ATTACHMENT 8 - GOVT RESPONSE TO CONTRACTOR QUESTIONS.pdf

No. Question Answer / Response 1 Can photographs be provided for the existing HVAC units, including interior/exterior, wall sleeves, surrounding conditions, and data tags for each tonnage category?

Manufacturer cut sheets provided from as-builts photographs on separate attachment

2 Can photographs or existing condition information be provided for the doors and frames identified for replacement?

Photographs on separate attachment

3 Can photographs or additional information be provided showing how the existing suspended ceiling is supported/attached?

No photo /wire is used to suspend the acoustical ceilings in all the modulars at TSA Academy found during government inspection

4 Can a photo be provided of the column in the ADA ramp at BG0709 that requires relocation?

Photographs on separate attachment

5 Can the manufacturer, model numbers, serial numbers, and data tags of existing HVAC units be provided?

Manufacturer cut sheets provided from as-builts

6 Please provide model numbers and electric heat strip sizing for the existing Bard units.

Manufacturer cut sheets provided from as-builts

7 What are the required quantities and capacities for the HVAC replacement units?

105 HVAC units total: 57 at 3.5 ton; 8 at 3.0 ton; 39 at 4.0 ton; 1 at 5.0 ton. All require coated coils, single-source heat pump, and heat strips.

8 What is the expectation or specification for “coated coil”?

The SOW requires coated coils and a marine-grade exterior finish for outdoor units. The SOW does not provide a specific coating standard or product specification for the coated coils. Coil coating will be performed by HVAC manufacturers.

9 What retrofit, wall modification, patching, or repair is anticipated when replacing the HVAC units?

The SOW states the replacement is a one-for-one replacement for existing HVAC units. It also states the Contractor shall repair wall openings as needed and install new units per manufacturer instructions, secured to the wall structure. The exact extent of retrofit, patching, or wall repair is not quantified in the SOW. Extent of repair depends on field conditions and final equipment dimensions. The Government feels with the age of the TSA Academy there should be very minimal repairs with (like in kind) wall mount HVACs being specified for the project.

10 Will a PVC condensate drain line routed to and terminating at ground level satisfy the condensate management requirement?

Yes. A PVC condensate drain line routed to and terminating at ground level is acceptable, subject to proper installation and verification of condensate drainage.

11 Are filters to be accessed from outside by ladder or through an interior filter grille?

Filters shall be accessed from the exterior.

12 Are existing thermostats to be reused, or does the scope require replacement of thermostats?

The SOW states that controls shall be digital, programmable, and ADA-compliant. It also states thermostats shall be mounted at ADA-compliant heights.

This indicates new ADA-compliant controls/thermostats are required unless otherwise approved by the Government.

The Contractor shall provide digital, programmable, ADA-compliant controls/thermostats and mount them at ADA-compliant heights in accordance with the SOW.

13 Please provide the specific locations and quantities of doors and frames identified for replacement.

The SOW states that exterior doors are to be replaced with steel double doors at specified locations, but the provided SOW text does not identify the specific locations or quantities. BG0709 (2) sets of doors, BG0711/0712/0713 (1) set of doors for a total of (5) sets of doors

14 What are the door size and basic door requirements?

Replacement exterior steel double doors shall include: double leaf steel doors; size 6'0" wide x 7'0" high per opening; 16-gauge steel; insulated core; powder-coated finish; view ports with tempered safety glass, minimum 5" x 20"; view ports positioned at 43" maximum above finished floor; ADA-compliant lever handles;

mortise locks per FLETC OSPR specification; adjustable delayed-action ADA-compliant closers; aluminum thresholds, 1/2" maximum height, beveled.

15 Is powder-coat finish required, or is painted finish acceptable?

Powder-coated finish is required in accordance with the SOW. Color shall be selected by the COR. Painted or powder coated are acceptable.

