Solicitation - Amendment 1 70FBR621Q00000XXX FURNITURE HOUSTON.pdf

Solicitation Title: Request for Quotation (RFQ) Houston Office Furniture Solicitation Number: 70FBR622Q00000042 – Amendment 1

NAICS Code: 423210– Office Furniture Merchant Wholesaler or 442110- Office Furniture Stores

Product Service Code

(PSC):

7110 Office Furniture

Period of Performance: Furniture to be delivered and installed within 3-weeks from receipt of contract award / August 17, 2022 through September 6, 2022

Contract Type: Firm Fixed Price Purchase Order for Commercial Services (Non-Personal Services)

Amendment Notification:

This amendment is issued to add attachments and site visit parking instructions.

• Section A.6.1 adds parking instructions and references Attachment 8.

• Section H adds the following Attachments:

o Attachment 8: Site Visit parking instructions and map o Attachment 9: CAD Drawing – 691-616 FM 1960 West Level 08 05.12.2022

This attachment may only be opened with proprietary software that support the file extension “.dwg”. An Adobe PDF is also attached for those who do not have software to open this file extension (see Attachment 9).

o Attachment 10 : CAD Drawing in PDF Format - 691-616 FM 1960 West Level 08 05.12.2022

These attachments are incorporated fully into the solicitation.

No other changes.

A.1 NOTICE TYPE: Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 - Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services and Part 13 - Simplified Acquisition Procedures –as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and offerors are encouraged to provide their best price.

This solicitation, 70FBR622Q00000042, is issued as a Request for Quotation. This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2022-06 26 May 2022.

Funds are not yet obligated, and no award will be made until funds are certified/obligated. The solicitation number is RFQ 70FBR622Q00000042.

The North American Industrial Classification System (NAICS) code for this procurement is 423210– Office Furniture Merchant Wholesaler or 442110- Office Furniture Stores. Offeror’s Representations and Certifications must indicate at least one of these NAICS code in their entity registration in the System of Award Management (SAM.gov) to be considered.

This award has been set-aside for Local Disaster Area small businesses who reside or primarily conduct business within a county under Presidentially Declared Disaster DR-4332-TX and the Robert T. Stafford Disaster Relief and Emergency Assistance Act, as Amended. Stafford Act | FEMA.gov .

A.2 INSTRUCTIONS TO OFFERORS

This solicitation is issued in accordance (IAW) with FAR Part 12. Offerors must provide with their proposal the information requested in the provisions listed below that are incorporated by reference.

This information in these instructions are provided as attachments to this solicitation and must be filled and returned with your proposal. Offerors who do not return this information will be considered “non-responsive” to this request for quotation.

52.212-1, Instructions to Offerors-Commercial, applies to this acquisition and a statement regarding any addenda to the provision.

52.212-2, Evaluation-Commercial Items, 52.212-3, Offeror Representations and Certifications-Commercial Items

52.212-4, Contract Terms and Conditions-Commercial Items

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders— Commercial Products and Commercial Services.

A.3 A.3.1 DISASTER AREA SET-ASIDE

This requirement is issued as a Local Disaster Area Set-Aside under Presidentially Declared Disaster DR- 4332-TX and the Robert T. Stafford Disaster Relief and Emergency Assistance Act, as Amended. Stafford Act | FEMA.gov .

Offerors must reside, or primarily do business in, the following DR-4332-TX counties:

Aransas, Austin, Bastrop, Bee, Bexar, Brazoria, Burleson, Caldwell, Calhoun, Chambers, Colorado, Comal, Dallas, DeWitt, Fayette, Fort Bend, Galveston, Goliad, Gonzales, Grimes, Guadalupe, Hardin, Harris, Jackson, Jasper, Jefferson, Jim Wells, Karnes, Kleberg, Lavaca, Lee, Liberty, Madison, Matagorda, Milam, Montgomery, Newton, Nueces, Orange, Polk, Refugio, Sabine, San Augustine, San Jacinto, San Patricio, Tarrant, Travis, Tyler, Victoria, Walker, Waller, Washington, Wharton

A.3.2 All offerors must certify their location.

Information in Attachment 6, Disaster Area Representation must be filled in and returned with Proposal.

Attachment 6: Disaster Area Representation

A.4 AGENCY/OFFICE:

https://www.fema.gov/disaster/stafford-act https://www.fema.gov/disaster/stafford-act https://www.acquisition.gov/far/part-52#FAR_52_212_1 https://www.acquisition.gov/far/part-52#FAR_52_212_2 https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_212_4 https://www.acquisition.gov/far/part-52#FAR_52_212_5

Federal Emergency Management Agency (FEMA) Region VI / Texas Recovery Office

11000 Interstate 35, N Austin, TX 78753

Work Performance Location:

TIRO Houston Office 616 FM 1960, Ste. 800 Houston, TX 77090

A.5 DESCRIPTION OF REQUIREMENT:

The Federal Emergency Management Agency’s (FEMA) Texas Integration & Recovery Office (TIRO) has an immediate need for the purchase, delivery, assembly, and installation of modular office furniture at the TIRO Office in Houston, TX.

