70RFP218QEC000017_Amendment_0008.pdf

(x)

70RFP218QEC000017

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Philadelphia PA 19106 701 Market Street, Suite 3200

OPO/FPS/EACCG/R11/A

Office of Procurement Operations Federal Protective Service U.S. Dept. of Homeland Security NPPD/FPS/East CCG/Region 11/Group A

05/02/20180008

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

05/02/2018

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

A. The purpose of this amendment is to delete the Statement of Work (SOW) incorporated into Amendment 0005(60 pages) in its entirety, and replace it with a revised Statement of

Work which is attached (60 pages). The summary of changes can be found on page 3 of the SOW attachment.

B. Additionally, the purpose of this amendment is to extend the closing date for receipt of quotations (RFQ) to 07/19/2018 at 2:30 PM EDT.

C. The following questions and answers are hereby provided for informational purposes only and do not amend or change the solicitation. There are a total of 145 industry questions and answers. This Amendment contains questions and answers 1-92. Amendment 0009 will

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16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Michael D. Byrne

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

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Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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contain the remainder of questions and answers, 93-145. If there is any conflict between the solicitation and the information contained in the answers to questions, the solicitation controls:

Q1) Can the Government provide a timeline/deadline for completion? A bid good for today would not be good if delayed four years

(equipment and labor prices would change).

A1) The contractor must factor that risk into their quote.

Q2) Who decides when the work needs to be done and at what pace?

A2) The CCV replacement/installation portion of this requirement may be ordered under this resultant contract at any time during the Period of Performance (Reference FAR 52.216-18). See amendment 0003, the complete CCV upgrade/replacement portion of this requirement is required to be completed within 6 months once it has been ordered.

Q3) Will the Government consider establishing plug values for ODCs, Materials, and Travel, to normalize pricing amongst bidders?

A3) No, at this time the solicitation is clear on its face.

Q4) Can the government provide the execution timeline/deadline to replace Analog cameras?

A4) See Amendment 0003, The complete CCV upgrade/replacement portion of this requirement is required to be completed within 6 months once it has been initiated.

Q5) If the onsite TCM is contractor provided, will that need to be priced at the IDIQ level?

A5) Yes

Q6) If additional spare inventory is required throughout the life of the contract, how will government address the procurement of additional material on an FFP contract?

A6) For informational purposes FPS notes the incumbent contract includes a line item priced at

NOT-TO-EXCEED $60,000 annually for the cost of material related to maintenance. On average the expensed amount against this CLIN has been

$21,000 per year over the prior two FY's. In

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Sponsored by GSA

FAR (48 CFR) 53.110

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response to this RFQ the Contractor’s price shall be inclusive of all the Contractor’s direct costs, indirect costs, and profit, and shall include all costs associated with providing the services described in the Statement of Work, and the Contractor’s technical approach. Note that this is historical information, and if it does not hold true it will not be grounds for adjustment.

Q7) Can the government provide a list of the number of afterhours service calls for the past year for RRB?

A7) Service call logs will be provided to the

Contractor upon the award.

Q8) Under which CLIN should the design costs be provided? Would the Government consider a new

CLIN be established for design efforts?

A8) The Government anticipates that design costs should be quoted in CLIN 0003 "Upgrade to new IP

Camera System", however, how the vendor proposes against schedule CLINs is at their discretion

(See RFQ 3. Price Submission Paragraph C).

Q9) How can the contractor-provided cost-proposal to upgrade the CCV system be established if a design for upgrading the system has yet to be established?

A9) The design of the new CCV system is a

Technical Approach evaluation factor contained in the solicitation (Solicitation Provisions FAR

52.212-2 -- Evaluation -- Commercial Items).

See Answer to Question #8 above.

Q10) What are the times we can do service call/repairs in the building?

A10) See SOW Section C.2.2. Routine maintenance, repairs, replacements, and installations shall be performed from the hours of 8:00 am to 4:40 pm

Monday thru Friday, excluding Federal Holidays.

Q11) Will another CLIN be created for the maintenance of the Gallagher system?

A11) CLIN 0004 has been created specifically for the maintenance of the existing MDI ACS system in

Amendment 003, dated 5/25/2018.

Q12) On the pricing, sheet CLINS 001 and 002 both have the language “Including maintenance of

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existing ACS, IDS, and VIS equipment” during both the maintenance of existing analog cameras and maintenance of new IP system. This appears to be duplicative effort for the ACS, IDS and VIS equipment maintenance. Please clarify the difference in scope between the two CLINS in this regard.

A12) See Amendment 003 which updated CLIN info and created CLIN 0004, specifically for the maintenance of the existing MDI ACS system.

Q13) In the absence of having a specific level of effort of the current work efforts with replacing existing equipment, we recommend FPS add a Parts

CLIN that would be priced Cost Plus versus FFP as is currently indicated.

A13) See answer to question #6 above.

Q14) Will the Government consider extending the due date by two weeks to allow time for the

Government’s answers to offeror questions be reviewed and incorporated, as needed, into the offeror proposals?

A14) See Amendment 008 dated 07/10/2018.