16 What hinge type is required? The SOW requires heavy-duty hinges but does not identify a specific hinge type such as pivot, continuous/piano, or butt hinges. Heavy duty continuous gear hinge is type of hinge sought by the Government

17 What are the FLETC OSPR specifications for mortise locks?

The SOW requires mortise locks per FLETC OSPR specification, but the provided SOW does not include the actual OSPR lock specification. Precision Reliant series 5203CD x 703A x (handing) x 689. Handing will be RHRB or LHRB or equivalent

19 What type of fans are required? The SOW requires installation of 134 interior recirculating ceiling fans. The fans shall be 2x2-foot ceiling tile fans specifically designed for suspended ceilings, color white.

20 Are these replacement fans, or does power need to be run to the fans?

The SOW states “install 134 interior recirculating ceiling fans,” which indicates new installation. It does not specify whether existing power is available or whether new power must be run to each fan. New installation

21 How are the fan locations indicated?

The SOW states that fans are to be installed as indicated on Exhibit 3. The provided SOW text does not include Exhibit 3 or enough detail to identify fan locations. Fan locations to be determined once HVAC installation is complete and operation in each modular to maximize airflow in each unique Modular training venue. The COR will coordinate with the CO the approved specific locations for each modular prior to installation

22 What is the ceiling height? The SOW requires fans to be installed at a minimum of 7 feet above finished floor but does not provide existing ceiling heights.

7' is the minimum ceiling height in all the modulars. Most are 9' or 10' height.

23 How will the fans be controlled? The SOW requires wall-mounted controls installed at ADA-compliant heights. It does not specify whether fans will be controlled from one location, multiple locations, tied to lighting circuits, or individually controlled. Fans shall have wall-mounted controls installed at ADA-compliant heights. Control zoning and locations require Government/COR approval. The fans will be operated by a controller that is wall mounted as the sow states however the number of fans on each controller will depend on the amp draw of each fan.

24 Can we get pictures of electrical panels located inside the buildings? Mainly need brand and type of breaker, along with available spare breaker spaces.

The SOW does not provide photographs of electrical panels, panel brands, breaker types, or available spare breaker spaces.

This information would need to be provided by the Government if available or verified through an approved site investigation.

25 Can new switches for recirculating fans be surface mounted if necessary?

The SOW requires wall-mounted controls installed at ADA-compliant heights but does not specify whether controls must be flush mounted or whether surface-mounted raceway/switches are acceptable. Surface-mounted switches may be acceptable if approved by the COR, installed in a neat and workmanlike manner, compliant with applicable electrical requirements, and located at ADA-compliant heights. Controls flush mount, cabling in the wall.

26 Will the Government supply the Contractor with a layout for the placement of the recirculating fans?

The SOW states that recirculating fans are to be installed as indicated on Exhibit 3. If Exhibit 3 does not provide sufficient detail, the Government should provide a layout or clarify final fan locations. Classroom dependent. Typical classroom layout provided

27 The SOW states the Government requires the following three positions on site, but four positions are listed. Which positions are required?

The SOW contains an inconsistency. It states “the following three positions on site,” but lists four positions:

Superintendent, Safety Manager, Project Manager, and Quality Control Manager. PM not required to be on site.

29 Will the Government permit the Superintendent and Safety Manager positions to be dual-hatted by one individual, provided the proposed individual meets all qualifications and requirements for both positions?

YES - The Superintendent and the Safety Manager can be dual hatted

30 Will the Government permit the Project Manager and QC Manager positions to be dual-hatted by one individual, provided the proposed individual meets all qualifications and requirements for both positions?

NO - But see updated SOW and question 27 - the PM does not have to be onsite.

31 Can the Contractor triple-hat the project with the team that is on site currently and have the Project Manager available when needed?

NO - But see question 29 and 30 - PM does not have to be onsite. Dual hat of Superintendent and Safety allowed.

32 Which buildings require ADA ramp work?

The SOW identifies ADA-compliant ramp installation and modification at BG0711, BG0714, BG0774, BG0773, and BG0709.