The service performed will include the purchase, delivery, assembly and installation of:

• CLIN 0001 - 11 (Qty) 6’x8’ Workstations with Glass 1-Corner Graphite Trim/Grey Fabric/Smoke

(See Attachment 2 Cubicle Workstation Examples)

• CLIN 0002 - 44 (Qty) 5’x6’ Workstations 1-Corner 2-Return Surfaces 1-Drawer Unit - "Pre-

Owned Option" Graphite Trim/Grey Fabric/Smoke - Surfaces Non-Powered - 2-Return surfaces 1- Drawer unit. (See Attachment 2 Cubicle Workstation Examples)

• CLIN 0003 – Base Power Feeds 3 (Qty)

• CLIN 0004 – Delivery and Installation

The offeror shall provide all personnel, equipment, transportation, expertise, and supplies to fulfill this requirement. Furniture shall be delivered without damage. The details are provided in the Statement of Work which has been incorporated into this Solicitation in its entirety.

The offeror shall be required to prepare and submit reports, bill of materials, product data, product descriptions, including images and schematics, delivery schedules, and safety plan with the offer. These documents shall provide the necessary interfaces, coordination, and communication between FEMA and the Contractor for the delivery of a completed project.

The offeror must include with their offer detailed descriptions, product pictures, and any samples of office furniture. The office furniture offered must closely resemble items described and be similar in size and configuration as pictured in Attachment 2, Cubicle Workstation Examples.

A.6. SITE VISIT:

Offerors will have an opportunity to attend a site visit identified in the Site Visit Schedule - Table 1:

Table 1 SITE VISIT SCHEDULE Location Date Time FEMA TIRO Houston Office 616 FM 1960, Ste. 800

Wednesday, August 10, 2022 11:00 a.m.

(If using GPS App enter: 616 Cypress Creek Pkwy, Houston, TX 77090.)

A.6. SITE ACCESS INSTRUCTIONS:

All Contractors must provide to the Contracting Officer an employee name list (legal names, no nicknames) requiring access to the site no less than 48-hours in advance. All employees accessing the locations must provide a valid Government issued identification, such as a driver’s license or passport. All contract employees will be escorted by a government employee at all times while performing on site location.

A.6.1. Visitors may only park in spaces identified for visitor parking or in unmarked spaces. Designated visitor parking spaces can be found on Parking Level 3 of the parking garage. Visitors park at their own risk.

A.7. COVID GUIDELINES FOR SITE ACCESS:

Contractors:

a) If visiting this facility for any purpose, you must have completed and possess the government provided Certification of Vaccination form and present the completed form to the Protective Security Officer (PSO) when going through facility security screening. (See Attachment 5 CPO Memo – COVID 19 Testing Protocols – Vaccination Form)

b) If you are not fully vaccinated, you must have in your possession documentation of a negative COVID-19 test result from within the last 72 hours to show the agency you are visiting.

c) Current COVID-19 guidelines, as outlined in a memo dated August 20, 2021 Rev 1 August 24, 2021 from Department of Homeland Security Office of the Chief Procurement Office states the following”

Consistent with this guidance and beginning Wednesday, August 25, 2021, on-site contractor employees, who are not fully vaccinated or who decline to provide their vaccination status to their employer, are required to obtain a negative COVID-19 test not later than three days old when attempting to enter DHS facilities and operations. Each contractor employee with a need to enter a DHS facility or operation must complete the attached Certification of Vaccination OMB form and have it accessible when entering a federal government workspace. Employees who are not fully vaccinated will need to have a valid negative test not older than three days before arriving at a DHS facility or operation.

Consistent with employee attestation, contractors must attest to their COR, in writing, that all on-site contractor employees are following this guidance and are either vaccinated or will have a negative COVID-19 test within three days of arriving on-site. The Government is not requesting or accepting copies of the COVID-19 test results and contractors should not provide any information on individuals. It is the responsibility of the contractor to comply with these guidelines.

d) While in the facility, follow the workplace safety plans and protocols that you are visiting.

e) Any requests for a medical or religious accommodation from being vaccinated should be directed to the agency you are visiting.

• Attachment 5 – CPO Memo - COVID-19 Testing Protocols – Vaccination Form

Additional guidance is provided at the Government Wide Point of Entry at SAM.gov. (Click on the link to access this information).

https://sam.gov/opp/f7d3c66892a54e9499af36c2d12799ad/view

A.8 DELIVERY SCHEDULE:

Delivery of items shall to Houston LTRO shall occur within 3 weeks after receipt of purchase order.

A.9 IMPORTANT DATES:

Site Visit: Wednesday, August 10, 2022, 11:00 am Central Daylight Time

Questions Due: Monday, August 15, 2022 4:00 p.m. Central Daylight Time Quotations Due: Wednesday, August 17, 2022 4:00 p.m. Central Daylight Time

A.10 QUESTIONS CONCERNING THIS RFQ:

All questions regarding this RFQ shall be submitted in writing, via email, to the Contracting Officer. Responses to questions will be posted to Beta.Sam.gov in the solicitation announcement. The deadline for questions is:

Monday, August 15, 2022 4:00 p.m. Central Daylight Time.

