Am_0001 70FBR625R00000008 HPCC Claims Review.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

70FH10

Rachel Woods

The purpose of this amendment is to provide responses to timely contractor submitted questions, update the SF 1449 and solicitation, update Attachment A - Pricing Template, and update Attachment B - Statement of Work.

*Document changes are reflected by strike-through and highlights.

The Phase I Proposal due date is hereby extended to Wednesday, June 4, 2025 by 12:00 PM ET.

All other terms and conditions remain unchanged.

FEMA HQ

FEDERAL EMERGENCY MANAGEMENT AGENCY

OFFICE OF CHIEF PROCUREMENT OFFICE

500 C STREET SW, 3RD FLOOR

WASHINGTON, DC 20472

70FBR625R00000008

05/29/2025

05/14/2025

RACHEL A WOODS Digitally signed by RACHEL A WOODS Date: 2025.05.29 15:08:57 -05'00'

5/29/2025

X

1 204

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

70FH10

See Schedule

FEMA CODE 16. ADMINISTERED BYCODE

X

X

541611

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR70FH10

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

06/04/2025 1200 ET

05/14/2025

256-454-1197Rachel Woods (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

70FBR625R00000008

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 144 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

FEMA

15. DELIVER TO

WASHINGTON DC 20472

3RD FLOOR

500 C STREET SW

OFFICE OF CHIEF PROCUREMENT OFFICE

FEDERAL EMERGENCY MANAGEMENT AGENCY

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$24.5

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

FEMA HQ

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

ADMINISTERED BY:

FEMA HQ

FEDERAL EMERGENCY MANAGEMENT AGENCY

OFFICE OF CHIEF PROCUREMENT OFFICE

500 C STREET SW

3RD FLOOR

WASHINGTON DC 20472

The purpose of this unrestricted solicitation is to request proposals for Technical Assistance in Support of the Hermit's Peak/Calf Canyon Claims Office (Claims Office).

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

FEMA intends to issue one (1) Commercial Single award, Hybrid T&M/FFP contract for the required services. The Government estimates a need for up to 350 technical personnel to be prepared to deploy to the Claims Office in support of expeditious and accurate processing of claims.

Further details are included in the attached solicitation and SOW.

This Best Value competition will be conducted in two (2) phases, Phase I and Phase II.

- Questions (for Phase I and II) are due on

Tuesday, May 20, 2025, by 12:00 PM ET,

- Phase I proposals are due on Wednesday, June

4, 2025, by 12:00 PM ET,

- Phase II proposals are due on Friday, June 13, 2025, by 1:00 PM ET, *The Government reserves the right to modify these dates/times.

The government anticipates award on or about July

1, 2025.

Estimated Period of Performance:

- Base Period: 7/01/2025 to 6/30/2026

- Option Period 1: 7/01/2026 to 6/30/2027

- Option Period 2: 7/01/2027 to 6/30/2028

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

144 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 144

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70FBR625R00000008

0001 Technical Support Labor (Time and Material)

0002 Other Direct Costs to include Travel (Time and

Material)

0003 Contract Administration (Firm Fixed Price)

1001 OPTION PERIOD 1: Technical Support Labor (Time and Material)

(Option Line Item)

Date Option to be Exercised 1

1002 OPTION PERIOD 1: Other Direct Costs to include

Travel (Time and Material)

(Option Line Item)

Date Option to be Exercised 1

1003 OPTION PERIOD 1: Contract Administration (Firm

Fixed Price)

(Option Line Item)

Date Option to be Exercised 1

2001 OPTION PERIOD 2: Technical Support Labor (Time and Material)

(Option Line Item)

Date Option to be Exercised 1

2002 OPTION PERIOD 2: Other Direct Costs to include

Travel (Time and Material)

(Option Line Item)

Date Option to be Exercised 1

2003 OPTION PERIOD 2: Contract Administration (Firm

Fixed Price)

(Option Line Item)

Date Option to be Exercised 1

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

RFP # 70FBR625R00000008 Hermit’s Peak/Calf Canyon Claims Office Technical Assistance

Table of Contents

Solicitation 70FBR625R00000008 Hermit’s Peak/Calf Canyon Claims Office Technical Assistance

SECTION B - Supplies or Services/Prices

B.1 BRIEF DESCRIPTION OF SUPPLIES OR SERVICES

B.2 CONTRACT TYPE

B.3 PRICE SCHEDULE

SECTION C - Description/Specifications

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION D – Packaging and Marking