Q15) Under which CLIN should the design costs be provided? Would the Government consider a new

CLIN be established for design efforts? Would the Government consider a new CLIN be established for design efforts? When can the contractor begin the design phase of the CCV upgrade?

A15) See Answers to questions #8 and #9 above.

Q16) Please provide the name of the incumbent contractor and contract value of the current contract.

A16) The incumbent contractor is Strategic

Solutions Unlimited, LLC under contract #

HSHQEC-12-D-00009. The total contract value is

$5,501,891.44.

Q17) Could the government confirm that task orders (as opposed to the IDIQ contract) will be issued as firm-fixed price?

A17) All Task Orders issued under the IDIQ contract will be firm fixed price.

Q18) Please confirm that all tools and equipment costs shall be included the maintenance CLINS

(0001, 0002, 1001, 2001).

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A18) If the tool/equipment is related to costs associated with a particular CLIN include the costs in that particular CLIN's price proposed.

Q19) Could the government specify if this is a

Best Value, Low Price Technically Acceptable

(LPTA), or other type of solicitation?

A19) Best Value Procurement (See FAR 52.212-2

Evaluation Paragraph (a)).

Q20) Please confirm that all license and software certification costs are to be included the maintenance CLINS (0001, 0002, 1001, 2001).

A20) Yes

Q21) In the first SOW provided there was a section labeled “Proposal Submission

Requirements”, in the second version there is no such section. Are we to respond with providing the “Proposal Submission Requirements” as in version I? If so which attachments should be used as there are four Past Performance forms?

A21) Please use the Proposal Submission

Requirements that were incorporated in the base

Solicitation. Use the updated Attachment 1 Past

Project Form and Attachment 2 Past Performance

Questionnaire that were incorporated in Amendment

0001.

Q22) During our walkthrough it was stated that the project was going to start in a maintenance phase and at a later date once the funding and acquisition of the cameras takes place the installation of the cameras would happen, is this correct?

A22) At the start of contract performance FPS anticipates CLINs 0001 and 0004 will be ordered.

The government will have the discretion to order

CLIN 0003 anytime during the contract Period of

Performance. Upon completion of CLIN 0003 (CCV upgrade/replacement), CLIN 0002 will be ordered.

Q23) How much should the vendor estimate for the cost of materials needed annually for the maintenance of the existing systems?

A23) For informational purposes FPS notes the incumbent contract includes a line item priced at

NOT-TO-EXCEED $60,000 annually for the cost of material related to maintenance. On average the expensed amount against this CLIN has been

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$21,000 per year over the prior two FY's. In response to this RFQ the Contractor’s price shall be inclusive of all the Contractor’s direct costs, indirect costs and profit and shall include all costs associated with providing the services described in the Statement of Work, and the Contractor’s technical approach. Note that this is historical information, and if it does not hold true it will not be grounds for adjustment.

Q24) Does the government have a preferred Access

Control System for CBP as a replacement to the current MDI system?

A24) The replacement of the MDI system is outside of the scope of this requirement. This requirement is only for the maintenance of the current MDI ACS system until it is phased out.

The replacement of the MDI ACS is being procured by GSA and is unrelated to this FPS requirement.

Q25) Does the Government want a dedicated team of personnel (i.e. contractor FTEs) onsite at the

RRB to address all aspects of the SOW?

A25) Yes, in accordance with SOW section C.2.3b, the Contractor shall have an onsite technician(s) to respond to trouble calls and service requests from the hours of 8:00 am to 4:30 pm Monday thru

Friday, excluding Federal Holidays. A technician shall respond within one (1) hour of notification of a trouble call.

Q26) Is onsite TCM inventory provided by the FPS or the contractor?

A26) See Amendment 0005 (issued 06/11/2018), with an updated SOW that incorporates section J.5, Listing of Spare Inventory.

Q27) Could the Government please provide a list of the types and quantities of spare inventory that must be maintained by the contractor?

A27) A current list of on-site inventory has been added to the updated SOW (Section J.5) posted in

Amendment 0005.

Q28) Please verify that the government requires

30 days storage at 15 fps at the camera (device) and not at the NVR?

A28) Storage of CCV video will be at the NVR based on 15 fps per camera for 30 days; The SOW

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has been updated in Amendment 0005 to reflect this change (Section D.3).

Q29) Could the Government please provide a conceptual design to help the bidder estimate their costs?

A29) The concept of design for the CCV upgrade based on the information provided in the SOW is part of the technical approach that shall be proposed by offerors for evaluation (See

Solicitation Provisions FAR 52.212-2 --

Evaluation -- Commercial Items).

Q30) Per Section L and M of the RFQ, there are no submission requirements for the proof of technician manufacture certification. Would the

Government accept the proof of technician manufacture certification at the time of execution?

A30) SOW Section F.2 Item 1 has been updated in

Amendment 0008 to require Proof of Technician

Manufacture Certification be provided to FPS post award.

Q31) We noticed during the walkthrough that some of the analog cameras have little enclosures close to them we are wondering if they have direct fiber running to these analog cameras, and converting them to analog? Is there a way you can confirm this? Or maybe send us a picture of the inside of one of those enclosures?