Send questions to the following emails:

Sandra.Shanks@fema.dhs.gov; Patricia.Gilmore@fema.dhs.gov

B.1 - PRICE/COST SCHEDULE

Line Item Description Qty Measurement Total Delivery Date

0001 5x6 WORKSTATIONS

1-CORNER 2-RETURN

SURFACES 1-DRAWER

UNIT GRAPHITE

TRIM/GREY

FABRIC/SMOKE

SURFACES NON-

POWERED

44 EA

0002 6X8 WORKSTATIONS

WITH GLASS 1-

CORNER 2-RETURN

SURFACES 1-DRAWER

UNIT GRAPHITE

TRIM/GREY

FABRIC/SMOKE

11 EA

0003 BASE POWER FEEDS

3-ESTIMATED

3 EA

0004 Delivery and Installation 1 EA

B.2- IDENTIFICATION OF GOVERNMENT OFFICIALS (AUG 2014)

mailto:Sandra.Shanks@fema.dhs.gov mailto:Patricia.Gilmore@fema.dhs.gov

B.2.1 Government Officials Assigned to this Contract:

Contracting Officer:

Name: Sandra Shanks

Email: Sandra.Shanks@fema.dhs.gov

Contracting Officer Representative

To Be Announced upon award

B.3 Invoice Approval

The following FEMA individual (in addition to the Contracting Officer) is hereby delegated authority to accept goods and services and to review and approve invoices for this contract:

Authorized Invoice Approver:

Name: TBD Title: TBD

Phone:

Email: TBD

B.4 Billing Instructions

Contractors will use Standard Form 1034 (Public Voucher for Purchases and Services Other Than Personal) located at http://www.gsa.gov/portal/forms/type/SF when submitting a payment request. A payment request means any invoice or request for contract financing payment requesting reimbursement for supplies or services rendered. The Contractor shall not be paid more frequently than on a monthly basis. Contractors must submit vouchers electronically in pdf format to the FEMA Finance Center at:

FEMA-Finance-Vendor-Payments@fema.dhs.gov

A copy of the voucher must be submitted electronically to the contracting officer identified and contracting officer representative within this contract. The submission of vouchers electronically will reduce correspondence and other causes for delay to a minimum and will facilitate prompt payment to the Contractor. Paper vouchers mailed to the finance center will not be processed for payment. If the Contractor is unable to submit a payment request in electronic form, the contractor shall submit the payment request using a method mutually agreed to by the Contractor, the Contracting Officer, and the payment office.

B.4.1 Defective or Improper Invoices

Name, title, phone number, and email of officials of the contractor business concern who are to be notified when the Government receives an improper invoice.

Name: TBD Title:

Phone:

Email:

mailto:Sandra.Shanks@fema.dhs.gov http://www.gsa.gov/portal/forms/type/SF mailto:FEMA-Finance-Vendor-Payments@fema.dhs.gov

B.5 Invoice Instructions

Invoices shall be submitted as follows:

Contractors will use Standard Form 1034 (Public Voucher for Purchases and Services Other Than Personal) and SF 1035 Continuation sheet when requesting payment for supplies or services rendered.

The voucher must provide a description of the supplies or services, by line item (if applicable), quantity, unit price, and total amount. The item description, unit of measure, and unit price must match those specified in the contract. Invoices that do not match the line-item pricing in the contract will be considered improper and will be returned to the contractor.

SF 1034 and 1035 instructions:

SF 1034 -Fixed Price The information which a contractor is required to submit in its Standard Form 1034 is set forth as follows:

1. U.S. Department, Bureau, or establishment and location: Name and address of the contracting office which issued the contract

2. Date voucher prepared: Date voucher submitted to the designated billing office cited under the contract or order.

3. Contract No. and date: Contract No. and, when applicable, the Order No. and date as shown on the award document.

4. Requisition No. and date: Leave blank or fill-in in accordance with the instructions in the contract.

5. Voucher No.: Start with “1” and number consecutively. A separate series of consecutive numbers must be used beginning with “1” for each contract number or order number (when applicable). Note: Insert the word “FINAL” if this is the last voucher.

6. Schedule No.; paid by; date invoice received; discount terms; payee's account No.;

shipped from/to; weight; government B/L: Leave all these blocks blank.

7. Payee's name and address: Name and address of contractor as it appears on the contract. If the contract is assigned to a bank, also show “CONTRACT ASSIGNED” below the name and address of the contractor.

8. Number and date or order: Leave blank. (See #3 above.)

9. Date of delivery or service: The period for which the incurred costs are being claimed (e.g., month and year; beginning and ending date of services, etc.).

10. Articles or services: Insert the following: “For detail, see the total amount of the claim transferred from the attached SF 1035, page X of X.”

11. Quantity; unit price; (cost; per): Insert for supply contracts

12. Amount: Insert the total amount claimed from the last page of the SF 1035.

"I certify that all payments requested are for appropriate purposes and in accordance with the agreements set forth in the contract."

https://www.gsa.gov/forms-library/public-voucher-purchases-and-services-other-personal https://www.gsa.gov/reference/forms?search_keyword=sf1035

Name of Official Title

INVOICE PREPARATION INSTRUCTIONS SF 1035

The SF l 035 will be used to identify the specific item description, quantities, unit of measure, and prices for each category of deliverable item or service. Suitable self-designed forms may be submitted instead of the SF 1035 as long as they contain the information required.

The information which a contractor is required to submit in its Standard Form 1035 is set forth as follows:

U.S. Department, Bureau, or Establishment - insert the name and address of the servicing finance office. Voucher Number - insert the voucher number as shown on the Standard Form 1034.

Schedule Number - leave blank.

Sheet Number - insert the sheet number if more than one sheet is used in numerical sequence. Use as many sheets as necessary to show the information required.

Number and Date of Order - insert payee's name and address as in the Standard Form 1034. Articles or Services - insert the contract number as in the Standard Form 1034.

Amount - insert the total quantities contract value, and amount and type of fee payable (as applicable).

A summary of claimed current and cumulative goods and services delivered and accepted to date. - Invoices shall include an itemization of all goods and services delivered and accepted for the period by item and by CLIN. Each invoice shall include sufficient detail to identify goods and services as compared to and in accordance with contract terms and conditions.