SECTION E - Inspection and Acceptance

E.1 INSPECTION AND ACCEPTANCE

SECTION F - Deliveries or Performance

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PERIOD OF PERFORMANCE

F.3 PRINCIPAL PLACE OF PERFORMANCE

SECTION G - Contract Administration Data

G.1 IDENTIFICATION OF GOVERNMENT OFFICIALS (AUG 2014)

The Government Officials assigned to this contract are as follows: Contracting Officers:

Contracting Officer’s Representative:

Alternate Contracting Officer’s Representative:

Technical Monitor:

Section 504 of the Rehabilitation Act of 1973 Financial Responsibility Contract Announcement, Press Release

G.2 BILLING INSTRUCTIONS (JUN 2014)

G.3 DEFECTIVE OR IMPROPER INVOICES (JUN 2014)

G.4 INVOICE APPROVAL (JUN 2014)

G.5 INVOICE INSTRUCTIONS (OTHER THAN FIXED PRICE)

G.6 TECHNICAL DIRECTION AND SURVEILLANCE

SECTION H - Special Contract Requirements

H.1 REPRODUCTION OF REPORTS

H.2 WAGE DETERMINATION

H.3 NON-PERSONAL SERVICES

H.4 WELFARE TO WORK

H.5 HOURS OF OPERATION

H.6 IDENTIFICATION OF CONTRACTOR EMPLOYEES

H.7 IDENTIFICATION OF CONTRACTOR EMPLOYEES WORKING IN GOVERNMENT SPACES IN E-MAIL

AND OTHER FORMS OR ORAL AND WRITTEN COMMUNICATIONS (DEC 2008)

H.8 IDENTIFICATION OF CONTRACTOR VEHICLES

H.9 ELECTRONIC AND INFORMATION TECHNOLOGY (EIT)

H.10 LIABILITY CLAIMS

H.11 CONTRACTOR PERFORMANCE ASSESSEMENT REPORTING SYSTEM (CPARS)

H.12 ENVIRONMENTAL PROTECTION

H.13 SALVAGE

H.14 SMALL BUSINESS SUBCONTRACTING PLAN

H.15 HAZARDOUS EVENTS

SECTION I - Contract Clauses

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

52.204-21 Basic Safeguarding of Covered Contractor Information Systems. (Nov 2021) 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services. (NOV 2023) 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services. Alt 1 (NOV 2021) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Item (JAN 2025) .. 51 ((1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of

Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions))

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91)

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232)

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015)

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C.

3801)

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553)

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)) [X ] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C.

4704 and 10 U.S.C. 4655) [X ] (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509) [ ] (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section

1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[ ] (4) 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community-see FAR 3.900(a) [X ] (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) (31

U.S.C. 6101 note)

[ ] (6) [Reserved] [X ] (7) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div. C) [ ] (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C) [X ] (9) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-

328) [ ] (10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders-Federal Supply Schedules, Governmentwide

Acquisition Contracts, and Multi-Agency Contracts. (DEC 2023) (Pub. L. 115-390, title II) [ ] (11)(i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders- Prohibition. (DEC 2023) (Pub. L. 115-390, title II).

[ ] (ii) Alternate I (DEC 2023) of 52.204-30 [X ] (12) 52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (31 U.S.C. 6101 note) [X ] (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (41 U.S.C. 2313).

[ ] (14) [Reserved] [ ] (15) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) (15 U.S.C. 657a) [ ] (16) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a) [ ] (17) [Reserved] [ ] (18)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644) [ ] (ii) Alternate I (MAR 2020) of 52.219-6 [ ] (19)(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644) [ ] (ii) Alternate I (MAR 2020) of 52.219-7 [X ] (20) 52.219-8, Utilization of Small Business Concerns (JAN 2025) (15 U.S.C. 637(d)(2) and (3)) [ ] (21)(i) 52.219-9, Small Business Subcontracting Plan (JAN 2025) (15 U.S.C. 637(d)(4)) [ ] (ii) Alternate I (NOV 2016) of 52.219-9 [X ] (iii) Alternate II (NOV 2016) of 52.219-9 [ ] (iv) Alternate III (JUN 2020) of 52.219-9 [ ] (v) Alternate IV (JAN 2025) of 52.219-9 [ ] (22)(i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)) [ ] (ii) Alternate I (MAR 2020) of 52.219-13 [ ] (23) 52.219-14, Limitations on Subcontracting (OCT 2022) (15 U.S.C. 657s) [X ] (24) 52.219-16, Liquidated Damages- Subcontracting Plan (SEP 2021) (15 U.S.C. 637(d)(4)(F)(i)) [ ] (25) 52.219-27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran-Owned Small Business