33 Are drawings or pictures of the current configuration available?

The SOW states that ramps should be similar in appearance to existing ramps shown in Exhibit 1. The SOW correctly points to the 2010 ADA Standards.

Drawings or photographs should be provided if available or if Exhibit 1 is insufficient. Photographs provided

34 Can the supplier make a site visit? Yes. An additional supplier site visit is acceptable, subject to coordination and approval through the appropriate Government point of contact.

35 How many ramps are new versus modified?

There are 4 new ramps and 1 modified ramp.

36 What is the required size of the bleacher apron?

The SOW requires installation of approximately 6,000 square feet of 4-inch concrete for the bleacher area.

37 Will an updated layout be provided?

The SOW states Exhibit 4 shows the projected layout. The project is in one area of FLETC at the TSA Academy. Drawings and pictures are provided.

38 What accessible seating is required?

See ADA requirements

39 Is the existing bleacher required to be moved?

Yes. The SOW states the existing bleacher will need to be moved to accommodate the work and then repositioned after the slab is complete.

40 Is concrete break testing required?

Yes. The SOW requires concrete break tests per ASTM C39.

41 Is air-entrained concrete required for Tasks 1 and 6?

Yes. The SOW requires minimum 3000 psi compressive strength, air-entrained concrete per ACI 318-19 for both Task 1, ADA Ramp Installation and Modification, and Task 6, Bleacher Apron Install.

42 What concrete strength is required?

The SOW requires minimum 3000 psi compressive strength concrete.

43 Where are floor repairs required? The SOW requires repair of soft floor spots in BG0713G and BG0711.

44 What is the estimated size of damage per spot?

The estimated size of damage is 15 square feet maximum per spot.

45 Will carpet tiles be provided by the Government?

Yes. The SOW states carpet tiles will be provided by the Government and installed by the Contractor.

46 Is the cause of the soft floor known?

The SOW does not identify the cause of the soft floor. The cause is not applicable to this project.

47 What is the drain cleanout scope? The SOW requires cleaning out trench drains adjacent to the canopy area. Work includes removing debris and sediment, inspecting for proper flow and function, and cleaning the area.

48 Are damaged grates to be replaced?

Yes. The SOW requires replacement of damaged grates and requires flush installation with openings perpendicular to the path of travel.

49 How many damaged grates are to be replaced?

Replace 4 grates

50 Task 8 of the SOW calls for grate replacement. Can the Government supply the

The grates are in good condition. The concrete on each side needs attention in 6 places where trip hazards exist on top of

Contractor with a photo of the damaged grates and location?

the trench drain. If available, photographs or marked locations may be provided to identify the specific repair areas.

51 Does the Government want the Contractor to repair or replace the drainage system located behind the bleachers at the existing canopy columns?

The SOW requires cleaning out trench drains adjacent to the canopy area, removing debris and sediment, inspecting for proper flow and function, and replacing damaged grates. The SOW does not clearly state whether the drainage system behind the bleachers at the existing canopy columns is to be repaired or replaced. Excavation and site prep will reveal the issues and the government cannot determine from visual inspection the working order of the drainage system.

52 Will the Government require an access point at all columns that have drainage connections?

The SOW does not specify whether access points are required at columns with drainage connections. Once excavation is complete in the area the government prefers Plastic rectangular access boxes

53 Will a laydown area for connex storage be provided, and where is it located?

Yes. The Government will supply a laydown area adjacent to the project. The Government has discussed this with the customer, and the customer is willing to allow staging of equipment for the project.

54 Will the Government extend the proposal due date by three weeks following the Government’s response to all submitted questions?

yes

55 Will the Government provide the sign-in sheet from the site visit?

The provided SOW does not include the site visit sign-in sheet. If the Government elects to provide the sign-in sheet, it should be issued through the appropriate procurement channel.

56 Please confirm whether offerors are required to provide a bid guarantee with their Price Proposal.

Yes. A Bid Guarantee is required. The Bid Guarantee shall be included in the Price Proposal. The amount of the bid guarantee shall be 10 percent of the bid price or $200,000, whichever is less, in accordance with FAR 52.228-1.