Invoices that do not match the line-item pricing in the contract will be considered improper and returned to the contractor. In addition, each invoice shall detail the total charges: by showing current and cumulative goods and services both currently invoiced and cumulative to date.

C. Contract Type: Firm Fixed Price Purchase Order

D. Statement of Work D.1 See Attachment 1, “Statement of Work”

E. DELIVERABLES AND DELIVERY INSTRUCTIONS

E.1 Proposal Submission:

Offerors shall include the following with their proposal submission:

• Pricing and Delivery Schedule

• Disaster Area Representation ( Attachment 6)

• Main Office Address SAM Unique Identifier Number

• Offeror’s Representations and Certifications business size for NAICS 423210– Office Furniture

Merchant Wholesaler or 442110- Office Furniture Stores (NAICS identified for this purchase must match in SAM Representations and Certifications)

E.2 Delivery

E.2.1 Delivery and installation shall be completed within three weeks from date of award.

E.2.2 All items shall be delivered to:

616 FM 1960, Ste. 800 Houston, TX 77090

(If using GPS App enter: 616 Cypress Creek Pkwy, Houston, TX 77090.)

F. Modifications

Under this contract, the Contracting Officer is the only Government official authorized to make changes via a Standard Form 30. No other individual has the authority to make changes to the terms of this contract.

G - Contract Clauses

(1) FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, by reference (see SF 1449 block 27a)

(2) Addendum to 52.212-4

In addition to the FAR 52.212-4 “Contract Terms and Conditions—Commercial Items” the following FAR, HSAR and FEMA Clauses are incorporated as an addendum to this contract The full text can be accessed at https://www.acquisition.gov/:

H - List of Documents, Exhibits, and Other Attachments

FAR Clause Title Year 52.202-1 Definitions JUN 2020 52.212-1 Instructions to Offerors—

Commercial Products and Commercial Services

NOV 2021

52.212-2 Evaluation – Commercial Items NOV 2021 52.212-3 Offeror Representations and

Certifications-Commercial Items

MAY 2022

52.212-4 Contract Terms and Conditions – Commercial Items

NOV 2021

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items

MAR 2022

52.226-3 Disaster or Emergency Area Representation

Nov 2007

52.226-4 Notice of Disaster or Emergency Area Set-Aside

Nov 2007

52.226-5 Restrictions on Subcontracting Outside Disaster or Emergency Area

Nov 2007

3005.4 Release of Information

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1941_275262 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1941_275262 https://www.acquisition.gov/

Attachment 1: Statement of Work Attachment 2: Cubicle Workstation Examples Attachment 3: Access Points Attachment 4: Facility Cubicle Floor Map Attachment 5: CPO Memo – COVID 19 Testing Protocols and Vaccination Form Attachment 6: Disaster Area Representation Attachment 7: Commercial Clauses *Attachment 8: Parking Diagram *Attachment 9: CAD Drawing – 691-616 FM 1960 West Level 08 05.12.2022

This attachment may only be opened with proprietary software that support the file extension “.dwg”. An Adobe PDF is also attached for those who do not have software to open this file extension.

*Attachment 10 : CAD Drawing in PDF Format - 691-616 FM 1960 West Level 08 05.12.2022

*Attachments 8, 9, and 10 are added with this amendment

I – Evaluations:

Factor 1: Suitability

• Items offered must meet or exceed the examples provided in Attachment 2: Cubicle Workstation Examples as well as meet the criteria detailed within the Statement of Work.

Factor 2: Capability to perform

• Contractor must have a current and active registration in the System for Award Management and must not have exclusions or debarments.

FACTOR 2: Delivery

• Offeror must be able to meet or exceed the delivery timeline and be able to perform on proposed dates.

FACTOR 3: Past Performance

• The Government may contact references to determine past performance of a vendor. The

Government may also at its discretion, evaluate and consider other relevant Past Performance information to which it has access, such as the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS) and may contact references for any information that comes into its possession.

• Offerors are encouraged to provide references for projects of similar scope and size FACTOR 4: Price

• Price reasonableness will be validated.

FACTOR 5: Disaster Area Representation

• Offeror must reside, or primarily perform the majority of their work in the Declared Disaster Counties of DR-4332-TX Hurricane Harvey.

Order of Importance: All factors are equal.

The offeror exhibiting the best value to the Government in accordance with the terms and conditions of the contract and at a reasonable price will be the basis for award.

Attachment 1: Statement of Work

Statement of Work

Office Cubicles/Workstations Purchase and

Installation for Federal Emergency Management Agency (FEMA)

Texas Integration & Recovery Office (TIRO) Houston Facility

1.0 INTRODUCTION

1.1 This Statement of Work (SOW) is for the purchase and installation of fifty-five (55) L-shaped cubicle workstations. The offer must include the price, the cost of transportation and installation. The Contractor shall deliver and install at the FEMA address listed below:

2.0 GENERAL REQUIREMENTS

2.1 The Contractor shall provide materials, tools, personnel, personal equipment and supervision required to complete the technical requirements in this Statement of Work. If necessary for the execution of this project, the Contractor shall be responsible for hiring labor, acquiring vendors, and shall follow security and safety directives as required by FEMA.

2.2 The Contractor shall partner closely with the Contracting Officer Representative (COR), to assure all minor details this project are carefully planned and executed according to FEMA Safety and Security regulations, applicable codes and standards.

