CMS_PSO_Pre-Proposal_Conference_Slides.pptx

Federal Protective Service Protecting People and Federal Facilities Across the Country

Pre-Proposal Conference

Solicitation 70RFP319RE3000003 Protective Security Officer (PSO) Services Center for Medicaid Services (CMS) Woodlawn, MD

PSO Pre-Proposal Conference

Disclaimer:

Statements made in this presentation or in response to inquiries do not revise the written terms of the Solicitation.

Changes to the Solicitation must be made in writing via Amendment.

All questions must be submitted in writing.

Mission Statement

Protecting the critical infrastructure and key resources of the United States is essential to our Nation’s security, public health and safety, economic vitality, and way of life. The Federal Protective Service (FPS) protects one component of the Nation’s infrastructure by mitigating risk to Federal facilities and their occupants. FPS ensures that Federal properties are safe and secure for Federal employees, officials, and visitors in a professional and cost-effective manner by deploying a highly trained and multi-disciplined police force.

FPS Introductions FPS Acquisitions Division Maria Macerato, Contract Specialist Thomas Schrank, Contracting Officer

Program Office (Region 3) Marella Akridge, COR Todd Wanner, COR Supervisor Shawn Brown, PSO Program Manager

Overview:

CS/CO - Has the overall responsibility for the administration of the contract. The CO alone is authorized to take action on behalf of the Government to amend, modify or deviate from the contract’s terms and conditions

COR – Determines the adequacy of performance by the Contractor in accordance with the terms and conditions of the contract and ensures compliance with the contract requirements insofar as the actual performance is concerned

Requirement Overview Solicited – 8(a) Small Business Set-Aside.

Competitive Procedures under FAR Parts 12 and 15.

A technical proposal as well as a price proposal is required. Technical Factors are More Important than Price.

Contract Type Government anticipates awarding a single award, indefinite delivery/indefinite quantity (IDIQ) type contract with Firm-Fixed price provisions.

Resultant task orders under this contract will be Firm-Fixed price.

The guaranteed minimum amount to be ordered under the IDIQ contract will be $100,000.00.

Contract Award

Anticipated Award: June 1, 2019 Current Contract for the Center of Medicaid Services PSO Services ends September 30, 2019

Contract Transition

Government anticipates a 120 day transition period from date of award before PSOs stand post.

Periods of Performance The anticipated Performance Periods are as follows:

Option per FAR 52.217-8 October 1, 2024 through March 31, 2025

Individual Task Orders will include specific performance periods.

All posts to begin on October 1, 2019.

Full Term of IDIQ Contract if all Options are Exercised:

October 1, 2019 to March 31, 2025

The contract will consist of a 12-month base period followed by four (4), 12-month options with an additional 6-month option pursuant to FAR 52.217-8.

General Scope Protective Security Officer (PSO) Services The Contractor shall provide and maintain all management, supervision, manpower, training, equipment, supplies, licenses, permits, certificates, insurance, pre-employment screenings, reports, files, and any other resources necessary to accomplish the required PSO services as described in the solicitation.

Compliance with all terms and conditions established in the RFP, including the Statement of Work (SOW).

PSO Services Basic Service Permanent ongoing services specifically included in the task order(s) at time of award or added through modification up to any established maximums identified in the contract.

Temporary Additional Services (TAS) Short term, non-recurring needs for service such as an increase in hours to an existing or subsequently added post.

Little advance notice (requires CO authorization) Approximately 0.8% of the max hours solicited will be for TAS

Source Selection Criteria Proposals will be evaluated based on the following three (3) evaluation factors:

The technical evaluation factors listed below are listed in descending order of importance.

Relevant Past Performance Management Approach

The technical evaluation factors, when combined, are more important than price.

RFP #70RFP319RE3000003

Technical Proposal Past Performance Attachment 3 – PPP Summary Sheet Past Performance Questionnaires (PPQs) Management Approach Attachment 8 – Field Level Supervision Exhibit Quality Assurance Transition

Note #1 - In determining the rating for the past performance evaluation factor, the Government will give greater consideration to the contracts which the Government feels are most relevant to the current RFP in terms of scope, magnitude and complexity.

Relevant Past Performance Relevant Past Performance The Government reserves the right to obtain information from sources other than those identified by the Contractor. The Government will also consider the quality of the Contractor’s relevant past performance.

The Government reserves the right to evaluate submitted projects individually or in the aggregate in order to determine relevance and will do so consistently across all evaluated offers.

Relevant past performance:

Maximum of 3 projects Timeframe: within the past 3 years Scope: Armed PSO Services Complexity: Multiple, Geographically-dispersed Locations, Similar duties as SOW, etc.