(SDVOSB) Concerns Eligible Under the SDVOSB Program (FEB 2024) (15 U.S.C. 657f) [X ] (26)(i) 52.219-28, Postaward Small Business Program Rerepresentation (JAN 2025) (15 U.S.C. 632(a)(2)) [ ] (ii) Alternate I (MAR 2020) of 52.219-28 [ ] (27) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small

Business Concerns (OCT 2022) (15 U.S.C. 637(m)) [ ] (28) 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (OCT 2022) (15 U.S.C. 637(m)) [ ] (29) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) (15 U.S.C. 644(r))

[ ] (30) 52.219-33, Nonmanufacturer Rule (SEP 2021) (15 U.S.C. 637(a)(17)) [X ] (31) 52.222-3, Convict Labor (JUN 2003) (E.O. 11755) [X ] (32) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (JAN 2025) (E.O. 13126) [ ] (33) 52.222-21, Prohibition of Segregated Facilities (APR 2015) [ ] (34)(i) 52.222-26, Equal Opportunity (SEPT 2016) (E.O. 11246) [ ] (ii) Alternate I (FEB 1999) of 52.222-26 [X ] (35)(i) 52.222-35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212) [ ] (ii) Alternate I (JULY 2014) of 52.222-35 [X ] (36)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793) [ ] (ii) Alternate I (JULY 2014) of 52.222-36 [X ] (37) 52.222-37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212) [X ] (38) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496) [X ] (39)(i) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627) [ ] (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627) [X ] (40) 52.222-54, Employment Eligibility Verification (JAN 2025) (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

[X ] (41)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (MAY 2008) (42 U.S.C.

6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[ ] (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[ ] (42) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (MAY 2024) (42 U.S.C. 7671, et seq.)

[ ] (43) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (MAY 2024) (42 U.S.C. 7671, et seq.)

[ ] (44) 52.223-20, Aerosols (MAY 2024) (42 U.S.C. 7671, et seq.)

[ ] (45) 52.223-21, Foams (MAY 2024) (42 U.S.C. 7671, et seq.)

[ ] (46) 52.223-23, Sustainable Products and Services (MAY 2024) (E.O. 14057, 7 U.S.C. 8102, 42 U.S.C. 6962, 42 U.S.C.

8259b, and 42 U.S.C. 7671l) [ ] (47)(i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a) [ ] (ii) Alternate I (JAN 2017) of 52.224-3 [ ] (48)(i) 52.225-1, Buy American- Supplies (OCT 2022)) (41 U.S.C. chapter 83) [ ] (ii) Alternate I (OCT 2022) of 52.225-1 [ ] (49)(i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (NOV 2023) (19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, 19 U.S.C. chapter 29 (sections 4501-4732), Public Law 103-182, 108- 77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43

[ ] (ii) Alternate I [Reserved] [ ] (iii) Alternate II (JAN 2025) of 52.225-3 [ ] (iv) Alternate III (FEB 2024) of 52.225-3 [ ] (v) Alternate IV (OCT 2022) of 52.225-3 [ ] (50) 52.225-5, Trade Agreements (NOV 2023) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note) [X ] (51) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury)

[ ] (52) 52.225-26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. Subtitle A, Part V, Subpart G Note)

[ ] (53) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (NOV 2007) (42 U.S.C. 5150) [ ] (54) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (NOV 2007) (42 U.S.C. 5150) [ ] (55) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) (E.O. 13513) [ ] (56) 52.229-12, Tax on Certain Foreign Procurements (FEB 2021) [ ] (57) 52.232-29, Terms for Financing of Purchases of Commercial Products and Commercial Services (NOV 2021) (41

U.S.C.4505, 10 U.S.C. 3805) [ ] (58) 52.232-30, Installment Payments for Commercial Products and Commercial Services (NOV 2021) (41 U.S.C. 4505, 10

U.S.C. 3805) [X ] (59) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (OCT 2018) (31 U.S.C. 3332) [ ] (60) 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management (JUL 2013) (31 U.S.C.

3332) [ ] (61) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332) [ ] (62) 52.239-1, Privacy or Security Safeguards (AUG 1996) (5 U.S.C. 552a) [ ] (63) 52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-

Covered Foreign Entities (Nov 2024) (Sections 1821-1826, Pub. L. 118-31, 41 U.S.C. 3901 note prec.)

