AE_RPM_RFI_REV_02-19-2020_Final.pdf

Request for Information # 70RDND19I00000005

Request for Information # 70RDND19I00000005

Design, Engineering, Construction, Integration, and Logistics for installation/relocation of Radiation Portal Monitors

THIS IS AN AMMENDED REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes; it does not constitute a Request for Proposal (RFP) or a promise to issue an RFP or Broad Agency Announcement (BAA). This RFI does not commit the Department of Homeland Security (DHS) Countering Weapons of Mass Destruction Office (CWMD) to contract for any supply or service. DHS CWMD is not seeking proposals at this time. Responders are advised that CWMD will not pay any cost incurred in response to this RFI. All costs associated with responding to this RFI will be solely at the interested party’s expense.

Not responding to this RFI does not preclude participation in any future RFP or BAA. The information provided in this RFI is subject to change and is not binding on CWMD. All submissions become the property of CWMD and will not be returned.

1. Background The U.S. Department of Homeland Security (DHS) is committed to using cutting edge technologies and scientific talent in its quest to make America safer. The DHS Countering Weapons of Mass Destruction Office (CWMD) is tasked with researching and organizing the scientific, engineering, and technological resources of the United States and leveraging these existing resources into technological tools to help protect the country. The CWMD Radiation Portal Monitor Program (RPMP) supports this effort through investigating systems and technologies to augment and enhance existing radiation and nuclear detection capabilities and to address specific homeland security requirements.

The CWMD RPMP is a continuation of the radiation and nuclear detection program initiated by Customs and Border Protection (CBP) after the events of 9/11. The RPMP develops, acquires, deploys, and coordinates the implementation of radiation portal monitoring solutions across five vectors: land border crossings, seaports, international airports (including international preclearance sites), and international mail and express consignment courier facilities (ECCF). The RPMP continues to provide the framework and capability to execute acquisition and deployment activities required to field radiation scanning and interdiction systems across the five vectors in accordance with legislative mandates as well as global architectural and operational requirements.

The fielded systems are required to meet governmental standards related to scanning and interdiction of illicit radioactive materials and commercial needs for minimal impediment to legitimate conveyances and commerce. CWMD is in the process of acquiring approximately 200 commercially available, fixed RPM systems between Fiscal Years (FYs) 2020 - 2022. The deployment of these fixed RPM systems and reconfigurations of existing RPM systems to install and become fully operational require design, construction, engineering, and technical services.

2. Description CWMD seeks information from architect/engineer (A/E) and/or construction firms for RPM site design, construction, engineering, integration, and logistics to install and support RPM systems.

This RFI supports the Government’s deployed RPM enterprise detection mission at land, air, and sea ports of entry (POE). CWMD is conducting market research to determine the level of capability available from commercial sources to support the Government’s RPMP detection mission.

The objectives of this RFI are to:

• Assess the number and capability of potential A/E and/or construction firms (including teaming) that have engineering, design, construction, and construction management services to support this mission

• Provide A/E and construction firms early insight to the potential acquisition (e.g.

expectations, requirements, and resources needed)

• Expose A/E and construction firms to potential RFP Statement of Work (SOW) language

• Request A/E and construction firm recommendations and comments on requirements notably the ability to execute design-build for RPM sites

• Allow A/E and construction firms to submit questions and review CWMD responses

• Assess A/E and construction firm experience with RPMs and system integration

• Obtain feedback on warehousing, logistics, and inventory management for RPMs

• Assess existing and potential small business teaming arrangements such as joint venture, mentor-protégé and prime/subcontractor relationships for potential small business set-aside

• Obtain industry opinion on different SOW tasks (e.g., cost plus fixed fee for site survey, time and material for shipping RPMs)

• Determine industry experience with algorithms and parameters of RPM system within associated detection capabilities

3. Attachments To support A/E and construction firm responses to the RFI, CWMD has supplied the attachments below that contain information pertaining to the Government’s programs to deploy, operate, and maintain R/N detection capability at POEs.

A. DRAFT SOW

B. Role of RPM systems in supporting detection of radionuclide materials at POEs including RPM variants for specific lanes and locations.

