2.2.1 70FBR625R00000023 - Amendment 3.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

70FBR6

DENTON TX 76209-3606

REGION VI 800 NORTH LOOP 288

DHSFEMA

FEMA REGION 06

FEMA R06 CODE 16. ADMINISTERED BYCODE

X

X

X

424720

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR70FBR6

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

06/19/2025

Destiny Dyson (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIME

07/09/2025 1200 CST

b. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

70FBR625R00000023

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 53OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

See Schedule

15. DELIVER TO

DENTON TX 76209-3606

REGION VI 800 NORTH LOOP 288

DHSFEMA

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

FEMA REGION 06

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

DELIVER TO:

FEMA REGION VI

FEDERAL REG CENTER

ATTENTION RAYMOND HIXON JR

800 NORTH LOOP 288

DENTON TX 76209-3606

The purpose of this Blanket Purchase Agreement (BPA) is to procure services for the supply and delivery of petroleum diesel fuel to Region VI Federal Regional Center (FRC) on site generator has the necessary operating petroleum diesel

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Destiny Dyson

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

0001 500 GA

fuel. With sufficient fuel, the generator can produce adequate electrical power to meet electrical load requirements so that mission essential tasks or functions are not interrupted for an extended period of time.

Period of Performance: This BPA consists of a one-year base period of performance and four option periods.

Request for Proposal Deadlines:

All questions must be submitted to Contracting

Officer, Destiny Dyson (via email at destiny.dyson@fema.dhs.gov) no later than 8:00 AM

CST on July 3, 2025.

All proposals must be submitted to Contracting

Officer, Destiny Dyson (via email at destiny.dyson@fema.dhs.gov) no later than 12:00

PM CST on July 9, 2025.

Period of Performance: 07/14/2025 to 07/13/2026

LOWSULFUR #2 "DYED" TX LED 3 NA 1993 PG lli

Diesel Fuel

Product/Service Code: 9130

Product/Service Description: LIQUID PROPELLANTS

AND FUELS, PETROLEUM BASE

Delivery: 07/14/2025

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

522 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 53

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70FBR625R00000023

0002 Base Year: Delivery Fee 2 EA

Product/Service Code: 9130

Product/Service Description: LIQUID PROPELLANTS

AND FUELS, PETROLEUM BASE

Delivery: 07/14/2025

0003 Base Year: Short Load Fee 2 EA

Product/Service Code: 9130

Product/Service Description: LIQUID PROPELLANTS

AND FUELS, PETROLEUM BASE

Delivery: 07/14/2025

0004 8-Gallon Propane Tank Exchange 10 EA

Product/Service Code: 9130

Product/Service Description: LIQUID PROPELLANTS

AND FUELS, PETROLEUM BASE

Delivery: 07/14/2025

1001 LOWSULFUR #2 "DYED" TX LED 3 NA 1993 PG lli 500 GA

Diesel Fuel

(Option Line Item)

Date Option to be Exercised 07/14/2026

Product/Service Code: 9130

Product/Service Description: LIQUID PROPELLANTS

AND FUELS, PETROLEUM BASE

Delivery: 07/14/2026

Period of Performance: 07/14/2026 to 07/13/2027

1002 Base Year: Delivery Fee 2 EA

(Option Line Item)

Date Option to be Exercised 07/14/2026

Product/Service Code: 9130

Product/Service Description: LIQUID PROPELLANTS

AND FUELS, PETROLEUM BASE

Delivery: 07/14/2026

Period of Performance: 07/14/2026 to 07/13/2027

1003 Base Year: Short Load Fee 2 EA

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

4 53

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70FBR625R00000023

(Option Line Item)

Date Option to be Exercised 07/14/2026

Product/Service Code: 9130

Product/Service Description: LIQUID PROPELLANTS

AND FUELS, PETROLEUM BASE

Delivery: 07/14/2026

Period of Performance: 07/14/2026 to 07/13/2027

1004 8-Gallon Propane Tank Exchange 10 EA

(Option Line Item)

Date Option to be Exercised 07/14/2026

Product/Service Code: 9130

Product/Service Description: LIQUID PROPELLANTS

AND FUELS, PETROLEUM BASE

Delivery: 07/14/2026

Period of Performance: 07/14/2026 to 07/13/2027

2001 LOWSULFUR #2 "DYED" TX LED 3 NA 1993 PG lli 500 GA

Diesel Fuel

(Option Line Item)

Date Option to be Exercised 07/14/2027

Product/Service Code: 9130

Product/Service Description: LIQUID PROPELLANTS

AND FUELS, PETROLEUM BASE

Delivery: 07/14/2027

Period of Performance: 07/14/2027 to 07/13/2028

2002 Base Year: Delivery Fee 2 EA

(Option Line Item)