A31) SOW Section B.1.1 states all video is transmitted over fiber. Parking garage PTZ control is on 4 wire copper.

Q32) How many on site technicians currently maintain the system?

A32) Under the current contract, HSHQEC-12-D-00009 there is typically one tech and a PM on site daily M-F.

Q33) If awarded the contract do you get free on site parking?

A33) No

Q34) Is there a Legend for the site drawings?

A34) A legend for site drawings is unavailable.

Q35) Who is responsible for the actual doors? If doors get shifted or Off kilt causing the

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electronic locks not to work?

A35) GSA is responsible for the physical door and base hardware. The Contractor will be responsible for all Electric locking equipment (SOW Section

C.2 b).

Q36) Who is responsible for the mechanical portions of the locking hardware?

A36) GSA is responsible for the physical door and base hardware. The Contractor will be responsible for all Electric locking equipment (SOW Section

C.2 b).

Q37) Is an onsite system administrator who sits at a workstation to the system all day and pulls data from the system per customer request required for this effort?

A37) No

Q38) Is there a lift on site available for use?

Are there lifts and scaffolding on site for hardware support over 10’ high?

A38) Yes, GSA maintains a lift on site that can be reserved through the GSA Building Management

Office (See SOW Section C.1.3 a). Users must be certified as electric lift operator and are required to wear self-provided safety harnesses and equipment. There is no scaffolding equipment available.

Q39) What is the current software being used for key readers?

A39) SOW Section B.1.2 - MDI SafeNet version

5.63.

Q40) Do you want all the key reader servers to be located in the 1 specific location?

A40) No, the PACS/MDI servers will not be relocated from their current positions.

Q41) Do you want all the badges for all the agencies in the building to work on the same key readers?

A41) SOW Section C.3.3 - All key readers shall be able to support CBP and GSA badges.

Q42) Will existing parts and supplies be inventoried by outgoing contractor?

A42) A current list of on-site inventory has been added to the updated SOW (Section J.5) posted in

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Amendment 0005.

Q43) Do they have a topology map of existing systems?

A43) No, the only drawings available have been provided.

Q44) What are loading dock access requirements?

A44) Once awarded the Contractor will be provided all required access procedures necessary to meet the requirements of the SOW.

Q45) Will FPS please provide information on the age and condition of assets to be maintained under this contract? We will need this to develop our baseline for asset management moving forward.

A45) A copy of the most recent maintenance log/report was provided by email on 07/10/2018, for informational purposes, to all vendors who attended the site visits and have a signed NDA.

Q46) Will FPS please provide the following information needed for developing firm fixed monthly maintenance fees to include the following:

a. Current preventive maintenance schedules for each system.

b. Record of corrective actions required over the last 3 years.

c. Record of monthly consumption of spare parts for each system

A46) See question #45.

Q47) Is there a current schedule or list of priorities for the upgrade and replacement of the

CCTV systems? 4. If there is a current schedule or list of priorities for the upgrades and replacement of the CCTV systems, will the

Government provide this to all offerors?

A47) There is not a current schedule of priorities for the upgrade.

Q48) Will the Government provide a current schedule of maintenance work for the existing equipment and what equipment is replaced annually?

A48) See question #45. Additionally, the contractor shall schedule maintenance based on manufacturer guidance.

Q49) Can FPS confirm that all security systems are currently under a valid Software Support

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Agreement including MDI?

A49) Sow Section B.1.2 - MDI SafeNet version 5.63

- there is no agreement for MDI 5.63 as MDI no longer supports legacy systems.

Q50) Can FPS confirm if there are any SCIF’s or

“Secure Rooms” located within FPS controlled space in the Ronald Reagan Building?

A50) There are secure spaces in CBP areas. The

Contractor will need to coordinate with CBP for access to their secured areas.

Q51) Can FPS provide a detailed list

(manufacturer, model number) of the installed IDS devices, Motion Detectors, Panic Buttons, Glass

Break Sensors, etc.?

A51) See Section J.2 in the SOW.

Q52) Can FPS provide a detailed list (model number) of the installed Aiphone Video Intercom

System (VIS)?

A52) The VIS model numbers have been added in SOW section B.1.4 (Amendment 0008)

Q53) What size monitor is required in the FPS space adjacent to the Command Center?

A53) The FPS space requires a 32" monitor; the

SOW has been updated in Amendment 0005 to reflect this change (Sections B.2.6 & D.5.2).

Q54) Does FPS have a current (up-to-date) set of as-built drawings in CAD format that shows the current security devices locations on floor plans, riser diagrams, schematics, wiring diagrams, rack layouts with Head end equipment with panels and system interconnection drawing and assigned IP addresses on network equipment?

A54) No, the only drawings that are available have been provided.

Q55) What security clearance levels does FPS require for its personnel working under any resultant contract?

A55) See SOW section G.5.

Q56) During the site visit it was mentioned that

Gallagher ACS is being installed. Will the scope of work under this contract require maintenance of the Gallagher-installed systems?