[X ] (64) 52.242-5, Payments to Small Business Subcontractors (JAN 2017)(15 U.S.C. 637(d)(13)) [ ] (65)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (NOV 2021) (46 U.S.C. 55305 and 10

U.S.C. 2631) [ ] (ii) Alternate I (Apr 2003) of 52.247-64 [ ] (iii) Alternate II (NOV 2021) of 52.247-64 [X ] (1) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67) [X ] (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67) [ ] (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option

Contracts) (AUG 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67) [ ] (4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (MAY 2014) (29 U.S.C 206 and 41 U.S.C. chapter 67) [ ] (5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (MAY 2014) (41 U.S.C. chapter 67) [ ] (6) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-

Requirements (MAY 2014) (41 U.S.C. chapter 67) [X ] (7) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022) [X ] (8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022) (E.O. 13706) [ ] (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (JUN 2020) (42 U.S.C. 1792) [ ] (10) 52.247-69, Reporting Requirement for U.S.-Flag Air Carriers Regarding Training to Prevent Human Trafficking (JAN

2025) (49 U.S.C. 40118(g))

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509)

(ii) 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712)

(iii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of

Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions))

(iv) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91)

(v) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232)

(vi) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-328). . 58 (vii)(A) 52.204-30, Federal Acquisition Supply Chain Security Act Orders-Prohibition. (DEC 2023) (Pub. L. 115-390, title II). 58

(B) Alternate I (DEC 2023) of 52.204-30

(viii) 52.219-8, Utilization of Small Business Concerns (JAN 2025) (15 U.S.C. 637(d)(2) and (3))

(xi) 52.222-35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212)

(xii) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793)

(xiii) 52.222-37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212)

(xiv) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40

(xv) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67)

(xvi) [X] (A) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627) [ ] (B) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627)

(xvii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (MAY 2014) (41 U.S.C. chapter 67)

(xviii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-

Requirements (MAY 2014) (41 U.S.C. chapter 67)

(xix) 52.222-54, Employment Eligibility Verification (JAN 2025) (E.O. 12989)

(xx) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022)

(xxi) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2022) (E.O. 13706) (xxii)(A) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a)

(B) Alternate I (JAN 2017) of 52.224-3

(xxiii) 52.225-26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. Subtitle A, Part V, Subpart G Note)

(xxiv) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (JUN 2020) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6

(xxv) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C.

3801). Flow down required in accordance with paragraph (c) of 52.232-40

(xxvi) 52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act- Covered Foreign Entities (Nov 2024) (Sections 1821-1826, Pub. L. 118-31, 41 U.S.C. 3901 note prec.)

(xxvii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (NOV 2021) (46 U.S.C. 55305 and 10 U.S.C.

2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64

(2) While not required, the Contractor may include in its subcontracts for commercial products and commercial services a minimal number of additional clauses necessary to satisfy its contractual obligations

(End of clause) 52.217-8 Option to Extend Services. (NOV 1999) 52.217-9 Option to Extend the Term of the Contract. (MAR 2000) 52.252-2 Clauses Incorporated by Reference. (FEB 1998) 52.252-6 Authorized Deviations in Clauses. (NOV 2020)

I.3 SECURITY AND PRIVACY CLAUSES

Accessibility Requirements (Section 508)

Section 508 Applicable EIT Accessibility Standards Section 508 Applicable Exceptions Section 508 Compliance Requirements

SECTION J - List of Documents, Exhibits and Other Attachments

SECTION K - Representations, Certifications, and Other Statements of Bidders

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

K.2 SOLICITATION PROVISIONS INCORPORATED BY FULL TEXT

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) ... 95 52.204-26 Covered Telecommunications Equipment or Services-Representation (OCT 2020) 52.209-7 Information Regarding Responsibility Matters. (OCT 2018) 52.212-3 Offeror Representations and Certifications-Commercial Items (May 2024)

SECTION L - Instructions, Conditions, and Notices to Bidders

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

L.2 SOLICITATION PROVISIONS INCORPORATED BY FULL TEXT

52.212-2 Evaluation - Commercial Products and Commercial Services. (NOV 2021) Phase I - Factor (1) - Relevant Experience Phase II - Factor (2) - Management Approach and Capabilities, Factor (3) – Technical Approach and Capabilities, Factor (4) –

Past Performance, Factor (5) – Price 52.216-1 Type of Contract (Apr 1984) 52.216-31 Time-and-Materials/Labor-Hour Proposal Requirements-Commercial Item Acquisition (Nov 2021)

52.233-2 SERVICE OF PROTEST. (SEP 2006)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