Date Option to be Exercised 07/14/2027

Product/Service Code: 9130

Product/Service Description: LIQUID PROPELLANTS

AND FUELS, PETROLEUM BASE

Delivery: 07/14/2027

Period of Performance: 07/14/2027 to 07/13/2028

2003 Short Load Fee 2 EA

(Option Line Item)

Date Option to be Exercised 07/14/2027

Product/Service Code: 9130

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

5 53

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70FBR625R00000023

Product/Service Description: LIQUID PROPELLANTS

AND FUELS, PETROLEUM BASE

Delivery: 07/14/2027

Period of Performance: 07/14/2027 to 07/13/2028

2004 8-Gallon Propane Tank Exchange 10 EA

(Option Line Item)

Date Option to be Exercised 07/14/2027

Product/Service Code: 9130

Product/Service Description: LIQUID PROPELLANTS

AND FUELS, PETROLEUM BASE

Delivery: 07/14/2027

Period of Performance: 07/14/2027 to 07/13/2028

3001 LOWSULFUR #2 "DYED" TX LED 3 NA 1993 PG lli 500 GA

Diesel Fuel

(Option Line Item)

Date Option to be Exercised 07/28/2028

Product/Service Code: 9130

Product/Service Description: LIQUID PROPELLANTS

AND FUELS, PETROLEUM BASE

Delivery: 07/14/2028

Period of Performance: 07/14/2028 to 07/13/2029

3002 Base Year: Delivery Fee 2 EA

(Option Line Item)

Date Option to be Exercised 07/14/2028

Product/Service Code: 9130

Product/Service Description: LIQUID PROPELLANTS

AND FUELS, PETROLEUM BASE

Delivery: 07/14/2028

Period of Performance: 07/14/2028 to 07/13/2029

3003 Base Year: Short Load Fee 2 EA

(Option Line Item)

Date Option to be Exercised 07/14/2028

Product/Service Code: 9130

Product/Service Description: LIQUID PROPELLANTS

AND FUELS, PETROLEUM BASE

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

6 53

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70FBR625R00000023

Delivery: 07/14/2028

Period of Performance: 07/14/2028 to 07/13/2029

3004 8-Gallon Propane Tank Exchange 10 EA

(Option Line Item)

Date Option to be Exercised 07/14/2028

Product/Service Code: 9130

Product/Service Description: LIQUID PROPELLANTS

AND FUELS, PETROLEUM BASE

Delivery: 07/14/2028

Period of Performance: 07/14/2028 to 07/13/2029

4001 LOWSULFUR #2 "DYED" TX LED 3 NA 1993 PG lli 500 GA

Diesel Fuel

(Option Line Item)

Date Option to be Exercised 07/14/2029

Product/Service Code: 9130

Product/Service Description: LIQUID PROPELLANTS

AND FUELS, PETROLEUM BASE

Delivery: 07/14/2029

Period of Performance: 07/14/2029 to 07/13/2030

4002 Base Year: Delivery Fee 2 EA

(Option Line Item)

Date Option to be Exercised 07/14/2029

Product/Service Code: 9130

Product/Service Description: LIQUID PROPELLANTS

AND FUELS, PETROLEUM BASE

Delivery: 07/14/2029

Period of Performance: 07/14/2029 to 07/13/2030

4003 Short Load Fee 2 EA

(Option Line Item)

Date Option to be Exercised 07/14/2029

Product/Service Code: 9130

Product/Service Description: LIQUID PROPELLANTS

AND FUELS, PETROLEUM BASE

Delivery: 07/14/2029

Period of Performance: 07/14/2029 to 07/13/2030

4004 8-Gallon Propane Tank Exchange 10 EA

(Option Line Item)

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

7 53

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70FBR625R00000023

Date Option to be Exercised 07/14/2029 Product/Service Code: 9130

Product/Service Description: LIQUID PROPELLANTS

AND FUELS, PETROLEUM BASE

Delivery: 07/14/2029

Period of Performance: 07/14/2029 to 07/13/2030

Points of Contact:

Contracting Officer: Destiny Dyson Mobile Number: 202-701-8131 Email Address: Destiny.Dyson@fema.dhs.gov

Contracting Officer Representative: Raymond Hixon Jr.

Mobile Number: (940) 898-5345 Email Address: raymond.hixonjr@fema.dhs.gov

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Statement of Objectives Fuel Contract BPA

PURPOSE:

The objective of this project is to create a contract for fuel purchase and delivery to the Federal Regional Center (FRC) building, located on the FEMA Denton Campus at 800 N. Loop 288, Denton, TX.

SCOPE:

FEMA Region 6 is seeking a contractor to supply and deliver Petroleum Diesel fuel for its fixed generator on site. Deliveries will be on an as needed basis. All proposals must clearly state which fuels are being offered by brand or manufacturer and have an attached Safety Data Sheets

(SDS).

Fuel specs as follows: only petroleum diesel fuel will be accepted no additives or Biofuels.