2.3 All the work required to execute this project must be completed in a professional, expeditious and efficient manner. The area may be occupied by people at the time of the installation; therefore, minimum disturbance of other operations will be expected and permitted during the execution of this project.

2.4 Due to the nature of this project, the Contractor may be asked to work after hours and on weekends to minimize the disturbance on regular operation hours; please consider this part at the time your offer is presented.

2.5 The Contractor and Contracting Officer and Contracting Officer Representative shall hold a meeting before the execution of the installation to conduct a walk thru of where the L-shaped cubicles will be installed.

2.6 The Contractor shall be required to prepare and submit reports, bill of materials, product data, quality control schedules, and safety plan. These documents shall document the necessary interfaces, coordination, and communication between FEMA and the Contractor for the delivery of a completed project.

3.0 SCOPE OF WORK

3.1 This specification establishes the minimum requirements for the purchase and installation of fifty-five (55) L-shaped cubicle/workstations. The offer must include in the price: the cost of transportation and installation. The Contractor shall deliver and install at 616 FM 1960, Ste. 800, Houston, TX 77090. (Please see Attachment 1: Facility Cubicle/Workstation Floor Map) and Attachment 2: Photo Examples - 5’x6’ and 6’x8 cubicle/workstations).

3.2 The Contractor is required to execute the following activities and all other tasks required to successfully complete the services needed to provide, transport and install the requested items as described in this scope of work.

3.3 All L-shaped cubicle/workstations, as specified in the above numerals, shall meet the following requirements:

• The L-shaped cubicle/workstation shall be designed to facilitate task performance and minimize fatigue and injury by considering size and range of motion by the user. Curved lines are preferable to right angles.

• Total of fifty-five (55) L-shaped cubicle/workstations installed, height shall be approximately 29-1/2” high, depending on the chair and other factors that interact with the user and table.

The idea is for the user to be able to sit at the workstation with the keyboard in place and be able to easily maintain a 90–100-degree elbow angle and straight wrist while keying. The work surface shall be fabricated from particleboard or medium density fiberboard (MDF).

Particleboard or MDF shall be minimum one-inch thickness, sealed and with laminate on top and bottom, having a minimum density of 600kg/m3.

a) Forty-four (44) of the fifty-five workstations shall be 5x6’ with 1-corner 2-return surfaces, and 1-3 drawer unit made from particleboard or medium density fiberboard (MDF), or an agreed upon material between Contractor and CO and/or COR.

b) The remaining eleven (11) workstations shall be 6x8’ with glass or plexi-glass panels around the perimeter top of the workstation with 1 corner, 2 return surfaces and 1-3 drawer unit made from particleboard or medium density fiberboard (MDF), or an agreed upon material between Contractor and CO and/or COR.

• According to research, formaldehyde is commonly used in the manufacture of pressed work products. High levels of formaldehyde release can lead to irritation of eyes and nose when breathing. Accordingly, the materials used in manufacture of the cubicle/workstations must be within accepted standards for formaldehyde release. Particleboard material shall conform to ANSI A208.1 and MDF material shall conform to ANSI A208.2, if they are the chosen materials to use.

• The work surface shall have a depth of at least 24 inches for workstations. The workspace shall be equipped with passes needed to maximize good wire/cable management.

• Desks shall also come with the option for a retractable and rotational keyboard and mouse holder. The height of the adjustable keyboard support shall be approximately 26".

• Leg room: Knee spaces shall allow a worker to feel uncrowded and to allow some changes of position even with the keyboard support lowered to the correct level for use. The knee space shall be at least 30" wide by 19"deep by 27" high to comply with the requirements of the Americans with Disabilities Act.

• All received offers will be evaluated through assessing all aspects of the proposals. The offeror shall include any relevant information deemed advantageous to their submission.

4.0 PERIOD OF PERFORMANCE

4.1 This project shall consist of two stages:

Stage 1 – Assembling: The contractor shall assemble the L-shaped cubicle/workstations within a period of no longer than two weeks after receiving the Purchase Order.

Stage 2 – Installation: The Contractor shall install the cubicle/workstations within a period no longer than 7 days. Major activities will be conducted over weekends, followed by detail and fine tuning over regular workdays. Start date will be defined by the CO and/or COR and the Contractor once notice of completion of Stage 1 has been provided to the Contractor.

5.0 PLACE OF PERFORMANCE

5.1 Chase Bank Building

Houston, Texas 77090

6.0 HOURS OF OPERATION

6.1 Contractor employees shall generally perform all work between the hours of 7:00 am and 6:00 pm CDT, Monday through Friday. However, there may be occasions when contractor employees shall be required to work other than normal business hours, including after hours and weekends, to fulfill requirements under this SOW.

7.0 SITE CONDITIONS

7.1 Access points: The building entrance access point will be the North entrance. ( See Attachment 3

Access Points)

7.2 Facility access point is a ramp that will go into the basement where freight elevator will be located. Supplies will be transported via elevator to 8th floor.

7.3 Parking is limited and offers a tight area for delivery trucks. After hours can be scheduled for deliveries of supplies for cubicle buildout.

7.4 Door Size: Height and Width:

• Building Entry – Basement (Double Door) 65” (W) x 77-3/4” (H) to mag lock

• Front Double Door on 8th Floor – 61-1/2” (W) x 77-3/4” (H)

• Double Door to Northside of Receptionist Desk on 8th floor – 106” (H) x 67” (W)

• Hallway where 6’x8’ cubicle/workstations will be installed and Northeast side hallway where (5) 6’x8’ cubicle/workstations with glass will be installed against walls – Northside Hallway – 13’10” (W) x 38’ (L) and Northeast Hallway – 12’11” (W) x 24’ (L)

7.5. Elevator Use:

7.5.1. One freight elevator (measurement: 42” (W) x 84” (H) x 57” (D), will be dedicated to use 7-days per week until cubicles have been delivered and installed.