A56) No

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Q57) What Version of Agent VI is FPS currently using?

A57) SOW Section C.2.1 a) - Agent VI is using version 5.3.

Q58) Will the FPS consider alternate Access

Control Systems which may be better suited to your environment?

A58) No, GSA is responsible for the Physical

Access Control System (PACS) replacement.

Q59) Does the Government want a dedicated team of personnel (i.e. contractor FTEs) onsite at the

RRB to address all aspects of the SOW? If so, does the USG require a minimum amount of full-time contractor presence onsite during normal business hours?

A59) SOW section C.2.3b - The Contractor shall have an onsite technician(s) to respond to trouble calls and service requests from the hours of 8:00 am to 4:30 pm Monday thru Friday, excluding Federal Holidays. A technician shall respond within one (1) hour of notification of a trouble call.

Q60) Could the government provide the maintenance logs for the past 6 months to assess the level of effort for this requirement?

A60) See question #45.

Q61) Are the facility telecom closets available for network switches to extend camera cabling?

Are there existing equipment racks with available space for network equipment in the telecom closets?

A61) Yes, There may be existing rack space in each closet, but if not, there is space for additional racks if necessary. All infrastructure and power for installing new racks or expanding current power must be coordinated with Building Management (See SOW Section C.4.20).

Q62) Is new conduit required for the CCV upgrade or does the USG desire to have the contractor reuse existing conduit infrastructure? Can the

USG provide floor plans that include existing conduit infrastructure for the CCV system?

A62) When feasible and within code existing conduit can be reused (See SOW Section C.4.9).

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The only drawings available have been provided.

Q63) Does the USG have or require a phasing plan for the new CCV upgrade? How many cameras can be offline at one time during the upgrade? How many cameras can be unrecorded at one time during the upgrade?

A63) The analog CCV system must remain operational during the replacement/upgrade with minimal impact/downtime when transitioning from the Analog to the IP system. Contractors can

Phase in the IP system while phasing out the

Analog systems as long as coverage is maintained with minimal and pre-approved outages; the SOW has been updated with this information (Section

C.4.2) in Amendment 0005.

Q64) Could the government provide a current inventory list of on-site parts?

A64) A current list of on-site inventory has been added to the updated SOW (Section J.5) posted in

Amendment 0005.

Q65) How stable is the power at the Ronald Regan

Building, where the cameras are connected?

A65) There are no known power issues; there are adequate UPS for all security systems.

Q66) How high is the ceiling in the areas that we need to replace the cameras?

A66) Ceiling height varies throughout the building; the site visit allowed the opportunity to take measurements. The contract awardee will be able to take additional measurements prior to the camera replacement phase of the requirement.

Q67) What type of walls are in the perimeter areas, where we need to run new cables?

A67) There are a variety of wall structures and surfaces. The worst case scenario is a limestone facade over structural steel with reinforced concrete slab. Any wall penetrations must be coordinated with Building Management. Some penetrations may require X-ray scanning and core drilling. The SOW posted in Amendment 0005 contains this information (Section C.4.21).

Q68) We noticed that the new location for the new servers, UPS and control peripherals are in a controlled temperature environment? How stable is

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the Air Conditioning in that new area? Is the contractor’s responsibility to maintain the local

Air Conditioning system?

A68) It is not the contractor’s responsibility to maintain the local AC system under this requirement. There are no known issues with the

HVAC; the contractor will work with facilities management if HVAC issues that occur impact security systems during the life of the contract.

Q69) Analog Camera System (160 Cameras) - 1) How many cameras are interior? 2) How many cameras are installed outside the building? 3) Since there are no as building drawings, we have specific questions about it: Are these cameras connected to the VICON DVR/NVR via coaxial cable only? 4) How old are these cables? 5) And/or do we need to replace all the cable with Ethernet cable? 6) Or can we use an alternate method to convert the existing communication to Ethernet?

7) Or is it mandatory to replace the cables to

Ethernet? 8) Which cameras are communicating to the DVR/NVR via fiber optics? 9) If these cameras are using fiber optics to communicate, can we use it? 10) How old is the fiber optics infrastructure? 11) In the event that new conduit needs to be installed, is there an standard for the size of the conduit to be run?

A69) 1) /2) The SOW section J.2 lists which cameras are exterior, all other cameras are interior. 3)/8) SOW section B.1.1 - All video is transmitted over fiber to the DVR/NVR. 4) /5)

/6) /7) /9) /10) The age of the cable runs is unknown; Existing fiber runs may be used if they are fully operational; fiber may not be replaced by Ethernet. 11) NFPA 70 is the standard used for conduit fill, so the size of the conduit will depend on the amount of cabling required to be run through it. The concept of design for the

CCV upgrade based on the information provided in the SOW is part of the technical approach evaluation factor that shall be proposed by offerors for evaluation.

Q70) Analog Camera System (160 Cameras) - Is there a use of a 360 degree view in some areas?

Is there use of Pan/Tilt/Zoom and in what areas?

A70) There are currently no 360 degree cameras;

however the replacement of the analog CCV may

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include 360 degree cameras based on the

Contractor's concept of design. There are PTZ cameras currently in use; they are clearly identified in the SOW in section J.2.