57 What is the percentage required for the Bid Guarantee as required in FAR 52.228-1?

The amount of the Bid Guarantee shall be 10 percent of the bid price or $200,000, whichever is less.

58 Does the Bid Guarantee get placed into the Price Proposal?

Yes. The Bid Guarantee shall be placed into the Price Proposal.

59 Are offerors required to submit Reps & Certs with their Price Proposal? If so, which forms or documents are required?

The Contractor’s Representations and Certifications will be pulled from SAM.gov.

All contractors must be registered in SAM.gov to be eligible for award.

60 Does the Contractor need to pull down and complete all referenced clauses to provide Representations and Certifications?

No. The Contractor’s Representations and Certifications will be pulled from SAM.gov.

All contractors must be registered in SAM.gov to be eligible for award.

61 What is expected in the Technical Proposal other than Project Experience and Key Personnel Resumes?

This is a commercial quote. The required submission is the bid sheet, Attachment 1, with any supporting documentation such as subcontractor bids to support the data, project experience, and key personnel resumes.

62 Is there a Technical Approach required?

No. A Technical Approach is not required.

63 What is expected in the Price Proposal?

The Price Proposal shall include the completed bid sheet. Backup data may be submitted or shall be available at the request of the Contracting Officer.

64 Are both the Technical and Price Proposal to be submitted together in one file or in separate files?

Separate files, please.

65 Is there a file size limit for emailing proposals or an alternate submittal method?

Email is the only format available at this time.

66 Does the Contractor need to provide CPARS for relevant projects, or will the Government pull the CPARS records?

No. The Contractor does not need to provide CPARS for relevant projects.

CPARS will be pulled by the Government.

67 Will the Government provide a one-week extension for proposal submission?

No. This action has been issued in a commercial quote format to allow for expedient processing and response. The proposal submission time will remain August 20, 2026.

68 Will the Contractor be responsible for lightning protection only at the AC unit itself, or will the Contractor be held liable for connections further upstream?

The provided SOW text does not define the extent of lightning protection responsibility for the HVAC units or upstream electrical/lightning protection connections. The Government should clarify whether the Contractor’s responsibility is limited to the AC unit connection point or includes upstream lightning protection components and system continuity Lightening protection is already installed on each modular.

Remove and reconnect the lightening protection on each HVAC.

69 Will hard fencing be required to secure the work area?

The provided SOW text does not specify whether hard fencing is required to secure the work area. Site security, construction barriers, and fencing requirements should be clarified by the Government based on the work location, training schedule, public access, and safety requirements.

no hard fence, construction barriers for the work hard fence required

70 Will the bleacher area be active for training during the project and require scheduled closures?

The SOW does not state whether the bleacher area will remain active for training during construction. The Government should clarify whether training activities will continue in or near the bleacher area and whether scheduled closures, phased work, or coordination with training operations will be required.

The bleacher area will be open and free of students and staff during the construction.

71 Is it the intent to place concrete around all columns?

The SOW requires installation of approximately 6,000 square feet of 4-inch concrete for the bleacher area and states that Exhibit 4 shows the projected layout.

The provided SOW text does not clearly state whether concrete is to be placed around all canopy columns. The concrete will be placed around all the canopy columns

72 The existing concrete under the canopy has a chamfered edge that will cause a trip hazard. Will the Government accept a self-leveling joint sealant to fill the void?

The SOW does not specify an approved repair method for the chamfered edge or void under the canopy. Acceptance of self-leveling joint sealant as a trip hazard repair method requires Government/COR approval and should be evaluated for durability, ADA compliance, exterior exposure, bonding, and suitability for pedestrian traffic. Self-leveling joint sealant may be acceptable if approved by the COR and if the finished surface eliminates the trip hazard, remains flush and stable, is suitable for exterior pedestrian use, and complies with applicable accessibility requirements.