Solicitation - Amendment 3 70FBR622Q00000042 FURNITURE HOUSTON.pdf

Solicitation Title: Request for Quotation (RFQ) Houston Office Furniture Solicitation Number: 70FBR622Q00000042 – Amendment 3

NAICS Code: 423210– Office Furniture Merchant Wholesaler or

442110- Office Furniture Stores

Product Service Code

(PSC):

7110 Office Furniture

Period of Performance:

Date of Award through October 21, 2022

Contract Type:

Firm Fixed Price Purchase Order for Commercial Services (Non-Personal Services)

Amendment Notification:

This amendment is issued to document revisions noted below and to add revised attachment(s).

Amendment 3 revisions:

• Amended Period of Performance o Period of Performance is date of award through October 21, 2022 – All furniture shall be delivered and installed no later than October 21, 2022. Anticipated award date is NLT August 31, 2022.

• Section A5 Description of Requirement o Changes to quantities and clarification of descriptions

• Section B1: Price/Cost/Schedule o This price schedule has been amended to update quantities and includes additional changes to the CLIN descriptions.

• Section H Attachments o Attachments 9 and 10 have been removed from this solicitation.

o Attachment 4 Revised

Attachment 4: Facility Cubicle Floor Map Rev 2 is included with this amendment and replaces CAD .(.dwg) drawing and any prior versions of this drawing.

o Attachment 11 added Attachment 11 Questions and Answers contains a list of questions and answers during the solicitation process is provided as an additional attachment.

End of Amendment 3 Revisions.

Amendment 2 revisions:

1. Period of Performance is changed to award date August 31, 2022 through October 21, 2022

2. Section A4 – Updated work location

3. Section A5 Description of Requirement - Revisions and clarifications to CLINS, quantities and descriptions

4. Section A8 Delivery Schedule – Revised delivery date

5. Section A9 Important Dates – Revised dates for submission deadlines

6. Section A11 Quotation submission instructions added

7. Section B1 – Price Cost Schedule – Changes made to contract line items (CLINs)

8. Section E2 – Delivery Address -Updated address for delivery location

9. Attachment 1 Statement of Work - Revisions to the Statement of Work (Revisions to SOW are noted within the SOW)

10. Attachment 4 Facility Cubicle Floor Map – Revision 2 attached in Adobe Acrobat portable document format (PDF)

11. CAD Drawing removed.

All solicitation revisions, documents and attachments are incorporated fully into the solicitation.

No other changes.

A.1 NOTICE TYPE: Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 - Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services and Part 13 - Simplified Acquisition Procedures –as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and offerors are encouraged to provide their best price.

This solicitation, 70FBR622Q00000042, is issued as a Request for Quotation. This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2022-06 26 May 2022.

Funds are not yet obligated, and no award will be made until funds are certified/obligated. The solicitation number is RFQ 70FBR622Q00000042.

The North American Industrial Classification System (NAICS) code for this procurement is 423210– Office Furniture Merchant Wholesaler or 442110- Office Furniture Stores. Offeror’s Representations and Certifications must indicate at least one of these NAICS code in their entity registration in the System of Award Management (SAM.gov) to be considered.

This award has been set-aside for Local Disaster Area small businesses who reside or primarily conduct business within a county under Presidentially Declared Disaster DR-4332-TX and the Robert T. Stafford Disaster Relief and Emergency Assistance Act, as Amended. Stafford Act | FEMA.gov .

A.2 INSTRUCTIONS TO OFFERORS

This solicitation is issued in accordance (IAW) with FAR Part 12. Offerors must provide with their proposal the information requested in the provisions listed below that are incorporated by reference.

This information in these instructions are provided as attachments to this solicitation and must be filled and returned with your proposal. Offerors who do not return this information will be considered “non-responsive” to this request for quotation.

52.212-1, Instructions to Offerors-Commercial, applies to this acquisition and a statement regarding any addenda to the provision.

52.212-2, Evaluation-Commercial Items, https://www.fema.gov/disaster/stafford-act https://www.fema.gov/disaster/stafford-act https://www.acquisition.gov/far/part-52#FAR_52_212_1 https://www.acquisition.gov/far/part-52#FAR_52_212_2

52.212-3, Offeror Representations and Certifications-Commercial Items

52.212-4, Contract Terms and Conditions-Commercial Items

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders— Commercial Products and Commercial Services.