Q71) What is the maximum down time you expect to have while transitioning to the new cameras, or are you expecting to do the transition in phases;

can you please specify?

A71) The analog CCV system must remain operational during the replacement/upgrade with minimal impact/downtime when transitioning from the Analog to the IP system. Contractors can

Phase in the IP system while phasing out the

Analog systems as long as coverage is maintained with minimal and pre-approved outages; the SOW has been updated with this information (Section

C.4.2) in Amendment 0005.

Q72) Are these IP cameras manufactured by Vicon only?

A72) The camera manufacturers are listed in SOW section J.2; all CCV components and software must be 100% compatible with Vicon (SOW Section B.2.1).

Q73) Is there a UPS system installed? When was it installed? How long does the BBU system hold for the entire CCV system?

A73) There is an adequate UPS installed; the minimum requirement is 4 hours of power (See SOW

Section D.11.2). The UPS installation date is unknown.

Q74) Are the existing Vicon NVRs installed in its own Rack system only? Are we to relocate this

DVR/NVR to the new location shown to us at the site visit?

A74) SOW section B.2.3 states all head-end equipment will be consolidated and fully integrated into one system and that existing racks may be used.

Q75) How many of those cameras are interior? Are they looking at hallways, can you provide a better description of the viewing of these cameras?

A75) The child care cameras are listed in SOW section J.2 with locations. All cameras are interior with the exception of those that are marked as exterior. Further description of the

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viewing will not be provided.

Q76) How many cameras are installed outside the building? What type of communication is being used? Fiber Optics? Can you please provide details, we need this information since we are to relocate the DVR/NVR to an new location. Are they using Fiber Optics? Can you please provide details, we need this information since we are to relocate the DVR/NVR to an new location.

A76) The child care cameras are listed in SOW section J.2 with their types and locations. All cameras are interior with the exception of those that are marked as exterior. All video is transmitted over fiber.

Q77) Are these IP cameras installed in a government secured network? If yes, can you tell us if the IP security is being handled by the present security contractor and/or the CIO from the Federal Government?

A77) All CCV is on a closed/standalone network managed by the contractor.

Q78) How long ago it has been since the Vicon

Head was updated? Does it have a hardening software to counter measure any cyber threats?

A78) The Vicon head was updated when the IP cameras were added to the system in April of

2016. (SOW section C.4.1) There is no hardening for cyber threats because the system is a closed/standalone network.

Q79) How many service calls per month you had on these cameras?

A79) See question #45.

Q80) Does all the above cameras and NVRs been hardened to mitigate network vulnerabilities? Or is this part of the new contract?

A80) SOW section C.4.1 - There is no hardening for cyber threats because the system is a closed/standalone network.

Q81) Is there a UPS system installed? When was it installed? How long is the BBU system hold? Are the existing Vicon NVRs installed in its own Rack system only?

A81) There is an adequate UPS installed; the minimum requirement is 4 hours of power. Yes, the

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existing Vicon NVRs are rack-mounted.

Q82) VICON IP System (56 Cameras) - 1) How many cameras are interior? 2) How many cameras are installed outside the building? 3) Since there are no as building drawings, we have specific questions about it: Are these cameras connected to the VICON DVR/NVR via coaxial cable only? 4)

How old are these cables? 5) And/or do we need to replace all the cable with Ethernet cable? 6) Or can we use an alternate method to convert the existing communication to Ethernet? 7) Or is it mandatory to replace the cables to Ethernet? 8)

Which cameras are communicating to the DVR/NVR via fiber optics? 9) If these cameras are using fiber optics to communicate, can we use it? 10)

How old is the fiber optics infrastructure? 11)

In the event that new conduit needs to be installed, is there an standard for the size of the conduit to be run?

A82) 1) /2) The SOW section J.2 lists which cameras are exterior, all other cameras are interior. 3)/8) SOW section B.1.1 - All video is transmitted over fiber to the DVR/NVR. 4) /5)

/6) /7) /9) /10) The age of the cable runs is unknown; Existing fiber runs may be used if they are fully operational; fiber may not be replaced by Ethernet. 11) NFPA 70 is the standard used for conduit fill, so the size of the conduit will depend on the amount of cabling required to be run through it. The concept of design for the

CCV upgrade based on the information provided in the SOW is part of the technical approach evaluation factor that shall be proposed by offerors for evaluation.

Q83) VICON IP System (56 Cameras) - Is there a use of a 360 degree view in some areas? Is there use of Pan/Tilt/Zoom and in what areas?

A83) There are currently no 360 degree cameras;

however the replacement of the analog CCV may include 360 degree cameras based on the

Contractors concept of design. The PTZ are annotated in SOW section J.2, which provides their viewing area.

Q84) Is there a parking area being viewed by any camera? If yes please specify what type of camera is installed? And what type of communication is being used? Fiber Optics? Can

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you please provide details, we need this information since we are to relocate the DVR/NVR to an new location.

A84) The cameras are listed in SOW section J.2 with location. The camera type is listed in SOW section J.2. All video is transmitted over fiber.

