

Reference:

Proposal Instructions

Discussion:

4. Page Limitations pages 457 & 458 of 489. Page 459 states, “Margins must be at least 11 pt. font and 1” margins.”

Question:

May bidders use 10 pt. font for tables, graphics, etc. for all submissions?

Answer

· No, the page limitation requires 11 pt. font and 1 “margins.

Reference:

SOW Section 6.7.3.1.1.1

Discussion:

NWDTP Instructor Course

Question:

Can the Government tell us how long it typically takes to schedule the NWDTP Training Instructor Course? SOW states it takes a minimum of 60 days.

Answer

Right now it takes approximately a month for approval and scheduling. It can take longer when classes are held more sporadically.

File details come from the government source that posted it. Updated Dec 30, 2023.