A.3 A.3.1 DISASTER AREA SET-ASIDE

This requirement is issued as a Local Disaster Area Set-Aside under Presidentially Declared Disaster DR- 4332-TX and the Robert T. Stafford Disaster Relief and Emergency Assistance Act, as Amended. Stafford Act | FEMA.gov .

Offerors must reside, or primarily do business in, the following DR-4332-TX counties:

Aransas, Austin, Bastrop, Bee, Bexar, Brazoria, Burleson, Caldwell, Calhoun, Chambers, Colorado, Comal, Dallas, DeWitt, Fayette, Fort Bend, Galveston, Goliad, Gonzales, Grimes, Guadalupe, Hardin, Harris, Jackson, Jasper, Jefferson, Jim Wells, Karnes, Kleberg, Lavaca, Lee, Liberty, Madison, Matagorda, Milam, Montgomery, Newton, Nueces, Orange, Polk, Refugio, Sabine, San Augustine, San Jacinto, San Patricio, Tarrant, Travis, Tyler, Victoria, Walker, Waller, Washington, Wharton

A.3.2 All offerors must certify their location.

Information in Attachment 6, Disaster Area Representation must be filled in and returned with Proposal.

Attachment 6: Disaster Area Representation

A.4 AGENCY/OFFICE:

Federal Emergency Management Agency (FEMA)

Region VI / Texas Recovery Office 11000 Interstate 35, N

Austin, TX 78753

Work Performance Location:

FEMA TIRO Houston Office (Chase Bank Building) 616 FM 1960, Ste. 800 Houston, TX 77090

A.5 DESCRIPTION OF REQUIREMENT:

The Federal Emergency Management Agency’s (FEMA) Texas Integration & Recovery Office (TIRO) has an immediate need for the purchase, delivery, assembly, and installation of modular office furniture at the TIRO Office in Houston, TX.

The service performed will include the purchase, delivery, assembly and installation of:

https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_212_4 https://www.acquisition.gov/far/part-52#FAR_52_212_5 https://www.fema.gov/disaster/stafford-act https://www.fema.gov/disaster/stafford-act

• CLIN 0001 - 11 (Qty) 6x8 foot L-Shaped Workstation with clear glass or Plexiglass partition headers. Grey color tones.

• CLIN 0002 – 27 (Qty) 5x6 foot L-Shaped Workstation with clear glass or Plexiglass partition headers. Grey color tones.

• CLIN 0003 – 15 (Qty) 5' x 6' Workstations -Panels fabric or laminate (no glass headers) Grey color tones.

• CLIN 0005 – Delivery and Installation

The offeror shall provide all personnel, equipment, transportation, expertise, and supplies to fulfill this requirement. Furniture shall be delivered without damage. The details are provided in the Statement of Work which has been incorporated into this Solicitation in its entirety.

The offeror shall be required to prepare and submit reports, bill of materials, product data, product descriptions, including images and schematics, delivery schedules, and safety plan with the offer. These documents shall provide the necessary interfaces, coordination, and communication between FEMA and the Contractor for the delivery of a completed project.

The offeror must include with their offer detailed descriptions, product pictures, and any samples of office furniture. The office furniture offered must closely resemble items described and be similar in size and configuration as pictured in Attachment 2, Cubicle Workstation Examples.

A.6. SITE VISIT:

Offerors will have an opportunity to attend a site visit identified in the Site Visit Schedule - Table 1:

Table 1 SITE VISIT SCHEDULE Location Date Time FEMA TIRO Houston Office 616 FM 1960, Ste. 800 Houston, TX 77090 (If using GPS App enter: 616 Cypress Creek Pkwy, Houston, TX 77090.)

Wednesday, August 10, 2022 11:00 a.m.

A.6. SITE ACCESS INSTRUCTIONS:

All Contractors must provide to the Contracting Officer an employee name list (legal names, no nicknames) requiring access to the site no less than 48-hours in advance. All employees accessing the locations must provide a valid Government issued identification, such as a driver’s license or passport. All contract employees will be escorted by a government employee at all times while performing on site location.

A.6.1. Visitors may only park in spaces identified for visitor parking or in unmarked spaces. Designated visitor parking spaces can be found on Parking Level 3 of the parking garage. Visitors park at their own risk.