Cost proposals must include costs for the fuels offered by the proposer and shall include transportation and delivery charges (including pumping into our above-ground generator tanks).

Region 6 also has (3) 8-gallon propane tanks that will need to be included in this BPA for refills.

BACKGROUND:

The Federal Regional Center (FRC) is an underground bunker-type facility built in the 1960’s during the cold war. The facility has a ground floor and two underground floors.

EXISTING CONDITIONS:

This is a secure facility, and drivers will need to show a current driver’s license and registration for the truck prior to accessing the facility. All trucks will be inspected prior to entry on site. No firearms or drugs will be allowed on property.

The generator is located on the ground level and the tank can be accessed through the privacy fence. Our security team must be made aware of any delivery at least one day prior to delivery or the driver may be turned away. We have two entry gates. One has bollards as a security feature and the second is a truck gate. Depending on the size of the delivery truck we will direct the driver to the best access point.

GENERAL:

The contractor shall provide all labor, materials, tools, and equipment to complete the fuel and propane delivery. Any trucks that deliver fuel to FEMA must be able to pump fuel as all tanks are above ground and behind screens. This includes cleaning all areas where work is conducted to maintain the facility’s appearance. Any spills while on site are the responsibility of the contractor to clean up. All work must comply with applicable laws, regulations, instructions, and commercial best practices.

BUILDING WORKING HOURS:

Work shall be conducted during the operational hours of the FEMA Denton Campus, which are 7:30 AM-4:30 PM, Monday through Friday, excluding Federal holidays. Any deviations from these hours require prior approval from the Contracting Officer (CO) or Contracting Officer’s Representative (COR).

MINIMUM REQUIRED SERVICES:

1. Deliver Petro diesel to site as needed and with a priority customer designation.

2. Deliver full 8-gallon propane tanks to switch out with the empty tanks.

PROJECT DESCRIPTION AND OBJECTIVES:

The project will consist of delivery of Petro diesel fuel to one generator on site. The tank has a total capacity of 970 gallons. However, the tank shouldn’t be filled more than 950 gallons. We will only require top off on this tank as needed and we will give an estimated amount when fuel is required.

The 8-gallon propane tanks will be replaced with full tanks as needed.

PLANNING AND PREPARATION:

The Contractor shall coordinate with FEMA project plan and schedule.

The Contractor shall do a site visit to bid the project. This ensures the contractor has a full understanding of the security and safety aspects involved in this project.

DEMOLITION/REMOVAL:

The Contractor shall do all work to OSHA standards and manufacture specifications.

The Contractor shall remove spill matts if a spill occurs during fill up. Contractor is responsible for disposal of spill mats off FEMA R6 site government property.

INSTALLATION/CONNECTIONS:

Contractor will guarantee the fuel is not contaminated upon delivery.

CLEANUP:

The Contractor shall thoroughly clean the area daily, and properly dispose of all debris and surplus materials from FEMA grounds.

The Contractor shall perform the final clean up.

The Contractor shall get a receipt of fuel delivery or report to COR.

FINAL REVIEW AND INSPECTION:

The Contractor and FEMA will do a joint inspection of the work, area, and the fuel level upon completion of the delivery.

The Contractor provides all required reports to FEMA.

DELIVERABLE SCHEDULE:

The government expects that a following deliverable schedule (or better) will be followed in delivering this SOO. The cumulative days mentioned below are business days, not calendar days.

Task Deliverables Expected Completion Timeframe

Planning and Preparation Plans to detail how Contractor will complete all tasks and manage health and safety of crew on site.

1 Day from Award Date

Demolition/Removal

No Removal of broken and/or damaged parts

0 Days

Installation

Delivery day

1 Day to complete

Cleanup

Old materials and associated parts are removed from site.

All systems are in place and area is free of hazards.

Same Day Installation is complete

Seamlessness of Service Contractor is responsible to provide replacement personnel immediately if any personnel cannot complete the work assigned. There shall be no instances where work is not performed.

PERIOD OF PERORMANCE:

1 day based on call order requested from the awarded contract.

The base period of performance is for one year.

Four one-year option years.

PLACE OF PERFORMANCE

FEMA Denton Campus 800 North Loop 288 Denton, Texas 76209

GOVERNMENT FURNISHED EQUIPMENT (GFE)/GOVERNMENT FURNISHED INFORMATION:

There is no GFE with this project.

CONTRACTOR STAFFING PLAN AND KEY PERSONNEL:

Will submit a name of maintenance personnel who will work in the facility no later than 2 days after award date. All personnel must be able to obtain a favorable adjudication from the Office of Chief Security Officer (OCSO) prior to commencing work.

SECURITY

All personnel require access to information up to the sensitive but unclassified, for official use only (FOUO) levels. Contractor must ensure contractor employees receive a favorably adjudicated public trust suitability prior to entry on duty (EOD). All individuals will be U.S.

citizens. The contractor shall follow the standards established within DHS and FEMA policy.