7.6. FEMA will provide floor covering (Masonite floor protection boards, cut to size) for elevator and floors in front of elevator area on 8th floor.

7.7. Contractor shall provide floor covering, equal to Masonite, from the elevator on the 8th floor to the location where cubicle/workstations will be installed on the 8th floor.

7.8. Property management office will provide padding for elevators.

8.0 CONTRACTOR’S RESPONSIBILITY

8.1 The Contractor shall be responsible for the professional quality, technical accuracy, and coordination at the work site.

8.2 The Contractor shall identify a Project Manager who shall be responsible for the overall management of the project and shall always represent the Contractor on site. The Project Manager shall be responsible for keeping the COR informed about the Contractor progress throughout the performance period of this contract and ensure Contractor is aligned with objectives. At minimum, the Project Manager shall review the status and results of the Project Projection with the CO and/or COR, daily.

8.3 Any cost associated with services subcontracted by the Contractor shall be incurred by and be the complete responsibility of the Contractor under the fixed price of this Contract.

8.4 The Contractor is responsible to comply with FEMA security and safety rules. The Contractor shall promptly report all accidents resulting in lost time, property damage or injuries to the COR.

8.5 Contractor shall protect all surfaces from marks or damages to walls, doors, flooring, etc.

9.0 CONTRACTING OFFICER’S RESPRESENTATIVE(COR)

9.1 The COR will be the contractor’s Point of Contact (POC) at FEMA. All questions concerning coordination of services shall be directed to the COR.

9.2 The assigned CO and COR are the sole POC’s for all technical and contractual discussions or issues regarding the scope of work and its intent and execution. The Contractor shall take no direction verbal or otherwise from any other FEMA personnel, other than the CO or COR.

10.0 STANDARDS OF CONDUCT

10.1 The Contractor shall maintain professional and business-like conduct to include, cleanliness, professional appearance, proper behavior and integrity of all contract personnel.

10.2 Contractor shall be responsible for taking disciplinary action with respect to employees, as may be necessary, who do not conduct themselves in a business-like manner. All Contractor employees shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government.

10.3 FEMA reserves the right to direct the contractor to remove an employee from the worksite for failure to conduct themselves professionally in behavior or appearance.

10.4 The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

11.0 SAFETY, HEALTH AND ENVIROMENTAL MANAGEMENT

11.1 The Contractor shall take all reasonable and proper safety precautions to prevent death or injury to any person or damage to any property at the work site, and in particular all equipment used by the Contractor shall be used in such a manner and maintained to minimize the danger of accident, death, injury, loss or damage arising from the use of such equipment. In addition to relevant statutory requirements, standards and other provisions of this Contract, the Contractor shall have the following requirements:

a) The Contractor’s personnel shall be knowledgeable with and adhere to all relevant occupational health and safety regulations

b) The Contractor’s personnel shall wear face mask at all times during access to the government facility.

c) The Contractor’s personnel are required to present Government issued photo ID before access is granted into the facility daily.

d) The Contractor’s personnel are required to show proof of vaccination, hard copy or a photocopy of vaccination card, prior to entry into the facility, or, must provide proof of Negative COVID test taken no later than 3-days prior to date of building access.

e) Ensure that the Contractor’s personnel comply with all safety procedures and

f) Ensure that the Contractor’s personnel are adequately trained and instructed in the safe and correct usage, handling and operation of materials and equipment relevant to the Services performed.

12.0 POST AWARD CONFERENCE

12.1 The contractor shall attend a Post Award Conference with the CO and COR within three business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the CO, is to discuss technical and contracting objectives of this contract and review the Contractor’s draft project plan. The Post Award Conference will be held at the Government facility located at 616 FM 1960, Ste. 800, Houston, TX 77090.

13.0 PROJECT PLAN

13.1 The Contractor shall provide a draft Project Plan or provide a Project/Milestone Schedule with their proposal for Government review and acceptance.

14.0 GOVERNMENT TERMS & DEFINITIONS

1.1.1 CO – Contracting Officer

1.1.2 COR – Contracting Officer Representative

1.1.3 SOW – Statement of Work

1.1.4 TIRO – Texas Integration and Recovery Office

1.1.5 POC – Point of Contact

1.1.6 FEMA – Federal Emergency Management Agency

15.0 GOVERNMENT ACCEPTANCE PERIOD

15.1 The COR, in conjunction with the CO, shall review deliverables prior to acceptance and the CO will correspond with Contractor for acceptance or non-acceptance. Correspondence shall be in writing via email.

The CO will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal.

16.0 DELIVERABLES

ITEM SOW

REFERENCE

DELIVERABLE/EVENT DUE BY DISTRIBUTION

1 12.0 Post Award Conference TBD CO, COR 2 13.0 Draft Contractor Project

Plan No later than 2-3 business days after Post

CO, COR

The Contractor shall consider the milestones listed in the table below will have mandatory due dates when contract is awarded. All items and events must be reviewed and/or approved by the CO prior to proceeding to next deliverable or event in this SOW.

