Attachment 1 Statement of Work - Revised 08-12-2022.pdf

Statement of Work Revision 1 (Revised August 12, 2022)

Office Cubicles/Workstations Purchase and

Installation for Federal Emergency Management Agency (FEMA)

Texas Integration & Recovery Office (TIRO) Houston Facility

Revisions to Statement of Work

A Section 1.1 Introduction B Section 3 Scope of Work C Section 4 Period of Performance D Section 5 Place of Performance E Section 7 Site Conditions F Section 9 Contracting Officer Representative

1.0 INTRODUCTION

1.1 This Statement of Work (SOW) is for the purchase and installation of fifty-three (53) L-shaped office cubicle workstations as described within this SOW. Delivery and installation will occur at:

Federal Emergency Management Agency Texas Integration & Recovery Office (Chase Bank Building) 616 FM 1960, Ste. 800 Houston, TX 77090

2.0 GENERAL REQUIREMENTS

2.1 The Contractor shall provide materials, tools, personnel, personal equipment and supervision required to complete the technical requirements in this Statement of Work. If necessary for the execution of this project, the Contractor shall be responsible for hiring labor, acquiring vendors, and shall follow security and safety directives as required by FEMA.

2.2 The Contractor shall partner closely with the Contracting Officer Representative (COR), to assure all minor details of this project are carefully planned and executed according to FEMA Safety and Security regulations, applicable codes and standards.

2.3 All the work required to execute this project must be completed in a professional, expeditious and efficient manner. The area may be occupied by people at the time of the installation;

therefore, minimum disturbance of other operations will be expected and permitted during the execution of this project.

2.4 Due to the nature of this project, the Contractor may be asked to work after hours and on weekends to minimize the disturbance on regular operation hours; please consider this part at the time your offer is presented.

2.5 The Contractor and Contracting Officer and Contracting Officer Representative shall hold a meeting before the execution of the installation to conduct a walk thru of where the L-shaped cubicles will be installed.

2.6 The Contractor shall be required to prepare and submit reports, bill of materials, product data, quality control schedules, and safety plan. These documents shall document the necessary interfaces, coordination, and communication between FEMA and the Contractor for the delivery of a completed project.

3.0 SCOPE OF WORK

3.1 This specification establishes the minimum requirements for the purchase and installation of fifty-three (53) L-shaped cubicle/workstations. The offer must include in the price the cost of transportation and installation. The Contractor shall deliver and install cubicle panels, workstations, and partitions at 616 FM 1960, Ste. 800, Houston, TX 77090. (Please see Attachment 2: Cubicle Workstation Examples and Attachment 4: Facility Cubicle/Workstation Floor Map Rev.1).

3.2 The Contractor is required to execute the following activities and all other tasks required to successfully complete the services needed to provide, transport and install the requested items as described in this scope of work.

3.3 All L-shaped cubicle/workstations, as specified in the Scope of Work, shall meet the following characteristics:

3.3.1 All workstations shall :

3.3.1.1 All cubicle partition panels/walls shall be between 50 and 53 inches in height, unless otherwise noted, maintaining height consistency of panels across work areas.

3.3.1.2 All cubicle partition panel materials will be made of fabric or laminate

3.3.1.3 Color tones shall be grey

3.3.1.4 Be designed to facilitate task performance and minimize fatigue and injury by considering size and range of motion by the user. Curved lines are preferable to right angles.

3.3.1.5 Have a work surface fabricated from particleboard or medium density fiberboard (MDF). Particleboard or MDF shall be a minimum or one-inch thickness, sealed and with laminate on top and bottom having a minimum density of 600kg/m3.

3.3.1.6 Each cubicle shall include a three-drawer cabinet containing two pencil drawers and one file box drawer.

3.3.1.7 Work surface shall have a depth of at least 24 inches

3.3.1.8 Workspace shall be equipped with passes to maximize good wire/cable management.

3.3.1.9 Desks shall also come with the option for a retractable and rotational keyboard and mouse holder.

3.3.1.10 Height of adjustable keyboard support shall be approximately 26".

3.3.1.11 Leg room: Knee spaces shall allow a worker to feel uncrowded and to allow some changes of position even with the keyboard support lowered to the correct level for use. Knee space shall be at least 30" wide by 19"deep by 27" high to comply with the requirements of the Americans with Disabilities Act.

3.3.1.12 Writing surface height shall be approximately 29-1/2” high, dependent on the chair and other factors that interact with the user and table.

3.3.1.13 The user shall be able to sit at the workstation with the keyboard in place and be able to easily maintain a 90–100-degree elbow angle and straight wrist while keying.