Unauthorized Disclosure of Classified or Unclassified Information:

Contractors and Subcontractors who are working on this contract shall receive Unauthorized Disclosure of Classified or Unclassified Information training.

Access to the training can be obtained at:

https://securityawareness.usalearning.gov/unauthorizedrefresher/index.htm

Send the certificate of completion to the FEMA Contracting Officer Representative no later than 30 calendar days after awarded contract. New employees entering the contract must receive the briefing within ten (10) business days of joining the contract.

OPSEC Training:

Contractors and Subcontractors who are working on this contract shall receive the OPSEC Awareness Brief.

Access to the briefing can be obtained at http://cdsetrain.dtic.mil/opsec Send the certificate of completion to the FEMA Contracting Officer Representative no later than 30 calendar days after awarded contract. New employees entering the contract must receive the briefing within ten (10) business days of joining the contract.

Insider Threat Training:

Insider Threat training for Contractors can be found at:

http://cdsetrain.dtic.mil/itawareness/index.htm.

Certificate of training is required for all cleared contractor employees who are working with classified or unclassified information. All certificates must be sent to the assigned FEMA Contracting Officer Representative, before the Contractor or Subcontractor is granted access to classified or unclassified information but no later than 30 calendar days after awarded contract.

All cleared contractor personnel are required to recertify Insider Threat training annually thereafter. New employees entering the contract must receive the briefing within ten (10) business days of joining the contract.

For Official Use Only (FOUO) Information:

In accordance with DHS Management Directive 11042.1 contractors, consultants and others to whom access is granted will abide by 11042.1; DHS policy regarding the identification and safeguarding of sensitive but unclassified information originated within DHS. It also applies to other sensitive but unclassified information received by DHS from other government and non-governmental activities.

The contractor will:

1. Be aware of and comply with the safeguarding requirements for “For Official Use Only” (FOUO) information as outlined in this directive.

2. Participate in formal classroom or computer-based training sessions presented to communicate the requirements for safeguarding FOUO and other sensitive but unclassified information.

3. Be aware that divulging information without proper authority could result in administrative or disciplinary action.

Contractors and Consultants shall execute a DHS Form 11000-6, Sensitive but Unclassified Information Non Disclosure Agreement (NDA), as a condition of access to such information.

Other individuals not assigned to or contractually obligated to DHS, but to whom access to information will be granted, may be requested to execute an NDA as determined by the applicable program manager. Execution of the NDA shall be effective upon date of the DHS Policy and not applied retroactively.

Unauthorized Disclosure of Classified or Unclassified Information Contractors and Subcontractors who are working on this contract shall receive the Unauthorized Disclosure of Classified or Unclassified Information training.

Access to the training can be obtained at:

https://securityawareness.usalearning.gov/unauthorizedrefresher/index.htm

Send the certificate of completion to the FEMA Contracting Officer Representative no later than 30 calendar days after awarded contract. New employees entering the contract must receive the briefing within ten (10) business days of joining the contract.

OTHER CLAUSES

HSAR 3052.204-71 Contractor employee access.

As prescribed in (HSAR) 48 CFR 3004.470-3(b), insert a clause substantially the same as follows with appropriate alternates:

Contractor Employee Access (SEP 2012)

(a) Sensitive Information, as used in this clause, means any information, which if lost, misused, disclosed, or, without authorization is accessed, or modified, could adversely affect the national or homeland security interest, the conduct of Federal programs, or the privacy to which individuals are entitled under section 552a of title 5, United States Code (the Privacy Act), but which has not been specifically authorized under criteria established by an Executive Order or an Act of Congress to be kept secret in the interest of national defense, homeland security or foreign policy. This definition includes the following categories of information:

(1) Protected Critical Infrastructure Information (PCII) as set out in the Critical Infrastructure Information Act of 2002 (Title II, Subtitle B, of the Homeland Security Act, Pub. L. 107-296, 196 Stat. 2135), as amended, the implementing regulations thereto (Title 6, Code of Federal Regulations, part 29) as amended, the applicable PCII Procedures Manual, as amended, and any supplementary guidance officially communicated by an authorized official of the Department of Homeland Security (including the PCII Program Manager or his/her designee);

(2) Sensitive Security Information (SSI), as defined in Title 49, Code of Federal Regulations, part 1520, as amended, Policies and Procedures of Safeguarding and Control of SSI, as amended, and any supplementary guidance officially communicated by an authorized official of the Department of Homeland Security (including the Assistant Secretary for the Transportation Security Administration or his/her designee);

(3) Information designated as For Official Use Only, which is unclassified information of a sensitive nature and the unauthorized disclosure of which could adversely impact a person's privacy or welfare, the conduct of Federal programs, or other programs or operations essential to the national or homeland security interest; and

(4) Any information that is designated sensitive or subject to other controls, safeguards or protections in accordance with subsequently adopted homeland security information handling procedures.