C. Lifecycle Support.

D. RPM ancillary equipment requirements.

E. Glossary.

F. RPM system performance statement for vendors.

G. Sample RPM site plan designs (requires a signed NDA submitted to the contracting officer in accordance with Section 5. Instructions).

H. Non-disclosure agreement (NDA). (Required for access to above designs.)

Blue, Tisha I made changes to this comment

4. Submission Requirements

CWMD requests that all A/E and construction firms interested in this requirement respond to this RFI, even those that do not have all the capabilities discussed in the submission requirements.

An A/E and/or construction team may submit as long as all team members are fully declared in the introduction section below.

Please include the following in your response to this RFI (while closely following the outline provided below); indicate where there is no capability, or information available:

(1) Introduction: Information about the vendor team (Section 1 limited to 6 pages)

a. Primary A/E and/or construction firm name and point of contact information

(primary and secondary)

b. Basic A/E and construction firm reference information for all A/E and/or construction team partners including:

i. Data Universal Numbering System number

ii. Commercial and Government Entity code

iii. North American Industry Classification System code(s)

iv. Socio-economic Category as defined in the Federal Acquisition

Regulations 19.001

v. Address(es)

c. Basic description of the A/E and/or construction team (including small business mentor/protégé or joint venture partners)

d. A/E and/or construction team capabilities including:

i. Experience providing engineering, design, construction, and construction/engineering management services.

ii. Technical capabilities and resources available including but not limited to:

1. Conduct RPM site surveys and associated design production

2. Produce designs (plans and specifications)

3. Provide design and construction estimates

4. Provide schedules for all phases

5. Conduct value engineering and similar studies

6. Obtain all permits such as construction, environmental, and occupancy to provide a turnkey project

7. Design-Build capability as the prime including hiring a construction contractor

8. Document the design and install process as a handbook and capturing lessons learned

9. Produce design standards including guide specifications

iii. Relevant services listed in General Services Administration schedules

iv. Ability to provide services throughout the United States including Alaska, Hawaii, possessions; and foreign countries as needed

v. Construction experience with RPM or similar equipment installations

(2) RPM or similar detection system deployment capability/experience of the A/E and/or construction team including (Section 2 limited to 4 pages)

a. Number of years and locations of supporting RPM or similar deployments http://www.census.gov/eos/www/naics/

b. Installation capability/experience of the A/E and/or team

i. Capability/experience integrating the RPM system design or similar system into an overall site plan including components such as the RPM, RPM booth, other non-intrusive inspection systems, and associated power/communication lines.

ii. Capability/experience in coordinating the integration of the RPM system with U.S. Customs and Border Protection systems or similar systems with other government agency equipment

iii. Capability/experience with the design or construction of any facilities associated with the storage of radioactive material

iv. Capability/experience in coordinating for access to CBP systems or similar systems

v. List professional engineering services needed for the above and those which the A/E team has on staff

vi. List previous coordination and/or work with PNNL or similar national laboratories, Terminal Operator Engineers, and Port Authorities

(3) Design-Build and Design-Bid-Build construction delivery methods (Section 3 limited to 5 pages) Please provide your experience with design-build and design-bid-build contracts. For the design-build construction delivery method, specify whether your firm was the prime contractor and/or the engineer of record; for the design-bid-build construction delivery method, focus on those projects where your firm provided construction/engineering services:

a. Description of projects including dollar value and your contractual role

b. Construction management and/or quality assurance/quality control associated with the projects

c. Timelines for scope of work development, bidding, project completion, and time/cost savings between the design-build and design-bid-build delivery methods

(4) Comments and recommendations pertaining to the RPM installation (Section 4 limited to 3 pages)

a. Design/construction that supports RPM maintenance of the entire system including RPM, RPM booth, cable runs, etc.

b. RPM configuration for maximizing conveyance throughput

c. Optimizing security for new RPM installations based on inspection process concept of operations

d. Future capacity and flexibility of the installed systems

(5) Supplementary Information including (Section 5 limited to 5 pages):

a. Previous training provided for similar systems

b. Produced maintenance and operator manual examples

c. Standard operating procedures for how to deliver a project as a sub-contractor and/or completion and handover of systems prior to initializing

d. Determine industry experience with algorithms and parameters of RPM system within associated detection capabilities

e. Obtain feedback on warehousing, logistics, and inventory management for RPMs

5. Instructions

Responses to this RFI shall be submitted via email to Annemarie Spence, Contracting Officer, at Annemarie.Spence@hq.dhs.gov and Javoil Powell, Contract Specialist, at javoil.powell@hq.dhs.gov , NLT 5 p.m. ET, February 27, 2020 and include the information requested under “Submission Requirements.”