A.7. COVID GUIDELINES FOR SITE ACCESS:

Contractors:

a) If visiting this facility for any purpose, you must have completed and possess the government provided Certification of Vaccination form and present the completed form to the Protective Security Officer (PSO) when going through facility security screening. (See Attachment 5 CPO Memo – COVID 19 Testing Protocols – Vaccination Form)

b) If you are not fully vaccinated, you must have in your possession documentation of a negative COVID-19 test result from within the last 72 hours to show the agency you are visiting.

c) Current COVID-19 guidelines, as outlined in a memo dated August 20, 2021 Rev 1 August 24, 2021 from Department of Homeland Security Office of the Chief Procurement Office states the following”

Consistent with this guidance and beginning Wednesday, August 25, 2021, on-site contractor employees, who are not fully vaccinated or who decline to provide their vaccination status to their employer, are required to obtain a negative COVID-19 test not later than three days old when attempting to enter DHS facilities and operations. Each contractor employee with a need to enter a DHS facility or operation must complete the attached Certification of Vaccination OMB form and have it accessible when entering a federal government workspace. Employees who are not fully vaccinated will need to have a valid negative test not older than three days before arriving at a DHS facility or operation.

Consistent with employee attestation, contractors must attest to their COR, in writing, that all on-site contractor employees are following this guidance and are either vaccinated or will have a negative COVID-19 test within three days of arriving on-site. The Government is not requesting or accepting copies of the COVID-19 test results and contractors should not provide any information on individuals. It is the responsibility of the contractor to comply with these guidelines.

d) While in the facility, follow the workplace safety plans and protocols that you are visiting.

e) Any requests for a medical or religious accommodation from being vaccinated should be directed to the agency you are visiting.

• Attachment 5 – CPO Memo - COVID-19 Testing Protocols – Vaccination Form

Additional guidance is provided at the Government Wide Point of Entry at SAM.gov. (Click on the link to access this information).

A.8 DELIVERY SCHEDULE:

Delivery of items shall to Houston LTRO shall occur within 3 weeks after receipt of purchase order.

A.9 IMPORTANT DATES:

Site Visit:

Wednesday, August 10, 2022, 11:00 am Central Daylight Time

Questions Due: Monday, August 15, 2022 4:00 p.m. Central Daylight Time Quotations Due:

Monday, August 22, 2022 4:00 p.m. Central Daylight Time

A.10 QUESTIONS CONCERNING THIS RFQ:

All questions regarding this RFQ shall be submitted in writing, via email, to the Contracting Officer. Responses to questions will be posted to Beta.Sam.gov in the solicitation announcement. The deadline for questions is:

Monday, August 15, 2022 4:00 p.m. Central Daylight Time.

Send questions to the following emails:

https://sam.gov/opp/f7d3c66892a54e9499af36c2d12799ad/view

Sandra.Shanks@fema.dhs.gov; Patricia.Gilmore@fema.dhs.gov

A.11 QUOTATION SUBMISSION INSTRUCTIONS

A.11.1 Quotations shall be submitted via email to the Contracting Officer(s) email address(es). Do not carbon copy (cc) any other FEMA or Government employees with quotation documents.

Sandra.Shanks@fema.dhs.gov; Patricia.Gilmore@fema.dhs.gov

B.1 - PRICE/COST SCHEDULE

Line Item Description Qty Measurement Total Delivery

Date 0001 5x6 foot L-Shaped

Workstation with clear glass or Plexiglass partition headers. Grey color tones.

27 EA

0002 5x6 foot L-Shaped Workstation with opaque partition headers. Grey color tones.

15 EA

0003 6x8 foot L-Shaped Workstation with clear glass or Plexiglass partition headers. Grey color tones.

11 EA

0004 Delivery and Installation 1 EA

B.2- IDENTIFICATION OF GOVERNMENT OFFICIALS (AUG 2014)

B.2.1 Government Officials Assigned to this Contract:

Contracting Officer:

Name: Sandra Shanks

Email: Sandra.Shanks@fema.dhs.gov

Contracting Officer Representative

To Be Announced upon award

B.3 Invoice Approval

The following FEMA individual (in addition to the Contracting Officer) is hereby delegated authority to accept goods and services and to review and approve invoices for this contract:

mailto:Sandra.Shanks@fema.dhs.gov mailto:Patricia.Gilmore@fema.dhs.gov mailto:Sandra.Shanks@fema.dhs.gov mailto:Patricia.Gilmore@fema.dhs.gov mailto:Sandra.Shanks@fema.dhs.gov

Authorized Invoice Approver:

Name: TBD

Title: TBD Phone:

Email: TBD

B.4 Billing Instructions

Contractors will use Standard Form 1034 (Public Voucher for Purchases and Services Other Than Personal) located at http://www.gsa.gov/portal/forms/type/SF when submitting a payment request. A payment request means any invoice or request for contract financing payment requesting reimbursement for supplies or services rendered. The Contractor shall not be paid more frequently than on a monthly basis. Contractors must submit vouchers electronically in pdf format to the FEMA Finance Center at:

FEMA-Finance-Vendor-Payments@fema.dhs.gov

A copy of the voucher must be submitted electronically to the contracting officer identified and contracting officer representative within this contract. The submission of vouchers electronically will reduce correspondence and other causes for delay to a minimum and will facilitate prompt payment to the Contractor. Paper vouchers mailed to the finance center will not be processed for payment. If the Contractor is unable to submit a payment request in electronic form, the contractor shall submit the payment request using a method mutually agreed to by the Contractor, the Contracting Officer, and the payment office.

B.4.1 Defective or Improper Invoices

Name, title, phone number, and email of officials of the contractor business concern who are to be notified when the Government receives an improper invoice.

Name: TBD Title:

Phone:

Email:

B.5 Invoice Instructions

Invoices shall be submitted as follows:

Contractors will use Standard Form 1034 (Public Voucher for Purchases and Services Other Than Personal) and SF 1035 Continuation sheet when requesting payment for supplies or services rendered.

The voucher must provide a description of the supplies or services, by line item (if applicable), quantity, unit price, and total amount. The item description, unit of measure, and unit price must match those specified in the contract. Invoices that do not match the line-item pricing in the contract will be considered improper and will be returned to the contractor.

SF 1034 and 1035 instructions:

SF 1034 -Fixed Price The information which a contractor is required to submit in its Standard Form 1034 is set forth as follows:

1. U.S. Department, Bureau, or establishment and location: Name and address of the contracting office which issued the contract http://www.gsa.gov/portal/forms/type/SF mailto:FEMA-Finance-Vendor-Payments@fema.dhs.gov https://www.gsa.gov/forms-library/public-voucher-purchases-and-services-other-personal https://www.gsa.gov/reference/forms?search_keyword=sf1035

2. Date voucher prepared: Date voucher submitted to the designated billing office cited under the contract or order.

3. Contract No. and date: Contract No. and, when applicable, the Order No. and date as shown on the award document.

4. Requisition No. and date: Leave blank or fill-in in accordance with the instructions in the contract.

5. Voucher No.: Start with “1” and number consecutively. A separate series of consecutive numbers must be used beginning with “1” for each contract number or order number (when applicable). Note: Insert the word “FINAL” if this is the last voucher.

6. Schedule No.; paid by; date invoice received; discount terms; payee's account No.;

shipped from/to; weight; government B/L: Leave all these blocks blank.

7. Payee's name and address: Name and address of contractor as it appears on the contract. If the contract is assigned to a bank, also show “CONTRACT ASSIGNED” below the name and address of the contractor.

8. Number and date or order: Leave blank. (See #3 above.)

9. Date of delivery or service: The period for which the incurred costs are being claimed (e.g., month and year; beginning and ending date of services, etc.).

10. Articles or services: Insert the following: “For detail, see the total amount of the claim transferred from the attached SF 1035, page X of X.”

11. Quantity; unit price; (cost; per): Insert for supply contracts

12. Amount: Insert the total amount claimed from the last page of the SF 1035.

"I certify that all payments requested are for appropriate purposes and in accordance with the agreements set forth in the contract."

Name of Official Title

INVOICE PREPARATION INSTRUCTIONS SF 1035

The SF l 035 will be used to identify the specific item description, quantities, unit of measure, and prices for each category of deliverable item or service. Suitable self-designed forms may be submitted instead of the SF 1035 as long as they contain the information required.

The information which a contractor is required to submit in its Standard Form 1035 is set forth as follows:

U.S. Department, Bureau, or Establishment - insert the name and address of the servicing finance office. Voucher Number - insert the voucher number as shown on the Standard Form 1034.

Schedule Number - leave blank.

Sheet Number - insert the sheet number if more than one sheet is used in numerical sequence. Use as many sheets as necessary to show the information required.

Number and Date of Order - insert payee's name and address as in the Standard Form 1034. Articles or Services - insert the contract number as in the Standard Form 1034.

Amount - insert the total quantities contract value, and amount and type of fee payable (as applicable).

A summary of claimed current and cumulative goods and services delivered and accepted to date. - Invoices shall include an itemization of all goods and services delivered and accepted for the period by item and by CLIN. Each invoice shall include sufficient detail to identify goods and services as compared to and in accordance with contract terms and conditions.