(b) Information Technology Resources include, but are not limited to, computer equipment, networking equipment, telecommunications equipment, cabling, network drives, computer drives, network software, computer software, software programs, intranet sites, and internet sites.

(c) Contractor employees working on this contract must complete such forms as may be necessary for security or other reasons, including the conduct of background investigations to determine suitability. Completed forms shall be submitted as directed by the Contracting Officer.

Upon the Contracting Officer's request, the Contractor's employees shall be fingerprinted, or subject to other investigations as required. All Contractor employees requiring recurring access to Government facilities or access to sensitive information or IT resources are required to have a favorably adjudicated background investigation prior to commencing work on this contract unless this requirement is waived under Departmental procedures.

(d) The Contracting Officer may require the Contractor to prohibit individuals from working on the contract if the Government deems their initial or continued employment contrary to the public interest for any reason, including, but not limited to, carelessness, insubordination, incompetence, or security concerns.

(e) Work under this contract may involve access to sensitive information. Therefore, the Contractor shall not disclose, orally or in writing, any sensitive information to any person unless authorized in writing by the Contracting Officer. For those Contractor employees authorized access to sensitive information, the Contractor shall ensure that these persons receive training concerning the protection and disclosure of sensitive information both during and after contract performance.

(f) The Contractor shall include the substance of this clause in all subcontracts at any tier where the subcontractor may have access to Government facilities, sensitive information, or resources.

(End of clause)

Alternate II (JUN 2006) When the Department has determined contract employee access to sensitive information or Government facilities must be limited to U.S. citizens and lawful permanent residents, but the contract will not require access to IT resources, add the following paragraphs:

(g) Each individual employed under the contract shall be a citizen of the United States of America, or an alien who has been lawfully admitted for permanent residence as evidenced by a Permanent Resident Card (USCIS I-551). Any exceptions must be approved by the Department's Chief Security Officer or designee.

(h) Contractors shall identify in their proposals, the names and citizenship of all non-U.S.

citizens proposed to work under the contract. Any additions or deletions of non-U.S. citizens after contract award shall also be reported to the Contracting Officer.

(End of clause) [71 FR 25773, May 2, 2006, as amended at 71 FR 48802, Aug. 22, 2006; 77 FR 50636, Aug. 22, 2012; 77 FR 54836, Sept. 6, 2012]

PROJECT OFFICER

The project officers for this work:

This information will be distributed to the company that wins the award.

Updated 6/8/16

QUALITY ASSURANCE SURVEILLANCE PLAN

Fuel Contract BPA 6/25/2025

1. PURPOSE.

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

• What will be monitored.

• How monitoring will take place.

• Who will conduct the monitoring.

• How monitoring efforts and results will be documented.

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance. In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur.

This QASP is a “living document” and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the contractor. Updates shall ensure that the QASP remains a valid, useful, and enforceable document. Copies of the original

QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

The following FAR clauses may apply depending on contract type:

52.246-4 Inspection of Services – Fixed-Price,

2. GOVERNMENT ROLES AND RESPONSIBILITIES.

The following personnel shall oversee and coordinate surveillance activities.

a. Contracting Officer (CO) - The CO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The CO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The CO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

Assigned CO: Destiny Dyson Organization or Agency: Federal Emergency Management Agency, Regoin 6

Telephone: 202-701-8131

Email:Destiny.Dyson@fema.dhs.gov mailto:neddra.tucker@fema.dhs.gov

b. Contracting Officer’s Representative (COR) - The COR is responsible for technical administration of the contract and shall assure proper Government surveillance of the contractor’s performance. The COR shall keep a quality assurance file. At the conclusion of the contract or when requested by the CO, the COR shall provide documentation to the CO. The

COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The contractor shall refer any changes they deem may affect contract price, terms, or conditions to the CO for action.

Assigned COR: Everett Mathis

Telephone: 940-231-2784

Email: Everett.mathis@fema.dhs.gov

c. Other Key Government Personnel – Subhi Abderrezaq

Title: Safety and Occupational Health Specialist

Telephone: 940-898-5505

Email: subhi.abderrezaq@fema.dhs.gov

3. CONTRACTOR REPRESENTATIVES:

The following employees of the contractor serve as the contractor’s representatives for this contract. <Communication should occur with them during QASP development. It will help if they review the draft QASP and accept the final version.>

a. Program Manager - <upon award, enter name>

Telephone: <enter number>

Email: <enter address>

b. Task Manager - <upon award, enter name>

Telephone: <enter number>

Email: <enter address>

c. Other Contractor Personnel - <upon award, enter name or delete these lines if not applicable>

Title: <enter title>

Telephone: <enter number>

Email: <enter address>

4. PERFORMANCE STANDARDS.

The Performance Requirements Summary, located in the Scope and Projectr Description and

Overarching Objectives in the Statement of Objectives includes performance standards.