Magnitude: minimum hours similar to the instant requirement References and Past Performance Questionnaires

Teaming Arrangements Reference FAR 9.6 Where teaming arrangement is proposed, an additional one (1) project for partner(s)/subcontractor(s) shall be submitted.

Provide a narrative and/or the actual teaming agreement if one exists.

Include the roles & responsibilities and the distribution of effort for each partner (by type and percentage) anticipated in performance.

Relevant Past Performance – Things to Remember Failure to submit a narrative/teaming arrangement could increase performance risk Be as specific as possible in describing roles, responsibilities, distribution of effort, etc. (Doesn’t count against Page Limitations) “Meaningful Involvement”

Meaningful Involvement - If the offeror submits a contract for evaluation as part of its past performance submission that was performed by an affiliate company of the prime contractor or subcontractor rather than by the prime or subcontractor (e.g., submitting a contract that was performed by a subsidiary, parent, or other affiliated company), a narrative shall be provided that details how the affiliate company that performed the submitted contract will have meaningful involvement in performance of this solicited requirement. This narrative shall address how knowledge, capabilities, and/or resources used to perform the submitted contract will also be used in performing the solicited requirement, such that the past performance can be attributed to that prime/ subcontractor. If the contractor fails to submit a narrative or if it lacks sufficient detail, the Agency may decline to consider the contract in the past performance evaluation. This narrative shall be excluded from the page count.

Management Approach Quality Assurance Field Level Supervision Field Level Supervision Exhibit at Attachment 8 (required) Narrative (at offeror’s discretion) – Enhance understanding of Supervision Exhibit, address methods, processes and procedures Quality Control What will be inspected, methods of inspection and frequency Discuss processes for addressing non-compliance issues Transition Outline significant transition steps Associated timeframes

Note #1 - Offerors provide management strategies and proposed solutions demonstrating how they will result in better value to the government.

Management Approach – Things to Remember All “shall” statement are required to be addressed in the offeror’s proposal Failure to address can be considered a deficiency Please ensure the Supervision narrative matches what is provided on the Field Level Supervision Exhibit

Price Proposal PSO Service will be priced as fixed hourly rates Contractors shall submit price proposal on the Pricing Schedule and include a detailed price breakdown for the unit prices.

Government suggests that the Contractor complete the ‘Price Element Breakdown’ (RFP Attachment 6).

Price Proposal Attachment 6 –PSO Sheet

Price (continued) Total evaluated price (Base + Options + 52.217-8) Prices may be evaluated for realism Minimum wage rates and fringe benefits CBA 2019-12193 apply Supervisors not considered service employees

Achieved Technical Ceiling Non-price factors, when combined, are more important than price. However, the Government contemplates the possibility that it may identify an offer(s) of such a high technical quality that it would not be in the Government’s interest to pay an additional price premium for any additional technical (non-price) advantage.

As a result, offerors are advised that the Government may not evaluate the technical proposals of all offerors under this RFP. The government will first review the total evaluated price of all proposals received. The technical proposals of those offerors whose pricing is determined by the Contracting Officer to be most competitive may be reviewed prior to, or instead of, other technical proposals received.

Achieved Technical Ceiling

Based on the initial review of these technical proposals, the government may not evaluate the technical proposals of other offerors, whose total evaluated pricing was higher than that of one already evaluated and already assigned the highest possible technical adjectival rating.

This would occur when the Contracting Officer determines that one or more of the technical proposals already reviewed is of such a level of quality that it would not be in the interest of the government to incur cost beyond the price of the technical proposals already reviewed.

Basis for Selection The Government will select the responsible Contractor whose proposal, in conforming to this RFP, provides the overall best value to meet the Government’s requirements, price and non-price factors considered. Only apparent successful contractors determined to be responsible pursuant to FAR 9.104-1 will be issued a contract.

Proposal Submission Requirements

SF1449 & All Amendments Pricing Schedule Price Breakdown (Attachment #6) Chart Identifying Accounting Practices for Applying Proposed Indirect Rates to ODCs Offeror Reps & Certs

Due Dates Questions are due by: Friday, March 8, 2019 by 12:00 p.m. ET Proposals are due by: Friday, March 22, 2019 by 12:00 p.m. ET Submit offers to:

*NOTE – Please forward any questions via email to Maria Macerato at maria.macerato@ice.dhs.gov

FPS Points of Contact Maria Macerato, Contract Specialist Email: maria.macerato@ice.dhs.gov Phone: (215) 521-3053

Thomas Schrank, Contracting Officer E-mail: thomas.schrank@ice.dhs.gov Phone: (215) 521-2257 image3.jpeg image2.emf image1.jpeg