3.3.1.14 Note: Chairs are not required and will not be ordered.

3.3.2 A total of fifty-three (53) L-shaped cubicle/workstations shall be delivered and installed.

3.3.2.1 Eleven (11) 6 x 8 foot workstations with clear glass or plexiglass headers

3.3.2.2 Forty-three (43) 5 x 6 feet workstations

3.3.2.2.1 Twenty-Six (26) shall have clear glass or plexiglass partitions/panels for workstations that abut a window

3.3.2.2.2 Sixteen (16) shall have panels without clear glass or plexiglass headers

3.3.2.3 Installation and arrangement of cubicles shall be clearly identified by and coordinated with COR prior to installation.

3.4 According to research, formaldehyde is commonly used in the manufacture of pressed work products. High levels of formaldehyde release can lead to irritation of eyes and nose when breathing. Accordingly, the materials used in manufacture of the cubicle/workstations must be within accepted standards for formaldehyde release. Particleboard material shall conform to ANSI A208.1 and MDF material shall conform to ANSI A208.2, if they are the chosen materials to use.

3.5 All received offers will be evaluated through assessing all aspects of the proposals. The offeror shall include any relevant information deemed advantageous to their submission.

4.0 PERIOD OF PERFORMANCE

4.1 The period of performance for this purchase is August 31, 2022 through October 21, 2022.

This project shall consist of two stages:

4.1.1 Stage 1 – Assembling: The contractor shall assemble the L-shaped cubicle/workstations within a period of no longer than two weeks after receiving the Purchase Order.

4.1.2 Stage 2 – Installation: The Contractor shall install all cubicle/workstations by October 21, 2022.

4.2 Major activities will be conducted over weekends, followed by detail and fine tuning over regular workdays.

4.3 Start date will begin on the date of contract award.

5.0 PLACE OF PERFORMANCE

5.1 FEMA TIRO Houston

Chase Bank Building

616 FM 1960, Ste. 800 Houston, Texas 77090

6.0 HOURS OF OPERATION

6.1 Contractor employees shall generally perform all work between the hours of 7:00 am and 6:00 pm CDT, Monday through Friday. However, there may be occasions when contractor employees shall be required to work other than normal business hours, including after hours and weekends, to fulfill requirements under this SOW.

7.0 SITE CONDITIONS

7.1 Access points: The building entrance access point will be the North entrance. (See Attachment

4 Access Photos)

7.2 Facility access point is a ramp that will go into the basement where freight elevator will be located. Supplies will be transported via elevator to 8th floor.

7.3 Parking is limited and offers a tight area for delivery trucks. After hours can be scheduled for deliveries of supplies for cubicle buildout.

7.4 Door Size: Height and Width:

• Building Entry – Basement (Double Door) 65” (W) x 77-3/4” (H) to mag lock

• Front Double Door on 8th Floor – 61-1/2” (W) x 77-3/4” (H)

• Double Door to Northside of Receptionist Desk on 8th floor – 106” (H) x 67” (W)

• Hallway where 6’x8’ cubicle/workstations will be installed and Northeast side hallway where (5) 6’x8’ cubicle/workstations with glass will be installed against walls – Northside Hallway – 13’10” (W) x 38’ (L) and Northeast Hallway – 12’11” (W) x 24’ (L)

7.5. Elevator Use:

7.5.1. One freight elevator (measurement: 42” (W) x 84” (H) x 57” (D), will be dedicated to use 7-days per week until cubicles have been delivered and installed.

7.6. FEMA will provide floor covering (Masonite floor protection boards, cut to size) for elevator and floors in front of elevator area on 8th floor.

7.7. Contractor shall provide floor covering, equal to Masonite, from the elevator on the 8th floor to the location where cubicle/workstations will be installed on the 8th floor.

7.8. Property management office will provide padding for elevators.

7.9. Pallet Jack Usage

7.9.1. Pallet Jacks may only be transported in the freight elevator. Passenger elevators will not be used.

8.0 CONTRACTOR’S RESPONSIBILITY

8.1 The Contractor shall be responsible for the professional quality, technical accuracy, and coordination at the work site.

8.2 The Contractor shall identify a Project Manager who shall be responsible for the overall management of the project and shall always represent the Contractor on site. The Project Manager shall be responsible for keeping the COR informed about the Contractor progress throughout the performance period of this contract and ensure Contractor is aligned with objectives. At minimum, the Project Manager shall review the status and results of the Project Projection with the CO and/or COR, daily.

8.3 Any cost associated with services subcontracted by the Contractor shall be incurred by and be the complete responsibility of the Contractor under the fixed price of this Contract.

8.4 The Contractor is responsible to comply with FEMA security and safety rules. The Contractor shall promptly report all accidents resulting in lost time, property damage or injuries to the

COR.