17.0 CLEAN-UP

During the performance of this contract, the Contractor shall ensure trash, packing material, plastic, tape, emptied containments, scraps, and all other evidence of debris cause by installation of cubicle/workstations, shall be removed upon completion of work performed at the facility daily.

END OF STATEMENT OF WORK

Statement of Work Attachments:

Attachment 1: Facility Cubicle/Workstation Floor Map Attachment 2: Photo Examples - 5x 6 and 6 x 8 Cubicle-Workstations Attachment 3: Access Points

Award Conference

3 13.0 Final Contractor Project Plan

No later than 7 business days after Post Award Conference

CO, COR

3 8.2 Progress Report Daily Progress Report

CO, COR

4 8.3 Progress Meeting Weekly COR

Attachment 2: Cubicle Workstation Examples

Attachment 2: Workstation Photo Examples

Example of Herman Miller cubicle found on E-Bay Example of cubicle provided by Corporate

Office Interiors

Attachment 3: Access Points

Attachment 3 – Access Points

Contractor’s parking area.

Loading zone ramp.

Basement Entrance doors to freight elevator.

Hallway to freight elevator.

Freight Elevator in Basement

Entry Doors to 8th Floor Suite

Freight Elevator Front Door Entry South Hallway Door Entry

Double Door/North of Receptionist

North hallway for (6) 6’x8’ cubicle/workstation with glass installed against wall

Northeast side hallway where (5) 6’x8’ cubicle/workstations with glass installed against wall

Attachment 4: Facility Cubicle Floor Map

38’

616 FM 1960 WEST

SUITE 800

HOUSTON, TEXAS 77090

12’11

13’10

24’

The hall widths are as shown below, and on the Floor map:

6 – 6’ X 8’ Cubicles with glass – Northside Hall dimension - 13’10” (W) X 38’ (L)

5 – 6’ X 8’ Cubicles with glass – Northeast side Hall dimension - 12’11” (W) X 24’ (L)

Room measurements are shown on the Map in each room and the estimated number of cubicles (See FIG. 1 below) are shown in each room that requires a cubicle. Number of cubicles to fit in each room was determined by the size of the cubicle versus the size of the room. Cubicles will not be installed in rooms where cubicle aren’t shown.

Cubicles in rooms are 5’ (W) x 6’(L), without glass.

Cad drawing was provided by Hartman Properties and Corporate Office Interiors determined the number of cubicles for each room, according to size.

FIG. 1

Attachment 4 – Facility Cubicle Floor Map

Attachment 5 : CPO Memo - COVID-19 Testing Protocols – Vaccination Form

U.S. Department of Homeland Security Washington, DC 20528

August 20, 2021

Subject: Chief Procurement Officer Message on New Procedures for On-site Contractors to DHS Facilities in Response to the Ongoing COVID-19 Pandemic

Dear Industry Partner, The U.S. Department of Homeland Security (DHS) has updated its current operating procedures in response to the updated Centers for Disease Control and Prevention (CDC) Guidance and subsequent information issued by the Administration’s Safer Workforce Task Force concerning COVID-19 Workplace Safety: Agency Model Safety Principles, issued on July 29, 2021.

We are still in the midst of a global pandemic and therefore, Government-wide guidance continues to evolve, including recently issued guidance regarding enhanced mask wearing and testing for federal employees, on-site contractors and visitors. While it is understood that many contractors must perform work at DHS operations and facilities, compliance with the new guidance is required.

In support of this guidance, we ask that you immediately identify your contracts requiring on-site performance at DHS operating locations or facilities and attest to your compliance with the guidance as soon as practicable. Additionally, it is still highly encouraged that any contractor employee who can perform their work on a contract off-site in support of the Department without negative impact to the mission be afforded the flexibility to telework or work off-site to the maximum extent practicable. However, this will be predicated on proper coordination with the Contracting Officer’s Representative (COR) to determine if telework or work off-site is appropriate.

Consistent with this guidance and beginning Wednesday, August 25, 2021, on-site contractor employees, who are not fully vaccinated or who decline to provide their vaccination status to their employer, are required to obtain a negative COVID-19 test not later than three days old when attempting to enter DHS facilities and operations. Each contractor employee with a need to enter a DHS facility or operation must complete the attached Certification of Vaccination OMB form and have it accessible when entering a federal government workspace. Employees who are not fully vaccinated will need to have a valid negative test not older than three days before arriving at a DHS facility or operation. Consistent with employee attestation, contractors must attest to their COR, in writing, that all on-site contractor employees are following this guidance and are either vaccinated or will have a negative COVID-19 test within three days of arriving on-site.

The Government is not requesting or accepting copies of the COVID-19 test results and contractors should not provide any information on individuals. It is the responsibility of the contractor to comply with these guidelines.

Testing requirements only affect on-site contractor personnel, who are not fully vaccinated or who decline to provide their vaccination status to their employer. DHS CORs will not ask for, collect, or store information on the vaccination status or test results of individual contractor personnel. Contractors are responsible for this information.

On-site contractor personnel are required to follow all signage posted in DHS facilities regarding mask usage and comply with all instructions by Federal Protective Service (FPS) officers and facility managers. This may include symptom screening as well. Failure to do so will result in their removal from the facility or operation. To enter DHS facilities controlled by FPS, each contractor employee will be requested to read the signage and confirm that they conform to the COVID-19 testing and vaccination policy. The guard may request to view a copy of the employee’s written attestation on the approved OMB form. In the event an employee does not agree that the employee complies with the policy and or the contractor employee cannot produce a signed copy of the OMB form of the attestation, then the contractor employee will not be granted access to the facility or operation. It is up to the contractor employee to alert their employer of their compliance status.