Any questions regarding this RFI shall be submitted NLT 5 p.m. ET, February 24, 2020 via email to Annemarie Spence, Contracting Officer, atAnnemarie.Spence@hq.dhs.gov and Javoil Powell, Contract Specialist, at javoil.powell@hq.dhs.gov . Responses to the questions, as appropriate, will be posted on beta.sam.gov.

Respondents who wish to receive copies of Attachment G documents identified as “For Official Use Only” must sign a NDA and submit to Annemarie Spence, Contracting Officer, at Annemarie.Spence@hq.dhs.gov and Javoil Powell, Contract Specialist, at javoil.powell@hq.dhs.gov.

NOTE: If your company previously responded to the RFI posted in June 2019 and already have NDAs in place and have obtained attachment G you do not have to request this information or sign another NDA.

Company-to-Company NDA

Responses to this RFI will be reviewed by technical experts within the CWMD and other federal agencies. DHS uses support contractor personnel to assist in the review of RFI responses. The support contractors are bound by NDAs with the Government. Nonetheless, the Federal Acquisition Regulation (FAR) at Subpart 9.505-4(b) requires that whenever a Government contractor gains access to proprietary information of other companies in performing advisory and assistance services for the Government, the companies must agree to protect the information from unauthorized use or disclosure for as long as it remains proprietary and refrain from using the information for any purpose other than that for which it was furnished.

The FAR further requires that the contracting officer shall obtain copies of these agreement and ensure that they are properly executed.

Accordingly, any submission in response to this RFI that is considered to be proprietary, and contains proprietary information must include a signed NDA with the following companies:

• SAIC, John Laszakovits, John.laszakovits@associates.hq.dhs.gov, (202) 203-3228

• Gryphon, Stephanie Mikels, SMikels@GryphonLC.com , (757)-408-5673 mailto:%20tisha.blue@hq.dhs.gov mailto:Annemarie.Spence@hq.dhs.gov mailto:javoil.powell@hq.dhs.gov%20, mailto:t mailto:Annemarie.Spence@hq.dhs.gov mailto:javoil.powell@hq.dhs.gov%20.

mailto:

mailto:

mailto:javoil.powell@hq.dhs.gov

POWELL, JAVOIL

Added the NDA language

The Government does not dictate the form or content of the NDA; that is a business decision between the companies. However, a sample NDA is included as Attachment J, and this form of a NDA has been pre-approved by the companies named above. Use of the sample agreement, or one substantially similar to the sample, will expedite signature. It is important for all respondents to understand that without signed NDAs with all three above-named contractors, your RFI submission cannot be reviewed. It is the vendor’s responsibility to provide these signed NDAs in order to be responsive to this RFI. The two companies named above are under no obligation or compunction to agree to other more onerous company-provided NDAs, and potential respondents that submit onerous NDAs for signature assume the risk that the above-named companies will not agree to such terms.

IMPORTANT NOTE: If your response to this RFI does not contain proprietary information, and is not marked as such, there is no requirement for a Non-Disclosure Agreement.

CWMD appreciates responses from all capable and qualified sources from private or public companies. Please submit responses in Microsoft Word or Adobe PDF, formatted in at least 10-point Times New Roman font with at least 8-point type in figures and diagrams. Please limit images to those used to illustrate responses to submission requirements in the RFI.

CWMD reserves the right to review late submissions. Please be advised that all submissions become the property of CWMD and will not be returned. For clarification purposes ONLY, CWMD may request interactive communication from respondents after receipt and initial evaluation of written responses.