8.5 Contractor shall protect all surfaces from marks or damages to walls, doors, flooring, etc.

9.0 CONTRACTING OFFICER’S RESPRESENTATIVE(COR)

9.1 The COR will be the contractor’s Point of Contact (POC) at FEMA. All questions concerning coordination of services shall be directed to the COR and Contracting Officer (CO).

9.2 The assigned CO and COR are the sole POC’s for all technical and contractual discussions or issues regarding the scope of work and its intent and execution. The Contractor shall take no direction verbal or otherwise from any other FEMA personnel, other than the CO or COR.

10.0 STANDARDS OF CONDUCT

10.1 The Contractor shall maintain professional and business-like conduct to include, cleanliness, professional appearance, proper behavior and integrity of all contract personnel.

10.2 Contractor shall be responsible for taking disciplinary action with respect to employees, as may be necessary, who do not conduct themselves in a business-like manner. All Contractor employees shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government.

10.3 FEMA reserves the right to direct the contractor to remove an employee from the worksite for failure to conduct themselves professionally in behavior or appearance.

10.4 The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

11.0 SAFETY, HEALTH AND ENVIROMENTAL MANAGEMENT

11.1 The Contractor shall take all reasonable and proper safety precautions to prevent death or injury to any person or damage to any property at the work site, and in particular all equipment used by the Contractor shall be used in such a manner and maintained to minimize the danger of accident, death, injury, loss or damage arising from the use of such equipment. In addition to relevant statutory requirements, standards and other provisions of this Contract, the Contractor shall have the following requirements:

a) The Contractor’s personnel shall be knowledgeable with and adhere to all relevant occupational health and safety regulations

b) The Contractor’s personnel shall wear face mask at all times during access to the government facility.

c) The Contractor’s personnel are required to present Government issued photo ID before access is granted into the facility daily.

d) The Contractor’s personnel are required to show proof of vaccination, hard copy or a photocopy of vaccination card, prior to entry into the facility, or, must provide proof of Negative COVID test taken no later than 3-days prior to date of building access.

e) Ensure that the Contractor’s personnel comply with all safety procedures and

f) Ensure that the Contractor’s personnel are adequately trained and instructed in the safe and correct usage, handling and operation of materials and equipment relevant to the Services performed.

12.0 POST AWARD CONFERENCE

12.1 The contractor shall attend a Post Award Conference with the CO and COR within three business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the CO, is to discuss technical and contracting objectives of this contract and review the Contractor’s draft project plan. The Post Award Conference will be held at the Government facility located at 616 FM 1960, Ste. 800, Houston, TX 77090.

13.0 PROJECT PLAN

13.1 The Contractor shall provide a draft Project Plan or provide a Project/Milestone Schedule with their proposal for Government review and acceptance.

14.0 GOVERNMENT TERMS & DEFINITIONS

1.1.1 CO – Contracting Officer

1.1.2 COR – Contracting Officer Representative

1.1.3 SOW – Statement of Work

1.1.4 TIRO – Texas Integration and Recovery Office

1.1.5 POC – Point of Contact

1.1.6 FEMA – Federal Emergency Management Agency

15.0 GOVERNMENT ACCEPTANCE PERIOD

15.1 The COR, in conjunction with the CO, shall review deliverables prior to acceptance and the CO will correspond with Contractor for acceptance or non-acceptance. Correspondence shall be in writing via email.

The CO will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal.

16.0 DELIVERABLES

The Contractor shall consider the milestones listed in the table below will have mandatory due dates when contract is awarded. All items and events must be reviewed and/or approved by the CO prior to proceeding to next deliverable or event in this SOW.

17.0 CLEAN-UP

ITEM SOW

REFERENCE

DELIVERABLE/EVENT DUE BY DISTRIBUTION

1 12.0 Post Award Conference TBD CO, COR 2 13.0 Draft Contractor Project

Plan No later than 2-3 business days after Post Award Conference

CO, COR

3 13.0 Final Contractor Project Plan

No later than 7 business days after Post Award Conference

CO, COR

3 8.2 Progress Report Daily Progress Report

CO, COR

4 8.3 Progress Meeting Weekly COR

During the performance of this contract, the Contractor shall ensure trash, packing material, plastic, tape, emptied containments, scraps, and all other evidence of debris cause by installation of cubicle/workstations, shall be removed upon completion of work performed at the facility daily.

END OF STATEMENT OF WORK

Statement of Work Attachments:

Attachment 2: Workstation Photo Examples Attachment 3: Access Points Attachment 4: Facility Cubicle/Workstation Floor Map Rev 1