NOTICE OF FILING REQUIREMENTS FOR AGENCY PROTESTS

L.3 PROPOSAL PREPARATION INSTRUCTIONS

Basis for Award – Best Value Order of Importance

PHASE I:

PHASE I: TECHNICAL VOLUME – Proposal Content Factor (1) Relevant Experience Submission Instructions & Methodology

• Assessment

• Rating

ADVISORY DOWN SELECT

PHASE II:

• Technical Proposal (Management Approach and Capabilities, Technical Approach and Capabilities and Past

Performance)

Technical Proposal:

Submission Instructions & Methodology

Factor (3) Technical Approach and Capabilities (10 Page Limitation) Submission Instructions & Methodology Factor (4) Past Performance (3 Page Limitation not including CPARS and/or PPQ) Submission Instructions & Methodology

Volume III - Price Submission Instructions & Methodology PRICE PROPOSAL: shall include the following:

SECTION M - Evaluation Factors for Award

M.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

M.2 EVALUATION -- GENERAL

M.3 EVALUATION AND AWARD

M.4 EVALUATION CRITERIA

M.4.1 EVALUATION FACTORS & CRITERIA

M.4.2 PROPOSAL EVALUATION – GENERAL

M.4.3 TECHNICAL PROPOSAL EVALUATION FACTORS

Phase II – Volume II Factor 2 – Management Approach and Capabilities o Subfactor 1 – Key Personnel o Subfactor 2 – Program Management Plan o Subfactor 3 Rostering Plan Factor 3 – Technical Approach and Capabilities Factor 4 – Past Performance Phase II – Volume III Factor 5 – Price

M.5 AWARD

SECTION B - Supplies or Services/Prices

B.1 BRIEF DESCRIPTION OF SUPPLIES OR SERVICES

FEMA requires technical assistance in support of the Hermit’s Peak/Calf Canyon Claims Office (Claims Office). The Claims Office was established in response to the Hermit’s Peak/Calf Canyon Fire Assistance Act (“The Act”), Division G of Public Law 117-180, 136 Stat. 2114, 2168, which requires FEMA to establish a claims office to receive, evaluate, process, and pay actual compensatory damages for injuries from the Hermit’s Peak/Calf Canyon Fire.

The overarching objective of this contract is to provide support to the Claims Office to ensure expeditious and accurate processing of claims.

B.2 CONTRACT TYPE

One single Commercial Services Hybrid Time-and-Material/Firm Fixed Price contract will be awarded for this requirement.

B.3 PRICE SCHEDULE

See Attachment A: Pricing Schedule

SECTION C - Description/Specifications

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

The Statement of Work is provided under Attachment B of Section J.

SECTION D – Packaging and Marking

Section D – This requirement has no known requirements for Packaging, Marking and Shipping;

however, the Contracting Officer reserves the right to incorporate Packaging, Marking and Shipping via contract modification should the need arise.

SECTION E - Inspection and Acceptance

Inspection and Acceptance clauses are included in 52.212-4 Alt1.

E.1 INSPECTION AND ACCEPTANCE

Inspection and acceptance shall be by the Contracting Officer or his/her duly authorized representative using email correspondence for approval/acceptance of work product submissions or an evaluation record, conducted at the location that services are performed.

For the purpose of this clause, the Contracting Officer’s Representative (COR) named in the Identification of Government Officials clause in this contract is the representative of the Contracting Officer. The Contracting Officer reserves the right to unilaterally designate other Government agents as authorized representatives. Should such occur, the Contractor will be notified by a written notice.

SECTION F - Deliveries or Performance

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

In accordance with FAR 52.252.2, this contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR | Acquisition.GOV (https://www.acquisition.gov/browse/index/far)

52.242-15 Stop-Work Order. (AUG 1989)

F.2 PERIOD OF PERFORMANCE

The period of performance of the contract is anticipated as follows:

Performance Period Estimated

Performance Period Dates Duration Base Period 07/01/2025 to 06/30/2026 12 Months Option Period 1 07/01/2026 to 06/30/2027 12 Months Option Period 2 07/01/2027 to 06/30/2028 12 Months

F.3 PRINCIPAL PLACE OF PERFORMANCE

The effort required under this contract shall be performed at FEMA authorized locations within the following counties in New Mexico: San Miguel County, Mora County, Santa Fe County, Taos County, Sandoval County, Rio Arriba County, and/or Colfax County, and all other surrounding counties affected by the Hermit’s Peak/Calf Canyon Fire. Contractors may also work from their Residence of Record or other location as directed by the COR. Actual work locations will be determined based on tasks being performed.

https://www.acquisition.gov/browse/index/far http://www.acquisition.gov/browse/index/far)