Q85) Are any of these exterior cameras installed in Poles? And what type of communication is being used? Fiber Optics? Can you please provide details, we need this information since we are to relocate the DVR/NVR to an new location.

A85) Yes, there are pole-mounted cameras. The cameras are listed in SOW section J.2 with their types and locations. All cameras are interior with the exception of those that are marked as exterior. All video is transmitted over fiber.

Q86) It is our understanding that these cameras will be maintained only, is that correct?

A86) None of these cameras will be replaced based on the CCV upgrade of the analog system, but these cameras will be integrated into one CCV system with the new equipment that is replacing the analog system, and the CCV for the child care

(SOW Section B.2.3)

Q87) Does all the above cameras and NVRs been hardened to mitigate network vulnerabilities? Or is this part of the new contract?

A87) All CCV is on a closed/standalone network managed by the contractor. They do not require to be hardened to mitigate against network vulnerabilities.

Q88) Do you need a price quote for new furniture?

And/or are you expecting us to use the existing furniture; and if that was the case please provide specs for the existing furniture.

A88) The replacement of furniture is not a requirement of the solicitation.

Q89) Since we are replacing the existing monitor

(for new cameras and existing 56 IP cameras), please provide more specifics as to the size and quality of the monitors; and it is our understanding that the Child Care monitors will stay, is that correct?

A89) Minimum requirements are stated in SOW section D.5. Any additional factors will be

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based on the contractor’s concept of design.

Q90) Are you going to need a temperature alarm control for the new command control station?

A90) No

Q91) In regards to section B.2.3.C: Are we to interpret that the IP CCV System has the necessary monitors to handle the new IP based cameras (160) being upgraded?

A91) SOW section B.2.3 states the head-end equipment will be consolidated, new monitors will be installed, and the VMS and VA will be replaced/upgraded; the new monitors in conjunction with the new VMS and VA will provide video and viewing for all cameras, though not simultaneously.

Q92) Section B1.1.3: Are we to assume based on the SOW that there is a need for the maintenance of intrusion detection system (IDS), if yes can you tell us how many IDS points (sensors, door contacts, glass break detectors, etc.) are to be maintained in each room?

A92) Yes, the IDS is to be maintained; IDS components are listed in section J.2.

D. All other terms and conditions remain unchanged.

DO/DPAS Rating: NONE

Period of Performance: 10/01/2018 to 03/31/2024

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FOR OFFICIAL USE ONLY (FOUO)

For Official Use Only (FOUO)

Federal Protective Service

National Protection and Programs Directorate U.S. Department of Homeland Security

STATEMENT OF WORK

for

Maintenance and Service of Technical Countermeasure (TCM) Systems

And Closed Circuit Video (CCV) System Upgrade/Replacement at

Ronald Reagan Building (RRB)

1300 Pennsylvania Ave NW Washington, DC

(DC0459)

Version 2-3 10 July 2018

For Official Use Only (FOUO) 2

STATEMENT OF WORK

TABLE OF CONTENTS

SUMMMARY OF CHANGES

A. BACKGROUND

B. PURPOSE

B.1 DESCRIPTION OF EXISTING ELECTRONIC SECURITY EQUIPMENT

B.2 DESCRIPTION OF NEW ELECTRONIC SECURITY EQUIPMENT

C. SCOPE

C.1 GENERAL

C.2 MAINTENANCE REQUIREMENTS

C.3 MDI - PACS

C.4 CCV UPGRADE/ REPLACEMENT REQUIREMENTS

D. ADDITIONAL CCV UPGRADE/ REPLACEMENT REQUIREMENTS

D.1 DESIGN STANDARDS

D.2 VIDEO MANAGEMENT SYSTEM

D.3 VIDEO STORAGE REQUIREMENTS

D.4 MINIMUM SERVER AND WORKSTATION REQUIREMENTS

D.5 WORK STATION MONITORS

D.6 IP NETWORK VIDEO CAMERA MINIMUM REQUIREMENTS

D.7 NETWORK MANAGED SWITCH

D.8 NETWORKING EQUIPMENT

D.9 OPERATING SYSTEMS UPDATES AND SERVICE PACKS

D.10 CONFIGURATION MANAGEMENT

D.11 ADDITIONAL SYSTEM COMPONENT, SOFTWARE, LOCATION ETC. SPECIFICATIONS

D.12 FINAL INSPECTION AND ACCEPTANCE

D.13 TRAINING .................................................................................................................. ERROR! BOOKMARK NOT DEFINED.18