Invoices that do not match the line-item pricing in the contract will be considered improper and returned to the contractor. In addition, each invoice shall detail the total charges: by showing current and cumulative goods and services both currently invoiced and cumulative to date.

C. Contract Type: Firm Fixed Price Purchase Order

D. Statement of Work D.1 See Attachment 1, “Statement of Work”

E. DELIVERABLES AND DELIVERY INSTRUCTIONS

E.1 Proposal Submission:

Offerors shall include the following with their proposal submission:

• Pricing and Delivery Schedule

• Disaster Area Representation ( Attachment 6)

• Main Office Address

• SAM Unique Identifier Number

• Offeror’s Representations and Certifications business size for NAICS 423210– Office Furniture

Merchant Wholesaler or 442110- Office Furniture Stores (NAICS identified for this purchase must match in SAM Representations and Certifications)

E.2 Delivery

E.2.1 Delivery and installation shall be completed within three weeks from date of award.

E.2.2 All items shall be delivered to:

FEMA TIRO Houston Office (Chase Bank Building) 616 FM 1960, Ste. 800 Houston, TX 77090

F. Modifications

Under this contract, the Contracting Officer is the only Government official authorized to make changes via a Standard Form 30. No other individual has the authority to make changes to the terms of this contract.

G - Contract Clauses

(1) FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, by reference (see http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1941_275262

SF 1449 block 27a)

(2) Addendum to 52.212-4

In addition to the FAR 52.212-4 “Contract Terms and Conditions—Commercial Items” the following FAR, HSAR and FEMA Clauses are incorporated as an addendum to this contract The full text can be accessed at https://www.acquisition.gov/:

H - List of Documents, Exhibits, and Other Attachments

Attachment 1: Statement of Work Attachment 2: Cubicle Workstation Examples Attachment 3: Access Points Attachment 4: Facility Cubicle Floor Map Rev.2 Attachment 5: CPO Memo – COVID 19 Testing Protocols and Vaccination Form Attachment 6: Disaster Area Representation Attachment 7: Commercial Clauses *Attachment 8: Parking Diagram *Attachment 9: CAD Drawing – 691-616 FM 1960 West Level 08 05.12.2022

This attachment may only be opened with proprietary software that support the file extension “.dwg”. An Adobe PDF is also attached for those who do not have software to open this file extension. CAD Drawing has been removed from this solicitation

*Attachment 10 : CAD Drawing in PDF Format - 691-616 FM 1960 West Level 08 05.12.2022 Attachments 9 and 10 have been removed from this solicitation.

*Attachments 11: Solicitation Questions and Answers added with this amendment

FAR Clause Title Year 52.202-1 Definitions JUN 2020 52.212-1 Instructions to Offerors—

Commercial Products and Commercial Services

NOV 2021

52.212-2 Evaluation – Commercial Items NOV 2021 52.212-3 Offeror Representations and

Certifications-Commercial Items

MAY 2022

52.212-4 Contract Terms and Conditions – Commercial Items

NOV 2021

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items

MAR 2022

52.226-3 Disaster or Emergency Area Representation

Nov 2007

52.226-4 Notice of Disaster or Emergency Area Set-Aside

Nov 2007

52.226-5 Restrictions on Subcontracting Outside Disaster or Emergency Area

Nov 2007

3005.4 Release of Information

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1941_275262 https://www.acquisition.gov/

I – Evaluations:

Factor 1: Suitability

• Items offered must meet or exceed the examples provided in Attachment 2: Cubicle Workstation Examples as well as meet the criteria detailed within the Statement of Work.

Factor 2: Capability to perform

• Contractor must have a current and active registration in the System for Award Management and must not have exclusions or debarments.

FACTOR 2: Delivery

• Offeror must be able to meet or exceed the delivery timeline and be able to perform on proposed dates.

FACTOR 3: Past Performance

• The Government may contact references to determine past performance of a vendor. The

Government may also at its discretion, evaluate and consider other relevant Past Performance information to which it has access, such as the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS) and may contact references for any information that comes into its possession.

• Offerors are encouraged to provide references for projects of similar scope and size FACTOR 4: Price

• Price reasonableness will be validated.

FACTOR 5: Disaster Area Representation

• Offeror must reside, or primarily perform the majority of their work in the Declared Disaster Counties of DR-4332-TX Hurricane Harvey.

Order of Importance: All factors are equal.

The offeror exhibiting the best value to the Government in accordance with the terms and conditions of the contract and at a reasonable price will be the basis for award.