SECTION G - Contract Administration Data

G.1 IDENTIFICATION OF GOVERNMENT OFFICIALS (AUG 2014)

The Government Officials assigned to this contract are as follows:

Contracting Officers:

Name: Rachel Woods Email: Rachel.Woods@fema.dhs.gov

Name: Sharon Edwards Email: sharon.edwards3@fema.dhs.gov

Contracting Officer’s Representative:

Name: Jennifer Cutrona Email: Jennifer.Cutrona@fema.dhs.gov

Alternate Contracting Officer’s Representative:

Name:

TBD

Technical Monitor:

Name: Victoria O’Neal Email: Victoria.ONeal@fema.dhs.gov

Section 504 of the Rehabilitation Act of 1973 The Contractor/Provider shall comply fully with Section 504 of the Rehabilitation Act of 1973, as amended, which prohibits discrimination against qualified individuals with disabilities. No otherwise qualified individual with a disability shall, solely by reason of his or her disability, be excluded from participation in, be denied the benefits of, or subjected to discrimination under any program or activity for which the Contractor/Provider is awarded a contract and/or receives federal financial assistance from the Federal Emergency Management Agency. This includes, but is not limited to, providing reasonable accommodations and modifications to ensure effective communication access, physical access, and program access to all participants, including persons with disabilities. The Contractor/Provider shall incorporate this language in any subcontracts related to the provision of the FEMA public-facing program or activity. FEMA recognizes that the spread of COVID-19 may affect contractor employees who are working under FEMA contracts. While contract performance should not be impacted, FEMA highly encourages the contractor to have a preparedness plan in place to ensure uninterrupted performance. If there are interruptions, anticipated interruptions or otherwise reasons where performance cannot occur, then compliant with existing contract terms and conditions, the contractor is to communicate such to the Contracting Officer (CO) and the appointed Contracting Officer’s Representative (COR) in order that the matter can be addressed contractually.

mailto:Rachel.Woods@fema.dhs.gov mailto:sharon.edwards3@fema.dhs.gov mailto:Jennifer.Cutrona@fema.dhs.gov mailto:Victoria.ONeal@fema.dhs.gov

Financial Responsibility The offeror shall disclose any filings for bankruptcy, fines levied by governmental agencies, or legal proceeding against any participating organization, employees, corporate officer, or entity that might have a material effect on the proposer’s ability to implement the proposed project, as required by FAR [52.209-5 or 52.212-3(h)*], Certification Regarding Responsibility Matters.

Contract Announcement, Press Release Advertisements, Publicizing Awards, and News Releases: All press releases or announcements about agency programs, projects, and contract awards need to be cleared by the FEMA CO. Under no circumstances shall the Contractor, or anyone acting on behalf of the Contractor, refer to the supplies, services, or equipment furnished pursuant to the provisions of this contract in any publicity news release or commercial advertising without first obtaining explicit written consent to do so from the CO. The Contractor agrees not to refer to awards in commercial advertising in such a manner as to state or imply that the product or service provided is endorsed or preferred by the Federal Government or considered to be superior to other products or services.

G.2 BILLING INSTRUCTIONS (JUN 2014)

Contractors shall use Standard Form 1034 (Public Voucher for Purchases and Services Other Than Personal) located at https://www.gsa.gov/reference/forms/public-voucher-for-purchases-and-services-other-than-personal when submitting a payment request. A payment request means any invoice or request for contract financing payment requesting reimbursement for supplies or services rendered. The Contractor shall not be paid more frequently than on a twice monthly basis.

Contractors shall submit vouchers electronically in pdf format to the FEMA Finance Center at: fema-finance-vendor-payments@fema.dhs.gov.

A copy of the voucher shall be submitted electronically to the Contracting Officer Representative (COR) identified within this contract. The submission of vouchers electronically will reduce correspondence and other causes for delay to a minimum and will facilitate prompt payment to the Contractor. Paper vouchers mailed to the finance center will not be processed for payment. If the Contractor is unable to submit a payment request in electronic form, the contractor shall submit the payment request using a method mutually agreed to by the Contractor, the Contracting Officer Representative, and the payment office.

https://www.gsa.gov/reference/forms/public-voucher-for-purchases-and-services-other-than-personal https://www.gsa.gov/reference/forms/public-voucher-for-purchases-and-services-other-than-personal mailto:%20fema-finance-vendor-payments@fema.dhs.gov.

G.3 DEFECTIVE OR IMPROPER INVOICES (JUN 2014)

Name, title, phone number, and email of officials of the business concern who are to be notified when the Government receives an improper invoice.