E. ADDITIONAL PROJECT REQUIREMENTS

E.1 MATERIALS AND EQUIPMENT

E.2 ELECTRICAL AND CABLING REQUIREMENTS

E.3 CLEANLINESS, PROTECTION, AND PATCHING

E.4 SAFETY AND HEALTH

F. DELIVERABLES

F.1 GENERAL

F.2 MAINTENANCE AND SERVICE OF ELECTRONIC SECURITY EQUIPMENT DELIVERABLES

F.3 CCV UPGRADE/ REPLACEMENT DELIVERABLES

G. PROJECT ADMINISTRATION

G.1 PLACE OF PERFORMANCE

G.2 CONTACTS

G.3 CONTRACTOR ACCESS AND USE OF PREMISES

G.4 SECURITY REQUIREMENTS

G.5 CONTRACTOR SUITABILITY REQUIREMENTS

G.6 GOVERNMENT ACCEPTANCE

H. APPLICABLE STANDARDS

H.1 GENERAL

H.2 EQUIPMENT STANDARDS

For Official Use Only (FOUO) 3

H.3 ACCESSIBILITY REQUIREMENTS (SECTION 508)

I. INFORMATION TECHNOLOGY

J. EXISTING ELECTRONIC SECURITY SYSTEMS

J.1 CAD DRAWINGS

J.2 CURRENT LIST OF ELECTRONIC SECURITY SYSTEMS

J.3 LIST OF ANALOG CCV EQUIPMENT

J.4 LIST OF POWER SUPPLY BATTERIES

J.5 LIST OF RRB SPARE PARTS

Summary of Changes:

Date Version Summary

9-Jul-18 2-3

- Updated B.1.1 with info about current wiring

- Updated B.1.2 added network and monitoring information

- Updated B.2.3 added information about equipment racks

- Updated B.2.5 clarified monitor requirements with VA

- Updated C.2.1a) added VA version

- Updated C.3.3 added all key readers will support CBP and GSA

- Updated D.6.1 clarified megapixel and lens selection to support video resolution

- Added I.7 clarified the ESS are closed/ standalone network

- Removed J.6 and moved IDS and VIS lists to J.2

15-Jun-18 2-2

- Added NOTE to C.2.2a)

- Updated B

- Updated F.2 item 1

- Updated B.1.4 with VIS model numbers

- Added J.7 VIS Components

11-Jun-18 2-1

- Added J.4 – Power Supply Battery Count and Location

- Added J.5 – List of Spare to Convey to Contractor

- Added J.6 – List of IDS Components

- Updated B.1.1 CCV and B.2.1

- Updated D.3 – Video Storage Requirements

- Added C.1.3 a) & b) – Lift coordination and operations

- Added B.2.6 & D.5.2 – FPS Space monitor

- Updated C.1.5 – GSA BOM Coordination

- Updated C.4.2 – CCV System down time during upgrade

- Added C.4.20 – Telecom closets & racks

- Added C.4.21 – Wall surfaces & penetrations

- Added C.2.1c) – Door hardware

15-May-18 2

- Added MDI-PACS as C.3 (significant change)

- Changed C.3 to C.4

- Changed section D - to Additional CCV Upgrade/Replacement Requirements

- Increased MDI readers from 214 to 525

- Increased number of rooms with IDS from 4 to 7

For Official Use Only (FOUO) 4

A. BACKGROUND

The following Statement of Work (SOW) and guidelines have been developed by the Department of Homeland Security (DHS), National Protection and Programs Directorate (NPPD), Federal Protective Service (FPS) to mitigate threats and vulnerabilities pertaining to federal buildings and government leased spaces. The work to be accomplished for this project shall include the furnishing of all management, manpower, labor, supervision, equipment, materials, cabling, lifts and ladders, packaging and shipments, and permits and license costs required to complete the work detailed in this SOW.

B. PURPOSE

FPS has a requirement for services providing corrective and preventative maintenance of electronic security systems and the replacement, removal of an analog closed circuit video system and the consolidation of three (3) CCV head-ends into one (1) fully integrated head-end at the Ronald Reagan Building (RRB) located at 1300 Pennsylvania Avenue, NW, Washington, D.C within GSA leased space. The Government requires services that will offer a superior level of support through a team of responsive, highly skilled professionals. Contractor technicians shall be manufacturer certified to service and install all existing and new Closed Circuit Video (CCV) System(s); Access Control System (ACS); Intrusion Detection System (IDS); and Video Intercom System (VIS) electronic security systems within the GSA leased space, as well as any replacement/ upgrade to current electronic security systems. The existing electronic security systems manufactures are Vicon (CCV), MDI (ACS), Bosch, Radionics, Ademco (IDS), Aiphone (VIS), DMP, and AMAG (IDS/ACS).

B.1 Description of Existing Electronic Security Equipment

B1.1 CCV - RRB currently has three (3) separate Vicon CCV systems: 1) A Vicon analog system that consists of 150 cameras; with a head-end, control station and monitors. 2) A Vicon IP system for the child care center that consist of 17 cameras; a separate head-end and is tied into the control station and monitors of the analog CCV system. 3) A Vicon IP system that consist of 57 cameras; with a separate head-end and is tied into the control station and monitors of the analog CCV system. All video is transmitted through fiber to the head-end. All PTZ cameras have copper runs from the camera to the PTZ controller.

B.1.2 The ACS is MDI with 525 readers and door position switches with door release devices;

three work stations, and two enrollment stations. The ACS is currently using MDI SafeNet version 5.63; which is a legacy software and no longer supported by MDI. The Child Care Center has an AMAG ACS; the current AMAG software is PRO-CLIENT- V7.0.1.

a) The ACS is a closed/standalone network.

b) The ACS is monitored by the FPS Suitland MegaCenter via POTS line.