While localized facility guidance takes precedence, you can monitor areas of high transmission via the CDC COVID-19 Data Tracker County View.

Following these procedures helps to ensure DHS mission readiness, protects all of the on-site workforce, and bolsters public health and safety.

The contractor community plays a vital role in achieving the Department’s mission. I wish to express my continued gratitude to the contractor employees who have been part of our frontline workforce working at DHS designated locations and sites throughout this pandemic.

I will continue to share relevant updates regarding DHS operating and testing requirements as information becomes available.

Sincerely, Paul Courtney Chief Procurement Officer

OMB Control No. 3206-0277 Exp. Feb. 28, 2025

Certification of Vaccination The purpose of this form is to take steps to prevent the spread of COVID-19 and to protect the health and safety of all Federal employees, onsite contractor employees, visitors to Federal facilities, and other individuals interacting with the Federal workforce. If you fail to submit this signed attestation, or if you are unable to provide proof of any required negative COVID-19 test, you may be denied entry to a Federal facility.

My COVID-19 Vaccination Status If you are not vaccinated against COVID-19 due to medical or religious reasons, please check either “I am not fully vaccinated against COVID-19” or “I decline to respond.”

By checking the box below, I declare that the following statement is true:

I am fully vaccinated against COVID-19. The Centers for Disease Control and Prevention (CDC) considers an individual fully vaccinated if they are: 2 weeks after their second dose in a 2-dose series, such as the Pfizer or Moderna vaccines, or 2 weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine. If you don’t meet these requirements, regardless of your age, you are not fully vaccinated.

I am not fully vaccinated against COVID-19.

I decline to respond.

Federal COVID-19 Workplace Safety Protocols I understand that while in a Federal facility I must follow the COVID-19 workplace safety protocols required by the Federal agency I am visiting or for which I am performing contract work onsite. This includes wearing a mask when required in the facility, including when the COVID-19 Community Level in the county where the Federal facility is located is HIGH as defined by the CDC.

If I am not fully vaccinated or decline to provide my vaccination status, I understand the Federal agency I am visiting or for which I am performing contract work onsite may require that I be able to provide proof of a negative COVID-19 test I received within the previous 3 days, including when the COVID-19 Community Level in the county where the Federal facility is located is MEDIUM or HIGH as defined by the CDC.

I sign this document under penalty of perjury that the above is true and correct, and that I am the person named below. I understand that a knowing and willful false statement on this form can be punished by fine or imprisonment or both (18 U.S.C. 1001). Checking “I decline to respond” does not constitute a false statement. I understand that if I am a Federal employee or contractor making a false statement on this form could result in additional administrative action, including an adverse personnel action up to and including removal from my position or removal from a contract.

Printed name: ________________________________________________________________

Signature: _________________________________________ Date: _____________________

Directions and notice to Federal contractor employees When the COVID-19 Community Level in a county where a Federal facility is located is MEDIUM or HIGH as defined by CDC, onsite contractor employees must attest to their vaccination status by being able to present a completed Certification of Vaccination form while in that Federal facility. Please note that consistent with CDC guidance, agencies may have different or additional COVID-19 workplace safety protocols for individuals in specific work settings, such as healthcare or congregate settings, including protocols that vary based on an individual’s COVID-19 vaccination status.

You may be asked to show this form and/or information from a health screening upon entry to a Federal facility, and/or to a Federal employee who is supervising or managing your work on Federal premises. Please maintain this form during your time on Federal premises.

Please contact with questions.

Directions and notice to visitors When the COVID-19 Community Level in a county where a Federal facility is located is MEDIUM or HIGH as defined by the CDC, visitors must attest to their vaccination status by being able to present a completed Certification of Vaccination form while in that Federal facility. Please note that consistent with CDC guidance, agencies may have different or additional COVID-19 workplace safety protocols for people in specific work settings, such as healthcare or congregate settings, including protocols that vary based on an individual’s COVID-19 vaccination status.

You may be asked to show this form and/or information from a health screening upon entry to a Federal facility, and/or to a Federal employee who is sponsoring your visit. You may be asked to show this form as part of your in-person participation in a Federally hosted meeting, event, or conference. Please maintain this form during your visit.

If you are entering to obtain a public service or benefit and are not fully vaccinated, you must comply with all relevant CDC guidance, however using this form and following any requirement to show proof of a negative COVID-19 test do not apply to you.

Please contact with questions.

Directions and notice to Federal employees visiting a Federal agency other than their employing agency When the COVID-19 Community Level in a county where a Federal facility is located is MEDIUM or HIGH as defined by the CDC, Federal employees visiting a Federal agency other than their employing agency should be treated as visitors for the purposes of COVID-19 workplace safety protocols and should attest to their vaccination status by being able to present a completed Certification of Vaccination form while in that Federal facility. Please note that consistent with CDC guidance, agencies may have different or additional COVID-19 workplace safety protocols for people in specific work settings, such as healthcare or congregate settings, including protocols that vary based on an individual’s COVID-19 vaccination status.

You may be asked to show this form and/or information from a health screening upon entry to a Federal facility controlled by a Federal agency other than your employing agency, and/or to a Federal employee who is sponsoring your visit. You may be asked to show this form as part of your in-person participation in a meeting, event, or conference hosted by a Federal agency other than your employing agency. Please maintain this form during your visit.

Making a false statement on this form could result in an…