To be provided by the successful offeror.

G.4 INVOICE APPROVAL (JUN 2014)

The following FEMA individual (in addition to the Contracting Officer) is hereby delegated authority to accept goods and services and to review and approve invoices for this contract:

Authorized Invoice

Approver Name: TBD Title: TBD Phone: TBD Email: TBD

G.5 INVOICE INSTRUCTIONS (OTHER THAN FIXED PRICE)

Billing Instructions for Provisional Invoices under Flexibly Priced Contracts:

Contractors will use Standard Form 1034 (Public Voucher for Purchases and Services Other than Personal) and the Standard Form 1035 Continuation Sheet. The voucher must include a statement of cost and supporting documentation for services rendered. This statement should include, as a minimum, a breakout by cost or price element of all services actually provided by the Contractor, both for the current billing period and cumulatively for the entire contract.

(1) Statement of Cost: The following instructions are provided for use by the

Contractor in the preparation and submission of the Statement of Cost:

(i) Statement of Cost must be completed in accordance with the Contractor's cost accounting system.

(ii) Costs claimed must be only those recorded costs authorized for billing by the payment provisions of the contract.

(iii) Indirect costs claimed must reflect the rates approved for provisional billing purposes by the Contracting Officer in accordance with FAR Part 42.7.

(iv) The total fee billed, retainage amount, and available fee must be shown.

(v) The Contractor must prepare a Statement of Cost for each Contract Line

Item (CLIN) and a summary for the total invoiced cost.

(2) Supporting Documentation:

(i) Direct costs (e.g., labor, travel, supplies, miscellaneous.) claimed for reimbursement on the Statement of Cost must be adequately supported. The level of detail provided must clearly indicate where the funds were expended. For example, support for T&M labor costs must include the labor category (e.g., program manager, senior engineer, technician, etc.) the hourly rate, the labor cost per category, and any claimed overtime;

equipment costs must be supported by a list of the equipment purchased, along with the item's cost; supporting data for travel must include the destination of the trip, number and labor category of travelers, transportation costs, per diem costs, and purpose of the trip; and supplies should be categorized by the nature of the items (e.g., office, lab, computer, etc.) and the dollar amount per category.

(ii) Indirect rates used for billings must be clearly indicated, as well as their basis of application. When the cognizant Contracting Officer approves a change in the billing rates, include a copy of the approval.

(iii) All claimed subcontractor costs must be supported by submitting the same detail as outlined herein.

(iv) Payments of invoices or vouchers shall be subject to the withholding provisions (if any) of the contract. In the event that amounts are withheld from payment in accordance with provisions of this contract, a separate invoice for the amount withheld will be required before payment for that amount may be made.

SF 1034 and 1035 instructions:

SF 1034 – Provisional/Interim Payment instructions

The information which a contractor is required to submit in its Standard Form 1034 is set forth as follows:

(1) U.S. Department, Bureau, or establishment and location insert the names and address of the servicing finance office unless the contract specifically provides otherwise.

(2) Date Voucher Prepared - insert date on which the public voucher is prepared and submitted.

(3) Contract/Delivery Order Number and Date - insert the number and date of the contract and delivery order, if applicable, under which reimbursement is claimed.

(4) Requisition Number and Date - leave blank.

(5) Voucher Number - insert the appropriate serial number of the voucher. A separate series of consecutive numbers, beginning with Number 1, shall be used by the contractor for each new contract. When an original voucher was submitted, but not paid in full because of suspended costs, resubmission vouchers should be submitted in a separate invoice showing the original voucher number and designated with the letter "R" as the last character of the number. If there is more than one resubmission, use the appropriate suffix (R2, R3, etc.)

(6) Schedule Number; Paid By; Date Invoice Received - leave blank.

(7) Discount Terms - enter terms of discount, if applicable.

(8) Payee's Account Number - this space may be used by the contractor to record the account or job number(s) assigned to the contract or may be left blank.

(9) Payee's Name and Address - show the name of the contractor exactly as it appears in the contract and its correct address, except when an assignment has been made by the contractor, or the right to receive payment has been restricted, as in the case of an advance account. When the right to receive payment is restricted, the type of information to be shown in this space shall be furnished by the Contracting Officer.

(10) Shipped From; To; Weight Government B/L Number - insert for supply contracts.

(11) Date of Delivery or Service - show the month, day and year, beginning and ending dates of incurrence of costs claimed for reimbursement. Adjustments to costs for prior periods should identify the period applicable to their incurrence, e.g., revised provisional or final indirect cost rates, award fee, etc.