B.1.3 The IDS System: 7 rooms with IDS devices; a list of components is in section J.2.

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B.1.4 The VIS System is Aiphone and consists of three (3) independent systems. The systems used are Aiphone series JO, JK and AX; a list of components is in section J.2.

B.2 Description of New CCV System

B.2.1 Replace the 150 analog CCV cameras with Vicon compatible IP CCV cameras; based on technical advances where possible reduce the amount of cameras by replacing multiple analog cameras with one IP camera that has the capability to maintain the same field of view. The CCV cameras, in combination with the existing IP cameras, must assure all screening checkpoints, entrances/exits, lobbies, facility perimeter, parking areas, sensitive interior areas, pedestrian and vehicle entrances and other potential access points are effectively monitored.

B.2.2 Replace the encoders and digital video recorders (DVR) with network video recorders

(NVR).

B.2.3 Integrate all CCV components into one head-end.

a) All head-end equipment in support of replacing the analog CCV system will be installed in the same location as the current IP CCV systems head-end and integrated into that existing head-end equipment; in room C5B.

b) Move the Child Care Center IP CCV system head-end equipment to the same location as the IP CCV systems head-end and integrate it into that existing head-end equipment.

c) Use the existing head-end equipment for the IP CCV system and integrate all other CCV head-end equipment into one fully functional CCV system.

d) The existing racks in room C5B may be used for the consolidation of head-end equipment and new CCV equipment.

B.2.4 Upgrade the current control station, to include replacing the current monitors.

B.2.5 Replace the current Vicon VMS and VA to a Vicon compatible VMS and VA software that meets or exceeds Vicons’s Valerus VMS/VA capabilities. The VA shall allow cameras not being monitored on a 24 hour basis to alarm and display based on motion in the monitoring area.

B.2.6 Install one 32” video monitor in the FPS space adjacent to the command center.

C. SCOPE

C.1 General

C.1.1 Site Assessment: As part of the pre-proposal process, FPS will have a site visit and all interested Contractors are invited to attend. The purpose of this site visit is to make necessary inspections, assess the site, and become familiar with the requirements prior to submitting a proposal.

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C.1.2 The Contractor shall be required to be familiar with all applicable codes while carrying out the work outlined in this SOW. The Contractor shall complete the work pursuant to this SOW following all applicable codes and standards; section H lists the applicable standards.

C.1.3 The Contractor shall furnish all tools and equipment necessary to complete all work outlined in this SOW. The Contractor is not authorized to use Government owned property, tools or equipment, to complete work in accordance with this SOW, unless otherwise specified.

a) GSA maintains a lift on site that can be reserved through the GSA Building Management

Office (BMO).

b) Lift operators shall be certified as an electric lift operator and all lift occupants are required to wear self-provided safety harnesses and equipment.

C.1.4 The Contractor shall provide and install and configure the system as described and/or shown herein. The system shall include all connectors, adapters, terminators, and appurtenances to interconnect all equipment. The Contractor shall also supply all cabling and supporting materials necessary to interconnect all equipment installed in accordance with this SOW.

C.1.5 The Contractor shall notify the GSA BMO at a minimum of seventy-two (72) hours prior to beginning all work related to this SOW. The Contractor shall provide GSA BOM work timelines and updates to those timelines. In the event any operational system or utility (e.g. fire, IDS, HVAC) is required to be disabled or turned off, GSA BMO, FPS Inspector, and/or FPS PM/COR prior to deactivation.

a) The Contractor, prior to departing for the day, shall ensure all system(s) previously disabled or turned off are functioning properly. A basic functional test shall be required to determine proper functionality of the system(s) and should be reported to the FPS

PM/COR.

b) In the event a system is non-functional once enabled or turned on, it shall be the responsibility of the Contractor, at no additional cost to the Government, to restore the system(s) prior to departure from the site.

c) If the Contractor fails to restore all system(s) before departing, they shall be liable for all costs incurred by the Government to restore system(s) functionality.

C.1.6 All personnel engaged in maintenance, service, repair and/or installation activities pursuant to this SOW shall be licensed by the state, local authority, and/or the city local authority in the required trades or professions which require licensing by such jurisdictions. The type and level of license shall be consistent with requirements of the jurisdictions and work to be performed by this SOW.

C.1.7 The contractor shall employ personnel licensed and qualified to carry out all tasks outlined in this SOW. At no time during the maintenance, service, repair and/or

For Official Use Only (FOUO) 7 installation shall the contractor require Government personnel to complete tasks required to be completed by the contractor as covered by this SOW.

C.1.8 The Contractor shall ensure that their employees and subcontractors abide by all requirements of the contract. At all times while work is being performed in accordance with this contract, the Contractor shall have a supervisory representative available to answer questions, resolve issues, supervise company employee(s), and subcontractor(s).

C.1.9 The Contractor shall maintain a separate set of drawings, schematics, and wiring diagrams for all maintained TCM systems.