5. INCENTIVES.

The Government will not provide any incentives for this requirement.

6. METHODS OF QUALITY ASSURANCE SURVEILLANCE.

mailto:Everett.mathis@fema.dhs.gov mailto:subhi.abderrezaq@fema.dhs.gov

Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the administration of this QASP.

Regardless of the surveillance method, the COR shall always contact the contractor's task manager or on-site representative when a defect is identified and inform the manager of the specifics of the problem. The COR, with assistance from the CO, if needed, shall be responsible for monitoring the contractor’s performance in meeting a specific performance standard.

a. DIRECT OBSERVATION. 100% surveillenceThe inspection of services will include daily visits at the work site, review of materials being used, ensure transparency, accuracy, and accountability installation. The COR closely monitor the time spent by laborers, contractors, and subcontractors on various tasks, as well as assessing the materials utilized during the renovation.

The COR will be responsible for checking the documented time and material records against the actual work completed and the resources consumed. The COR will carefully examine invoices, receipts, and work logs to verify that the billed hours and materials align with the contractual agreements and industry standards. Additionally, the inspection includes verifying the quality and appropriateness of the materials used, ensuring compliance with safety regulations, and assessing the overall efficiency and productivity of the labor force.

b. MANAGEMENT INFORMATION SYSTEMS (MIS). Daily Reports.The COR will receive a daily report to help support decision-making processes throughout the project. Through MIS, data from various sources is collected, processed, and transformed into meaningful information that can be utilized to track progress and potential advancements or shortfalls. Reporting will involve generating comprehensive and customizable reports that present key performance indicators, trends, and insights relevant to the project. Moreover, daily reporting allows for data visualization and presentation, simplifying complex information and enhancing communication across departments, facilitating a more efficient and informed decision-making process.

c. PERIODIC INSPECTION. Tge COR will inspectr daily but perform a deytailed inpections at each phase of the construction to ensure no steps were missed before advancing to the next phase.

d. VALIDATED USER/CUSTOMER COMPLAINTS. The COR will monitor the amount of customer complaints during construction no matter thereasons, such as delays in project completion, poor workmanship, or lack of communication.These complaints can impact customer satisfaction and the overall reputation of the constructioncompany. It is crucial for construction firms to have effective complaint management processesin place, promptly addressing and resolving customer concerns to ensure a positive customerexperience and maintain a strong relationship with clients.

e. 100% INSPECTION. (Evaluates all outputs. Most applicable to small quantity, but highly important services. May be used where there are written deliverables and stringent requirements such as tasks required by law, safety, or security.) The final inspection of a construction project is a critical step to ensure that all aspects of the project meet the required standards and specifications. This inspection will occur at the completion of the construction process, just before the government take possession of the property. The COR will do a thorough assessment of the entire project, including the structural integrity, electrical and plumbing systems and overall compliance in accordance of the SOO. The final inspection aims to identify any deficiencies or discrepancies that need to be addressed before the project is considered complete and handed over to the client. It provides an opportunity to rectify any issues, make necessary adjustments, and ensure that the construction meets the expectations and satisfaction of the client.

7. QUALITY ASSURANCE SURVEILLANCE PLAN TABLE

This QASP table outlines the key areas of surveillance, the performance standards to be met, the frequency of surveillance, and the responsible party for each area. By following this plan, the Electrical Upgrade project can ensure that the quality standards are met, and any issues or deviations are identified and addressed promptly, ensuring a successful and satisfactory outcome.

Service Area Service Description Frequency

Identify staff Establish Staffing Plan Day of award

Kick-off Meeting Meet with CO, COR, and PJO 7- days after award

8. RATINGS.

Metrics and methods are designed to determine if performance exceeds, meets, or does not meet a given standard and acceptable quality level. A rating scale shall be used to determine a positive, neutral, or negative outcome. The following ratings shall be used:

EXCEPTIONAL:

Performance significantly exceeds contract requirements to the Government’s benefit.

SATISFACTORY: Performance meets contractual requirements.

UNSATISFACTORY: Performance does not meet contractual requirements.

9. FREQUENCY OF MEASUREMENT.

a. Frequency of Measurement.

During contract/order performance, the COR will periodically analyze whether the negotiated frequency of surveillance is appropriate for the work being performed.

b. Frequency of Performance Assessment Meetings.

The COR shall meet with the contractor daily to assess performance and shall provide a written assessment.

Contracting Officer’s Representative Date

PERFORMANCE REPORT

1. CONTRACT NUMBER: <insert number>

2. Prepared by: (Name of COR) <insert name>

3. Date and time of observation:

4. Observation:

<Examples of items to include in a report are:

- Method of surveillance.

- How frequently you conducted surveillance.

- Surveillance results.