(12) Articles and Services - insert the following: "For detail, see Standard Form 1035 total amount claimed transferred from Page Fillin 1: [Insert TotalAmt here] of Standard Form 1035." Type "TIME AND MATERIAL-PROVISIONAL PAYMENT" or

"INDEFINITE QUANTITY/INDEFINITE DELIVERY- PROVISIONAL

PAYMENT" on the Interim public vouchers. Type "TIME AND MATERIAL- COMPLETION VOUCHER" or "INDEFINITE QUANTITY/INDEFINITE DELIVERY- COMPLETION VOUCHER" on the Completion public voucher.

Type the following certification, signed by an authorized official, on the face of the Standard Form 1034.

"I certify that all payments requested are for appropriate purposes and in accordance with the agreements set forth in the contract."

(Name of Official) (Title)

(13) Quantity; Unit Price - insert for supply contracts.

(14) Amount - insert the amount claimed for the period indicated in (11) above.

This amount should be transferred from the total per the SF 1035 Continuation Sheet.

INVOICE PREPARATION - INSTRUCTIONS SF 1035

The SF 1035 will be used for additional information required by the Contracting Officer and should be submitted as a continuation sheet to the SF 1034. Suitable self-designed forms may be submitted instead of the SF 1035 as long as they contain the information required. The information required on the SF 1035 may differ in format and content depending on the type of cost reimbursable contract (cost plus fixed fee, cost plus incentive fee, time and materials, etc.)

Amounts claimed on vouchers must be based on records maintained by the contractor to show by major cost element the amounts claimed for reimbursement for each applicable contract.

The records must be maintained based on the contractor's fiscal year and should include reconciliations of any differences between the costs incurred per books and amounts claimed for reimbursement.

The information which a contractor is required to submit in its Standard Form 1035 is set forth as follows:

(1) Show, as applicable, the target or estimated costs, target or fixed-fee, and total contract value, as adjusted by any modifications to the contract or order. The FAR permits the contracting officer to withhold a percentage of fixed fee until a reserve is set aside in an amount that is considered necessary to protect the Government's interest.

(2) Each invoice or voucher for reimbursement shall include sufficient detail to identify costs properly chargeable to the contract. In addition, each invoice or voucher for reimbursement of costs shall detail the total vouchered charges by showing current and cumulative costs by cost element as follows:

(v) Direct Labor. For cost type contracts, list each total labor costs by indirect allocation base separately. For T&M contracts, list each labor category, rate per labor hour, hours worked, and extended total labor dollars per labor category.

(vi) Premium Pay/Overtime. List each labor category, rate per labor hour, hours worked, and the extended total labor dollars per labor category.

Note: Advance written authorization must be received from the contracting officer to work overtime or to pay premium rates; therefore, identify the contracting officer's written authorization to the contractor.

(vii) Fringe Benefits. If fringe benefits are included in the overhead pool, no entry is required. If the contract allows for a separate fringe benefit pool, cite the rate, base, and extended amount.

(viii) Materials, Supplies, Equipment. Show those items normally treated as direct costs. Expendable items need not be itemized and may be grouped into major classifications such as office supplies. However, items valued at $5,000 or more must be itemized. See (FAR) 48 CFR part 45, Government Property, for reporting of property.

(ix) Travel. List the name and title of traveler, place of travel, and travel dates.

Show the amount for the mode of travel (i.e., airline, private auto, taxi, etc.), lodging, meals, and other incidental expenses separately, on a daily basis. Travel costs for consultants must be shown separately and also supported.

(x) Other Direct Costs. Itemize those costs that cannot be placed in categories

(1) through (5) above. Categorize these costs to the extent possible.

(xi) Total Direct Costs. Cite the sum of categories (i) through (vi) above.

(xii) Overhead. Cite the rate, base, and extended amount.

(xiii) G&A Expense. Cite the rate, base, and extended amount.

(xiv) Total Costs. Cite the sum of categories (7) through (9) above.

(xv) Fee. Cite the rate, base, and extended amount.

Total Cost and Fee Claimed. Enter this amount on the SF 1034.

G.6 TECHNICAL DIRECTION AND SURVEILLANCE

(a) Performance of the work under this contract shall be subject to the surveillance and written technical direction of the Contracting Officer's Representative (COR) who shall be specifically appointed by the Contracting Officer in writing. Technical direction is defined as a directive to the Contractor which approves approaches, solutions, designs, or refinements; fills in details or otherwise completes the general description of work of documentation items;

s…