- Number of observations.>

Prepared by: <Enter COR’s name>

Contracting Officer’s Representative Date

CONTRACT DISCREPANCY REPORT (CDR)

1. Contract Number: <insert number>

2. TO: (Contractor Program Manager, Task Manager or on-site representative) <insert name>

3. FROM: (Name of COR) <insert name>

4. Date and time observed discrepancy:

5. DISCREPANCY OR PROBLEM:

<Describe in detail. Identify any attachments.>

6. Corrective action plan:

A written corrective action plan < is / is not > required.

< If a written corrective action plan is required include the following. > The written Corrective

Action Plan will be provided to the undersigned not later than < # days after receipt of this

CDR. >

Prepared by: <Enter COR’s name>

Contracting Officer’s Representative Date

Received by:

Contractor Program Manager, Task Manager or Date on-site representative

< The COR may initiate a CDR at any time, including whenever the number of monthly recorded defects for a performance standard exceeds the allowable number of defects;

anytime unacceptable performance is determined critical in nature and requires formal corrective action; and whenever an unfavorable trend is detected in contractor performance.>

A - Solicitation/Contract Form B - Supplies or Services/Prices C - Description/Specifications D - Packaging and Marking E - Inspection and Acceptance F - Deliveries or Performance G - Contract Administration Data H - Special Contract Requirements I - Contract Clauses J - List of Documents, Exhibits and Other Attachments K - Representations, Certifications, and Other Statements of Bidders L - Instructions, Conditions, and Notices to Bidders M - Evaluation Factors for Award

A - Solicitation/Contract Form

B - Supplies or Services/Prices

C - Description/Specifications

D - Packaging and Marking

E - Inspection and Acceptance

F - Deliveries or Performance

G - Contract Administration Data

Blanket Purchase Agreement Administration Blanket Purchase Agreement Administration

BLANKET PURCHASE AGREEMENT ADMINISTRATION

(a) The FEMA Contracting Officer (CO) is the only person authorized to approve changes to or modify any of the requirements under the Order. In the event the Contractor effects any such change at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any expenses incurred as a result thereof.

Contracting Officer Name: Destiny Dyson Address: 800 North Loop 288 Denton, TX 76258 Email: Destiny.Dyson@fema.dhs.gov Phone: 202-701-8131

(b)The Contractor shall submit requests for modification of this contract and other administrative requests to the CO and courtesy copy the Contracting Officer Representative (COR).

(c)Contractual problems of any nature should be handled as soon as possible, and according to applicable public laws and regulations (e.g., Federal Acquisition Regulation). The problem resolution escalation sequence in FEMA is as follows: 1) the initial point of contact for problem resolution is the Contracting Officer’s Representative (COR) authorized to oversee services, 2) then the Contracting Officer that awarded the Order.

(d)Requests for information on matters related to this contract, such as explanation of terms and contract interpretation, shall be submitted to the CO. The CO is the only official authorized to terminate for cause, to issue notices of termination for cause, and to issue cure notices and show cause notices for the Order.

The CO is responsible for:

1. Negotiation and Award of the Order. The CO has the authority to legally bind their organization to Call

Order modifications.

2. Administration of the Order. Day-to-day administration activities will generally be carried out by the

COR.

3. Settlement and Resolution of Contracting Issues. The CO is authorized to settle and resolve contracting issues.

4. Contract Records. The CO is responsible for maintaining a complete record of all contracting documents (electronically and/or manually).

BILLING INSTRUCTIONS (JUN 2014)

Contractors will use Standard Form 1034 (Public Voucher for Purchases and Services Other Than Personal) located at http://www.gsa.gov/portal/forms/type/SF when submitting a payment request. A payment request means any invoice or request for contract financing payment requesting reimbursement for supplies or services rendered. The Contractor shall not be paid more frequently than on a monthly basis.

Contractors must submit vouchers electronically in pdf format to the FEMA Finance Center at FEMA- Finance-Vendor Payments@fema.dhs.gov, raymond.hixonjr@fema.dhs.gov and destiny.dyson@fema.dhs.gov. A copy of the voucher must be submitted electronically to the contracting officer identified within this contract. The submission of vouchers electronically will reduce correspondence and other causes for delay to a minimum and will facilitate prompt payment to the Contractor. Paper vouchers mailed to the finance center will not be processed for payment. If the Contractor is unable to submit a payment request in electronic form, the contractor shall submit the payment request using a method mutually agreed to by the Contractor, the Contracting Officer, and the payment office.

INVOICE INSTRUCTIONS (JUN 2014)

Invoices shall be submitted as follows:

Contractors will use Standard Form 1034 (Public Voucher for Purchases and Services Other Than Personal) and SF 1035 Continuation sheet when requesting payment for supplies or services rendered. The voucher must provide a description of the supplies or services, by line item (if applicable), quantity, unit price, and total amount. The item description, unit of measure, and unit price must match those specified in the contract. Invoices that do not match the line-item pricing in the contract will be considered improper and will be returned to the Contractor.

SF 1034 and 1035 instructions:

SF 1034--Fixed Price The information which a contractor is required to submit in its Standard Form 1034 is set forth as follows:

(1) U.S. Department, Bureau, or establishment and location insert the names and address of the servicing finance office unless the contract specifically provides otherwise.

(2) Date Voucher Prepared - insert date on which the public voucher is prepared and submitted.

(3) Call Order Number and Date - insert the number and date of the contract and call order, if applicable, under which reimbursement is claimed.

(4) Requisition Number and Date - leave blank.

(5) Voucher Number - insert the appropriate serial number of the voucher. A separate series of consecutive numbers, beginning with Number 1, shall be used by the contractor for each new contract. When an original voucher was submitted, but not paid in full because of suspended costs, resubmission vouchers should be submitted in a separate invoice showing the original voucher number and designated with the letter "R" as the last character of the number. If there is more than one resubmission, use the appropriate suffix (R2, R3, etc.) The last voucher of every contract or call order should be marked with the next sequential number, with the words "FINAL" (e.g. Invoice No. 1234-FINAL).

(6) Schedule Number; Paid By; Date Invoice Received - leave blank.

(7) Discount Terms - enter terms of discount, if applicable.

(8) Payee's Account Number - this space may be used by the contractor to record the account or job number(s) assigned to the contract or may be left blank.

(9) Payee's Name and Address - show the name of the contractor exactly as it appears in the contract and its correct address, except when an assignment has been made by the contractor, or the right to receive payment has been restricted, as in the case of an advance account. When the right to receive payment is restricted, the type of information to be shown in this space shall be furnished by the Contracting Officer.

(10) Shipped From; To; Weight Government B/L Number - insert for supply contracts.

(11) Date of Delivery or Service - show the month, day and year, beginning and ending dates of supplies or services delivered.

(12) Articles and Services - insert the following: "For detail, see Standard Form 1035 total amount claimed transferred from Page of Standard Form 1035." Type the following certification, signed by an authorized official, on the face of the Standard Form 1034.

"I certify that all payments requested are for appropriate purposes and in accordance with the agreements set forth in the contract."

(Name of Official) (Title)

(13) Quantity; Unit Price - insert for supply contracts.

(14) Amount - insert the amount claimed for the period indicated in (11) above. This amount should be transferred from the total per the SF 1035 Continuation Sheet.

INVOICE PREPARATION INSTRUCTIONS SF 1035

The SF 1035 will be used to identify the specific item description, quantities, unit of measure, and prices for each category of deliverable item or service. Suitable self-designed forms may be submitted instead of the SF 1035 as long as they contain the information required. The information which a contractor is required to submit in its Standard Form 1035 is set forth as follows:

U.S. Department, Bureau, or Establishment - insert the name and address of the servicing finance office.

Voucher Number - insert the voucher number as shown on the Standard Form 1034.

Schedule Number - leave blank.

Sheet Number - insert the sheet number if more than one sheet is used in numerical sequence. Use as many sheets as necessary to show the information required Number and Date of Order - insert payee's name and address as in the Standard Form 1034. Articles or Services - insert the contract number as in the Standard Form 1034.

Amount - insert the total quantities contract value, and amount and type of fee payable (as applicable).

A summary of claimed current and cumulative goods and services delivered and accepted to date. - Invoices shall include an itemization of all goods and services delivered and accepted for the period by item and by CLIN. Each invoice shall include sufficient detail to identify goods and services as compared to and in accordance with contract terms and conditions. Invoices that do not match the line-item pricing in the contract will be considered improper and returned to the contractor. In addition, each invoice shall detail the total charges by showing current and cumulative goods and services both currently invoiced and cumulative to date.

H - Special Contract Requirements

I - Contract Clauses

52.202-1 Definitions. (JUN 2020)

When a solicitation provision or contract clause uses a word or term that is defined in the Federal Acquisition Regulation (FAR), the word or term has the same meaning as the definition in FAR 2.101 in effect at the time the solicitation was issued, unless-

(a) The solicitation, or amended solicitation, provides a different definition;

(b) The contracting parties agree to a different definition;

(c) The part, subpart, or section of the FAR where the provision or clause is prescribed provides a different meaning;

(d) The word or term is defined in FAR part 31, for use in the cost principles and procedures; or

(e) The word or term defines an acquisition-related threshold, and if the threshold is adjusted for inflation as set forth in FAR 1.109(a), then the changed threshold applies throughout the remaining term of the contract, unless there is a subsequent threshold adjustment; see FAR 1.109(d).

(End of clause)

52.204-13 System for Award Management Maintenance. (OCT 2018)

52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services. (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its postacceptance rights (1) within a reasonable time after the defect was discovered or should have been discovered; and (2) before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers.